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HomeMy WebLinkAboutAshland_1756_PA-2013-00643 C) July 8, 2013 Notice of Final Decision On July 8, 2013, the Community Development Director approved the request for the following: Planning Action: PA-2013-00643 Subject Property: 1756 Ashland Street Applicant: Christopher Brown, Architect Description: A request for Site Review approval for the construction of a 914 square foot addition for the property located at 1756 Ashland Street. The addition would replace the recently demolished 490 square foot annex. Also included -are requests for Exception to Street Standards to retain the existing driveway location and to continue the existing curbside sidewalk on Ray Lane. The Community Development Director's decision becomes final and is effective on the 13`h day after the Notice of Final Decision is mailed. Approval is valid for a period of one year and all conditions of approval identified on the attached Findings are required to be met prior to project completion. r The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.108.070(B)(2)(b) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.108.070(B)(2)(c). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Derek Severson in the Community Development Department at (541) 488-5305. cc: Jordan Pease Parties of record and property owners within 200 ft i i I I i ( COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winbum Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us. SECTION 18.108.070(8)2 Effective Date of Decision and Appeals. B. Actions subject to appeal: 2.. Type I Planning Actions. a. Effective Date of Decision. The final decision of the City for planning actions resulting from the Type.I Planning Procedure shall be the Staff Advisor decision, effective on the 13th day after notice of the decision is mailed unless reconsideration of the action is approved by the Staff Advisor or appealed to the Commission as provided in section 18.108.070(B)(2)(c). b. Reconsideration. The Staff Advisor may reconsider Type I planning actions as set forth below. i. Any party entitled to notice of the planning action, or any City Agency may request reconsideration of the action after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no fault of the party asking for reconsideration, which in the opinion of the staff advisor, might affect the decision. Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity to respond to the issue prior to making a decision. ii. Reconsideration requests shall be received within five (5) days of mailing. The Staff Advisor shall decide within three (3) days whether to reconsider the matter. iii. If-the Planning Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the decision for purposes of reconsideration. The Staff Advisor shall decide within ten (10) days to affirm, modify, or reverse the original decision. The Staff Advisor shall send notice of the reconsideration decision to affirm, modify, or reverse to any party entitled to notice of the planning action. iv. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration. c. Appeal. i. Within twelve (12) days of the date of the mailing of the Staff Advisor's final decision, including any approved reconsideration request, the decision may be appealed to the Planning Commission by any party entitled to receive notice of the planning action. The appeal shall be submitted to the Planning Commission Secretary on a form approved by the City Administrator, be accompanied by a fee established pursuant to City Council action, and be received by the city no later than 4:30 p.m. on the 12th day after the notice of decision is mailed. ii. If an appellant prevails at the hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded. The fee required in this section shall not apply to appeals made by neighborhood or community organizations recognized by the city and whose boundaries _ include the site. iii. The appeal shall be considered at the next regular Planning Commission or Hearings Board meeting. The appeal shall be a de novo hearing and shall be considered the initial evidentiary hearing required under ALUO 18.108.050 and ORS 197.763 as the basis for an appeal to the Land Use Board of Appeals. The Planning Commission or Hearings Board decision on appeal shall be effective 13 days after the fmdings adopted by the Commission or Board are signed by the Chair of the Commission or Board and mailed to the parties. iv. The appeal requirements of this section must be fully met or the appeal will be considered by the city as a jurisdictional defect and will not be heard or considered. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winburn Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.onus i ASHLAND PLANNING DIVISION FINDINGS & ORDERS ~I PLANNING ACTION: 2013-00643 SUBJECT PROPERTY: 1756 Ashland Street APPLICANT: Christopher Brown, Architect OWNER: Jordan Pease DESCRIPTION: A request for Site Review approval for the construction of a 914 square foot addition for the property located at 1756 Ashland Street. The addition would replace the recently demolished 490 square foot annex. Also included are requests for Exception to Street Standards to retain the existing driveway location and to continue the existing curbside sidewalk on Ray Lane. COMPREHENSIVE PLAN: Commercial; ZONING: C-1; ASSESSOR'S MAP: 39 lE 15AB; TAX LOT: 5000 SUBMITTAL DATE: May 14, 2013 DEEMED COMPLETE DATE: May 29, 2013 STAFF APPROVAL DATE: July 8, 2013 APPEAL DEADLINE: July 22, 2013 FINAL DECISION DATE: July 23, 2013 APPROVAL EXPIRATION DATE: July 23, 2014 DECISION: The subject parcel is a located on the south side of Ashland Street, between Lit Way and Ray Lane, and is zoned Commercial (C-1). The property is also located within the Detail Site Review Zone and development is subject to both the Basic and Detail Site Review Standards. The parcel is uniquely shaped, with the narrowest frontage fronting on Ashland Street, while the majority fronts onto a curving Ray Lane. The 9,728 square foot propertycontains a 2,260 square foot parking lot between the existing building and Ashland Street, a 1,880 square foot structure facingAshland Street, and a non-conforming, 666 square foot residential unit located atthe rear of the property.The sitehas an approximate three percent slope to the north, and contains approximately 2,478 square feet of landscaping throughout the property including four large Western Read Cedars along the west property line, two Maples along Ashland Street, two Pines abutting Ray Lane, and a nine-inch English Hawthorn at the south east tip of the property. The current site configuration received Site Review approval in 1983 (PA #1983-97) when a photocopy business was proposed. The property at the time had a primary residence that was demolished to construct the existing commercial building, and two smaller residential units that were to be retained at the rear of the property as rentals. There was considerable discussion about the standards at the time calling for the placement of parking at the rear of the structure such that all parking would be obscured from view from the right-of-way, but the Planning Commission minutes note that neither staff nor the applicant had been able to come to a site design which accommodated the new building, two rental units, and parking in an alternate configuration. The site configuration was ultimately approved, with a condition that the parking j in front of the building be screened from the right-of-way with the installation of an 18-foot landscaped berm and that no vehicular access be taken directly from Ashland Street. PA #2013-00643 1756 Ashland SUDDS Page 1 Ashland Street, along the subject. property's north frontage is classified as a "boulevard" or "arterial" street and is also state highway right-of-way, while Ray Lane is a Neighborhood Street. Both are improved with pavement, curbs, and gutters along the subject property's frontage. There are curbside sidewalks along the property's Ashland Streetfrontage, and curbside sidewalks along the Ray Lane frontage extend south from the Ashland Street intersection to approximately 36 feet from the south property line. Utilities including water, sanitary sewer, storm sewer and electric are in place within the adjacent Ray Lane right-of-way and already serve the existing buildings on the property. The application proposes to replace a recently demolished 490 square foot `annex' (one of the two rental units noted in the 1983 application) with a 914 square foot addition in the same location behind the existing building. The applicant's findings note that this previous annex was not built to current codes, and that with the new proposed addition it would allow for greater compatibility both with the existing structure and with the intended use as a private library or bookstore. The propertyis subject to Basic Site Review, Detail Site Review, and Ashland Boulevard Corridor design standards.The current building does not comply with a number of these standards, most notably because the existing parking lot is located between the building and the street. In addition, the building's entrances are poorly defined and fail to establish the strong orientation to the street sought through the standards. The applicant proposes to increase the building's orientationtowards Ashland Street through the installation of a 300 square foot hardscape plaza space at the northwest corner of the building to include with benches, a water feature which would be shared with the adjacent business owner, and a walkway providing a direct pedestrian connection from the new entry plaza and the Ashland Street sidewalk. The applicant's findings emphasize that this space will function as a comfortable seating area to read books, converse with neighbors, as well provide for an additional respite space near four large Western Cedar trees along the property line for customers, employees and individuals waiting for the bus along Ashland Street. The application notes that the applicant is in the process of replacing all existing siding on both the commercial building and the residence, and has already performed complete roof replacements and extensive interior moisture abatement. The proposed addition, which will be to the rear of the existing commercial building, is to be a concrete block structure with windows to the east parking area and a finished elevation of 12 feet. The usage of the addition is to be for library stacks and book storage. The applicant also proposes a two-foot masonry wainscoting around the base of the existing structure to provide a sense of base and to fulfill the required 15 percent change in relief standard in the Detail Site Review approval criteria. The applicants propose to create a better defined sense of entry on the north elevation with the addition the entry plaza and seating area discussed above, and by enlarging the entrance from an existing three-foot door which reads poorly from the street to a double, storefront entry door. The Site Design and Use Standards require that buildings not be setback more than 20 feet from a public sidewalk unless the area is used for pedestrian activities such as a plaza or outside eating area and that buildings have functional, attractive entrance which orients to the adjacent street. The existing configuration fails to meet these standards, but is considered to be legal, non- conforming as it was approved in 1983. As a requirement of that approval, a landscaped berm was established between the parking area and the Ashland Street sidewalks. In staff s view, this PA #2013-00643 1756 Ashland SUDDS Page 2 berm further de-emphasizes the building's relationship to the street, and the proposed enhancements to the structure, creation of an entry plaza, and establishment of a direct pedestrian connection from the plaza to the sidewalk work to enhance the currently lacking sense of entry towards Ashland Street to a degree proportional to the relatively small addition proposed.The existing building with the addition is at only a 0.35 floor area ration (FAR) where a minimum FAR of 0.50 is now required with the Detail Site Review Zone. The applicants note that the relocation of parking to the south of the site to better address these standards would require removal of the existing residential unit, and would create more disturbance associated with traffic and parking for the adjacent residential neighborhood on Ray Lane. They note however that the current proposal is limited to a degree that the existing residential unit could eventually be removed with further development of the site and all parking could be relocated to the south of the site to achieve compliance with standards. Commercial uses within the C-1 district require one vehicle parking spaces per 350 square feet of floor area. The proposed library use requires seven parking spaces, plus 1.5 spaces for the residential unitfor a total of 8.5 spaces required. There are five existing spaces in place within the parking lot along Ashland Streetincluding one van-accessible space. Two additional spaces are located on-site between the commercial building and the residential unit, and two additional spaces are available as on-street credits along the subject property's Ray Lane frontage. With a total of nine spaces available on-site and on-street, the proposal complies with the off-street parking requirements of AMC 18.92.The applicant also proposes to install five bicycle parking spaces. A condition has been added to require that the bicycle parking spaces utilize the standard inverted "U"-rack, be installed according to the placement and coverage standards of AMC 18.92, and do not impede pedestrian access. - As proposed, the project would include enhancements to the majority of the existing landscaping along the Ashland Street and Ray Lane frontages, and the addition of two benches in the landscaped area adjacent to Ashland Street to provide pedestrian amenities and serve those waiting for a bus at the nearby RVTD stop. The Ray Lane parkrow would be enhanced with additional landscaping and the curbs repaired in conjunction with the extension of the curbside sidewalk to the south property line. The Site Design and Use Standards' Parking Lot Landscaping and Screening Standards (II-D-3- 5) call for required