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HomeMy WebLinkAbout2013-324 Contract - Quality Fence Company Contract for GOODS AND SERVICES Less than $25,000 . C I T Y OF CONTRACTOR: Quality Fence Company ASHLAND CONTACT: Brad Rietmann 20 East Main Street Ashland, Oregon 97520 ADDRESS: 114 West Pine St., PO Box 3985, Central Point, Telephone: 541/488-6002 OR 97502 Fax: 541/488-5311 TELEPHONE: 541 664.2281 DATE AGREEMENT PREPARED: FAX: 541 664.2949 email: brad@qualityfenceco.com BEGINNING DATE: August 21, 2013 COMPLETION DATE: September 13, 2013 COMPENSATION: $8,831.00 GOODS AND SERVICES TO BE PROVIDED: Install 580' 6' high 11 gauge chain link fencing, at 401 Dead Indian Memorial Road (Ashland Municipal Airport) per proposal attached at Exhibit C. ADDITIONAL TERMS: NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 27913.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established b City under an of the following Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 1 of 6 conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency, makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 2 of 6 d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor/:: City of Ashland By By Signature Depa ent MFM Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 3 of 6 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are / purchased for the business. J (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. f (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 5 of 6 PROPOSAL QUALITY FENCE COMPANY CCB # 8936 Find us also at: SW union Avenue 497 114 W. Pine Street (541)664-2281 Grra ants Pas; OR venue 97527 NO JOB TOO LARGE PO Box 3985 1-800451-8883 Central Point, OR 97502 2677 NE Diamond Lake BIAL ...NO JOB TOO WALL Fax: (541) 664-2949 Rosebury, OR 97470 PROPOSAL SUBMITTED TO PHONE DATE City of Ashland August 6, 2013 STREET JOB NAME 90 N. Mountain Street Electrical Department Storage Yard CITY,STATEANDZIPCODE JO LOCATION - Ashland, OR 97520 401 Dead Indian Memorial Road 1T NTI N EMAIL CELL Dave T gerson davq!Qgshland.of.us 541-552-2389 . We hereby submit specifications and estimate to: Install 580' of 6' high 11 gauge chain link fencing, 4 terminal posts, 2 - 4" gate posts, 1 - 20' wide double swing gate and 600' of 6' high vertical vinyl slats. Total: $8,831.00 s We Propose hereby to furnish materials and labor complete in accordance with above spedncations, for the sum or. P'..' to m e s o ows. PAYMENT ON COMPLETION All in i.l is guearleM to be a spetiEed. Al work to W wmplebd in awvsmnlike manner=odvv to ruaa.m Authorized aafkee Aq ne.ao.Mwittim ft..bw. spacleaaans'm, ',Cora ants M. be eam.d o* Upon wain aMy ors! wYl acmoe an okra doings .1 and ao ve tie esamale. At a9eemert. rmin,eot upon dukes. Signature acca.as oraetry. b.yond our careLL Ownerto o,ry hv, km> 7o aM Ma nsmssary n.uranw. o,uwoooo oe wiry mv.rad by Voo,oo" eampensam Imaana. To, aapose Is alw stsoo to as tam one osemions comamea ua the roes, We WW. -Brad Rietmann eh Note: This proposal may be withdrio" by its ifax accepted within 14 days Acceptance of Proposal--AII prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as Signature specified. Payment will be made as outlined above. I have read the entire contract and agree to its Content. Note: Quality Fence Co. not responsible for any damage to anything in or Signature below the ground or concrete. This includes private water line, electrical line, sprinkler systems, etc. Your signature indicates that you fully understand the limits of Quality Fence Co. responsibility. Date of acceptance: From:Angela Thompson Fax ID:WesternStatesIns2 Date:8/16/2013 2:48:12 PM- Page: 2 of 7 QUALFEN-01 ATHOMPSON (MWDM A~RO. CERTIFICATE OF LIABILITY INSURANCE oA81 6 2013vr1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not center rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: