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HomeMy WebLinkAbout2013-334 Contract - SOS Plumbing Contract for GOODS AND SERVICES Less than $25,000 CITY OF CONTRACTOR: SOS Plumbing ASHLAND CONTACT: Mike or Rick 20 East Main Street Ashland, Oregon 97520 ADDRESS: 206 S. Pacific Hyw. Talent OR 97540 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-779-3472 DATE AGREEMENT PREPARED: FAX: 541-535-3964 BEGINNING DATE: September 16, 2013 COMPLETION DATE: September 23, 2013 COMPENSATION: $3,680.00 GOODS AND SERVICES TO BE PROVIDED: Replace mixing valve at Daniel Meyer Pool ADDITIONAL TERMS: N/A NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, fumish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 2796.220, 279B.225, 2796.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract).. Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent This contract may be terminated at any time by mutual consent of both parties. b. Citv s Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If Ci fundin from federal, state, coun or other sources is not obtained and continued at levels Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 1 of 3 sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required. by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination dated such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the beneft of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 da s' written notice from the Contractor or its insurers to Contract for Goods and Services Less than 525,000, Revised 06/13/2013, Page 2 of 3 the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall fumish acceptable insurance certificates prior to commencing work under this contract The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of Ashla BY By Signature Department Head Print Name Print Name S~~-~AL4 43 Title Date W-9 One copy of a W-9 is to be submitted with ~O the signed contract. Purchase Order No. Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 3 of 3 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ✓ (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. ✓ (2) Commercial advertising or business cards or a trade association membership are purchased for the business. V/ (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. I/ (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. O/zs/i3 Contractor (Date Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 4 of 4 Proposat S.O.S. Plumbing Inc. August 14, 2013 206 S. Pacific Hwy. _ _ . Talent, Or 97540 Reference 1362-56688 541 779-3472 541 488-2680 Fax 541-535-3964 rSP: j MIKE D ,Due Date: 9/13/2013 Job Name: Ashland Parks Dept 1705 Homes - 340 S Pioneer Daniel Meyer Pool Ashland, OR 97520 Ashland, OR 97520 541-488-5340 541-488-5314 FAX We Hereby Submit .Specifications And Estimates For: existing hot water mixing valve with Symmons 6-500-102-PRV mixing valve to handle both low and high flow rates. This item takes two to three weeks for delivery. We propose hereby to furnish material and labor - complete in accordance with the above specifications, for the sum of: $3,680.00 All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices. Any alteration or , deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon delays beyond our control. Purchaser agrees to pay all costs of collection, including attorney's fees. This proposal may be withdrawn by us if not accepted by the above due date . , Authorized Acceptance Signature Signature Date Beecher Carlson 9/20/2013 11:51:54 AM PAGE 1/001 Fax Server aco~zo~ CERTIFICATE OF LIABILITY INSURANCE °A-`MW°° 9/20/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). , PRODUCER CONTACT SUSan NAME: Wilson, AAI, AIC Beecher Carlson Insurance Agency I.7.C PHONE (541) 772-1'111 ac Ne. (541) 772-3785 rc N. 707 Murphy Rd 'MAaSusan-silson@beaohercarlson.com INSURER(S AFFORDING COVERAGE MR;# Medford OR 97504 INSURERAAmerican Hallmark Ins Co of TX 3494 INSURED INSURER B: SOS Plumbing & Drain SerVlce Inc INSURERC: 206 South Pacific Hwy '2 INSURER E: Talent OR 97540 INSURER F: COVERAGES CERTIFICATE NUM2ER:CL123513209 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFF POLICY E%P OMITS LM TYPE OF INSURANCE POLICY NUMBER MNIOOrNYY MM/DD/VYW GENERAL LIABILITY x x EACH OCCURRENCE $ 1,000,000 X COMMFRCW fiFNFRW IARII ITY PREMISES eoxumzncel $ 100,000 A CLAIMG-MAD= ❑X OCCUP. 