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Home My WebLink About2013-376 CONT Addendum - Andritz Separation Inc ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 23rd day of October, 2013, between the City of Ashland ("City") and Andritz Separation, Inc. ("Contractor"). Recitals: A. On September 19, 2013, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion. City and Contractor agree to amend the agreement in the following manner: 1. The date for completion is extended to November 29, 2013 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND: BY BY _ kL e artment H Its Date DATE l / /l f / 3 / Purchase Order # Acct. No.: SO g l 90d ro Q ~f (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Page 1 / 1 CITY OF ASHLAND DATE PO NUMBER 20 E MAIN ST. 10/14/2013 11929 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 011735 SHIP TO: Ashland WWTP ANDRITZ SEPARATION INC (541) 488-5348 DEPT 0312 1295 OAK STREET PO BOX 120312 ASHLAND, OR 97520 DALLAS, TX 75312-0312 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: David Gies Special Inst: Confirming? NO Ouanti Unit:' Description Unit Price Ext. Price- THIS IS A REVISED PURCHASE ORDER 6,000 Hour Service on two (2) Andritz 7,250.00 Centrifuges per Quote #20201756 Contract for Goods and Services Beginning date: 09/19/2013 Completion date: 10/31/2013 Processed change order 11106/2013 Completion date has been extended to November 29, 2013 per attached contract addendum. SUBTOTAL 7,250.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 7,250.00 ASHLAND, OR 97520 . Accourit Number I Project Number . "Amount' . ..Account Number- . Project Number Amount-. E 675.08.19.00.60410 7,250.00 I Auth ized Signature VENDOR COPY Fouts#lo CITY Of CONTRACT AMENDMENT APPROVAL REQUEST FORM ~S H LAN D Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: Total amount of this contract'amendment: Purchase Order Number: Title 1 Description: ❑ Per attached contract amendment Contract Amendment - Original contract amount $ 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment % of original contract TOTAL AMOUNT OF CONTRACT: $ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. _ Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT "Less than $5.000 INVITATION TO BID or - COOPERATIVE PROCUREMENT. QRF or ❑'YES", the total amountof contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES", the total amount of original contract and ❑ If"NO", amount exceeding authority requires 5 25% of original contract amount or $250,000 cumulative amendments s $1001K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If"NO", amount exceeding authority requires ❑ If 'NO', amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ 'YES", Direct appointments $35,000 ❑ Exempt-Reason: ❑ If'NO", r uims a roval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services "$5000 to $100.000 ES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services • $5.000 to $75.000 5 25% of original contract amountor $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copv of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Reason: ❑ Exempt -Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If"NO", Council approval is required. Attach copy of Council Communication. ❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number Account Numbet° Account Number *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach Employee Signature: Department Head Signature: (Total amount of contract 2 $ City Administrator: _ (Equal to orgreatertha $25,0 or 10%) Funds appropriated for current fiscal year., ES )l NO A( - L 3 Finance Director (Equal to orgreat than$5,000) Date Comments: Form #10 -Contract Amendment Approval Request Form, Request fora Change Order, Page 1 of 1, 11/6/2013