McMinnville Office PHONE FAz Paynewest Insurance, Inc. I 503) 472-2121 AN: Na: 503 434-5872 P.O. BOX 269 EMAIL ADORESS: McMinnville, OR 97128 INSURERIS AFFORDING COVERAGE NAICR INSURER A: Hallmark Insurance Group 43494 INSURED INSURER 8: Quality Fence Cc Reliable Electric Western Vinyl . Products INSURER C : Steve Rietmann INSURER O: PO Box 3985 INSURER e: Central Point, OR 97502 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS Is TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADO SUER POLICYEFF POUCYEXP LTR TYPE OF INSURANCE INSR WD POLICYNUMBER MWOOIYYYY (MMIDOIYYYY LIMITS GENERAL LIABILITY - EACHOCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LAGULIIY X X 44CL466835 111192012 11/19/2013 PREMISES Ea mmneme $ 100,000 CIAIMSMADE 41 OCCUR LIED EXP(Any are Person) $ 5,000 PERSONAL a ADV INJURY $ 11000,000 GENERAL AGGREGATE f 2,000,000 GEN'L AGGREGATE LIMIT APPLES PER: PRODUCTS-COMPOPAGG $ 2,000,000 POLICY JELT LOC $ AmoLweaE Lwmurr Eaaa cart/ SINGLE LIMIT S 1,000.000 A X ANY AUTO X 44CL466835 111192012 111192013 BODILY INJURY (Per Person) f ALL OWNED SCHEDUSEO BODILY INJURY I Peramdwt) $ AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE $ AUTOS PER ACCIDENT f X UMBRELLA MRS X OCCUR EACH OCCURRENCE $ 3,000,000 A E%cess LwB CLAIMS-MADE 44CU466836 111192012 1111912013 AGGREGATE S DED X RETENTIONS 10,000 3,000,000 $ WORKERS COMPENSATION WC STAN- OTH- ANbEMPLOYERSLwBILrrY YIN TORY LIMITS ER ANY PROPRIETORMARTNFR XECUTNE E.L. EACH ACCIDENT S OFFICE"EMBER EXCLUDED? ❑ NIA (Mandarry in NMI E.L. DISEASE - EA EMPLOYE $ 0 H V. describe ~niV DESCRIPTION OF OPERATIONS bebw EL.DISEASE POLICYLIMIT $ A Commercial Property 44CL466835 111192012 11119/2013 leased eq 25,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Amch ACORO 101. AdOBona1 Ramada ac Ieaula, it more apaea N mquaaB) City of Ashland is additional insured as respects liability arising out of the activities by and on behalf of the named insured per attached. Project: pole yard storage, Ashland Airport CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORI2EO REPRESENTATIVE (K A7ILW ©1988-2010 ACORO CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD From:Angela Thompson FaXID:WesternStatesInSZ Date:8/16/2013 2:48:12 PM Page: 3 of 7 POLICY NUMBER: COMMERCIAL GENERAL-41ABUTY GC 11):25-07 09 THIS, rNDORSEMENT.:GHANGES THE PDLIGY.:PLEASE READ, [T-CAREFULLY.', OREGON BLANKET ADDIT10NAL INSURED CONfPLETED OPERATfONS ; This endbrsemant modifles Insurance provided undarthe following:. COMMERCIAL GENERAL LIABILITY COVERAGE PART'. A. Section 11-.Who Is Adlnsured'Is amended to include asan-addltional InsurBd. any. person or organizaficn . . . . for whom you are:perforning operations.when you and suoh•persgn or.organization-heveagreso In writing In % f e contract or agraement-thatsuch 'person or organization-be-added as an additlonaI insured for. completed - operations. Such pers.Zoropanizatlon Is an additional Insured onlyto.the extentthatthe habit@yfor'.'bodlly Irllury' or "property damage' is paused, In whole or In part, by "your work' performed for that additional jn. • . sured and included in the"productscompleted operations. hazard.". B. With respeotto the Insurance afforded to Mess additional Insureds, the following limitations apply, 1. This addlUonal insuredstefus'Is granted only at the locations listed In the written contract 2. Coverage Is limited to your wore that Is described in the classifications or schedule of hazards shown to the General Liability Declarations of this policy. ' C. With respactto the insurance afforde'd.to these add[Uonal insureds;.the fallowing exclusion applies:. This Insurance does riot appiyto: "Bodily Injury' or'property damage' Which occurs'prior,to the.execution of the written contract or the effso.. . Dive date of this endorsement ' I II i i i • I I GC 10 25 07 