landscaping to bedistributed evenly around parking areas. In considering the proposal, staff notes that the parking spaces off of Ray Lane between the existing buildings have minimal landscaping and that the proposed addition has a relatively plain block face directed to the street and parking area. To comply with the parking lot landscaping requirement and soften this block face, a condition has been included below to require that landscaping be provided between the parking spaces and the block face wall and that it be detailed on the landscape and irrigation plan to be provided with the building permit. In staff's view, these landscaping enhancements are consistent with the applicable Site Design standards and the requirements of the C-1 zone, and a condition has been included below to require that the applicants provide a final size- and species-specific landscape and irrigation plan with the building permit for the review and approval of the Staff Advisor. The Site Design and Use Standards (I1-C-la-1) also require that a public sidewalkbe provided along the street frontage of the property. Theapplicant proposes to extend the existing sidewalk PA 92013-00643 1756 Ashland SUDDS Page 3 along Ray Lane approximately 36 feet to the south property line, and has requested an Exception to Street Standards to allow this installation to be at curbside rather than with a full parkrow planting strip. In considering this request, staff noted that the established neighborhood pattern on Ray Lane south of Ashland Street has setbacks of 20 feet or less in some cases, as well as established landscaping and retaining walls, and no sidewalks. There is limited right-of-way available to accommodate full sidewalks and parkrows that comply with city standards along Ray Lane, and staff therefore determined that extending the existing curbside sidewalk for the remainder of the subject property's frontage would be consistent with the existing neighborhood pattern, would preserve natural features on neighboring properties, and would provide equivalent pedestrian facilities. The application materials show two signs for the business, a 23-square foot and a 32-square foot wall sign on the front of the building in addition to the existing 36-square foot ground sign which faces Ashland Street. Commercial districts are permitted to have a total of two signs per business frontage, with the total aggregate sign area based on the linear feet of street frontage. For corner lots, businessesare allowed to count both street frontages for calculating aggregate area,which in this caseis nearly 220-linear feet. The business frontage, which is defined at the side of the business that has a pedestrian entrance open to the public during business hours, is 56 linear feet. As proposed, both signs meet the dimensional requirements for the commercial zone. A separate sign permit is required to address location, size, and materials for the proposed sign, and all signage proposed must comply with the Ashland Municipal Code 18.96. A condition requiring that the applicant obtain the required sign permit has been included below. Subsequent to the Notice of Complete Application, a neighbor provided cominents and raised a number of concerns with the proposal. Specifically, she questioned whether the parking to be provided would in fact be adequate for the employees and patrons of the proposed library. She also suggested that the parking lot in front of the business is problematic because of the driveway's proximity to the intersection of Ashland Street and Ray Lane. She explained that cars trying to turn from Ashland Street to Ray Lane to enter the parking lot are blocked by cars backing out to exit and can cause them to stop suddenly after turning onto Ray Lane. She indicated that this had resulted in several accidents already, and suggested that more accidents could result if the library were to draw more customers than previous uses. She questioned traffic impacts to the adjacent Ray Lane neighborhood, and also indicated that she did not believe that the proposed addition would meet required setbacks from the property line. In considering these concerns, staff noted: ® Parldng: The applicants have provided parking calculations which demonstrate that the parking to be provided is sufficient based on the typical retail requirement of one parking space per 350 square feet of floor area for the bulk of the building. Retail is the typical parking calculation which would be used for a bookstore, and there is no specific requirement in the land use ordinance which provides for an alternate treatment of libraries. In looking into the neighbor's concerns, staff consulted the Institute of Transportation Engineers' (ITE) Parking Generation Manual (3`d Edition) which noted that on average, the libraries looked at nationally in the ITE studies had a parking generation rate of between one space per 322 square feet and one space per 455 square feet which is generally consistent with the retail parking requirement used here, and as such staff can see no indication that additional parking is needed. Traffic Impacts to Ray Lane:In reviewing the vehicle trip counts for the adjacent streets, staff noted that Ashland Street had an average daily trip (ADT) count of 7,001 vehicle trips at last PA #2013-00643 1756 Ashland SUDDS Page 4 count. Ray Lane had an ADT of only 325 vehicle trips. Both of these figures fall well within the anticipated ADT for their respective street types, and will easily accommodate any additional trips that might result from what amounts to a 424 square foot addition on the subject property. ® Driveway &c Accidents - The existing driveway is located roughly. 29 feet 8 inches from the corner, where controlled access requirements on a neighborhood street would typically call for at least a 35-foot separation between the driveway and the intersection. The applicants have requested that the existing driveway location be retained, as the cost would be substantial to re- engineer and relocate the driveway only 5 feet 4 inches to meet the standard when it has served in its present location through various tenants since 1983. Accident records indicate that there have been only three reported accidents in the vicinity in the past 15 years: one non-injury accident in 2006 where a car struck a fixed object, one in 2010 when two cars stopped for a pedestrian in the crosswalk and a third car failed to stop and struck the rear car pushing it forward into the first car; and one in 2013 where a car struck a pedestrian crossing the street. None of the reported accidents appear to relate to the driveway and its relationship to the intersection, and the original approval envisioned this driveway serving a relatively high-volume photocopying business. Staff does not believe that the 424 square feet of new floor area being added will substantially increase traffic to the site, and as such no requirement to relocate the driveway has been included here. ® Setbacks - The subject property is zoned Commercial (C-1) and as such there are no setbacks other than a ten-foot per story requirement where abutting a residential district. In this case, residential zoning begins just to the south at 555 Ray Lane, and the application demonstrates that the required ten-foot setback from the property line with 555 Ray Lane is being provided for the proposed single-story addition. The side yard setback abuts, properties on Lit Way which are also zoned Commercial, and as such the proposed addition can be built to the property line provided that it satisfies applicable building and fire code requirements. The application with the attached conditions complies with all applicable City ordinances. The criteria for Site Review approval are described in AMC Chapter 18.72.070 as follows: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. The criteria for an Exception to Street Standards are described in AMC Chapter 18.88.050 as follows: A. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or proposed use of the site; B. The variance will result in equal or superior transportation facilities and connectivity; C. The variance is the minimum necessary to alleviate the difficulty; and D. The variance is consistent with the stated Purpose and Intent of the Performance Standards Options Chapter. Planning Action #2013-00643 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then PA 92013-00643 1756 Ashland SURDS Page 5 Planning Action #2013-00643is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise modified herein. 2) That engineered construction drawings for the Ray Lane sidewalk extension and associated curb repairs shall be submitted for the review and approval of the Ashland Planning and Engineering Divisions prior to issuance of a building permit, prior to work in the street right-of-way and prior to installation of improvements in the pedestrian corridor. The applicants shall obtain. all necessary Public Works permits, pay associated fees and obtain required inspection approvals. 4) That a sign permit shall be obtained prior to installation of any new signage. All signage shall meet the requirements of Chapter 18.96 and shall meet applicable vision clearance requirements. 5) That the entrances facing Ashland Street shall remain functional and open to the public during all business hours, and the ground floor windows on the Ashland Street and Ray Lane frontages shall not be tinted so as to prevent views from outside of the building into the interior of the building. 6) That prior to the issuance of a building permit: a) The plans submitted for the building permit shall be in substantial conformance with those approved as part of this application. If the plans submitted for the building permit are not in substantial conformance with those approved as part of this application, an application to modify this Site Review approval shall be submitted and approved prior to issuance of a building permit. b) A revised landscaping and irrigation plan shall be submitted for the review and approval of the Staff Advisor. Revisions shall include: 1) irrigation details satisfying the requirements of the Site Design and Use Standards Water Conserving Landscaping Guidelines and Policies; 2) Revised plant materialsselections with size- and species-specific detail to provide a variety of low water use and deciduous and evergreen trees, shrubs and flowering plant species as required in the Site Design and Use Standards (II-C-l,c)2.); 3) That planting be identified between the parking spaces off of Ray Lane and the block wall of the new addition to provide the required distribution of parking area landscaping and soften this block wall. c) All private easements and public easements on the property shall be shown on the building permit submittals, including but not limited to utility or access easements. If additional right-of-way is necessary to accommodate the proposed sidewalk extension on the Ray Lane frontage, an easement or right-of-way dedication would be necessary prior to its installation. d) That a drainage plan shall be submitted at the time of a building permit for review and approval by the Engineering, Building, and Planning Divisions. e) A final utility plan for the project shall be reviewed and approved by the Planning, Engineering and Building Divisions prior to issuance of a building permit. The utility plan shall include the location of all easements and connections to all public facilities in and adjacent to the development, including the locations of water lines and meter sizes, sewer mains and services, manholes and clean- outs, storm drainage pipes and catch basins. Vaults, meters and other utility PA #2013-00643 1756 Ashland SUDDS Page 6 facilities shall be located outside of the pedestrian corridor. f) The applicant submit an electric design and distribution plan including load calculations and locations of all primary and secondary services including transformers, cabinets and all other necessary equipment. This plan must be reviewed and approved by the Electric Department prior to building permit submittals. Transformers and cabinets shall be located outside of the pedestrian corridor and in areas least visible from the street, while considering the access needs of the Electric Department. g) That mechanical equipment shall be screened from view from adjacent rights-of- way. Location and screening of mechanical equipment shall be detailed on the building permit submittals. h) Exterior lighting shall be shown on the building permit submittals and appropriately shrouded so there is no direct illumination of surrounding properties. i) Exterior building colors shall be muted colors, as described in the application, and sample exterior building colors shall be provided with the building permit submittals for review and approval of the Staff Advisor. Bright or neon paint colors shall not be used in accordance with II-C-2f)l) of the Detail Site Review Standards. j) The inverted u-racks shall be used for the bicycle parking. The building permit submittals shall verify that the bicycle parking spacing and coverage requirements are met in accordance with AMC 18.92,060.1 and J. lc) That the tree protection fencing shall be installed according to the approved plan prior to any site work, storage of materials or issuance of the building permit. The tree protection shall be chain link fencing six feet tall and installed in accordance with 18.61.200.B. The tree protection shall be inspected and approved by the Ashland Planning Department prior to site work,, storage of materials and/or the issuance of a building permit. No construction shall occur within the tree protection zone including dumping or storage of materials such as building supplies, soil, waste, equipment, or parked vehicles. m) The requirements of the Building Division shall be satisfactorily addressed, including but not limited to that a van-accessible disabled person parking space and an ADA accessible route without obstructions shall be provided from the disabled person parking space to the building entrances. 