4CL44337606 /11/2012 /11/2013 MCD UfP (a,y one pe-sOn) $ 5,000 PERSONAL&ADVIN.URY $ 1,000,000 CENEf 1,l CREOATE $ 2,000,000 GFM.4GGREGATELNITA-PLIESP_6: PRODUCTS-COMP/OPAGG $ 2,000,000 PDLICY X PRCO LOC $ AIfTONOBILE LIABILITY x x iFa odenti N LE LIMI J000,000 A ANYAUTO SCDLY INJURY,Pnl penult $ ALL OWNED X SCHEDULED 4CL44337606 /11/2012 /11/2013 BCDILY INJURY Per a¢idan0 $ AUTOS AUTOS X HRED AUTOS X AUTOSVMED iPnrardda" $ Ur edmu-ed rnNbnat$ X UMBRELLA LIAB OCCUP X X EACH OCCURRENCE $ 1,000,000 A E%CESSLIAe CIAMSb1ADE ACGREGATE $ 1,000,000 DEC X RE-EVTIDN$ So,000 [4cU44337701 /11/2012 /11/2013 $ WORKERS COMPENSATION Y STATU OTH- ANDEMPLOYERS' LIASILITY YIN RY ANY PROPRIETOR,PFRTNERIEXECUT VE ❑ N /A E.L. EACF ACCIDENT Is OFFICERRMENBER FJ(C_IDED9 (Mandertaryl n NH) E1. DI5EAS -F L PLOYL a IIY~c d.-b. ender DESCRIPTION OF OPERATIONS bd. EL.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES (AttaO ACORD 101, Add,M.el Remark. Schedule, it more spew N rwul«d) Verification of insurance- Subject to policy terms, conditions and e clusions- CERTIFICATE HOLDER CANCELLATION (S41)400-5314 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland Parks Department ACCORDANCE WITH THE POLICY PROVISIONS. 340 S Pioneer Ashland, OR 97520 AUTHUMMUREPRESENTATAIE S Wilson, AA1, AIC/su C r~• /2* ACORD 25 (2010/05) (~D 1988-2010ACORD CORPORATION. All rights reserved. 1NS025 (201005)01 The ACORD name and logo are registered marks of ACORD 5/2013 110:0:477 AM From: Ashland Insurance, Inc / 541-857-0679 To: 15414885314 2 T A - ® DATE(MMIDDIYYYY) `(v(-)/~O CERTIFICATE OF LIABILITY INSURANCE 9/25/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: Thomas Wilson Ashland Insurance Inc PHONE , (541) 857-0679 Fq/C (541)857-9883 801 O'Hare Parkway, Ste 101 aooRESStwilson@ashlandinsurance. com INSURER(S) AFFORDING COVERAGE NAIC 0 Medford OR 97504 INSURERA:SAIF Corporation INSURED INSURER e S.O.S. Plumbing 6 Drain Service, Inc. INSURER C: 206 S Pacific Hwy. INSURER D: INSURER E : Talent OR 97540 INSURER F: COVERAGES CERTIFICATE NUMBER CL129603738 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. KOIER U"R INSURANCE INS WVD POLICY NUMBER MMIODYIYYYFY MMOIDYIYYYY LIMITSEACH OCCURRENCE $ DAMAGE 10 ENERAL LIABILITY PREMISES $ DE OCCUR MEDEXP(Anyoneperson) $ PERSONAL 8 ADV INJURY $ GENERAL AGGREGATE S LIMIT APPLIES PER: PRODUCTS-COMPIOP ASS S RO- LOC $ COMBINED SINGLE LIMIT AUTOMOBILE LIABILnY - Ea accident ANY AUTO BODILY INJURY (Perparson) S $ ALL OWNED SCHEDULED SODILY INJURY (Per acciden) AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS F1 AUTOS Per accident $ H UMBRELLA LIAR OCCUR EACH OCCURRENCE 8 E%CESS LIAB CLAIMSMADE AGGREGATE $ DED RETENTIONS $ A WORKERS COMPENSATION K ICRYTA U OTH- AND EMPLOYERS' LIABILITY D, 1. T~ ER E.L. EACH ACCIDENT $ 500,000 ANY PROPRIETORIPARTNER/EXECUTIVE Ya N/A OFRCEPJMEMBER in NH] EXCLUDED? 54526 0/1/2012 0/1/2013 E. L. DISEASE - EA EMPLOYE $ 500,000 (Mandatory in NM U es, d.scribe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION (541)488-5314 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Ashland Parks Dept 340 S Pioneer Ashland, OR 97520 AUTHORIZED REPRESENTATIVE /~y{/~/ Thomas Wilson/TOM v*a;, ACORD 25 (2010105) © 1988-2010 ACORD CORPORATION. All rights reserved. INS025 P1ninmi of The A(t)Pn name and Inn. are ran iaforad ma rkR f ACn RD 5/2013 10:47 AM From: Ashland Insurance, Inc / 541-857-0679 To: 15414885314 3( DATE (MMloonrrv) A~ ° CERTIFICATE OF LIABILITY