09 Includes copyrighted material of Page 1 of 1 • o Insurance saMoes offtoe, Inc., with its permission From:Angela Thompson Fax ID:WesternStatesIns2 Date:8/16/2013 2:48:12 PM Page: 4 of 7 j ARTISANS ADVANTAGE ENHANCED COVERAGE ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided undar the following: BUILDING AND PERSONAL PROPERTY COVERAGE FORM - CAUSES OFLOSS -SPECIAL FORM ' COMMERCIAL PROPERTY CONDITIONS. _ COMMERCIAL GENERAL LIABILITY COVERAGE FORM When this, endorsement is attached to-ths.p'olicy, insurance under the Building and Personal Property;CCverage Form,.the : . Causes of Loss- Special Form,the Commercial Property Conditions and the Commercial General Liability Coverage Form is. enhanced to provide the coverages described. In this endorsement. All other conditions of the poricy.contlnue to apply. Thiscoverage is subject to:the provisions appllcable.to.The Building.and Personal Property . Covefrage.Form, Causesof Loss Special Form, the Commercial Properly Conditions and the General Liabilty Coverage Fong. . SCHEDULE Coverage Enhancements Limits of Insurance Each Location Property Coverage Extansicns , Needy Acquired or Constructed Property Bulidinga $250,000. at Each Building,.. Business Personal Property' $100,000, at Each Building Personal Effeota and Property, of Others $ 10,000. at Replacement Cost Valuable Papers and Records (Olherthan Electronic Data) $ 25A00. Property Dff-Premises (Including Laptop's and Other Electronic Equipment) . $ 10,000. Outdoor Property (Named Perils) $ 1,000. per trafthrub, max. limit $.15,000. Non-Owned Detached Trailers $ 10,000, Accounts Receivable $ 25,000. Property in Translt (Inc!uding Laptops and Other Electronic Equipment) $ 10,000, Property Additional Coverages Electronic Date $ 16,000, Arson Reward $ 5.000. Water Back-Up and Sump Overflow $ 25,000. Business Income Including Exha Expense $ 25,000, Inventory or Appraisal Cost $ 51000. j Money and Securities I Inside $ 10,000. Outside $ 5,000. Ordinance or Law Coverage Coverage A Included within Building Limn. Coverages B and C Combined 25%ct Bldg. Limit, $150,000, maximum j Outdoor Signs $ 5,000. Recharging of Fire Extinguishers $ 51000. Inland Marine Coverages . Installation Coverage $ 10,000. Contractors Equipment Coverages. Small Tools $ 2,600. (Ma)imum Iimit per Item $500) . Employee Small Tools 4 1,000. (MaAmum limit per Item $250) . I . Leased and Rented Equipment $ 5,000. . . - j Rental Reimbursement $ 11000. General Liability Additlonal Coverages Blanket Additional Insured (Including Primary Non•Contrlbuling Coverage) included in Each Occurrance,Urnit . Mobile Equipment Broadened Coverage Included In Each Occurrence Limit. Aggregate Limit Per Project Included In Each Occurrence Limit Blanket Waiver Included in Each Occurrence Limit c i MP 27 57 04 OS pmudes copyrighted materiel of ISO Properses, Inc, and Page 1 of 16 American Aaegelatlon or lmwano Services, Inc., used Mro theirparmfedon From:Angela Thompson Fax ID:WesternStatesIns2 Date:8/16/2013 2:48:12 PM Page: 5 of 7 c. The following is added to A2. Property Not Covered of the BUILDING AND PERSONAL PROPERTY COVERAGE FORM: r. Property while stored oroperated underground In connection with any mining operations. j d. The following is added to Paragraph 2, of B. Exclusions of the CAUSES OF LOSS - SPECIAL FORM: i a Wewill notpayforloss ordamagecaused bypuncture, blowout androaddamageio5resandtubes rrxxrritedon vehicles. However, we do psy for puncture, blowout or road damage caused by a specified peril. c. We will not pay for loss caused by humidity, dampness, dryness or changes In or extremes of temperature. p, We will notpeyforJosacaused bytheweight ofaload which, under theoperating condltbnsatthetime ofaloss,. exceeds the registered Ilfdng capadN of any equipment or machine. q..We.wlllnotpayfor loss due,to theft or