8) That prior to the issuance of a certificate of occupancy: a) That all public improvements including but not limited to the sidewalk extension and curb repairs shall be installed to City of Ashlandstandards, inspected and approved under permit from the Public Works Departmentand in accordance with the approved plan prior to issuance of the certificate of occupancy. b) The hardscaping, including the plaza space, water feature and pedestrian path connection to Ashland Street proposed by the applicants; landscaping and irrigation system shall be installed according to the approved plans, inspected and approved by the Staff Advisor. c) All bicycle parking shall be installed in accordance with the rack number, placement and coverage standards in AMC 18.92.060.1. and J., inspected, and approved by the Staff Advisor prior to the issuance of the certificate of PA #2013-00643 1756 Ashland SUDDS Page 7 occupancy. d) That the screening for the trash and recycling enclosure shall be installed in accordance with the Site Design and Use Standards' prior to the issuance of a certificate of occupancy. An opportunity to recycle site of equal or greater size than the solid waste receptacle shall be included in the trash enclosure in accordance with the Recycling Requirements of AMC 18.72.115.A. i11 olna Director Da~ Departme of Community Development III i I ~I PA #2013-00643 1756 Ashland SURDS Page 8 AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Fain Street, Ashland, Oregon 97520, in the Community Development Department. 2. On July 8, 20131 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #k2013-00643 NOD, 1756 Ashland St. Signat e of Employee Gkomm-devlplanninglForms & HandoutslAffidavit of Mailing-Planning Action Notice.doc PA-2013-00643 391E15AB 6000 PA-2013-00643 391EIODC 3900 PA-2013-00643 391E15AB 6100 555 LIT WAY LLC BENDER STEPHEN YKATHLEEN F BERMAN MITCHELL PO BOX 1975 1745 ASHLAND ST 79 PINE ST PHOENIX, OR 97535 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-00643 391E15AB 5400 PA-2013-00643 391E15AB 800 PA-2013-00643 391E15AB 4800 BOHN ERMA TRUSTEE ET AL BROWN JOSHUA D COLLVER IVAN/VICTORIANNA 594 LIT WAY 562 RAY LN 565 RAY LN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-00643 391EISAB 5100 PA-2013-00643 391EISAB 900 PA-2013-00643 391E15AB 200 COYLE ANNE ET AL FERGUSON C S/SCHROEDER P C FFW INC 1746 ASHLAND ST 572 RAY LN 1796 ASHLAND ST C ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-00643 391E15AR 600 PA-2013-00643 391E15AB 5900 PA-2013-00643 391EIODC 3700 FIRE BAPTIZED HOLINESS CH GORMAN JOHN/SAUVAGE RAMONA HUANG TOM CAN/FENG LUN MAI 47165 WESTFIR RD 579 LIT WAY 1757 HWY 66 WESTFIR, OR 97492 ASHLAND, OR 97520 ASHLAND, OR 97520 I PA-2013-00643 391E15AB 5101 PA-2013-00643 391E15AB 5300 PA-2013-00643 391EIODC 4100 HURD JOHN P TRUSTEE FBO KAHN DANIEL A ET AL KANNASTO HARRY R PO BOX 1401 357 ALTA '239 15TH ST LANGLEY, WA 98260 ASHLAND, OR 97520 SANTA MONICA, CA 90402 PA-2013-00643 391E15AB 1300 PA-2013-00643 391EIODC 1200 PA-2013-00643 391EISAB 1000 KESTERSON VIRGINIA A ET AL LITWILLER-SIMONSEN FUNERAL MACHAK PAUL F 582 RAY LN 15005 CARRY BACK DR 580 RAY LN ASHLAND, OR 97520 NORTH POTOMAC, MD 20878 ASHLAND, OR 97520 PA-2013-00643 391E15AB 300 PA-2013-00643 391E15AB 5000 PA-2013-00643 391E15AB 4700 NESH LLC PEASE JORDAN PEMBROKE INVESTMENTS LLC 1231 KAMERIN SPRINGS DR PO BOX 3063 579 RAY LN TALENT, OR 97540 ASHLAND, OR 97520 ASHLAND, OR 97520 i I PA-2013-00643 391E15AB 4900 PA-2013-00643 391E15AB 400 PA-2013-00643 391E15AB 5800 QUIN-BY JAMES L TRUSTEE ET AL SELBY DEE/SELBY BARBARA STAVROS ELMA E 555 RAY 2590 HERITAGE WAY 585 LIT WAY ASHLAND, OR 97520 MEDFORD, OR 97501 ASHLAND, OR 97520 i PA-2013-00643 391E15AB 500 PA-2013-00643 391EIODC 1400 PA-2013-00643 391E10DC 4000 TRESSER BENJAMIN I/SARI R WATSON JAMES R/SUSAN E YASUI DARYL TRUSTEE ET AL 3475 SPRINGHILL RD 515 GUTHRIE 165 EVEN-BROOK DR LAFAYETTE, CA 94549 ASHLAND, OR 97520 MEDFORD, OR 97504 PA-2013-00643 391EISAB 5200 YOUNG MICHAEL D/GEORGIA B Christopher Brown Architect 574 LIT WAY 426 A Street ASHLAND, OR 97520 Ashland, OR 97520 Zimbra Page 1 of 4 Zimbra seversod@ashland.or.u; + Font Size Man 1756 Ashland Street From : Karl Johnson <johnsonk@ashland.or.us> Mon, Jun 10, 2013 01:33 PM Subject : FW: 1756 Ashland Street To : 'Derek Severson' <derek.severson@ashland.or.us> Derek, I checked with Lea and she does not have any record of any accidents on Ray Lane (see below for the three accidents at the intersection). I also checked on traffic counts and these are the most recent counts that I have: Hwy 66 (east-bound) - East of Walker Ave - 7001 ADT (2001) Ray Lane - Hwy 66 to Joy Ave - 325 ADT (2001) Hope this info helps. Karl Johnson, E.I.T., Associate Engineer City of Ashland, Public Works/Engineering 20 East Main St, Ashland, Oregon 97520 P: (541) 488-5347, TTY (800) 735-2900 F: (541) 488-6006 This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 488-5347. Thank you I~! I -----Original Message----- From: Lea Light [mailto:lea. light@ashland.or.us] Sent: Monday, June 10, 2013 1:24 PM To: Karl Johnson Subject: Re: 1756 Ashland Street Sure thing. Near that location, all on Ashland Street, there have been 3 reported accidents since 1998. Jan 26, 2006, 6:35 pm - a car hit a fixed object,non-injury. https://zimbra.ashland.or.us/h/printmessage?id=70965&1 6/10/2013 Zimbra Page 2 of 4 Jan 10, 2010, 3:00 pm - a 3-car rearender type crash as 2 cars waited for a ped to cross in the crosswalk, and a third ran into one pushing it forward into the other. March 18, 2013, 7:35 am - a car ran into a ped crossing the street. Might be a fatality - I never heard back for sure on that one. That's it in my records; nothing on Ray Lane. Lea Light, GIS Analyst City of Ashland, Public Works Dept. Engineering Div. 20 E Main St, Ashland, Oregon 97520 (541) 552-2418 (541) 488-5347 TTY 800-735-2900 fax: (541) 488-6006 This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 552-2418. Thank you Original Message From: "Karl Johnson" < <mailto:johnsonk@ashland.or.us> johnsonk@ashland.or.us> To: "Lea Light" < <mailto:light] @ashland.or.us> Iightl@ashland. or.us> Sent: Monday, June 10, 2013 10:33:10 AM Subject: FW: 1756 Ashland Street Lea, Do you have any accident records for this location? https://zimbra.ashland.or.us/h/printmessage?id=70965& 1 6/10/2013 Zimbra Page 3 of 4 Karl Johnson, E.I.T., Associate Engineer City of Ashland, Public Works/Engineering 20 East Main St , Ashland, Oregon 97520 P: (541) 488-5347, TTY (800) 735-2900 F: (541) 488-6006 This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 488-5347. Thank you -----Original Message----- From: Derek Severson [ <mailto:derek.severson@ashland.or.us> mailto: derek.severson@ashland.or.us] Sent: Monday, June 10, 2013 9:53 AM To: Karl johnson Subject: 1756 Ashland Street We have a neighbor raising traffic safety issues with the proposed addition at 1756 Ashland Street that is currently under review by Planning, at the corner of Ashland Street and Ray Lane. The neighbor notes that because of the proximity of the Ray Lane driveway to the Ashland Street intersection, cars turn the corner from Ashland and have to stop immediately if a car is exiting the driveway, and they say this has caused numerous accidents. I wasn't aware of any issues here - other than the driveway being too close to the intersection - and wondered if you have any record of the numerous https://zimbra.ashland.or.us/h/printmessage?id=70965& 1 6/10/2013 Zimbra Page 4 of 4 accidents they are suggesting. If you have ADT numbers for Ashland and Ray Lane here, it might also help respond to the concerns. Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 E-MAIL: <maiIto: derek.severson@ashland.or.us> derek.severson@ashland.or.us This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact me at (541) 552-2040. Thank you. ~I it https://zitnbra.ashland.or.us/h/printmessage?id=70965&1 6/10/2013 Zimbra Page 1 of 2 i ra seversod@ashland.or.u; + Font Size - Re: 1756 Ashland Street From : Derek Severson <derek.severson@ashland.or.us> Mon, Jun 10, 2013 10:39 AM Subject : Re: 1756 Ashland Street To : Carol Ferguson <cferguson@jeffnet.org> Cc : 'Derek severson' <derek.severson@ashland.or.us> Reply To : Derek Severson <derek.severson@ashland.or.us> Carol, I received your comments, and will also pass them along to the applicants. We'll look at them carefully before making a decision. In terms of parking, you're right that the city requirements are based on square footage. The square footage basis comes from an analysis of retail uses nationwide, and includes customers and employees. Before we get to a decision, I'm going to look into whether there are any specific figures for bookstores or libraries that might differ, and I've requested information from our Engineering Department on any accident data as well as more genral traffic volume counts in the vicinity. The property here is zoned commercial, so there are no setbacks except for a ten-foot per story requirement where abutting a residential district. In this case, the residential zoning begins just to the south at 555 Ray Lane, and they are showing the required ten-foot setback from the property line with 555 Ray Lane for the proposed single-story addition. (The side yard setback abuts properties on Lit Way which are also zoned commercial, and can be built to the property line provided that they meet building and fire code requirements.) Thanks for the information you've provided. I'll be sure you receive notice of the decision when it occurs in the next couple of weeks, and in the meantime I'll follow-up with you once I've heard from our Engineering Department and looked further at parking numbers. - Derek Derek Severson, Associate Planner i City of Ashland, Department of Community Development j 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 E-MAIL: derek.severson@ashland.or.us This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact me at (541) 552-2040. Thank you. Original Message From: Carol Ferguson <ceerguson@jeffnet.org> To: Derek Severson <derek.severson@ashland.or.us> Sent: Sat, 08 Jun 2013 12:44:46 -0700 (PDT) Subject: Re: 1756 Ashland Street Derek, i Thanks for the information on the proposed construction at 1756 Ashland Street. My main concern is about the business having adequate parking for patrons. I understand the number of spaces required is based on square-footage. Do the eleven parking spaces indicated on the drawings include spaces for employees of the library? If so, how many are left for patrons? The parking lot in front of the business is problematic because of proximity to Ashland street. Many times in the past cars are stopped immediately after turning right onto Ray lane from 66 because they can not get in the parking lot when someone is trying to get out of it (block entrance when backing up). There have already been several accidents at the cross-walk at that corner and I foresee there being more if the library draws very many patrons. Does the city do a traffic flow diagnosis? (I am making that up- don't know what you might call it). I am also concerned about increased traffic on Ray Lane, which is already used as a cut-through street from Siskiyou. My only other comment regarding the addition is does the side-set back meet code (I believe it is 6 feet from the property line) and it appears that the addition and the already existing building may be on the property line? Thanks. Carol On Jun 3, 2013, at 3:48 PM, Derek Severson <derek.severson@ashland.or.us> wrote: 1 https:Hzimbra.ashland.or.us/h/printmessage?id=70949& 1 6/10/2013 Zimbra Page 2 of 2 > I've attached a couple drawings and the narrative descriptions of the project from the application, as requested, in PDF format. > As we discussed by phone, the project is currently at a stage of seeking written comments with any concerns (or expressions of support). We'll be taking comments through the end of the day on June 12th, at which point we'll review those comments before making a decision. If you have any concerns, it would be very helpful to get them to the Planning Department during the comment period so they can be carefully considered in the decision. You can send them as a response to this e-mail, or mail them to the Planning Department care of City Hall at 20 East Main Street. > Once a decision is made, usually at least a week after the comment period closes, we'll send notice to those who have provided comments and there will be an opportunity for those parties to appeal. > If you have any questions, or if I can provide any additional information or assistance, please don't hesitate to contact me. If you would like me to send the remainder of the application materials, I'd be happy to do so, but didn't want to overwhelm you with all of the drawings and findings and thought the attached portion of the materials clearly showed what was proposed. I made some notes in red to call out items you had specifically asked about. > Thanks, > > - Derek > Derek Severson, Associate Planner > City of Ashland, Department of Community Development > 51 Winburn Way, Ashland, OR 97520 > PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 > E-MAIL: derek.severson@ashland.or.us > This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact me at (541) 552-2040. Thank you. > Forwarded Message > From: helpdesk@ashland.or.us > To: Derek <seversod@ashland.or.us> > Sent: Mon, 03 Jun 2013 12:16:15 -0700 (PDT) > Subject: > This E-mail was sent from "Planning-Ricoh-MPC3300" (Aficio MP C3300). > Scan Date: 06.03.2013 15:16:14 (-0400) > Queries to: helpdesk@ashland.or.us > <20130603151614995.pdf> E f I I https:Hzimbra.ashland.or.us/b/printmessage?id=70949&1 6/10/2013 Zimbra Page 1 of 2 Zimbra seversod@ash[and.or.u: + Font Size - Re: 1756 Ashland Street From : Carol Ferguson <cferguson@jeffnet.org> Sat, Jun 08, 2013 12:44 PM Subject : Re: 1756 Ashland Street To : Derek Severson <derek.severson@ashland.or.us> Derek, Thanks for the information on the proposed construction at 1756 Ashland Street. My main concern is about the business having adequate parking for patrons. I understand the number of spaces required is based on square-footage. Do the eleven parking spaces indicated on the drawings include spaces for employees of the library? If so, how many are left for patrons? The parking lot in front of the business is problematic because of proximity to Ashland street. Many times in the past cars are stopped immediately after turning right onto Ray lane from 66 because they can not get in the parking lot when someone is trying to get out of it (block entrance when backing up). There have already been several accidents at the cross-walk at that corner and I foresee there being more if the library draws very many patrons. Does the city do a traffic flow diagnosis? (I am making that up- don't know what you might call it). I am also concerned about increased traffic on Ray Lane, which is already used as a cut-through street from Siskiyou. My only other comment regarding the addition is does the side-set back meet code (I believe it is 6 feet from the property line) and it appears that the addition and the already existing building may be on the property line? Thanks. Carol On Jun 3, 2013, at 3:48 PM, Derek Severson <derek.severson@ashland.or.us> wrote: > I've attached a couple drawings and the narrative descriptions of the project from the application, as requested, in PDF format. > As we discussed by phone, the project is currently at a stage of seeking written comments with any concerns (or expressions of support). We'll be taking comments through the end of the day on June 12th, at which point we'll review those comments before making a decision. If you have any concerns, it would be very helpful to get them to the Planning Department during the comment period so they can be carefully considered in the decision. You can send them as a response to this e-mail, or mail them to the Planning Department care of City Hall at 20 East Main Street. > Once a decision is made, usually at least a week after the comment period closes, we'll send notice to those who have provided comments and there will be an opportunity for those parties to appeal. > If you have any questions, or if I can provide any additional information or assistance, please don't hesitate to contact me. If you would like me to send the remainder of the application materials, I'd be happy to do so, but didn't want to overwhelm you with all of the drawings and findings and thought the attached portion of the materials clearly showed what was proposed. I made some notes in red to call out items you had specifically asked about. > Thanks, > - Derek > Derek Severson, Associate Planner > City of.Ashland, Department of Community Development > 51 Winburn Way, Ashland, OR 97520 > PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 > E-MAIL: derek.severson@ashland.or.us > This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact me at (541) 552-2040. Thank you. > Forwarded Message > From: helpdesk@ashland.or.us > To: Derek <seversod@ashland.or.us> > Sent: Mon, 03 Jun 2013 12:16:15 -0700 (PDT) > Subject: > This E-mail was sent from "Planning-Ricoh-MPC3300" (Aficio MP C3300). https:Hzimbra.ashland.or.us/h/printmessage?id=70921 & 1 6/10/2013 Zimbra Page 2 of 2 > Scan Date: 06.03.2013 15:16:14 (-0400) > Queries to: helpdesk@ashland.or.us > <20130603151614995.pdf> https://zimbra.ashland.or.us/h/printmessage?id=70921&1 6/10/2013 Zimbra Page 1 of 1 1 r seversod@ashland.or.u: + Font Size - 1756 Ashland Street From : Derek Severson <derek.severson@ashland.or.us> Mon, Jun 03, 2013 03:48 PM Subject : 1756 Ashland Street _ '1 attachment To : cferguson@jeffnet.org Reply To : Derek Severson <derek.severson@ashland.or.us> I've attached a couple drawings and the narrative descriptions of the project from the application, as requested, in PDF format. As we discussed by phone, the project is currently at a stage of seeking written comments with any concerns (or expressions of support). We'll be taking comments through the end of the day on June 12th, at which point we'll review those comments before making a decision. If you have any concerns, it would be very helpful to get them to the Planning Department during the comment period so they can be carefully considered in the decision. You can send them as a response to this e-mail, or mail them to the Planning Department care of City Hall at 20 East Main Street. Once a decision is made, usually at least a week after the comment period closes, we'll send notice to those who have provided comments and there will be an opportunity for those parties to appeal. If you have any questions, or if I can provide any additional information or assistance, please don't hesitate to contact me. If you would like me to send the remainder of the application materials, I'd be happy to do so, but didn't want to overwhelm you with all of the drawings and findings and thought the attached portion of the materials clearly showed what was proposed. I made some notes in red to call out items you had specifically asked about. Thanks, i - Derek Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 E-MAIL: derek.severson@ashland.or.us This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact me at (541) 552-2040. Thank you. Forwarded Message From: helpdesk@ashland.or.us To: Derek <seversod@ashland.or.us> Sent: Mon, 03 Jun 2013 12:16:15 -0700 (PDT) Subject: This E-mail was sent from "Plan ning-Ricoh-MPC3300" (Aficio MP C3300). Scan Date: 06.03.2013 15:16:14 (-0400) Queries to: helpdesk@ashland.or.us 20130603151614995. pdf 4 MB i https:Hzimbra.ashland.or.us/h/Printmessage?id=70569&1 6/3/2013 Planning Department, 51 Winbu, ay, Ashland, Oregon 97520 CITY OF 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 -AS H LA NOTICE OF APPLICATION PLANNING ACTION: 2013-00643 SUBJECT PROPERTY: 1756 Ashland St. APPLICANT: Christopher Brown, Architect OWNER: Jordan Pease DESCRIPTION: A request for Site Review approval for the construction of a 914 square foot addition for the property located at 1756 Ashland Street. The addition would replace the recently demolished 490 square foot annex. Also included are requests for Exception to Street Standards to retain the existing driveway location and to continue the existing curbside sidewalk on Ray Lane. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; ASSESSOR'S MAP: 39 lE 15 AB; TAX LOT: 5000 NOTICE OF COMPLETE APPLICATION: May 29, 2013 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: June 12, 2013 PA-2013-00643 1756 ASHD ST ASHLAND ST - SUBJECTLPR PERTY - F -62 I ~_rII 1l1+III - • r~ JJ I L i i ~~®a i L. I. -J ~ ~ s~z 1, f - + _ Property lints are for reference only, not scaleable 0 12.525 50 Feet The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. Documentl SITE DESIGN AND USE STANDARDS 18.72.070 Criteria for Approval The following criteria shall be used to approve or deny an application: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. All improvements in the street right-of-way shall comply with the Street Standards in Chapter 18.88, Performance Standards Options. EXCEPTION TO STREET STANDARDS 18.88.050 F - Exception to Street Standards An exception to the Street Standards is not subject to the Variance requirements of section 18.100 and may be granted with respect to the Street Standards in 18.88.050 if all of the following circumstances are found to exist: c A. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or proposed use of the site. B. The variance will result in equal or superior transportation facilities and connectivity; C. The variance is the minimum necessary to alleviate the difficulty; and D. The variance is consistent with the stated Purpose and Intent of the Performance Standards Options Chapter. (ORD 2951, 2008; ORD 2836, 1999) i i i i I i i i i i i i Documentl I AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On May 29, 20131 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice, to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2013-00643, 1756 Ashland St. Signature of Employee I i i i I Gkomm-devlplanninglForms & HandoutslAffidavit of Mailing-Planning Action Notice,doc EcoFrlen ly Easy Peel@ Labels ; Rend along line toTM i L"L I tiL7®48460TM Use Avery@ "Template 5160® reed Paper expose Pop-up Edge 1 PA-2013-00643 391E15AB 6000 PA-2013-00643 391EIODC 3900 PA-2013-00643 391E15AB 6100 555 LIT WAY LLC BENDER STEPHEN J/KATHLEEN F BERMAN MITCHELL PO BOX 1975 .1745 ASHLAND ST 79 PINE ST PHOENIX, OR 97535 ASHLAND, OR 97520. ASHLAND, OR 97520 PA-2013-00643 391E15AB 5400 PA-2013-00643 391E15AB 800 PA-2013-00643 391E15AB 4800 BOHN ERMA TRUSTEE ET AL BROWN JOSHUA D COLLVER IVANNICTORIANNA 594 LIT WAY 562 RAY LN 565 RAY LN ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-00643 391E15AB, 5100 PA-2013-00643 391E15AB 900 PA-2013-00643 391E15AB 200 COYLE ANNE ET AL FERGUSON C S/SCHROEDER P C FFW INC 1746 ASHLAND ST 572 RAY LN 1796 ASHLAND ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-00643 391E15AB 600 PA-2013-00643 391E15AB 5900 PA-2013-00643 391EIODC 3700 FIRE BAPTIZED HOLINESS CH GORMAN JOHN/SAUVAGE RAMONA HUANG TOM CAN/FENG LUN MAI 47165 WESTFIR RD 579 LIT WAY 1757 HWY 66 WESTFIR, OR 97492. ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-00643 391E15AB 5101 PA-2013-00643 391E15AB 5300 PA-2013-00643 391E10DC 4100 HURD JOHN P TRUSTEEFBO KAHN DANIEL A ET AL KANNASTO HARRY R PO BOX 1401 357 ALTA 239 15TH ST LANGLEY, WA 98260. ASHLAND, OR 97526 SANTA MONICA, CA 90402 PA-2013-00643 39IE15AB 1300 PA-2013-00643 391E10DC 1200 PA-2013-00643 391E15AB 1600 KESTERSON VIRGINIA A ET AL LITWILLER-SIMONSEN FUNERAL MACHAK PAUL F 582 RAY LN 15005 CARRY BACK DR 580 RAY LN ASHLAND, OR 97520 NORTH POTOMAC, MD 20878 ASHLAND, OR 97520 PA-2013-00643 391EI5AB 300 PA-2013-00643 391E15AB 5000 PA-2013-00643 391E15AB 4700 NESH LLC PEASE JORDAN PEMBROKE INVESTMENTS LLC 1231 KAMERIN SPRINGS DR PO BOX 3063 579 RAY LN TALENT, OR 97540 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2013-00643 391E15AB 4900 PA-2013-00643 391E15AB 400 PA-2013-00643 391E15AB 5800 QUINBY JAMES L TRUSTEE ET AL SELBY DEE/SELBY BARBARA STAVROS ELMA E 555 RAY 2590 HERITAGE WAY 585 LIT WAY ASHLAND, OR 97520 MEDFORD, OR 97501 ASHLAND, OR 97520 PA-2013-00643 391E15AB 500 PA-2013-00643 391EIODC 1400 PA-2013-00643 391EIODC 4000 TRESSER BENJAMIN I/SARI R WATSON JAMES R/SUSAN E YASUI DARYL TRUSTEE ET AL .3475 SPRINGHILL RD 515 GUTHRIE 165 EVENBROOK DR j LAFAYETTE, CA 94549 ASHLAND, OR 97520 MEDFORD, OR 97504 j i PA-2013-00643 391E15AB 5200 YOUNG MICHAEL D/GEORGIA B 574 LIT WAY ASHLAND, OR 97520 r I ttlgttettes faclles a peter ; Repliez a la hachure afin de ; www.avery.com Utilisez le 9abarit AVERY@'51600 Sens de chargement reveler le rebord PoPupMc 1_600®G®-AVERY R g 4} .i pi y,., q., ~ 4~ .yam ~ uj V3 lf~ I 1 Ism Zimbra Page 1 of 2 1 r seversod@ashland.orm + Font Size - Ashland Re: 1756 Street Application From : christopher brown <arkitek@arkitek.us> Tue, May 28, 2013 01:08 PM Subject : Re: 1756 Ashland Street Application 01 attachment To : Derek Severson <seversod@ashiand.or.us> Reply To : christopher brown <arkitek@arkitek.us> thanks derek, i will begin working on an appropriate response to the items requested, and submitted by the end of the week- cb , i arkitek christopher brown NCARB LEED@ AP 426 a street suite 101 ashland, OR 97520 ph.541.591.9988 From: Derek Severson Sent: Tuesday, May 28, 2013 12:00 PM To: 'christopher brown' Cc: 'Derek severson' Subject: 1756 Ashland Street Application Christopher, I'm finishing up my "completeness review" for the application submittals for 1756 Ashland Street, and am preparing to send notices of a complete application shortly. There are a couple items that I think need to be further addressed, but I believe we can address them best through conditions of approval and thus not add any delays into the process. I wanted to make you aware of those issues before we send notices. First, as was discussed at the pre-application, typically our Site Design and Use Standards would push an addition's placement to bring the site proportionally into line with standards so that the addition would bring a non-conforming building closer to the street. Having the addition not come out toward the street is getting into an Exception to the Site Design Standards. In addition, the Floor Area Ratio (FAR) requirements in II-C-2a-1) changed recently. Where previously there was a minimum 0.35 FAR and a maximum 0.50 FAR that you cite in your findings, the new FAR requirements call for a minimum 0.50 FAR in all developments within the Detail Site Review Zones. Updated Site Design and Use Standards including this change are on our website at: httui ashland.or.us/Files/SDUS Revised 6.1.2012.odf and the new FAR requirements are on page 19 of that document. I'm calculating the proposed FAR at 0.318 with the addition (2,794 s.f. of building + 300 s.f. plaza/ 9,728 s.f. of lot area. Your findings suggest that the placement of the proposed addition would still accommodate a shifting of the parking to the southern portion of the site with removal of the existing residence in the future; if you could provide a "shadow plan" which illustrates how this would be accomplished on site to address the Site Design Standards in terms of placement and orientation of the building relative to the street and the FAR we could look at it without an Exception here. I can condition it to provide such a plan prior to permit issuance. The Detail Site Review Standards in II-C-2a-6) require that buildings incorporate "arcades, roofs, alcoves, porticoes and awnings that protect pedestrians from the rain and sun." Your findings note that the architecture of the existing building provides a continuous alcove which shelters pedestrians at all entrances. In considering this standard, the Planning Commission has typically sought a minimum seven- foot depth to any covered area that would allow a few people to congregate, for instance in waiting out a short cloudburst. In looking at i https://zimbra.ashland.or.us/h/printmessage?id=70365&1 5/28/2013 Zimbra Page 2 of 2 the plans, it looks to me like the protected area provided with the existing architecture is only at most 4 feet in depth. I'm wondering if the applicants would consider awnings or some other similar treatment that would better address this standard by providing the additional depth to provide functional protection for pedestrians - it would provide the required protection but if done right could also greatly enhance the sense of entry for existing entrances where it's now lacking and might also enhance the functionality of the new plaza area if there were a little shade or protection from rain (and from the drawings it looks like this treatment might also provide required full coverage for the bike parking spaces which may not be fully covered in the existing alcove depth.) I can condition this that drawings