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Home My WebLink About2013-329 CONT Chg Order #1 - Vitus Construction VITUS CONSTRUCTION, INC. 8129/2013 P.O. BOX 1097 GOLD HILL, OR 97525 CHANGE REQUEST (541) 855-7177 (541) 855-7520 FAX CCB: 63643 PROJECT: ASHLAND MISC. CONCRETE CR # 1 SUBCONTRACTOR: DATE: 8/29/2013 SUPPLIER: PROJECT NO. 13-033 REASON FOR REQUEST: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITEM AMOUNT To provide services to make modifications per FC #1 (see attached) Ashland Construction $630.00 Subtotal $630.00 Vitus 8% Oh&p $50.40 1% OH&P $6.80 TOTAL COST CHANGE $687.20 The contract time will be (increased) (decreased) (unchanged) by 5 days. This proposal will be invalid after CHANGE ORDER NUMBER - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - You are directed to make the above changes in this Contract only when fully signed below. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order was The Contract sum will be(increased)(decreased)(unchanged) by this Change Order The new Contract Sum including this Change Order will be The contract time will be (increased) (decreased) (unchanged) by days. The date of completion as of the date of this Change Order therefore Architect Contractor Owner (kli Y-7 S /4) By BY BY Date: Date: 2~ Date: 9 /2 /3 CITY OF ASHLAND July 2, 2013 Vitus Construction, Inc. Corey E. Vitus, President 1912 Second Avenue Gold Hill, OR 97525 Attn: Corey Vitus RE: 2013 Miscellaneous Concrete Project (Project #2011-33) FC #01- Concrete Pathway Connections Dear Corey, The City of Ashland requests an alteration to the plans with respect to the concrete pathway connections at the apartment complex on the northeast corner of 4th and C Street, labeled on the plans as TL 5201. Per the plans it is shown to use typical colored concrete to make these connections. The City requests that these connections be poured so that they match the existing stamped concrete surface and existing concrete color as close as possible. There was also a potion of one of the existing pathway connections that needed to be removed, due to grade issues, that will need to be replaced. I have already spoken with Ron Hobson about this matter and he has had the connections prepared accordingly and has informed me that there will be an additional cost and a separate pour for these areas. Time and materials should be tracked for this and a contract change order can be prepared once the cost is known. I have included a rough sketch of the area with this Field Change. If you have any further questions feel free to contact me. Sincerely, i~arae ~a(u-rdact Karl Johnson, E.I.T. Associate Engineer cc: Ron Hobson, Ashland Construction PUBLIC WORKS/ENGINEERING DIV. Tex: 541-488-5347 20 East Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us G:\pub-wrks\eng\I1-33 2013 Misc. Concrete\C_Construction\Cortespondance\contmtor\Field Changes\I I-33 FC 01 - Concrete Pathway Connections - 07- 02-13.docx A377t/ _ .....r. A377V yin o D- I . J x \ \t!{ •-J~ Vl N -fh"Y. O LLI "_rs 00t! ta,t c v [ a~~ ~3 o r:s~ U U N ~TyiS `U O a~ \ H ''I cl; l) Y \ 9d~ a I \ ~ ti N ? x \ a, Ld A MM MIS •1SIX3 I~ o ~ OOt0 O 0 V d 4 ILJJ 3 1~~~J1S Hl ~ ~Y r c o i U 08/28/2013 14:32 5415120809 SN PAGE 03 i? e Y a Q aF n H f C ~ Cp N cD Received Time Aug, 28. 2013 2:25PM No. 2316 VITUS CONSTRUCTION, INC. 8 /2 912 0 1 3 P.O. BOX 1097 GOLD HILL, OR 97525 CHANGE REQUEST (541) 855-7177 (541) 855-7520 FAX CCB: 63643 PROJECT: ASHLAND MISC. CONCRETE CR# 2 SUBCONTRACTOR: DATE: 8/29/2013 SUPPLIER: PROJECT NO. 13-033 REASON FOR REQUEST: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITEM AMOUNT To provide services to make modifications per FC #2 (see attached) Ashland Construction $2,701.35 Subtotal $2,701.35 Vitus 8% Oh&p $216.11 1% OH&P $29.17 TOTAL COST CHANGE $2,946.63 The contract time will be (increased) (decreased) (unchanged) by 5 days. This proposal will be invalid after - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CHANGE ORDER NUMBER You are directed to make the above changes in this Contract only when fully signed below. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order was The Contract sum will be(increased)(decreased)(unchanged) by this Change Order The new Contract Sum including this Change Order will be The contract time will be (increased) (decreased) (unchanged) by days. A The date of completion as of the date of this Change Order therefore Architect Contractor Owner By By By Date: Date: ~/2~J13 Date: 7 12 ~3 CITY OF ASHLAND July 2, 2013 Vitus Construction, Inc. Corey E. Vitus, President 1912 Second Avenue Gold Hill, OR 97525 Attn: Corey Vitus RE: 2013 Miscellaneous Concrete Project (Project #2011-33) FC #02 -107 5'h Street - Irrigation Repair Dear Corey, The City of Ashland requests additional irrigation work at 107 5 h Street. The property's existing irrigation system is in a location that falls directly under the new sidewalk and sprinkler placement from this system has caused numerous issues with the planned sidewalk layout and existing landscaping. The repairs and rerouting of irrigation lines that will need to be done, is above and beyond a repair that would normally be inclusive to a bid item. Vitus Construction will need to hire a separate landscape subcontractor to reroute the existing system and reinstall sprinklers, etc that will provide water to the existing landscaping. The property owner will need to be included in the decision of the system layout once a subcontractor is found. Time and materials should be tracked for this and a contract change order can be prepared once the cost is known. If you have any further questions feel free to contact me. Sincerely, Z4aw f. ~alurda~ Karl Johnson, E.I.T. Associate Engineer cc: Ron Hobson, Ashland Construction PUBLIC WORKS/ENGINEERING DIV. Tex: 541488- W 20 Fast Main Street Fax: 541-488-600 6006 Ashland, Oregon 97520 TTY: 800-735-2900 vnvw.ashxand or us G:\pub-wrks\eng\I I-33 2013 Misc. Concrete\C_Construction\Cortespondance\conttactorNField Changes\11-33 FC 02 - 107 5th Street - Irrigation Repair- 07-02-13.docx 08/28/2013 14:32 5415120809 SN PAGE 04 to ~ Q ~ I 21 h pdh~ 1. ~`1 C : m m _..~s+..uta..urly Received Time Aug- 28. 2013 2:25PM No. 2316 VITUS CONSTRUCTION, INC. 8/2912013 P.O. BOX 1097 GOLD HILL, OR 97525 CHANGE REQUEST (541) 855-7177 (541) 855-7520 FAX CCB: 63643 PROJECT: ASHLAND MISC. CONCRETE CR# 3 SUBCONTRACTOR: DATE: 8129/2013 SUPPLIER: PROJECT NO. 13-033 REASON FOR REQUEST: ITEM AMOUNT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - To provide services to make modifications per FC #3 (see attached) Ashland Construction $1,920.00 Subtotal $1,920.00 Vitus 8% Oh&p $153.60 1% OH&P $20.74 TOTAL COST CHANGE $2,094.34 The contract time will be (increased) (decreased) (unchanged) by 5 days. This proposal will be invalid after - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CHANGE ORDER NUMBER You are directed to make the above changes in this Contract only when fully signed below. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order was The Contract sum will be(increased)(decreased)(unchanged) by this Change Order The new Contract Sum including this Change Order will be The contract time will be (increased) (decreased) (unchanged) by days. The date of completion as of the date of this Change Order therefore Architect Contractor Owner ~c{ihc 9-1 -9 /V~ BY By Vv BY J Date: Date: a Date: O 2 9// 71 /2 /3 08/28/2013 14:32 5415120809 SN PAGE 02 CITY OF August 7, 2013 -ASHLAND Vitus Construction, Inc. Corey E. Vitus, President 1912 Second Avenue Gold Hill, OR 97525 RE: 2013 Mlscell4ne0us Concrete Project (Project #2011-33) FC #03 -Ashland Street- Additional Concrete Replacement Deer Corey, The City of Ashland requests additional concrete removal and replacement at two locations on Ashland Street. Below is a quick summary of the two locations: 1 • J3ast east of the driveway inr Market of Choice -This area consists of two panels with a total square footage of approximately 50sf. 2. Just west of the driveway Por the Shell Gee Ctatlon - This area consists of five panels with a total square footage of approximately I I0sf. I have marked the areas of removal with paint and have also spoken with Ron Hobson about the additional work. I have also included some photos of the areas. It would be the City's hope that existing bid item amounts could be used as a coat basis once a project change order is developed for this work. If you have any further questions feel free to contact me. Sincerely, 44e fi?, j~alutdooc !lam ~l2 " tl 00 Karl Johnson, E.I.T. Associate Engineer " cc. Ron Hobam, Ashland Construction PUBLIC WORKNENCINEERING DIV. Tel: 541488.5347 u 20 Fast Mein Sam Fax: 5414 Ashland, Oregon 97520 TTY: 800-735735.29 .2900 ,Whf w •nd or us G.\pub-wdo\=$\I l.33 2013 Misc. CmeretA(C Conswotlon (vita-Ashknd ComoTorrespondanceheontmclorhField Chmgesle 1-33 FC 03 -Ashland Street - Addiuonai Concrete Replacement - 08.07.13,doc c Received Time Aug, 28. 2013 2:25PM No. 2316 .CITY OF ASHLAND August 7, 2013 Vitus Construction, Inc. Corey E. Vitus, President 1912 Second Avenue Gold Hill, OR 97525 RE: 2013 Miscellaneous Concrete Project (Project #2011-33) FC #03 - Ashland Street - Additional Concrete Replacement Dear Corey, The City of Ashland requests additional concrete removal and replacement at two locations on Ashland Street. Below is a quick summary of the two locations: 1. Just cast of the driveway for Market of Choice -This area consists of two panels with a total square footage of approximately 50sf. 2. Just west of the driveway for the Shell Gas Station- This area consists of five panels with a total square footage of approximately I I WE I have marked the areas of removal with paint and have also spoken with Ron Hobson about the additional work. I have also included some photos of the areas. It would be the City's hope that existing bid item amounts could be used as a cost basis once a project change order is developed for this work. If you have any further questions feel free to contact me. Sincerely, Karl Johnson, E.I.T. Associate Engineer cc: Ron Hobson, Ashland Construction PUBLIC WORKS/ENGINEERING DIV. Tel: 54188- 20 East Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us G:\pub-wrks\eng\l 1-33 2013 Misc. Concrete\C_Conswction (Vitus-Ashland Const)\ConmTondancc\contmctor\Field Changes\I 1-33 FC 03 - Ashland Strezt - Additional Concrete Replacement - 08-07-13.docx p n..y _ 1'/~i rY1 ✓ f r{L'/'JV riYX,,.~+I rrr't A! q t'7 /U7!'"r t1X / C ~!J }r+.•Y rl/SJAf i .r 1 ,+,<tt } i r~* 5$$R r.r t9! '~13: 1'c~l' 4~ trylN+~fiAXh 70 .t A"{~ l Tf-;re •rf•1 ~j w F Nr ~f A ✓ FAR. ' ~ ; r {CY a z; 7}rt~"~FY ~iF:. A ,G r ilc {k. r~`tf1 Ir rcr <t ~ ~~•3''x*~< :,i. f. K ~c ftJ:r.,r:A,w.. Py'l r 't' tV.t. ' wZ"w. r}3 r ~3a.b^l. t S f ) J SAYp..4y^\•- I_ cJ.~i nY ~ 1 ,w'Fa .,M s3 I.q~L.ir ti ~7 . l•:. ..,r ~5:.+r • i ~ ~YYj~}ti ~`Lj`,1r•f ;l r 't•,t~ Lv. " F ik't• It u. } ilrf♦Y♦(~~G~✓1~ t ]~W.IFC~h. ~J - .tai l 1'•:1>r rnr'lp{RF_-i+(' •J. ~43V tCZ .-C• r~!• trs rv. '1t~ ~ L, watt' a !!r ,~n~S~ ',y y'. i r f ~ r a + ~1 ~ {r'37~.vI ~1fAl v} t N t ~C +i It. - ; ~1 r' a t .rt rrc g a . ~ a 0 n 4i 5~1' t;"lJf N ) ~diF ~'+1 d~rs•I. 2'~y4. a 1• } r1 1 s, •Ir . ,.