mysterious ebappearance from any vehicle or attached.contalifer, We will pay for loss due to burglary when there are signs of forclble entry to a looked vehicle or container, e. E7,ValuatlonoftheBUILDING ANDPERSONAL PROPERTY COVERAGE FORM isdeleted andrepldcedbythe i following: 7. Valuation We vAll determine She value of covered property In the eventof loss or damage as follows: ' a. At actual cash value ai fhs time of the loss {with a deduction for depreciation) except as provided in paragraphs b. and a following, b. Pair or set The value of a lost or damaged ankle which Is pan of a pair or set is based on a reasonsble proportion otthe value of the entire pair or set. The foss Is not considered a total loss of the palm or set. c: Loss to Parts. The value of a lost or damaged part of an Item that consists of several parts when It is complete is based on the value of only the lost or damaged part or the cost to repair or replace IL 2, Rentaf Relmbufsereent In the event of loss by a covered pert[ to covered contractors' equipmenl thatyou own, we will reimburse you.foryour expense to rent similar equipment while your equipment is inoperable. The most we will reimburse you for rental reimbursement expenses is $1,000. We will continue to reimburse you forthe rental of equipment attar the expiration date of this coverage provided the loss occurred before the expiration data. We will not reimburse you: a. It you can continue or resume your opelatlons with slm6ar equipment that Is available to you at no addRionsl expense to you; or b. For the rental expense of any equipment unless you make every reasoriab[e effort to repair, replace or rebuild the inoperable equipment after the covered lass occurs, 2. With respect to this Additional Coverage, Contractors Equipment Coverage, Section 1). Deductiblaof the BUILDING AND PERSONAL PROPERTY COVERAGE FORM is deleted and replaced by the following: 0. Deductible , We will rat pay for loss or damage in any one occurrence until the amount of loss or damage exceeds 5500. We wig then pay the amount of loss or. damage In excess of $500 up to the applicable limit of insurance. We will not reimburse you for the rental of equipment until after 72 hours have passed since the covered property . was rendered Inoperable. After 72 hours have passed, we will only reimburse you for the rental expense that you actually Incur. The deductible of 5500 does not apply to rental reimbursement expenses. I' General Liability Additional Coverages The tollowirgj Adddioiial Coverages are added to the COMMERCIAL GENERAL 11ABILITY COVERAGE FORM. A. Blanket Additional Insured Coverage 1. SECTION I[-WHO IS AN INSURED of theCOMfdERCIALGENEERALLIABILITY COVERAQEFORM Isamended to include as an insured alryperson ororganizadon (referredto as Additional insured) Whom you are requlredto add as an Additional Insured on this policy under: a. A written contractor agreement; and b, Where a certificate ofinsurance showingthatperson ororganization as arlackInlonal Insured has been Issued; and Page 14 of 18 Indudes copyrighted malarial of 150 Properties, Inc, and MP 97 67 04 OB I . Amxkan Aeeoolelbn of Ineuranoe 9erAoes, Inc.; used whh Thar permission From:Angela Thompson Fax ID:WesternStatesIns2 Date:8/16/2013 2:48:12 PM Page: 6 of 7 c. When the written contract or agreement and certificate of Insurance are currently In effect or becoming In effect during the term of the policy and executed prior to the 'bodily in)ury," "property damage," or "personal and advertising Injury." 