illustrating measures to provide required protection for pedestrians, strengthened sense of entry and coverage for bicycle parking be provided prior to permit issuance. As configured, the southern parking spaces don't meet current standards which require that "Parking spaces shall have a back-up maneuvering space no less than twenty-two (22) feet, except where parking is angled, and which does not necessitate moving of other vehicles. " This is in AMC 18.92.080.B.3, and essentially means that stacked parking won't work to meet parking standards. It doesn't appear that this makes a difference in considering the request, as you have an extra space available based on your parking calculations. Our parking lot landscaping standards do require that parking lot landscaping and screening be distributed throughout parking areas (i.e. not concentrated in one area while another is left without any landscaping). Given that one of these parking spaces doesn't work for parking standards, I'll likely condition that there be some added landscaping between the front of these spaces and the new addition. This would have the added benefit of softening that plain block face a bit, given that the windows are pretty limited. The last item is the proposed decomposed granite path. Typically, we would look for something paved and which would meet ADA requirements if it's going to serve as a pedestrian access to the entrance from the sidewalk and a bus stop, and also serve a public plaza space. I'll need to look at this further with senior staff and the building department, and consider the decomposed granite treatment in light of the trees' viability as well. I'll look at it some more and let you know what we come up with, but won't delay the noticing for that consideration. I'll be sending the application up to our front office for completeness noticing shortly, but wanted to make you aware of the items above. If you see any concerns with the conditions above, please let me know as soon as possible. Please let me know if I can provide any further information, assistance or clarification of any of the above. - Derek Derek Severson, Associate Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: 541-552-2040 FAX: 541-552-2050 TTY: 1-800-735-2900 E-MAIL: derek.severson@ashland.or.us This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact me at (541) 552-2040. Thank you. cube_bw_final[3]. cube _bw_final[3] Jpg 3 KB https:Hzimbra.ashland.or.us/h/printmessage?id=70365&1 5/28/2013 PROJECT NARRATIVE/FINDINGS 5°13,3.3 PROJECT NAME: 1756 Ashland Street TYPE OF PLANNING ACTION: A request for a Site Review Approval(Chapter 18.72) in accordance with Basic Site Review, Detail Site Review, and Ashland Boulevard Corridor Design Standards. PROJECT INFORMATION: OWNER: Jordan Pease PO Box 3063 Ashland, OR 97520 ARCHITECT Christopher Brown 426 A Street Suite 1o1 Ashland, OR 97520 SURVEYOR: Polaris Land Surveying, Inc. P.O. Box 459 Ashland, OR 97520 i LANDSCAPE ARCHITECT: Kerry Kencairn Kencairn Landscape Architects 545 A Street, Suite 3 j i Ashland, OR 97520 GENERAL CONTRACTOR: Jeff Sentle Sentle Construction 674 Wilson Rd. Ashland, OR 97520 PROJECT ADDRESS: 1756 Ashland Street LEGAL DESCRIPTION: 39-1E-15 AB Tax Lot 5ooo COMPREHENSIVE PLAN DESIGNATION: Commercial ZONING DESIGNATION: C-1 i i SITE DATA: Area of Property: 9,728 S.F.(.22 acres) soo% Pave ment(Parking/Walkways/Plaza) 3,790 S.F. 39% [Paved Parking Lot] 13,300 S. F. Of 3,790 S. F. = 87% P.P.L.] [Paved Entry Plaza] [300 S. F, of 3,790 S. F. = 8% P.E.P.] [Paved Site Walkways] [ i9o S.F. of 3,790 S.F. = S% P.S.W.] Landscape/Recreation 2,478 S.F. 26% Building Footprint 3,46o S.F. 35% to. [Existing Library Building] [1,88o S.F. Of 3,46o S.F. = 54% E.O.B.] [Existing Residential Unit] [ 666 S. F. Of 3,46o S. F. = 19% E.R.U.] [Proposed Library Addition] [914 S.F. Of 3,46o S.F. = 27% P.L.A.] PARKING REQUIRED: Total Spaces Required: General Library Use: 2,soo S. F./350 S.F. = 6 Spaces General Office: Soo S.F./Soo S.F.= 1 Spaces 1 Bedroom Units > Soo S.F. i x 1.5 = i.S Spaces Total Spaces Required = 8.5 Spaces PARKING PROVIDED: Total Spaces Provided: Off-Street Spaces(Including ADA) = 8 Spaces Ray Lane On-Street Credit= 2 Spaces Total Spaces Provided = s.o Spaces BICYCLE PARKING REQUIRED/PROVIDED: Total Spaces Required: i per 5 req. Parking Spaces = 2 Spaces 1 per 1 Bedroom Unit = 2 Spaces. Total Spaces Required = 4 Spaces 5o% Sheltered Total Spaces Provided: Total Spaces Provided =!i Spaces a.oo% Sheltered PUBLIC PLAZA SPACE: 300 S.F. Provided(3%) SITE DESCRIPTION: LAND USE. In the general area of the subject property there currently exist a variety of occupancies and uses. These range from Low and High/ Multi-Residential Units, Office Units, Commercial Units, Health Care Facilities, and Food Services(see Vicinity/Zone Map and Aerial Photograph). There is also a combination of zoning districts which include R-3..5-2, C-i,E-i and S-o. The subject property is also in the Detailed Site Review corridor of Ashland Street. Uses and Zoning Districts immediately adjacent to the subject property are as follows: North-Ashland Street and Commercial/Residential; Zoned C-3.,R3.-5 South-Joy Avenue and Single/Multi Residential; Zoned R-3.-7.S West-Lit Way and Commercial/Healthcare/Residential; Zoned C-3., R-3.-7.5 East- Normal Avenue and Commercial/Residential; Zoned C-3., R-3.-7.5 The subject property is Zoned C-i. The purpose of the C-3. District is to stabilize, improve and protect the characteristics of those areas providing commercial commodities and services. There are no yard requirements forthis Zone Designation except those required in the Site Review, General Provisions and Solar Access chapters or where abutting a residential district, where such setback shall be maintained at 3.o'-o" per story for rear yards and 3.o'-o" for side yards. The maximum j allowable height of a building is 40 feet. PHYSICAL CHARACTERISTICS: i The property located at 3.756 Ashland St. is approximately 9,728 S.F.(.22 acres) in size, and currently has a 3.,88o S.F. Library/Office facility with an adjacent 490 S.F. annex(demolished), along with a 666 S.F. residential unit on site . The property slopes down to the northwest at a 3.5% fall, refer to City Topo Map. i 3.oi Existing Residential Unit/Annex/Library 3.02 Demolition of Existing Annex(Southern) 3.03 Post-Demolition of Existing 490 sfAnnex The concurrent demolition permit application has been approved and completed, thus the site is clear of the 490 S.F. annex. The applicant seeks to rehabilitate the previous footprint of the 490 S.F. annex and replace with a 93.4 S.F. addition, allowing for greater compatibility with the existing structure and intent of use. i i ACCESS TO PROPERTY: Vehicle access to the property is from Ray Lane. Pedestrian access is from Ashland St., Ray Lane., and the adjacent empty lot on Lit Way. Ashland St. is classified as a Boulevard, and Ray Lane is classified as a Neighborhood Collector. Ashland St. has a ioo'-o" ROW w/ 8o'-o" of paving(Face of Curb). Ray Lane has a 5o'-o" ROW w/ 33'-6" of paving(Face of Curb). The subject property has 2 entry aprons to parking located on Ray Lane, the northernmost entry apron(primary parking) is located 29'-8" from the implied corner of Ashland St./Ray Ln. the second entry apron(residential/service parking) is located 1o8'-o" from the implied corner of Ashland St./Ray Ln. There is a 6'-o" sidewalk along the property on Ashland St./Ray Ln., with an access walkway to the building entrance on the western property line. The sidewalk does not extend along the entire property border on Ray Lane. ~a i ®U$TiNQ y 980 OF 7-8TORY l WOODF EOLDO. I mm. f t,. -1uo_ s nrrrt .r I f - I A T1V0 666 9F r ~ RESIOENTNA.l1NrT _ 4.01 Site Plan of Existing Building(s) at 1756 Ashland Street PROJECT DESCRIPTION: REQUEST: The applicant seeks approval to clear the site of existing 490 SF annex(complete), and proposes the construction of a 914 SF addition(+424 SF) to replace the previous annex. The ground floor would thus have 2,794 SF(proposed) available instead of 2,370 SF(exist.) with a net increase of 424 SF(4% of site). A H L A 9' (ki p g 6 } art N I I FA NG 1880 SF :9108 { WOOD FP.VM NUM. 1 I I M ~ 4 2 4 r ~ T) F I k~! i Vn daO SIF } 3. 'ti V lL 5.01 Site Plan of Proposed Design at 1756 Ashland Street i i i COMMERCIAL ZONING COMPLIANCE: The proposed usage complies with the C-1 Zone District(Chapter 18.32) in regard to permitted uses, setbacks, lot coverage, and height. ACCESS/PARKING: The off-street parking ordinance requires 8.5 spaces: -6 spaces for the library area(2,100135o): 6 req's -1 spaces for the office area(5oo/5oo):1 req'd -1.5 spaces for the residence >5oo sf:1.5 req'd The applicant is providing 8 parking spaces on site, and will receive 2 on-street credits(for the frontage on Ray Lane). The applicant is requesting that the existing entry apron(29'-8") to the primary parking area remain intact due to the burden of cost contingent on relocation (5'-4" to the south, 35'-0") to comply with Controlled Access Standards. If approval of subject planning action mandates this apron relocation(and subsequent regrading of parking area) the client is willing to meet this condition. A 9 A Z A U 6 t3 T R$ ffi T C~..W. P. 6_.d I ~ On Street Parking [2 credits 98'-o" of curb] _ r Off Street Parking [5 credits-w/van ada] Tr a Off Street Parking [2 credits-residential/office] mgs'nmo 18808F 1.8TORY WOODFRA-w ALM, p 5 Spaces of Bicycle Parking i i r New side walk(Ashland/Ray) r PROPUBEO ~ s1+sFmomou ~ 124 F_.__.._. 3fia EX1911N088b 8F RE810EN71ALUNR \,\1U 6.o1 Proposed Site Plan at 2756 Ashland Street I The applicant will utilize the existing sidewalk on Ashland St., and make repairs to the curb along Ray Lane. The applicant will also install a new sidewalk along Ray St., as shown in figure 6.o1. The applicant will provide 5 covered bicycle parking spaces along the North-West corner of the building, as indicated in figure 6.o3.. i LANDSCAPE/OPEN SPACE/ACCESS IMPROVEMENTS: The applicant intends to enhance the majority of existing landscaping along the Ashland St. Parkrow and the Ray Lane Parkrow. The applicant also is proposing a paved public plaza for patrons/pedestrians at the North-East corner of the building(300 SF) and a new 5-bicycle storage rack(per city standards). It is the goal of the applicant to allow for greater accessibility forthe RVTD bus stop(Lit Way/Ray Lane) at the North-West corner of the applicants site. RVTD has contacted the applicant in regards to enhancing the current stop for higher traffic volume and the proposed ada/pedestrian/bicycle path(along the eastern property line of the site) would allow for ease of site access to and from the RVTD bus-stop. A 9 H L A N D 0 T R$ R T CH W Y 6' g ~ ~ , . t l\711-T~~' CFL7andscape Area Proposed Bench Area I r Waterfeature 4x RVTD Bus Stop(Lit Way) ~ f 5 Spaces of Bicycle Parking MGM 01S86SF1-STORY WOOF MAMEfit". New Sidewalk(Ashland/Ray) ail PROPOSED , 'B16 8F A~DlIION' f+424 eFPEf1 ~ppjir/rioiin ~ip~iovia N06908F 7.01 Site Plan at 1756 Ashland Street ASHLAND STREET AMENITIES: The applicant has proposed (2) seating benches along the park-row at Ashland Street to function as both pedestrian amenities and overflow seating for RVTD commuter traffic at the Lit Way/Ray Lane bus-stop. It is the applicants intention that these seating areas would enhance the experience of the existing park-row buffer area without compromising foot traffic on Ashland Street, and provide a welcome respite from the busy traffic. RAY LANE AMENITIES: The applicant intends to enhance the existing parkrow on Ray Lane with additional landscaping, repair existing curb damage, and install a new 6'-o" pedestrian sidewalk, to extend to the southern boundary. I PUBLIC PLAZA: The proposed design includes a 300 sf public plaza area atthe North-West corner of the existing building. The plaza would allow for a comfortable seating area outside of the main library space for both patrons and the general public. The neighboring business owner(Cheerful Vet, formertenant of applicant's property) has offered to subsidize the installation of a water feature at the plaza forthe mutual benefit of both adjoining parcels. UTILITIES: Existing sewer, water, and storm sewer lines are located within the ROW of both Ashland Street and Ray Lane. The electrical/telephone utilities are buried underground and the CTV is overhead on Ray Lane. The applicant has met with the electrical department and Avista gas to determine an approved location for compliance with the adjacencies of the main electrical feed & gas meters at the southern facade. ARCHITECTURE: The existing building at 1756 Ashland St. and the proposed addition are subject to both Basic and Detail Site Review requirements, and the applicant has provided digital renderings as well as exterior design elevations forthe existing building improvements and proposed addition. It is the intention of the applicant to provide a building that both achieves the goals and objectives of the target use in addition to complementing the Ashland St. corridor. The applicant is currently in the process of replacing all existing 6" cementious lap siding on the existing structure & residence, and has also performed complete roof replacements on both structures and extensive moisture abatement to the interior shell. The proposed addition is a ground-face concrete block structure, with windows to the east parking area, and a finished elevation height of 12'-0". The usage of the addition will be for general library stack/browsing area(700 sf) and a book storage area(214 sf). It is the applicants intention to minimize the impact of the addition to the existing neighborhood and therefore has downsized the proposal considerably(424 sf net increase) in hopes of facilitating an economic and administrative solution. The applicant is also proposing a 2'-0" masonry wainscot around the interior-exterior volume to provide the existing building with a sense of footing and fulfilling the required 15% `Changes of Relief' standard in the Detail Site Review approval criteria. It is the applicants intention to create a more defined sense of entry at the North Elevation with the definition of the public plaza/seating area redirecting traffic essentially to only one available entrance. The increase of the current entrance from 3'-0" to 6'-o"(double storefront doors) will assist as well. r 8.oi East Elevation 8.02 North I - 8.03 West Elevation 8.04 South i existing building proposed addition new rixd i t i sldingltrmt i wease mwo entry to 6'-0' ,1 1 ground-face bSock 2'-0" base ester feature 300 sf plaza { 300 sf plam pedestrian path to sealing benches - 1,115 slop / ashland street 9.1 Entry Plaza Rendering existing building exlshng ItY36' residence prop ox-" t addit"ren I r r 1 new trash enchsw 9.2 Proposed Addition Rendering I Media Exchange , I I I - , I , I , I Lending Library , I Reception I I~ I I Process Office existing building 1,880 f(in i ogr s proposed a(Wiiion e _ 914 sf(+424 f n-A) T- Lj-I I I-- I Book Storage 1 I I~~_~ 10.2 Proposed Floor Plan FINDINGS: SITE REVIEW(Chapter 18.72) The planning Staff/Commission can approve a Site Review when the following criteria have been addressed: A. All applicable City Ordinances have been met or will be met by the proposed development. EMPLOYMENT ZONE DISTRICT (CHAPTER 18.40) PERMITTED USES The City's Comprehensive Plan and Zoning Map shows the subject property to be Commercial C-1. "This district is designated to stabilize. Improve and protect the characteristics of those areas providing commercial commodities and services." The applicant is proposing a 914 S.F. addition to an existing 188o S.F. building with a net overall gain of 424 S.F.