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Home My WebLink About2013-348 CONT Addendum - Roxy Ann Rock ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 11th day of September, 2013, between the City of Ashland ("City") and Roxy Ann Rock ("Contractor"). Recitals: A. On July 151, 2013, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase compensation for copper roof top for 1,050.00 and to increase compensation for sandblasting rock fountain for $350.00. A credit is included in this addendum of $400.00 due to the fact that kiln dried material was not used. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $ 1,000.00. 2. The scope of services is modified to add and install one copper cap, sandblasting of fountain mineral deposit and a credit to owner based on supplied information for kiln drying 8 logs. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF AS LA YD: BY 44 Z0,9 BY , Dpartment Head Its d er1 Date 2L-7/3 DATE Purchase Order # Acct. No.: (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES > , ! IVED SEP 0 4 7013 _,tzx _y.rrrrs P rcc.rceca. Wes Norton 1111.1k: Itoxv Ann Rork 110 Box (=488 lledlord. 011.97501 Phmm:511-601-7 ,i1 hax:541-535-6031 MVW.wosoorh a?saolxom OR Lie #104966 CA Lie #426558 September 4, 2013 Steve Ennis Architect PO Box 4051 Medford, OR. 97501 RE: Enders Memorial Shelter City of Ashland Project No. 000022.999 Copper Roof Cap Fabricate and install cooper roof cap: $1050.00 Total $1050.00 Wes Norton 111{.~: 96~~~r .\nn 16oek PU BUS1188 1~ G 11uAfurd.OR. 97:)111 Phunc:511-GUI-7 5I Ali 13 2 9 L7i~ Fac 5 11 -535-6051 xw~r.~c cs n n rl o n ~u.;aoL ro m itect August 27, 2013 R Lic #104966 CA Lic #426558 Steve Ennis Architect PO Box 4051 Medford OR 97501 RE: Enders Shelter: Project No. 000022.999 Extra -No. 2 Sandblast Fountain: Sandblast fountain to remove mineral buildup. $350.00 Total $350.00 5EP 0 4 1013 Wee Norton ~iiiLCCL lln.e: ttoxy Ann 110ek Ltevr, tan 1918nz 1181; llyd(ord. 011. 97501 Phony: 711-6111-51:51 fa,: 1-535-6051 OR Lic #104966 CA Lic #426558 September 4, 2013 Steve Ennis Architect PO Box 4051 Medford, OR. 97501 RE: Enders Memorial Shelter City of Ashland Project No. 000022.999 Kiln Drying Credit: Based on supplied information for kiln drying logs: Eight logs @ $50.00 ($400.00) Total credit ($400.00) 09/04/2013 09:13 5418266601 S S SHEETMETAL PAGE 01/01 GOMPRO4jiS I' '%_R-COND SHEETMETAL, INC. '0414 DBA, Oregon SU Sheetmetal, Int:MVED pater: 3 kOELLENC Sep 4, 2013 SEP 0 a IM Page: 1 ,1CVC L1111151~LI1l1CCl ' Our Mission WES NORTON We are committed to raise the bar and make our DBA ROXY ANN ROCK team the standard others are judged by in PO BOX 44$$ commitment of unsurpassed service, craftsmanship, gyy~ loyalty, and integrity to our customers and team MEDFOYR/D),, OR 97501 S a}R 9 VIl3fYVV.VGi I~~Y~~~e''Y~t ~ j~~ a"-NP K°\5 ~'M1,Y, VY~3601A1~~ VY' S Y~Y "I' 1) f`y'TJSt'~~ u f rH OIIt11 E`~,~q{t5 A~Vi\i~ 5'p 1.~~ i. 3,.1 L nr ".~~i° : 1~ r.:.. '.".]L~... ~ mo'd' a 1JJ •°f y'n ..vi Mv~ "'°`T.y S ~2 vA .w J': y,,NvOL.y Job 13-1164 43 n'q on - t' yJdfBl'If®rlr lR.eF rF a.~"qA vyar Y "ra z SI n " &t' 1 d t Ov 'i Vn e P;r .a_.,, A'.'_-uLv~. W+,u.au~iaY~aV-A. 5005 ._....13 _ d 11G1 i''{. ppr < }'LLGCfit~El yi h~i r Y+Jp as+a f4y`d ey,{ v,Jb^ W v iy"r }f ..e:? 1 + 11{{ vl,➢y'Y SY .5.+,..:a_,.,,.+ww..........Y t i1LL111141~ri V F.'"`iW IIL Y' ENDERS MEMORIAL SHELTER 1.00 Shop fabricate copper roof cap. 750.00 $750.00 1.00 installed copper cap. 300,00 $300.00 I I i Subtotal 1,050.00 Sales Tax . _ Total Invoice Amount J,050,00 Check/Credit Memo No: Payment/Credlt Applied ay1 an"c r x w a.~_.: kA.~~.c~ Interest charged on past due balance at 2.