2 The Insurance provided to the Additional Insured Is flmlted as follows: - a. The Additional Insured is only an addtional insured for: (1) "Bocillyinjury,"properrydamage,"or"personaland advertising injury"caused in whole or in pan by negligent acts o(omissfonsol the Named Insured or anyone directly or Indirectly employed by the Named Insured or for whose acts a Named Insured may be liable. (2) Liability arising out of your ongoing operations for the Additional Insured by or for you. A person's or organization's status as an insured under this coverage ands when your operations for that Insured are completed: b. The LiMt'sofInsurance appticeblefotheAddltionafInsured are those specified in thawrittencontract oragreement but not more than the Limits of Insureence:speclffed.in fha:Declarations for this policy, The Unilts.of.insurance applicable to the Additional insured are Inclusive of and not In addition to the Limits of Insurance shown In the Declarations for the Named Insured. r 3. In addition to the other exclusions applicable to Section.l,.Coverages A., B. and C. of1he COMMERCIAL GENERAL LIABILITY COVERAGE FORM, the insurance provided to the Additional Insured does not apply tp: . a• 'Property damage" to: (1) Property owned, used, occupied by, loaned or rented to the Additional insured; (2) Property in the cars, Custody or control of the Additional Insured or over which Ike Additional. Insured ore for any purpose exercising physical control; or - (3) "Your work"pedarmedfor the Additional Insured. b. "Bodily Injury," "property damage," or "personal and advertising injury" arising out of an architect's, enginserk or surveyor's rendering or failure to render any professional services foryou, for the Additional Insured at for others, including, but not limited to: - (1) The preparing, approving or failure to prepare or approve maps, drawings, opinions, reports, sprvays, change . orders, designs or specifications; or (2) Supervisory, inspection or engineering services, a "Bodily injury" or "property damage" occurring after: (1) All work, induding materials, parts or equlpmentfumished In cwnrteotlonwlth such work, on the project (other than servloe, maintenance or repalre) to be performed by or on behalf of the additional insured at the alto of the covered operations has been completed; or (2) That portion of'your work" out of which the injury or damage arises has been put to Its Intended use by any i parson or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. l 4. SECTION IV-COMMERCIAL GENERALUABILITY.CONDITIONS, paragraph 4. OtherinsuranceJs amended to add the following subparagraph: d. Addiional Insured's Other Insurance As Excess insurance To the extend requlrsdby an "Insured contract," this Insurance is pdmaryon behalf of the Adddional insured; and any other Insurance maintained by the Additional Insured Is excess and not contributory with We insurance. If the. i "Insured contract" roes not require this provision, then paragraph a, above will apply. S. Mobile Equipment Broadened Coverage V.12.f.(i) of the COMMERGAL GENERAL LIABILITY COVERAGE FORM Is replaced by the following: (1) Equipmentdeslgnedprima'ilyior: . .(a) Stow Remove]; . (b) Road maintenance, but not construction or resurfacing; or . . (c) Street cleaning. Exceptthe above provislors do not apply to self-propelled vehicles of fens than i,DOD pounds gross vshicle weight which are not Intended for use on a highway. -0. Aggregate LimItRer project The General Aggregate LlmlttxiderSECTIONig=LIMITSOF.INSURANCEoftheCOMMERCIALGENERALLIABILITY..• COVERAGE FORM applies separately to each of your projects away from premises owned by or rented to.you.. . MP 97 67 04 08 Inotudes copyrighted material of ]so Properties, Iru, and Page 15 of 18. American Association of Insurance eervioes, Ina, used with lhau permiselon From:Angela Thompson Fax ID:WesternStatesIns2 Date:8/16/2013 2:48:12 PM Page: 7 of 7 D. Blanket Waiver Of Transfer Of Rights Of Recovery Against Others To Us The Transfer Of Rights Of Recovery Against Others To Us Condition (SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against any person or organizatlon to whom you by written contract