HomeMy WebLinkAbout2013-346 CONT Addendum - Hadley Roofing Inc
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 1st day of October, 2013, between the City of Ashland ("City") and
Hadley Roofing Inc. ("Contractor").
Recitals:
A. On September 18,2013, City and Contractor entered into a "City of Ashland Contract
for Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement').
B. The parties desire to amend the agreement to increase the compensation to be paid
to Hadley Roofing to include 4 skylights for $1,184.00 and additional wood repair at a
cost of $750.00.
City and Contractor agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to $
19,999.
2. The scope of services is modified to add 4 skylights and additional wood repairs to
the restrooms at Lithia Park.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTR R: CITY OF ASHLAND:
BY BY ~IyIVVV Y ~~J'0
D p rt nt Head
me
Its 2 l Date (O~I ~13
DATE
Purchase Order # ~Do~7
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
Statement
Hadley Roofing, Inc. 9/17/2013
CCB ##44133
1995 Fairlane Drive
Medford, OR 97501
(541) 779-9545
hadleyroofinginc@yahoo.com
Bill To: Ashland Parks and Recreation
340 S. Pioneer Street
Ashland, OR 97520
Job Address: Uthia Park, Ashland
Job Location Proposal Item Description Total
Cotton Mem. Bldg. A Re roofing with Hi-Rib Metal Roofing $ 2,230.00
Cotton Mem. Bldg. E Replacement of two 2x4'skylightswith Venn brand skylights $ 592.00
Band Shell Restroom A Re-roofingwith Hi-Rib Metal Roofing $ 2,487.00
Band Shell Restroom C Replaced 2 sheets 1/2" CCX ply, 2 sheets 5/8" CCX ply, 2 sheets 5/8" CDX ply, and 18' 2"x4 $ 330.00
Band Shell Restroam E Replacement of two 2-XV skylights with Velux brand skylights $ 592.00
Tennis[: Dist Few.. A Re-r.Arng with Hl-Rib Metal Roofing $ 2,108.00
Tennis[ourt mst,.m c Re placed 18' longue and groove sheeting $ 111.00
Shop B Re-roofing with Snapdock Metal Roofing $ 11,240.00
Shop c Overhang extension on one end of the building as requested $ 309.00
$ 19,999.00
Thank you for your payment. Your cancelled check is you receipt.
6'd 990ZZLL lbS 6uyoo~j AeIPUH d4£ £0 £l L l d
C" " `EC02r,~ Pagel/1
t.
Ashland Park Commission DATE PONUMBER
20 E MAIN ST. 9/3/2013 00267
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 002983 SHIP TO:
HADLEY ROOFING INC
1995 FAIRLANE DRIVE
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept.: .
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Re-Roof Restrooms & Shop at Lithia Park 18,065.00
Metal Roofinq
Contract for Goods & Services
Beqinninq date: 08/28/2013
Completion date: 09/18/2013
Processed chanqe order 10104/2013 1,934.00
Added four (4) skylights and additional
wood repair per attached contract
addendum.
~~t 3.3u3
SUBTOTAL 19 999.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 19,999.00
Account Number , Project Number _ Amount Account Number' Project Number - Amount
E 411.12.00.00.70420 E 000037.999 19 999.00
`Authorized Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: 146dlu 6j eCUrtztvy)Ir ( Total amount of this
JJ , contract amendment:
Purchase Order Number: GALL' ~ q
Title I Description: ~co~1 J~ YL fa2iL 3oi'upl/~ $
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ I S r 01u~°' 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment 1% of original contract
TOTAL AMOUNT OF CONTRACT $ % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contmct and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract orapproval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: -YES y NO" (If "NO", requires Council approval /Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or
❑'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑ 'YES', the total amount of original contract and
❑If"NO", amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments 5 $100K for Goods &Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If"NO", amount exceeding authority requires ❑ If"NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES', Direct appointments$35,000 ❑ Exempt-Reason:-
0 If'NO', re uires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
rsonal Services • 5000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
°YES°, the total amount of cumulative whichever is less. requiring the contmcl amendment
amendments s 25% of original contract amount. ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communicalion. ❑ If applicable, attach copy of Council Communication
❑ Exem t-Reason: ❑ Exempt- Reason, El Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contrail was approved by City Coundl.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If'NO", Council approval is required. Attach copy of Council Communication.
❑ If"NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number Cgg _j-y5C1 Account Number ~1 ~r2 pv_-CA-]-NZ3Q Account Number___•__----
"Expenditure must be charged to the appropriate account umbers for the financials to reflect the actual expenditu(es"aa urately. ach extra pages if needed.
Employee Signaturet Cif Q Department Head Si nature: / 1
(Toral amou to contract2$5,000)
City Administrator: icL
(Equal td orgreaterthan $25,000 or 10%J
Funds appropriated for current fiscal year YES / NO
Finance Director (Equalto orgreaterthan $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,10/3/2013