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Home My WebLink About2013-371 CONT Addendum - Terrasurvey Inc ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 7 day of October 2013, between the City of Ashland ("City") and Terra Survey ("Consultant'). Recitals: A. On 9121113 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase the compensation. City and Consultant agree to amend the agreement in the following manner: 1. "The maximum price as specified in Paragraph 4 of the agreement is increased to $1855 2. The scope of services is modified to add an additional topographic survey and calculations related to the lce Rink project. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: n CITY OF LAND: BY BY~- Department Head Its ScG2/31-4X- -McVYLt~e7C Date t0(3a~t3 DATE O - q - 3 Purchase Order # Acct. No.: 7 B O dLO 7CJ ~"Zg0 (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES TERRASUR V EY INC TPLETHON-M (541) 482-8474 PROFESSIONA L LAND SURVEYORS FACS1AM K (541) 552-0292 274 FOUIITH STRFEN ELw] rRONIC temiin@bisenet ASHLAND, OREGON 97520 October 7, 2013 Rachel Dials 340 South Pioneer Street Ashland, Oregon 97520 Rachel, The added topographic survey and calculations were OWd by Bruce Dickens a the site meeting on October 2, 2013. If you have any questions regarding this please feel free to contact me. Truly Yours, Fred A Frantz TERRASURVEY, INC Q INVOICE PROFESSIONAL LAND SURVEYORS 274T0Ul"W S77tFF77 ASHLAND, ORWON97MO 7EZ.EPHONE(541) 4826474 JOB NAME ABB AND tersatn(a~blsp.net ICE RINK JOB NO. 915-13 JOB DESCRIPTION INVOICE NO. 915-13.1 Topographic survey/construction staking TAX NO., 93-1262036 DATE October 7, 2013 BILL TO: RachelDials RECEIVED Recreation Superintendent Ashland Parks and Recreation OCT 17 2013 340 South Pioneer Street Ashland Oregon 97520 ACCOUNTS PAYABLE DATE DESCRIPTION HOURS RATE AMOUNT 10/7/13 topographic survey/construction staking fixed fee 1650.00 1650.0 ditional topo c sgraphiurvey,- 60 00,' w160f00 calculations ' 0.5. 0 00. ri45:0 ~c,tti.t.Q fl. ~ fU11 3 (f).C ODZ'-I t wLu Hunt JUl" ~lup 5.00 TOTAL DUE DUE AND PAYABLE UPON RECEIPT MAKE CHECKS PAYABLE TO: TERRASURVEY, INC. PLEASE REMIT PAYMENT UPON RECEIPT OF THIS STATEMENT. LEGAL IN'T'EREST AT THE RATE OF 1.5% PER MONTH (18% PER YEAR) WILL BE ADDED FOR EACH 30 DAYS OVERDUE. 0 r1 111.50 4ws ac.cn par& oA 10~as~i3. A ck ,qj- $ 0205 . oU vrd ttf nods (v &C dmnt for 4zL6.00 9".? GITY RECOREDER Page 1 / 1 Ashiand Park Commission DATE PO NUMBER 20 E MAIN ST. 9/16/2013 00279 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000807 SHIP TO: TERRASURVEY,INC 274 FOURTH STREEET ASHLAND, OR-97520 FOB Point: Req. No.: , Terms: Net 30 days Dept.: Req. Del. Date: contact: Rachel Dials special Inst: Confirming? No . Quantity Unit - Description Unit Price - Ext. Price THIS IS A REVISED PURCHASE ORDER Boundary Survey on Calle Guanajuato to 3,342.00 determine line between private property and City property through the alley known as Calle Guanajuato. Contract for Personal Services Beginning date: March 4, 2013 Completion date: April 30, 2013 Original amount of City PO: $8,900.00 Remaining open balance transferred to Parks PO: $3,342.00 Processed change order 11/01/2013 205.00 Additional topographic survey and calculations related to Ice Rink Project. SUBTOTAL 3 547.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 3,547.00 Account Number Project Number Amount'. Account Number Project Number Amount E 411.12.00.00.70420 E 000053.999 3,547.00 I I I Authorized Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM DASH LAN D Request for a Change Order Name of Supplier I Contractor I Consultant: ~e(ma MNV Total amount of this Purchase Order Number: Df]277 contract amendment: So ~Title I Description: TLR 2ln.tf- -Foen(40,1 Cc t2u $ a C)s Lit Per attached contract amendment Contract Amendment Original contract amount $ l k SD 100 % of original contract Total amount of previous contract amendments V /A % of original contract Amount of this contract amendment 21CV - 17- % of original contract TOTAL AMOUNT OF CONTRACT $ 5Sw- % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the tens and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval/ Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or, COOPERATIVE PROCUREMENT. QRF or ❑ 'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑If"NO", amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments:-$100K for Goods B Services,5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If'NO', amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: J?S 'YES', Direct appointment s$35,000 ❑ Exempt-Reason: ❑ If'NO',re uiresapproval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods $ Services - $5.000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If 'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communicaton ❑ Exempt- Reason* El Exempt-Reason: E] Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement - If"NO", Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number Account Number Account Number 'Expenditure must be ch o the ap pdate account numbers for the financials to reflect the actual expenditures a urately. Attach extra pages if needed. Employee Signature( Department Head Si ,u re: ofalamo'nf of=ftacf? $5,000) City Administrator: ( e Il (Equal orgreater than $25,000 or 10'/) Funds appropriated for current fiscal year YES / NO Finance Director (Equalto orgreaterthan $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 10/24/2013