(post-demolition of previous annex -49o S.F.). This proposal is consistent with the City's requirement that an area of the site proportional to the amount of the proposed building expansion(I.5%) be brought into compliance with the applicable design standards of Basic & Detailed Site Review Requirements: ORIENTATION TO THE STREET: Buildings are to have a clear, primary orientation to the street with entrances oriented to the street and pedestrian access provided from the public sidewalk. When located on a corner-lot, buildings are to be oriented to the corner, or to the higher order street. The building design, hardscape and landscape treatments should all support this orientation. The Applicant intends to widen and create a pedestrian access corridor from the public sidewalk and RVTD bus depot on Ashland Street to a 300 sf entrance plaza at the front of the building. This will be achieved through the use of landscaping, benches, and utilization of new/existing landscape features such as the 4 large Western Cedars on the western property line. Architecturally, the applicant will be replacing all existing siding and trim, and using an exterior masonry wainscot to define the main entrance to the building and enhance the current street presence of the Ashland Street/Ray Lane corner. PARKING BETWEEN BUILDING AND STREET: Under Ashland's Basic Site Review Standards, automobile parking and circulation are not allowed between a building and the right-of-way. The applicant explored potential redevelopment of the site in several scenarios that met this criteria, however none were satisfactory for several reasons, namely thus: 1.Relocation of the parking to the south of the site would create intensive traffic and sound adjacent to the residential neighborhood on Ray Lane. 2.The economic feasibility of such a scheme was far beyond the financial budget of the project and such that it would not allow for current improvement(s) to take place. The applicant has limited proposed development to the degree that with the eventual removal of the non-conforming residential unit, all parking could be relocated to the south of the site and therefore achieve compliance. SENSE OF ENTRY: Buildings are to have their primary entry within 20 feet of the street. Entrances are to be visible, functional, and open to the public during all business hours, and automobile parking and circulation are not to be placed between a building and the street. The applicant intends to enhance the sense of entry to the existing building through the use of a dedicated pedestrian path connecting a public entry plaza with Ashland Street. Although existing parking is between the building and the street, original development of the site has made reversing this layout both difficult from a functional design perspective as well as economic feasibility. The applicant also is proposing a masonry wainscot base to the existing elevation and this will further define the primary and secondary entrances through the use of material. The proposed addition is a net gain of 424 SF(15%) and the applicant believes the development of the pedestrian walkway, public plaza, and masonry base at the existing building are comparable upgrades to the existing site non-conformities. TRASH & RECYCLING ENCLOSURE & SCREENING: Applicant will need to identify where trash and recycling facilities are to be located, and that they will be screened from view according to standards, which typically require a solid wood or masonry fence screening of five to eight feet in height. The applicant has proposed a new 3'-6"x6'-o" masonry trash and recycling enclosure at the South/East entrance to the property. This will allow for ease of access on Ray Lane and also bring the existing building into further compatibility with Site Design Standards. ,j i i f 1 r ; f I I - new trash embsure i i 6' 8' 12.1 Proposed Trash Enclosure at Ray Lane I I EXCEPTION TO SITE DESIGN & USE STANDARDS IN AMC i8.72.o9o CONTROLLED ACCESS Driveways on a neighborhood street are typically required to be located at least 3S'-o"from an intersection. The current driveway access on the corner of Ashland Street & Ray Lane is located at 29'-8" from the corner. The client has investigated the possibility of moving the entrance apron 5'-4" to the south in order to comply with the 35'-o" required. This would require extensive regarding of the existing parking area and site work in order to achieve what appears to be a flawed solution(figure 13.2). ashland street I I ~ I ~ \ I I 0 0 0 a I ~ I \ I I \ I I \ I i \ I I \I` ~ I I I I c~ a°i I I ~ ~a C 8 N j ~ s9-2 _ I o c~ a N I ~ ny ~ C, 3: I - -O o v ~ I _ _ mom 7, I I I ~.J I------------------------------- I I~ j I 300 sf public plaza l I I rl------------------- 13.1. Ray Lane 35'-o" entry apron i Although bringing the entry apron on Ray Lane into compliance with the 35'-o" standard(29'-8" existing), vehicles are now backing up towards the building with a greater likelihood of causing damage to site features, or pedestrian traffic which is relegated to entry from the Ray Lane approach rather than the footpath in the proposed parking lot redesign(figure 24.2). It is the applicants belief that the exception will result in a design that equally or better achieves the purpose of the 35'-0" setback. i i ashland s eet 51.23' Y/hd 4 i I I ry t punposad pa no (22606fl 91 1. regular(9'x19') 2. wmpact(WA6) q 3, carmact(6'xi6) - 4. regu1ar{9ki8') 5. ADA van space r. ~ C (9 L.. (0) (4) O (2) (1) nve u e rac per dty standards: aisad seating bench V I - i on-sire et)paWng e fez 00-5 I credig9'-0"x22'-0') I,.., des riptio ; I' pav rs, s sa g a es rust rfea ure Re rkin i _ = it 13.1 Ray Lane 29'-8" entry apron ASHLAND STREET FRONTAGE 8c ARTERIAL SETBACK The `Arterial Setback' requirement on Ashland Street is the lesser of 20'-o" orthe width required to install full city standard 8'-0" sidewalks and 5'-0" commercial hardscape park row planting strip. In addition Detail Site Review Zone requirements call forthe building to be placed no more than 5'-0" from the back of the sidewalk, where zo'-o" was previously required. The current sidewalk on Ashland Street is at a width of 6'-4"(including curb) and the parkrow at Ashland Street is 18'-0". The nature of the applicants site is such that in order to comply with current standards a complete demolition of the Northern 50% of the site would be required. The applicant understands the desire of City Planning to enhance the street-front presence of buildings on Ashland Street, and believes that the current proposal does not undermine future potential for relocation of all site parking to the Southern extent of the site. However the scope of the applicants proposed addition does not warrant such an extensive undertaking, and has been sized as such to allow for the rehabilitation of a severely damaged building while not compromising future accordance with City Planning Standards. RAY LANE FRONTAGE IMPROVEMENTS Ray Lane is a neighborhood street, and as such requires a 5to 6 foot sidewalk with a 7 to 8 foot parkrow. The applicant is seeking an Exception to Street Standards in orderto install new 6'-0" curbside sidewalkthe extent of the Southern Property Boundary, in orderto complywith the Residential development further to the South on Ray Lane. Development and established planting is such that the current Street Standard requirements would be incompatible with existing residential patterns along Ray Lane, and a curbside sidewalk is the most practical solution for the eventual installation of continuous sidewalks. SOLAR ACCESS (CHAPTER 18.70) The solar setback does not apply forthe proposed project, as the cast-shadow is on the parking lot to the North on Ashland Street, see fig.13J. SIGNAGE (CHAPTER 18.96) The existing signage will be incorporated into the use of the Media Exchange/Metaphysical Library through the replacement of the existing `Lithia Springs Veterinary Care' building sign (2'-o"x16'-o") and the current Ashland Street signage(fig.l5.oi). I I 15.oi Ray Lane/Ashland Street Existing Signage i I i SUBMITTAL REQUIREMENTS The applicant is providing a Narrative and Findings in addition to exhibits for written documentation. The extent of the Graphic Document includes: Site/Landscape/Utility Plans, Floor Plans, Proposed Colors and Materials, and Building Elevation drawings. This information is provided in the Application Package and addresses the submittal requirements of Chapter 18.72.060. LOT COVERAGE/LANDSCAPE/OPEN SPACE The Site and Landscape plans delineate the paving, buildings and landscape areas. The area of paved surfaces is approximately 3,790 S.F.[39%]. The C-1 zone district requires a minimum of 3.5% of the lot area to be landscaped. The applicant is providing 2,478 S.F. of landscaping[26%], in addition to a 300(3%) SF public plaza area. TRASH/RECYCLING The applicant has located the trash/recycle area adjacent to the 5'-0" buffer zone on the east property line, see fig. Tw.. The area will be screened from view by a 6'-0" tall masonry wall with a metal gate. LIGHT AND GLARE The applicant is proposing a wall mounted light at the rear entrance. All building lighting will be directed away from adjacent properties. C. The development complies with the Site Design Standards adopted by the City Council for the implementation ofthis Chapter. II-C-s. BASIC SITE REVIEW STANDARDS Approval Standard: Development in all commercial and employment zones shall conform to the following development standards: II-C-ia. ORIENTATION AND SCALE Buildings shall have their primary orientation toward the street rather than the parking area. Building entrances shall be functional, and shall be accessed from a public sidewalk. Public sidewalks shall be provided adjacent to a public street frontage. Buildings that are within 3o feet of the street shall have an entrance for pedestrians directly from the street to the building interior. This entrance shall be designed to be attractive and functional, and shall be open to the public during all business hours. As shown on the Site Plan, Floor Plan, and Elevations, the entrance(s) are oriented toward Ashland Street and the Public sidewalk, including a secondary entrance facing a proposed 300 sf public plaza. The applicant seeks to preserve the existing Cedartrees on the adjacent property line, and provide a compatible foot-path for pedestrians and building inhabitants complete with seating and sheltered entrances to the building. It is important to the applicant that the site and building improvements are designed in keeping with the Ashland Street pedestrian thoroughfare as well as complementing the RVTD transportation bus-stop. II-C-ib. ORIENTATION AND SCALE 1. One street tree chosen from the street tree list shall be placed for each 3o feet of frontage for that portion of the development fronting the street. II-C-nc. LANDSCAPING s. Landscaping shall be designed so that 5o% coverage occurs after one year and go% coverage occurs afters years. 2. Landscaping design shall use a variety of low water deciduous and evergreen trees and shrubs and flowering plant species. 3. Buildings adjacent to streets shall be buffered by landscaped areas at least so feet in width, except in the Ashland Historic District. Outdoor storage areas shall be screened from view from adjacent public right-of-ways, except in M-s zones. Loading facilities shall be screened and buffered when adjacent to residentially zoned land. 4. Irrigation systems shall be installed to assure landscaping success. 5. Efforts shall be made to save as many existing healthy trees and shrubs on the site as possible. The Landscape Plan has been designed so that 50% coverage occurs after one year and 9o% coverage occurs after 5 years. The landscape irrigation system will both complement the existing site landscaping as well as the new plantings and comply with the standards established by the City of Ashland. There are currently 9 trees located on/adjacent to the site. The applicant desires to ensure that the health and integrity of all trees is maintained. To ensure the health of the Wconifers adjacenttothe site on the Western Property Line is preserved, the Landscape Architect has prepared a tree protection plan and the applicant will additionally have an arborist, Tom Meyers, on site during implementation of the pedestrian path construction to field verify protective measures, see following: Tom Myers, Certified Arborist 1756 Ashland Street Arborist Report Because the four conifers on the West side of the property (trees 9 through 4) are so close to the parking lot, it would be best to have the walkway between the trees and the parking lot be constructed of compacted decomposed granite. A decomposed granite walkway would have the smallest impact on the trees because it would require the least amount of excavation. Concrete or pavers would require nearly twice the excavation and would likely injure more roots in the construction. A decomposed granite walkway will also allow better water and air penetration to the roots. Any work done within the designated tree protection zone requires the attendance of a certified arborist. l highly recommend that this walkway be constructed of decomposed granite. Sincerely, Torn Myers, Certified Arborhs ' WC-id. PARKING 1. Parking areas shall be located behind buildings or on one or both sides. 