INSURANCE 9/25/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). coME: ACT Thomas Wilson PRODUCER NA Ashland Insurance Inc PHONE _ (541) 857-0679 FAIC Not. (591)857-9883 801 O'Hare Parkway, Ste 101 ao AlESS twilson@ashlandinsurance.com INSURER(S) AFFORDING COVERAGE NAIC Y Medford OR 97504 - INSURERA:SAIF Corporation INSURED INSURER B SOS Plumbing and Drain Service, Inc. INSURER[: 206 S Pacific Hwy, INSURER D: INSURER E Talent OR 97540 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1392504447 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS . CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE 1 SR WV POLICY NUMBER MMID~IVYYY MMID~IYYYY LIMITS TR GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY PREMISESEa occurrence $ CLAIMSMADE F-1 OCCUR MED EXP(My one person) S PERSONAL 6 ADV INJURY S GENERAL AGGREGATE S GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG S POLICY PRO LOC $ COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY Ed accident S ANY AUTO BODILY INJURY (Per person) $ ALL OWNED H SCHEDULED BODILY INJURY (Par accident) $ AUTOS NON OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Peracciden[ UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ A WORKERS COMPENSATION WC STALL JIM EMPLOYERS'LIABILITY YIN E.L. EACH ACCIDENT $ 500,000 ANY PROPRIETORIPARTPER/EXECUTIVE ❑ NIA OFFICER/MEMBER EXCLUCED7 54526 0/1/2013 0/1/2014 EL DISEASE - EA EMPLOYE $ 500,000 (Mandatory in In NH) NH) T yes, describe under E.L. DISEASE - POLICY LIMIT $ - 500, D00 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER ' CANCELLATION (541) 488-5314 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Ashland Parks Dept - 340 S. Pioneer Ashland, OR 97520 AUTHORIZED REPRESENTATIVE [/~e}#/~7 Thomas Wilson/TOM ACORD 25 (2010105) © 1988-2010 ACORD CORPORATION. All rights reserved. INS025 on1nn51 of Thn ACORD namn and Inn. am rnnintarad rna rks of ACORn CITY RECG^uE'R Page 1 / 1,1 Ashland Park Commission DATE PO NUMBER 20 E MAIN ST. 9/26/2013 00286 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000762 SHIP TO: SOS PLUMBING, INC. 206 S PACIFIC HWY TALENT, OR 97540 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? No Quantity Unit Description - Unit Price Ext. Price Replace mixinq valve at Daniel Meyer 3,680.00 Pool Contract for Goods and Services Beginninq date: September 16, 2013 Completion date: September 23, 2013 SUBTOTAL 3680.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 3,680.00 Account Number Project Number Amount Account Number Project Number Amount E 211.12.02.06.60211 E 000042.999 3,680.00 A rized Signature VENDOR COPY ©o✓~ e-e FORM #3 ~CITY OF A re-quest for a Purchase Order o9 -A'1`13 ASHLAND REQUISITION © m # requ t: e z3 /3 .~~quid`d2tSor delivery: 0211 I Vendor Name S U11 .11 C Address, City, State, Zip ZCC, AC C v I0 iT E 75-70Contact Name & Telephone Number - i Ke- 7D ~If _ 3q ]L Fax Number \~•~S, ~ g(Pc~ SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement - ❑ Sole Source Contract # GOODS a SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other govemment agency contract $5.000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75.000 ❑ Agency ❑ Form #g, Request for Approval ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost ~~~•Q~.c.~ I~L~i~jL2`Ll~-- r~~- D~ncldcl rvt~y~~-i'~l Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached, q~uottellproposa~ll $ Project Number -~CCV5_qsaI Account Number Account Number ZJf. (2-c1'-C(, ~oOZIIO Account Number "Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes/No By signing this requisitie form, I certify that the City's public contracting requirements have been s rsfied. Employee SignatureDepartment Head Signature: V ( al to or greater than $5,000) City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year. YES / NO Finance Director- (Equal to or greater than $5,000) Date Comments: Form #3 - Requisition