{Fj I ~ • u. J 1.4 y, . Il II. Y ll 4444 I 1 J . [r. ,[[[jjj L ~ ~ I • • t 1 !j <1 'rt C . ~Jt ] (=r Yr ~ y (1 ~yi '.s~ AN fs t { ,t /i Dill ~`j ,;~i •'fk hg1c CITY f COi GLIDER Page 1/ 1 OW. CITY OF ASHLAND DATE _ PO NUMBER 20 E MAIN ST. 7/1/2013 11649 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 005417 SHIP To: Ashland Public Works VITUS CONSTRUCTION (541) 488-5587 P O BOX 1097 51 WINBURN WAY GOLD HILL, OR 97525 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Karl Johnson Special Inst: Confirming? No . Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER 2013 Miscellaneous Concrete Project 181,447.26 Approved by Council 06/04/2013 Contract for Public Improvement Contract Project No. 2011-13 Effective date: June 5, 2013 Completion date: September 13, 2013 Processed change order 09/20/2013 5,728.17 Per attached change requests #1, 2, 3 SUBTOTAL 187 175.43 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 187,175.43 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.70420 E 201133.120 167 086.63 E 260.08.35.00.70420 E 201133.120 20,088.80 I JJ//> Authofi ed SignatursJ~ VENDORCOPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: Vitus Construction, Inc. Total amount of this contract amendment: Purchase Order Number: #11649 Title / Description: 2013 Miscellaneous Concrete Project $5,728.17 ® Per attached contract amendment Contract Amendment Original contract amount $181,447.26 100 % of original contract Total amount of revious contract amendments $0 % of original contract Amount of this contract amendment $5.728.17 3.15 % of original contract TOTAL AMOUNT OF CONTRACT $187.175.43 103.15 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in few that affects performance of the contract. 3) The amendment results from renegotiation of the tens and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that'd it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. ORF or ❑ "YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ® 'YES", the total amount of cumulative amendments ❑'YES", the total amount of original contract and ❑ If 'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ It *NO*, amount exceeding authority requires ❑ IVINO", amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointment s$35,000 ❑ Exempt-Reason: ❑ If"NO" requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods &Services -$5.000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5.000 to $75.000 525% of original contract amount or $250,000 emergency, including necessity, and circumstances ❑'YES*, the total amount of cumulative whichever is fens. requiring the contract amendment ,amendments 5 25% of original contract amount. ❑ If ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Coundl Administrator approval. Attach cony of Council Communication Communication. ❑ If applicable,adach copy of Council Communication ❑ Exempt - Reason: ❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ 'YES', the total amountof odginal contract and cumulative amendments are ❑'YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If 'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. A act co of Council Communication. Project Number 201133.120 Account Number 260.08.12.00.704200 Account Number _ 'Expenditure must be charg'eddtt ropdate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed, Employee Signature: Department Head Signature: (Equa to or greater than $5,000) City Administrator: (Equal to or greater tha $25,900 or 10%) Funds appropriated for current fiscal year: Y9 / NO rt31 2,13 Finance Director (Equaltoorg terthan$5,000) Date Comments: (31pub-wrksleng111-33 2013 Misc. ConcretelA_AdminlCons Vendor (Vitus Cons$Contract Documents0ange OrderslForm #10 - Request for a Change Order- Vitus CO#01.doa