2. Parking areas shall be shaded by deciduous trees, buffered from adjacent non-residential uses and screened from non-residential uses. As shown in fig. 13-01, the existing parking area is located in front of the building with access off of Ray Lane. The proposed addition is sized accordingly(+1S%) to not necessitate the extensive cost and construction required to relocate all parking to the south of the site. The applicant's proposed addition still allows for the eventual relocation of parking to the south of the site with the removal of the existi ng residential unit at some future time. II-C-3.e. DESIGNATED CREEK PROTECTION Designated creek protection areas shall be considered design elements and incorporated in the overall design of a given project. Native riparian plant materials shall be planted in and adjacent to the creek to enhance the creek habitat. Not applicable. II-C-1f. NOISE AND GLARE 1. Special attention to glare (AMC18.72.11o) and noise (AMC9.o8.17o(c) & AMC9.o8.175) shall be considered in the project design to insure compliance with these standards. There will be no activities performed outside of the building. II-C-ig. EXPANSIONS OF EXISTING SITES AND BUILDINGS 1. For sites which do not conform to these requirements, an equal percentage of the site must be made to comply with these standards as the percentage of building expansion, e.g., if building area is to expand by 2596, then 25910 of the site must be brought up to the standards required by this document. The applicant believes that the percentage of proposed building expansion(15%) is in compliance with the proposed site/building features including(but not limited to): 1. New pedestrian plaza, access corridor, and public seating on Ashland Street(Definition of Sense of Entry, Direct access to Ashland street, Orientation to the Street/Site Amenities/Features). 2. New 24" masonry wainscot base along existing building elevation, replacement of all existing siding/roof, addition of 7.5" trim band cornice cap at top of parapet(o'<z'-o" Changes in Relief). 3. Expansion of front entry store-front from 3'-o" to 6'-o", installation of seating/plaza/bike racks (Definition of Sense of Entry) 4. New masonry Trash/Recycle Enclosure(Trash/Recycling Enclosure Screening). 5. Extension/Repair of Sidewalk/Curb at Ray Lane I[-C-2. DETAIL SITE REVIEW Developments that are within the Detail Site Review Zone shall, in addition to complying with the standards for Basic Site Review, conform to the following standards: 11-C-za. ORIENTATION! AND SCALE 1. Developments shall have a minimum Floor Area Ratio of3%5 and shall not exceed a maximum Floor Area Ratio of 5o% for all areas outside the Historic District. Plazas and pedestrian areas shall count as floor area for the purposes of meeting the minimum FloorArea Ratio. The FAR for this project is currently at 35%. This was necessary in order to moderate the extent of expansion(+15%) balance with site improvements, as the existing site is at a relative deficit to compliance standards.. 2. Building frontages greater than soo feet in length shall have offsets, jogs, or have other distinctive changes in the building fagade. All building frontage is under soo'-o". However, the applicant has made a concerted effort to incorporate a change of material in the building facade creating a greater sense of'base' and'cornice'. 3. Any wall which is within 3o feet of the street, plaza or other public open space shall contain at least 20% of the wall area facing the street in display areas, windows, or doorways. Windows must allow view into working areas or lobbies, pedestrian entrances or displays areas. Blank walls within 3o feet of the street are prohibited. Up to 40% of the length of the building perimeter can be exempted for this standard if oriented toward loading or service areas. As shown on the North and East exterior elevations, there are numerous windows and doorways. The percentage on the North elevation is 26%, and the percentage on the East elevation is 22%. Both frontages are greater than the required 20%. 4. Buildings shall incorporate lighting and changes in mass, surface or finish to give emphasis to entrances. The Applicant has sought to provide adequate emphasis to the building entrances through the use of massing and material usage as shown in the elevations, floor plan, and renderings. s. Infill or buildings, adjacent to public sidewalks, in existing parking lots is encouraged and desirable. The eventual development and infill of the northern parking-lot would be an ideal situation for the applicant, however due to current economic resources this is not feasible at this time. 6. Buildings shall incorporate arcades, roofs, alcoves, porticoes, and awnings that protect pedestrians from the rain and sun. The existing architecture of 1756 Ashland Street has provided a continuous alcove that will provide shelter for pedestrians outside of the building and at all entrances. I II-C-2b. STREETSCAPE s. Hardscape (paving material) shall be utilized to designate "people" areas. Sample materials could be unit masonry, scored and colored concrete, grasscrete, or combinations of the above. The applicant is providing a 300 sf public plaza in the front of the building, see Site and Landscape Plans. It is the intention of the applicant to allow for pedestrians and RVTD commuters on the busy Ashland St. thoroughfare to use the plaza and subsequent seating area for rest and relaxation. 2. A building shall be setback not more than 20 feet from a public sidewalk unless the area is used for pedestrian activities such as plazas or outside eating areas. If more than one structure is proposed for a site, at least 65% of the aggregate building frontage shall be within 20 feet of the sidewalk. (Amended September 23, 2003 Ordinance # 2900) The building setback on Ashland St. is 63'-2" and on Ray Lane is so'-1o". II-C-2C. PARKING & ON-SITE CIRCULATION s. Protected raised walkways shall be installed through parking areas of5o or more spaces or more than loo feet in average width or depth. 2. Parking lots with So spaces or more shall be divided into separate areas and divided by landscaped areas or walkways at least so feet in width, or by a building orgroup of buildings. 3. Developments of one acre or more must provide a pedestrian and bicycle circulation plan for the site. On-site pedestrian walkways must be lighted to a level where the system can be used at night by employees, residents and customers. Pedestrian walkways shall be directly linked to entrances and to the internal circulation of the building. All pedestrian walkways are directly linked to entrances and on-site pedestrian walkways are lighted to a level where the system can be used at night by employees.. II-C-ad. BUFFERING AND SCREENING s. Landscape buffers and screening shall be located between incompatible uses on an adjacent lot. Those buffers can consist or either plant material or building materials and must be compatible with proposed buildings. 2. Parking lots shall be buffered from the main street, cross streets and screened from residentially zoned land. Reference Finding s3.-D-2, along with Site Plan and Landscape Plan. I II-C-ze. LIGHTING Lighting shall include adequate lights that are scaled for pedestrians by including light standards or placements of no greater than 14 feet in height along pedestrian pathways. The applicant will provide wall mounted lights on the building, placed no greater than 14'-0" in height at the entrances. II-C-2f. BUILDING MATERIALS 1. Buildings shall include changes in relief such as cornices, bases, fenestration, fluted masonry, for at least 15% of the exterior wall area. The application has proposed changes in relief, including a masonry base & 7.5" cornice which account for 18% of exterior wall area. 2. Bright or neon paint colors used extensively to attract attention to the building or use are prohibited. Buildings may not incorporate glass as a majority of the building skin. The applicant acknowledges this requirement and does not intend to use such materials. D. PARKING LOT LANDSCAPING AND SCREENING STANDARDS Approval Standard: All parking lots, which for purposes of this section include areas of vehicle maneuvering, parking, and loading shall be landscaped and screened as follows: 11-13-7.. SCREENING AT REQUIRED YARDS 1. Parking abutting a required landscaped front or exterior yard shall incorporate a sight obscuring hedge screen into the required landscaped yard. The screen shall grow to be at least36 inches higher than the finished grade of the parking area, except for required vision clearance areas. The screen height may be achieved by a combination of earth mounding and plant materials. Elevated parking lots shall screen both the parking and the retaining wall. The Landscape Plan shows compliance with this Finding. II-D-2. SCREENING ABUTTING PROPERTY LINES 1. Parking abutting a property line shall be screened by a 5'-o" landscaped strip. Where a buffer between zones is required, the screening shall be incorporated into the required buffer strip, and will not be an additional requirement. The Site and Landscape Plans show a 5'-0" wide buffer adjacent to the west property line. The landscape architect has specified plant material that will both screen and bufferthe parking area from adjacent development. i II-D-3. LANDSCAPE STANDARDS: Parking lot landscaping shall consist of a minimum of7% of the total parking area plus a ratio of s tree for each seven parking spaces to create a canopy effect. The tree species shall be an appropriate large canopied shade tree and shall be selected from the street tree list to avoid root damage to pavement and utilities, and damage from droppings to parked cars and pedestrians. The tree shall be planted in a landscaped area such that the tree bole is at least 2 feet from any curb or paved area. The landscaped area shall be planted with shrubs and/or living ground cover to assure 5o% coverage within s year and go% within 5 years. Landscaped areas shall be evenly distributed throughout the parking area and parking perimeter at the required ratio. That portion of a required landscaped yard, buffer strip or screening strip abutting parking stalls may be counted toward required parking lot landscaping but only for those stalls abutting landscaping as long as the tree species, living plant material coverage and placement distribution criteria are also met. Front or exterior yard landscaping may not be substituted for the interior parking stalls. The parking area is 3,300 S.F. of area and the landscape buffer strip is 336 S.F.. which is so.s% of the parking area. This is compatible with the 7% minimum requirement. There will be supplemental landscaping, in accordance with City standards, planted along the green wayjust north of the parking lot, which will also provide buffer between the parking lot area and Ashland Street. II-D-4. RESIDENTIAL SCREENING: Parking areas adjacent to a residential dwelling shall be set back at least 8 feet from the building, and shall provide a continuous hedge screen. Not applicable. II-D-5. HEDGE SCREENING: The required hedge screen shall be installed as follows: z. Evergreen shrubs shall be planted so thatSo% of the desired screening is achieved within 2 years, soo% within 4 years. 2. Living groundcover in the screen strip shall be planted such that zoo% coverage is achieved within 2 years. The Landscape Plan shows compliance with this finding where appropriate. 11-13-6. OTHER SCREENING: 1. Other screening and buffering shall be provided as follows: Refuse Container Screen. Refuse containers or disposal areas shall be screened from view by placement of a solid wood fence or masonry wall from five to eight feet in height. All refuse materials shall be contained within the refuse area. Service Corridor Screen. When adjacent to residential uses, commercial and industrial service areas shall reduce the adverse effects of noise, odor and. visual clutter upon adjacent residential uses. Light and Glare Screen. Artificial lighting shall be so arranged and constructed as to not produce direct glare on adjacent residential properties or streets. The Site and Landscape Plans show a trash/recycle area to be located to the South-East of the lot, along the East property line. This area will be screened with masonry and a steel gate. All wall mounted lighting within the site will be directed towards the ground. E. STREET TREE STANDARDS APPROVAL STANDARD- All development fronting on public or private streets shall be required to plant street trees in accordance with the following standards and chosen from the recommended list of street trees found in this section. II-E-3.. LOCATION FOR STREET TREES Street trees shall be located behind the sidewalk except in cases where there is a designated planting strip in the right-of-way, or the sidewalk is greater than 8 feet wide. Street trees shall include irrigation, root barriers, and generally conform to the standards established by the Department of Community Development. The applicant seeks to preserve the existing Street Tree(s) on both Ashland Street and Ray Lane and will add additional streettrees as deemed necessary by Planning Staff. II-E-2. SPACING, PLACEMENT, AND PRUNING OF STREET TREES All tree spacing maybe made subject to special site conditions which may, for reasons such as safety, affect the decision. Any such proposed special condition shall be subject to the Staff Advisor's review and approval. The placement, spacing, and pruning of street trees shall be as follow: 1. Street trees shall be placed at the rate of one tree for every3o feet of street frontage. Trees shall be evenly spaced, with variatiods to the spacing permitted forspecific site limitations, such as driveway approaches. z. Trees shall not be planted closer than 25 feet from the curb line of intersections of streets or alleys, and not closer than so feet from private driveways (measured at the back edge of the sidewalk), fire hydrants, or utility poles. I 3. Street trees shall not be planted closer than 2o feet to light standards. Except for public safety no new light standard location shall be positioned closer than 10 feet to any existing street tree, and preferably such locations will be at least 2o feet distant. 