or agreement have waived yourown right or recovery for loss caused by.that person or organization because of payments we make for Injury or damage arsing out of your ongoing operations or "your work" done under a contract with that person' or organization and Included Inthe °produots•Dompleted operations hazard," . Additional Conditions A. Insurance Under.Two or More Coverages The following Is added to paragraph C. Insurance under Two or More Coverages of the COMMERCIAL PROPERTY CONiDMONS: " If a Coverage Form is attached w this policy thatproVides a Ilmit for any coverage provided by.this endorsement; the limit shown in the SCHEDULE and the coverage provided by this endorsement are deleted and replaced by fhe'lima and coverage provided by the Coverage Form. E. Limits of Insurance Regardless of the numberof bulldings at a location oovered'by this endorsement, the most we will pay underthls Coverage Enhancement endorsement In any ona occurrence Is the applicable Llmlts of insurance shown in the'SCHEDULE on page 1 of this endorsement. C. Deductibles The Deductible described in section D. ofthe BUILDING AND PERSONAL PROPERTY COVERAGE FORM applies te, each of the Coverage Enhancements except as shown below: We will not pay for loss of damage in any one occurrence until the amount of loss or damage exceeds $500. Wewill then pay the amount of less or damage in excess of $500 up to the applicable Limltof Insurance forthe following enhancements: 1, Personal Effects and Property of Others 2 Valuable Papers and Records (Other than Electronic Data) 3. Accounts Recelvable 4. Property Off-Premises (Including Laptops and Other Electranlo Equipment) 5. Outdoor Property (Named Perils) 6. Money and Securfles 7. Water Back-Up and Sump Overflow 8. Electronic Data , 9. Property in Transit (Including Laptops and Other Electronic Equipment) . No deductible provisions soy to the following enhancements'... 1. Arson Reward 2 Recharging of Fire Extlrrgulshers 3. Inventory or Appraisal Cost 4. Rental Reimbursement D. Additional Definitions The following Additional Definitions applyto this endorsement only:, i 1. "Banking Promises" meant the Interior of that portion of anybulldingoccupied byabanklggInstitution orsimilar sale depository, i 2, "Sualness Income" means the: a. Ngi, ipcome (Net Prof t or.Loss before Income taxes) that would have been earned had no loss occurred;. and It. Continuing normal operating expenses incurred; including payroll. For manufacturing risks, Net Income Includes the net sales value of produobon. i Page 16 of 18 Indudas copydghiad material of ISO Properties, Inc. and MP 97 67 04 DS Amedmn Association of Insurance Servkes, Im., used wth u,ek parmieelon I AUG/16/'2013/FR1 02:27 PM HART INSURANCE MED FAX No.541 772 3963 P.001/001 ^7 9QUALFE OP ID: KD MMNDEYYYTI CERTIFICATE OF LIABILITY INSURANCE DAT0 0(9/16/13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poltcy(les) must be endorsed. If SUBROGATION IS WAIVED, ■ub)ect to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER 541-779-4232 cFACT Mart Insurance 541.772-3993 PHONE EMI, I 1123 Royal Ave. Ne xe. Medford, OR 97504 ADDRESS: Hart Insurance / Medford INSURERS AFFORDING COVERAGE MAIO0 INSURER A: SAIF Co 39196 INSURED Quality Fence Co. IIJRORAR B. dba: Reliable Electric INSURER • P.O. Box 3985 Central Point, OR 97502.3985 INSURER D: IMURER E : INEUIIE0. I: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY RAVE BEEN REDUCED BY PAD CLAIMS. NOR TYPEOFNIURANCE POLICY NUMBER M~iRl0~6FF MWOOY LTR IYYYY Lion GENERAL LIABILITY EACH OCCURRENCE S COMMERCIAL GENERAL l14BILITY PREMreEe Ee aaGrtenp S CLAIMS MADE ❑ OCCUR MED EXP W V ma eon S PERSONAL! ADVINJURY S GENERAL AGGREGATE ! GENL AGGREGATE LIMIT APPLIES PER PRODUCTS -COMPIOP AGO S POLICY PpMr LOC ! LIMIF- AUTOMOBILE LIABILITY Eeea',IN&w SINGLE ) ANYAUTO BODILY INJURY IPer pawn) ! ALLOVJNED SCHEDULED AUTOS AUTOS -BODILY INJURY (Px ettleenl) S HIRED AUTOS NAUTOS E ! S UMBRELLA LIAR EACHOCCURRENCE S EXCE99LIAB CACCUUAR ME AGGREGATE i DED RETENTIONS S YARKER9 COMPENSATION X WC STATII. OM ANDEMPLOYER11 11.1w A ANY PROPRIETORMAWt1ERIEXECUnVE YEN 39639 ID/01112 10/01119 E.L. EACH ACCIDENT i 609,09 OEFICERMEMBER EXCLUOEDY El NIA (Mendarery In NN) E.L. DISEASE - EA EMPLOYE r 5001 'if"'iaTbN OF OPERATIONS SNen EL. DISEASE-POLICY LIMIT ! 