% per month. CCB #72049 M CA Lic. 662160, C43, C20 912 Antelope Pond• White City, Oregon 97503 • (541) 826-6661 • Fax (541) 826-6601 Page 1 / 1 Zni . -.00RDER Ashland Park Commissi DATE PO NUMBER 20 E MAIN ST. 7/29/2013 00243 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004105 SHIP TO: ROXY ANN ROCK PO BOX 4488 MEDFORD, OR 97501 FOB Point: _ 'Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? No Chianti Unit - Description - Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Reconditioning of Enders Shelter in 98,973.00 Lithia Park per Architect/Engineerinq Specifications in Construction Documents Processed change order 09/03/2013 1,194.00 Relocate 6" drain pipe Processed change order 10/04/2013 1,000.00 Fabricate and install copper roof cap $1050.00, sandblast fountain to remove mineral buildup $350.00, includes credit for eight kiln dried logs ($400.00) O13 -3-3 (o d old '3v Le SUBTOTAL 101 167.00 31LL TO: TAX 0.00 FREIGHT 0.00 TOTAL 101,167.00 Account Number Project Number Amount. - Account Number - Project Number, .:.Amount E 411.12.00.00.70420 E 000022.999 101,1 7.00 '°/3 Aut iced Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier 1 Contractor / Consultant:, r Total amount of this contract amendment: Purchase Order Number: Title 1 Description:'e rL-~ v~j 0/per attached contract amendment Contract Amendment /may ' Original contract amount O ~C/ 7:3 100 % of original ccoontract Total amount of previous contract amendments $ ~r 9 L/ 11&4F`% of original contract Amount of this contract amendment I r % of original contract TOTAL AMOUNT OF CONTRACT $ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended centract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scone of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is withi the scope of procurement: YES NO` (If "NO", requires Council approval I Attach copy of CC.) Sourcin Meth LL PROCU EMENT - ess than 5000 INVITATION TO BIO or~ - COOPERATIVE PROCUREMENT. ORF or ES', the to amp t of contract and cumulative RE EST FOR-PF POSAL l EXEMPTION PURSUANT TO AMC 2.50 ents s $is 00. the total amount of cumulativ mendments E'YES', the total amount of original contract and mendm El If "NO', amount ding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $10oK for Goods & Services, s Council approval. A h ce of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If'NO', amount exceeding authority requires ❑ If 'NO', amount exceeding authority requires Council ❑ Exempt- Reason: : Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. E Exempt-Reason: ❑ 'YES', Direct appointments 5,000 ❑ Exempt-Reason: ❑ If "NO", requires aliproval:/ INTERMEDIATNor ENT- SOLE SOURCE EMERGENCY PROCUREMENT Goods & Servio 100 000 E "YES", the total amount of cumulative amendments E Written Findings: Document the nature of the Personal Servito 75000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances 'YES", the f cumulative whichever is less. requiring the contract amendment mendments s al contrail 8mount. ❑ If E If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceedjng A thority requires Council Council approval. Attach copy of Council Administrator approval. Attach cool of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Rea bw ❑ Exempt- Reason: 0 Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT E] 'YES', the total amount of original contract and cumulative amendments are E'YES', the original contrail was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement . If'NO', Council approval is required. Attach copy of Council Communication. ❑ If "NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number _0=Q _A_Tq Account Number /~-~ZGYJ.OG 70)00gccountNumber--_-__---- - 'Expenditure must be charged / to the appropriate /ac ount numbers for the financials to reflect the actual expenditures accur ly. Attach extra pages if needed. Employee Signature:: I ~f&_- i f=. az z Department Head Signature: . (Equal to or greater than $5,000) City Administrator: ~ (Equal to or greater than $25 000 or f0%) Funds appropriated for current fiscal year: Cam' NO A DA Y, 7 Finance Director (Equal to org er than $5,000) Dater Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 9/11/2013