4. Trees shall not be planted closer than 2 lA feet from the face of the curb except at intersections where it shall be 5 feet from the curb, in a curb return area. 5. Where there are overhead power lines, tree species are to be chosen that will not interfere with those lines. 6. Trees shall not be planted within 2 feet of any permanent hard surface paving or walkway. Sidewalk cuts in concrete for trees shall be at least so square feeti however, larger cuts are encouraged because they allow additional air and water into the root system and add to the health of the tree. Space between the tree and such hard surface may be covered by permeable non-permanent hard surfaces such as grates, bricks on sand, or paver blocks. 7. Trees, as theygrow, shall be pruned to provide at least 8 feet of clearance above sidewalks and 12 feet above street roadway surfaces. E. Existing trees may be used as street trees if there will no damage from the development which will kill or weaken the tee. Sidewalks of variable width and elevation may be utilized to save existing street trees, subject to approval by the Staff Advisor. II-E-3. Replacement of Street Trees Existing street trees removed by development projects shall be replaced by the developer with those from the approved street tree list. The replacement trees shall be of size and species similar to the trees that are approved by the Staff Advisor. II-E-4. Recommended Street Trees Street trees shall conform to the street tree list approved by the Ashland Tree Commission. EXCEPTION TO THE STREET STANDARDS An exception to the street standards regarding location of sidewalks is not subject to the variance requirements of Chapter 18.1oo and may be granted if all the following circumstances are found to exist: A. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or proposed use of the site. B. The variance will result in equal or superior transportation facilities and connectivity. C. The variance is the minimum necessary to alleviate the difficulty. D. The variance is consistent with the stated Purpose and Intent of the Performance Standards Options Chapter. The Site and Landscape plans showthe existing sidewalk on Ray Lane terminating at the Southern entry Apron. The new proposed 6'-o" curbside sidewalk on Ray Lane will provide continuity with the neighboring residential development to the south and the applicant is asking that the Street Standards requirement of a 7'-0" park-row be waived in view of the practicality for eventual installation of continuous sidewalk. Estimated Energy Usage: The applicant intends to provide Heating/Air-Conditioning to the building through the replacement of (z)existing heat-pump units. The state of the existing units and duct-work is such that the proposed replacement will be a gain in both efficiency and economy. At this point it is not feasible forthe applicant to estimate the energy usage of the building for a prospective year, howeverthe proposed building intends to meet and/or exceed the required qualifications. Public Works & Engineering: The applicant intends to provide the City of Ashland Engineering Department with.an engineered storm drainage plan pursuant to city requirements for any additional changes/alterations to existing site. Fire Department: The applicant intends to communicate directly with Margueritte Hickman regarding the installation of Library Book Stacks and subsequent requirements per State of Oregon Fire Code. 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L R T E q ww fem., 9y sF e Y G ~ ~ W S m N v z U ° [W ZO o z z0 } C m ~w - ¢ O ❑ CO iW r x p U 0 n mE C U pJ q~i p°p ? w$ _c wZ~ a an w am Z ` t ❑ j Qz Z 0 LL =4 wF G'r ~a zz m psW p 7w =Z z a W w rp W Z - 1 z 7j O ~c =t 0 oe o0 33z w 04~ wow w Q¢ w s m n i z Z Za' z Y 2 U ~z ru 1W L KrcF zz So- -z z z z_ aJ m ww y F 1 W U T) pp r d mv- ~w v € r W O fn ODw Ww z5 'w Surd LLF ¢ w~ u2i ao y 2 4 r E O WJ w Z I?W L ^ GZ..~ xx a l7 s is 6_ V~rV V w~ v = x x 1 UF- O m of W W- J LL[ < 1 w J~ L z w O 1- _ :J N 37 q G m~ z uu i $ f Om p CL m m m m m l- T" o z zz zz m o g 4w Z6 0 ' r z- CP W wm z Oni z mJ { L' S~ ro Fag w,o floor o~m j5 W z v g1 EC ~w o-w ,m-w qi=w rrw .z < w NE~ U 1- LU }J C w N-w wW www ¢ww o.. m e a wN U ❑ w N~. Y _ i- O p Fx ' vi z ~d ~wm W n fY fl W X. w- m Ep djj 0 O E 21) rad zad aao on _~mp o ~ i zw C7 n z ❑ Rz m Q i ZS77 moz 4z 4qz ~4z 4a zz ~3 J w x j ❑ U Y Wg SO ~ c7 w~ti w~,7 maLL `o a` c~ j~ ff Q z z U 4 U U a, . U N a 6 ~w3 a~,3 19 m r i mmm imm mwo ~GSo 4.i3 rc11¢ M 0¢~ 1113 U cn OU V m cc W IL ~U ru ti G ~ a) m m oc~~ ~ / n I~ Q m g~ ~w a o G r m N m LL 13J Zo- C N N v co MM u m ~1 I to ' CL St _ S 9 w d a o C' 3 - _ - p Z w C a N o rn { Il O N y V ® O w N W O W w"r+VY~7F~ W n L I i c~cnr~' rgo m O U 0 m I m Qwo°w-~ _ ~J CLR x m J F v} ° e ®ma~ppp0.~~~ F d Q T ~ `z W v P V p W _ ~ U J 1 ~ Y 0 _ c s w w C v v n z N O 0. L U W o E «m~~ x ~ N N A w L N N W y p w b LLT tt] rz-~ ~ z z¢ C a a d p~ O p ~ ~ ~ U w C C V W W W F H (1 z_ r~n L Zw U. z Q O C p O C r OJ [7 C'7 w U LU 1 pty :E 0 C: M LL LL ~w O C O O 0 z z U N R u/ m N 4-4 m m O ID c, C) 4 v asp 9 N C, :i Q M m CV k r sx~ _ Q p 06N a r UU O SL~- - ~~~~j^^, ~fo: od5t6doquelvse R w o 'IS P~°eRyse 9511 u - ~ ~ m o aseac uegiof ^ O - cd~-aid MJ4s PURNse 9SJ I v z' PROJECT INFORULAT ON l 1756 ASHLAND STREET FEMODELP- ADDITION ES aD S 92 ASHLAND, JACKSON COUNTY, OREGON 97520 ASSESSORS MAP 391 E 15 AB TAX LOT 5000 I ~ orlgln2l P~P9rh L'ne trefaz g ® 'Op~ - ride tng of xy.66 C CENT ~I F-OR RI cur2ntpmperry are I, ! m li JORDAN PEASE y Y_ 400 WEST HERSEY ST- 4$ adyacem cedar- ASHLAND,OR 57520 tobe P~roL^:tc6 J n y 1 00 1 NCI ems" Q } ZONING MAP DESCRIPTION: C-1 PARKING: EX4: TEND: U ` +5 OFF-STREETSPACE(1 ADA,2COMPACT, 2 STANDARD; +5 STREET CREDIT(24'-T, w! 4'-X OVERLAP) PROPOSED: CONVERT EXISTING 1,960 SF BUILDING RNrfO LIBRARY adace n cztls • ` . SPACE `H1 A 2,980 SF LIBRARYMEETING ROOM ADD7ION. m he oro+~cred ~ I arey iuep0 zxosfl ALLOWABLE AREA SUMMARY: 1 ~ xrsm~la_1er} / ~ O UNDEFINED GENERAL LIBRARY USE Q 1 suc21500 si 1G SPACES PROVIDED = 5,00 st MAX&MUiV / PROPOSED =4,960 sf ~ PLANNING SUMMARY: adz cnt Lenrv / to Ce cmrestad / PROPOSED % OF LOT V EXISTING E0.5G60AREA 9,5 =_f ACCn / etisEra CwPn+s PROPOSED SITE COVERAGE AREA 6,620.091 79% EXISTING COVERAGE AREA 6 216.0 sf 65% PERVIOUS SURFACE AREA 2,970.D S5 30% LAMDSCAPEAREA 1.480.0sf 15°.6 BUILDING FOOTPRINT 4,360 st - aCi9CatrtwC9r" I~h_ °r~t_:ted O , BUILDING AREA (NET) 4,940.c sf - r 0 PARICNG REQUIREMENTS: AREA SPACES I I, R2EC'C. of REMODELED LIBRARY SPACE 1,9SO SF 4 ! + NEW LIBRARY ADDI 711k 2,111 S c I TOTAL SPACES REQ'D- 1© adlarcnt fd xrn[aq: o-, IV e#.vingot2m ~ i PROPOSED PAIZICING SPACES: PROPOSED CREDIT i9B0 sirnrovatioa ON-STREET R sane: rnrery STANDARD S S OBI-SITE exis m~ STANDARD 2 2 COMPACT 2 2 HANDICAP ON-SITE TOTAL 5 5 TOTAL SPACES Ii 10 I I 1 ' 3 - 49f1 s.f, 4mntelkffl~sPa°es - ~ \ {m 9o rmmorotll _ _ T AQhe. !LeIO`~LrEdl 1 ~ I 3 _ aSEr%It10«Orlm7 P1 J 5<& s,f, \ Qfl b'rtmtre'Jj e rxlsdra laswth7nw -},3m m CX~~EfIn IeRCE"2clkoz dame 5*✓", ,gin . adlarrnl lynrn:ly hr: rernvel note aS yra pl~o clmensla~reco;dgtlimm 815ing plEns medingertleslgn aSSoC dated:10.13.83 updated persteP6an bmwnisw n 5u "g 1.0ti.84 epis ingSI T E PLAN atllxccnt is mninA-r- 10-=1'-a' 124x351 N 1116° = 20'-0' 111x17,8-5x11] ' T ® I ~ ;~~fiz '~0 dZ5t6 da'Rapl45P h. m r 'ls puetyse 9511 ~ m a ~ a ao a t a a c o as ad uepmf z n ~ Oar c 4 b ~ m g a } dd -ejd 4n,,. s puelyse 9S U eta su-0 ao PROJECT 1NFOR A70N 1756 ASHLAND STREET ash land stree ADDITION ASHLAND, JACKSON COUNTY, OREGON 97520 ASSESSOR'S MAP 391 E 15 AB TAX LOT 5000 / d~hralpr~perty Me berore - - / widenntgaf!wry.66 CLIENT INFORMATION rrenr property urw 4 199ZA0' JORDAN PEASE - - - 0 400 WEST HERSEY ST. 43 adpft¢ntce47r- = " ASMLAND,OR97520 +oh6 n+°t9at9d a 0 ZONING INFOR ATiON ZONING MAP DESCRIP71ON: C-1 PARKING: EXISTING: +5 OFF-STREET SPACE(1 ADA, 2 COMPACT, 2 STANDARD) +•5 STREET CREDIT(24'O', w14' 0` OVERLAP) ~ . l edieast ceder- PROPOSED: CONVERT EXISTING 1,960 SF BUILDING INTO LIBRARY m heprwarhd SPACE Wl A 2,9W SF LIBRARYlMEETING ROOM ADDITION. moncsetl p~tkt+,af2260~t7 4 2 ragulart9xLl7} f 2 m,r~aafekt8l 4 / ALLOWABLE AREA SUMMARY: O 1 ADA Vr~ spare / UNDEFINED GENERAL LIBRARY USE @ 1 spsce1500 sf / 10 SPACES PROVIDED = 5,000 sf MAMMUM J PROPOSED=4,960sf ® PLANNING SUMMARY: mheproffiC1d f / I PROPOSED %OFLOT / exis~p I w EXISTING LOT 5000 AREA 3,590 S 100°/ 0 o PROPOSED SiTECOVERAGE AREA 6,620.0!5f 70% EXISTING COVERAGE AREA 5,215.0 Sf 65% - PERVIOUS SURFACE AREA 2,970.0 sf SO% - LANDSCAPE AREA 1.480.0 Sf 15% 4 new ~ ~ tlno s aes I m _ 2oC0.C0' I BUILDING FOOTPRINT 4,360S, - to6epmterle,f O " BUILDING AREA (NET) 4,940.0 of O - - - per' I PARKING REQUIREMENTS: AREA SPACES 9 p4 0 65 1866 srreaovwbn REQ'D. ffbwy, crm ge REMODELED LIBRARY SPACE 1,560 SF 4 NEW LIBRARY ADDITION 2,980 SP 6 TOTAL SPACES REQ'D. 10 ~ k1 1 PROPOSED PARKING SPACES: PROPOSED CREDIT ON STREET STANDARD 5 5 i ONS(TE e3slina ~Ypms 4 STANDARD 2 2 L~ U COMPACT 2 2 HANDfCAP 1 1 - - - - $ ON-SITE TOTAL 5 5 pnaz ; TOTAL SPACES 10 10 p~PO64d won ! { ~ 2-0Og sf i I / r Ghrzry, meeting rna, °Eues ee sire „ tree new d'-R'sidewalk [n ma¢n e~na I' zoaz en~ ~ \ ,•d sew ~ m eAdfi . m,&- °vsHnnwadlawmgaraoa sWchae - - _ i enaoa[hln adrx 9p[a-i -T. b ~ I I 107.4' i-- note: al s,te plan dtmenalons recorded fmm ebaling plans medingerdes!gn newt dot d.' lV323 updated per Stephan Grwmiswaln.-Ybg t.VA4 proposedSITE PLAN adfnesMOm xnNnq:.-2 ile =14" [24x36] k 1116° =1'-0" [11x17,5.5x11] m i ~'y~; ^ °!v~ ~ diytb du'puelWsg ~ ~.c '{s puek9Se 9516 ~ s a ~ ~ ¢ n ~ ~ asead uepm( ' ~ - e A 7 dd2-aid 4eajj s pu2jysE 95L s i i I I i - - - - - - - ILI' exisgng ada restroam to remain for first phase/ relocated during second phase interiorbsarJno L - walls to be replaced wl engineered interior walls to be removed posvbaam I 3 i ~ I L 1 ~i - __j scales ya' =1'-0"i2Ax36) Yo° =S'-0"Q91x1'} s~' w~ vat '{s Pue M 9RL sead uepaaf - - - n w v 22 71 I ~ j media-sxchange ll rad v area: 680 Sf { ! 20, fuI stacks:36`p)xzv(,,)x90•(h) 1 receptor half stacks:as°(1)x7o"(w)x9u°(h) I f _ i meta-physical I~ 3u0U1a~iG4Gsf~ i3D fL1iI S8Gk5_3o''Ir3x20"iw) "(h) ~ ggr 20 half ~tacksw i)x, ^(w o°{h) ~~l i I I a'- i L' processirg office ~ofFsca manager to'.p I ~ f ~ ~ ~ ~J ! ~ FT . e i ~ office space I w hh`' anck - L I office area: 380 sf j donation - - - d.f. closet - - area j mash I ~ endosurP shotv~r accessibB~ / revoom ° kitchenette q area: 80 sf „p Stalls 10 o0TI, E Storage aoreat 8DD 9sf eaan ne t cis a ~s G0 c ° geneL4. meeting space l ! 2re2: 9G© Sf I 25 full stacks:as°m~o°(xl~sa'(h) J half stnks:w(i)x4o,(wpno0 h) 3 book storage area: 285 sf~'~_ i ~J a i ;Ip area of existing area cf proposed area of build ng + area of ,oft total area: Y remodel: addition: footprint: mezzaNne: 1960 sf 29L sf 4360 sf 600 sf 4960 sf a 0 O (-7-)first ` l~ / sCale~%'=9'-0°(246} ~"=1'dl"(77x17) _ .I~ v e a cC' {s puelyse 9RL i 4 N z aspad uep.mf a ddE--aidaa~YS pt,~~us~ ~1 4 jG 9 . _ _ _--I , d j ! t - - - - - - - - - - - - - - - j 0 i I E t € f I i I 3 E I ~ E unfinished uPmirs loft storage D frec'nanaoalli,v®C SOME _ ingzzan9ne area: 260 sf 600 sf I i j I ! ti i 44• I ~ 3 j~ ! j f d I 7 3 4 t i I (four below), x ro a w lot e=amneFIL - n scale: y' m y. T(2a)tSs} 1 I m y I ~~Cb e oG z~ d ~s puelVSe 95E1" C q ati ~ ~ asead uep~vf z c N~ b dde-aid aw s ue se r a 4 E I i Toot E I I Y i t k E ~ E , _ E ~l r 3 F i_ V I. f f: T`. f '4 I ~ n L N 1 i ZONING MIT APPLICATION Planning Division 51 Winburn Way, Ashland OR 97520 Hi r' A o F D 541-488-5305 Fax 541-488-6006 ~iLE~~ _ r. S' L..AI\1 DESCRIPTION OF PROJECT DESCRIPTION OF PROPERTY Pursuing LEED® Certification? ❑ YES ❑ NO Street Address /60 Assessor's Map No. 391 E Tax Lot(s) f~ Zoning - / Comp Plan Designation APPLICANT Name 4-4S; Phone/ -5 7 E-Mail Address City zip. 7~ r PROPERTY 0]QGNER Name Phone 1 ~-2 E-Mail . ~ r G~tro i Address City &4(44 b zip SURVEYOR ENGINEER ARCHITECT LANDSCAPE ARCHITECT OTHER Title 41,-', till r - Name l / t Sy 7 l Z4~ /Phone E-Mail C I Address City Zip I Title Name Phone E-Mail E Address City Zip I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact,. are in all respects, true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection, In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that I produced sufficient factual evidence at the hearing to support this request; .2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact fumished by me are adequate; and further 4) that all structures or improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be remov f y e se, If I have any doubts, I am advised to seek competent professional advice and assistance. 7,13 Applicant's Signature Date As owner of re resolved in this request, l have read and understood the complete application and its consequences to me as a property owned Property Owner's Signature (required) _ Date _ I [To be completed by City ShA Date Received ' 4 Zoning Permit Type Filing Fee $ OVER 0* GAcomm-dcv\piennin9)Fo= & Aaodouts\Zoaing Perm t App[icatiomdoc Job Address: 1756 ASHLAND ST Contractor: ASHLAND OR 97520 Address: C A Owner's Name: JORDAN PEASE 0 ~ Phone: P Customer 07195 N State Lie No: L JORDAN PEASE T City Lie No: Applicant: PO BOX 3063 R Address: ASHLAND OR 97520 A C C Sub-Contractor: A Phone: (541) 890-8023 T Address: N Applied: 05/14/2013 O T Issued: R Expires: 11/10/2013 Phone: State Lie No: Maplot: 391 E15AB5000 City Lie No: DESCRIPTION: Commercial Site Review I f VALUATION Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description I E Total for Valuation: MECHANICAL ELECTRICAL STRUCTURAL PERMIT FEE DETAIL f Fee Description Amount Fee Description Amount Commercial Site Review (type1) 1,321.00 CONDITIONS OF APPROVAL i I I ~I COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 East Main St. Fax: 541-488-5311 Ashland, OR 97520 TTY: 800-735-2900 www.ashland.or.us Inspection Request Line: 541-552-2080 CITY F ASHLAND