60D,00 OEELRIPTgN OF OPERATIONSJLOC4nOMl JYFW4E! (Ae,d, ACORD 101, AddaPlul RanerYe eCMdWe, Il men epeab nquhd) fax to $91-552-2436 job: Pole Yard Storage, Ashland Airport CERTIFICATE HOLDER CANCELLATION CITYASH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN --ACCORDANCE.WITHSHE.ROLICY--PROVISIONS. - --~Iry ofAsfilant~-_.-_ Stiff : Mary AIrTMOROEO REPRESENTATNE 20 1- Ashland, M OR Street 97520 Hart Insurance/ Medford ®1996.2010 ACORD CORPORATION. All rights reserved. ACORD 26 (2010105) The ACORD name and logo are registered marks of ACORD CITY REC RIDER Page 1 / DATE PO NUMBER ASHLAND CITY OF 20 E MAIN ST. 1012/2013 11903 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000649 SHIP TO: Ashland Electric Department QUALITY FENCE COMPANY (541) 488-5354 P O BOX 3985 90 N MOUNTAIN CENTRAL POINT, OR 97502 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Pavable on receipt Dept.: Req. Del. Date: _ Contact: Dave Tvgerson Special Inst: Confirming? NO Quantity Unit Description - Unit Price Ext. Price install 580'6' High 11 Gauge Chain 8,831.00 Link Fencing, (4) Terminal Posts, (2) 4" Gate Posts, (1) 20' Double Swing date, (600') of 6' Vertical Slats. Location: Ashland Municipal Airport Contract for Goods and Services Beginning date: August 21, 2012 Completion date: September 13, 2013 SUBTOTAL 81831.001 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 8,831.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 690.11.18.00.70410 E 000358.999 . 8 831.00 VENDOR COPY A tpr e'd Signatures c FOAM0 CITY OF ASHLAND ip~ REQUISITION Date of request: 81 -/3 Required date for delivery: i2nny-ECT- t'OMt2Le~t0l! A 9-/3 13 Vendor Name C Address, City, State, Zip PAR rE ~T PD 3795 Contact Name & Telephone Number. F_A1T-Rg4 A32Z OR 97542 Fax Number 13F3/i1J R/,67MA&Z /-514 L ' l3MD f'ltvCQ4FFwceCr? . 6nw SOURCING METHOD P/20 e: 57///. 6 2 / FAX. S /.66v.29y ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract# ❑ VerbalNVritten quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract V 5 0 to 100 000 E] Written quote or proposal attached Agency (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract# PERSONAL SERVICES Intergovernmental Agreement ❑ Special Procurement ❑ Agency $5,000 to $75,000 ❑ Form #g, Request for Approval Date original contract approved by Council: ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached (Date) ❑ (3) Written proposals/written solicitation Date approved by Council: ❑ Form #4, Personal Services $51K to $75K Valid until: Date Description of SERVICES Total Cost C' V /N IWVfIN /i 9pu e Q~', zvSM44 5-80 6 /-//g# (~vJTFRmi~t.9[ POJ7s, ~2Jy 7 ,v~er'csr o0 /J .20'w1ae ocub/e 5cun gr?e - Goo yrs. $ S; 831. Item # Quantity Unit Description of MATERIALS Unit Price - Total Cost TOTAL COST ❑ Per attached quotelproposal $ QIQ? I o0 Project Number6CLV356-944 Account Number 620_-1L-6E-00.70_%!00 Account Number Account Number *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and soff<vare purchases: ITpirector Date Support-Yes/No By signing this requisition form, I certify that the City's public contracting requirements have been s #s Bed. Employee Signature: ~r(1tt 11 1t4 /(YL. Department Head Signature: ' (Equal too greater than $5,000) City Administrator: (Equal to or greater than $ 5,000 Funds appropriated for current fiscal year. ~SNO Finance Director- (Equal to org ter man s51000) Date Comments: