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HomeMy WebLinkAbout2013-378 CONT Chg Order #4-6 - Vitus Construction VITUS CONSTRUCTION, INC. 11/2/2013 P.O. BOX 1097 GOLD HILL, OR 97525 CHANGE REQUEST (541) 855-7177 (541) 855-7520 FAX CCB: 63643 PROJECT: ASHLAND MISC. CONCRETE CR# 4 SUBCONTRACTOR: DATE: 11/2/2013 SUPPLIER: PROJECT NO. 13-033 REASON FOR REQUEST: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITEM AMOUNT To provide services to make modifications per FC #4 (see attached) Ashland Construction $865.28 Ashland Construction $1,012.44 Ashland Construction $270.40 Subtotal $2,148.12 Vitus 8% Oh&p $171.85 1% OH&P $23.20 TOTAL COST CHANGE $2,343.17 The contract time will be (increased) (decreased) (unchanged) by 10 days. This proposal will be invalid after CHANGE ORDER NUMBER - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - You are directed to make the above changes in this Contract only when fully signed below. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order was The Contract sum will be(increased)(decreased)(unchanged) by this Change Order The new Contract Sum including this Change Order will be The contract time will be (increased) (decreased) (unchanged) by days. The date of completion as of the date of this Change Order therefore Architect Contractor Owner By By ~v ¢ By Date: Date: Z~~3 Date: ~~~/~3 10/31/2013 15:15 5415120809 SN PAGE 01 ASHLAND CONSTRUCTION INC. PROPOSAL 102 Fnamilt View TOILCCM2 Ora~o~n 9207540 f'age No. or rages (541) 535-3019 Fax (541) 512.0809 JOB NAMk 1 No, Cab (541) 944.2728 ux~nrlon To: Y bus . Peonx onn; We hereby submit specifications and estimales for: 'C.. ......1~ ~e P4;FA& 2G e. C WZ ~'3, 2s Bps, z~ c os-N . Rrv►ot o 12~., ....5(0 Fit Ak.0. 123. `.3' sr t'rz-►~o-& P-r2~t~tGF~ ..21o G, ev I O AO- 027 i.' ? WE PROPOSE hereby to furnish material land labor - complete to accordance with lheae specifications, for the sum of: 1'aYuhlc Hs follows: dollars 18 1. Ail nnevlltd Is pvurullll't'd w br Im nlna'IO,.I. All Wvl'k In Ili rnnHlh9ra III n tvlll'I'NJIIIIh[ AtithoiuM ..vu alllr rypvU"ing 10 sltllllblyd lHO(`IltT6. Atli ilkr+tlnna nr dims UHn Imot illxity npreMm,~ $Igllollll'lt II11I • II l vnltn l II WIII III I' .I. I .Yl ..Illy Il l:lb. 1 nl l3•II I rr 1, rv:, alvl µl11 I1r.vv, IIII rrVa l'h;v{[I'nvlTUIU IIIMRY.lhv vulln»un nil alyny mnryaonNH•/(rlu ulfnnnu'Ikru. Ah ldceln NOTh:: TIlltt VVI)IMnal may be Wllhal'awn I r d~lnyn bcymld our r..uI IA ON..,. 1, 11•Iy 111" t....... nuJ alLrr urlrnawv hleunuu'r. by tlA lr lit)[ Hl'1'YpM1'11 w1111111 d;lye. 11111 Ww'hvrn aq• Iplli 1'nvrl'rtl by WIIrkMPII'a CnIIIIH' 1willuu In%irattn ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are hereby oeceplad. You me aulhorizcd to do the worts as specified. Payment will be made as malinad above. 81AIlahlle uHIC Slgnuryll'c Its Il' Received Time-Oct.31.-2013- 3:06PM`No, 2836- CITY OF ASHLAND October 4, 2013 Vitus Construction, Inc. Corey E. Vitus, President 1912 Second Avenue Gold Hill, OR 97525 RE: 2013 Miscellaneous Concrete Project (Project #2011-33) FC #04 - B Street - Additional Concrete Replacement Dear Corey, The City of Ashland requests additional concrete removal and replacement at one location on B Street. Below is a quick summary of the location: • Driveway for 123 B Street - This area consists of 88.5 sq ft of residential driveway along with 261f of straight curb. I have previously spoken with Ron Hobson about this matter and at this time, this work has been completed. If you have any further questions feel free to contact me. Sincerely, Karl Johnson, E.I.T. Associate Engineer cc: Ron Hobson, Ashland Construction PUBLIC WORKS/ENGINEERING DIV. Tel: 541-488-5347 W 20 East Main Street Fax: 541-488-600 6 Ashland, Oregon 97520 TTY: 800-735-2900 konift www.ashland.or.us G:\pub-wrks\eng\l 1-33 2013 Misc. Concrete\C_Construction (Vitus-Ashland Const)\Correspondance\contractor\Field Changes\l 1-33 FC 04 - B Street - Additional Concrete Replacement - 10-04-13.docx i a ~<t l ".YnL, r r 7 r C x ~ ki~pp 4v ~"S 1-~yn>• 1 ~3 "SIN ' ?~A { raT~~~5 S Lr^~3 f„+Te liF "'tr. ~ ~ ~2ti~t+''~l.,r`~ k;y~iT , S ,t,y r lA`•l~r ! W Y~j~y t~'~ it Rt 21~f~L1~yy Ht' it. ~S ~ r i 5 Ry~£{y~(i'~ Sf'[ Olt Y+ ~fi r .°r6...5~ v. ~ "t .Y~{I / ~ L.R`L~ .t•xi'.s5' ' ~ ...:ia~ . 3 VITUS CONSTRUCTION, INC. 11/2/2013 P.O. BOX 1097 GOLD HILL, OR 97525 CHANGE REQUEST (541) 855-7177 (541) 855-7520 FAX CCB: 63643 PROJECT: ASHLAND MISC. CONCRETE CR# 5 SUBCONTRACTOR: DATE: 1112/2013 SUPPLIER: PROJECT NO. 13-033 REASON FOR REQUEST: ITEM AMOUNT To provide services to make modifications per FC #5 (see attached) Ashland Construction $523.56 Subtotal $523.56 Vitus 8% OhBp $41.88 1% OH&P $5.65 TOTAL COST CHANGE $571.10 The contract time will be (increased) (decreased) (unchanged) by 10 days. This proposal will be invalid after CHANGE ORDER NUMBER - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - You are directed to make the above changes in this Contract only when fully signed below. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order was The Contract sum will be(increased)(decreased)(unchanged) by this Change Order The new Contract Sum including this Change Order will be The contract time will be (increased) (decreased) (unchanged) by days. I I The date of completion as of the date of this Change Order therefore 1~I9r13 *tt) pla Architect Contractor Owner ll I I By BY By Date: Date: Date: 4/// 3 10/31/2013 15:15 5415120809 SN PAGE 01 ASHLAND CONSTRUCTION INC. ~~®~®s~~ 102 Piaasant View Talerrt9+►z OrogoI 77540 CC 'age No. Ur Pages (541) 535.3019 Fax (541) 512-0809 Utl AM 1 Np 1 , Cell (541) 9442728 MIS'c cam-- u,<:AnUN To: YTUS , Vr1UNY. UA'IP. We hereby submit specincations end eailmales for: C.. + p .....129 s ~~CHOi!lr~ K REA& e... ZL 6. V 0X . 12B ~3ros, 28 . l2~ouk,~~. ~ 88.5.-~..~-wA~.....~z~& //fd-, l0/2.¢¢•. R n ,tx . L3?....ea .4'6 1.78.630 FC rk.0 4- (2.3.. `.x' sr ~i-►h4 ~F fc~t4 . ,2& LL f= dD I WIR . ,270 0.4-0 r.rr►. WE PROPOSE hereby to furnish material and labor - complete in accordance with tbcse specification, for the sum of: dollars 18 1. Payahlc an follows: All nuerrlVl la yvpga:Ittd In hr xn nprtrdlrvl. All werll Iu Itl' rm'llINI'll Inn wlll'knnlllllhL mmva:r {grul'IUx410 sltllaidrll prlll'Ilt'ri. Ally Illlcrollnun or d,mulluo II'ulil alxny Sprcl(lvu Al1IhA1'IZM IlnluN lUenlvlillf 1611+1 r6G will Iu• .,-.l M :n H. nlnn aro,vn.,r,l,•w, 'q„I will lv-,o•:at $Ifltllll W"U r~'Iru ohargr nVlTx idol hV rullnbu t• All ngn,I-ginpnItlp lipro x rrilrru. prrltlu,rer NOTE: Tbls lJrupo1a1 Ilbl be wlllidlown .,r dri::ru buymnl uurr..ulroL Qwa,:: 1o cor•;v llrv. tx:wdu. n ud ulhrr..... . oiew:xxr.. I Y ' Incurmq,n by a% Ir uql H1r1+4a1 W1111111 r:yv. I mr morkrr+ xrr WilyIMIM1 by w:;llunrlre Qxdl.-orldlox ACCEPTANCE OF PROPOSAL - The prices, specifications and condtuous are satisfactory and are hereby occepied. You arc aulhorIved to do the work as specifled. Payment will be made as outlined above. FIJjI UIII II'V U;IIU $I(jaulUru nmr Received Time -Oct.31.-2013- 3:06PM`No.2836 CITY OF ASHLAND October 4, 2013 Vitus Construction, Inc. Corey E. Vitus, President 1912 Second Avenue Gold Hill, OR 97525 RE: 2013 Miscellaneous Concrete Project (Project #2011-33) FC #05 - 6th Street - Additional Concrete Replacement Dear Corey, The City of Ashland requests additional concrete removal and replacement at one location on 6" Street. Below is a quick summary of the location: • Sidewalk repair for 164 6th Street - This area consists of 43 sq ft of colored sidewalk. I have previously spoken with Ron Hobson about this matter and at this time, this work has been completed. If you have any further questions feel free to contact me. Sincerely, Karl Johnson, E.I.T. Associate Engineer cc: Ron Hobson, Ashland Construction PUBLIC WORKS/ENGINEERING DI V. Tel: 541-488-5347 W 20 East Main Street Fax: 541-088-600 6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us G:\pub-wrks\eng\l1-33 2013 Misc. Concrete\C_Construction (Vitus-Ashland Const)\Comspondmce\contractorTield Changes\t 1-33 FC 05 - 6th Sheet - Additional Concrete Replacement - 10-04-13.docx 11, IT ''r>`r' `at t3aS~:*" itS 1 2 • f c o i IPP i F n S; ~ l_ p VITUS CONSTRUCTION, INC. 11/2/2013 P.O. BOX 1097 GOLD HILL, OR 97525 CHANGE REQUEST (541) 855-7177 (541) 855-7520 FAX CCB: 63643 PROJECT: ASHLAND MISC. CONCRETE CR# 6 SUBCONTRACTOR: DATE: 11/212013 SUPPLIER: PROJECT NO. 13-033 REASON FOR REQUEST: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITEM AMOUNT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - To provide services to furnish and install a 30" X 160'-0" landscape wall at New Vista street curb (see attached) Ashland Construction $8,320.00 Subtotal $8,320.00 Vitus 8% Oh&p $665.60 1 % OH&P $89.86 TOTAL COST CHANGE $9,075.46 The contract time will be (increased) (decreased) (unchanged) by 10 days. This proposal will be invalid after - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CHANGE ORDER NUMBER You are directed to make the above changes in this Contract only when fully signed below. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order was The Contract sum will be(increased)(decreased)(unchanged) by this Change Order The new Contract Sum including this Change Order will be The contract time will be (increased) (decreased) (unchanged) by days. The date of completion as of the date of this Change Order therefore }~R11y Architect Contractor Owner ulz(t'. -t~llilr3 By By By 2 Date: Date: _ "3 Date: ~~3 10/31/2013 12:14 5415120809 SN PAGE 03 ASHLAND CONSTRUCTION INC. ,-i-v5 1oz anc view Talard, Oregon 9754 7540 PROPOSAL CCB #204M (543) 895.3019 Fax (541) 512.0809 0013 N<nY,, NU Page No, of Pail" . Call (541) 944.2728 IAa nnnrv PHONE UAW, We hereby submit epeclfloatlons and eanmalca fur: f ©o A/6/ (a.) VlsrR.. . -~".x.16.0-_!.. ,~B ~ ~g•~ . w~ .~.~-,o... r 3233 •1 /yam/ WE PROPOSE hereby to furnish material and labor - complete to accordance with these specifications, for the sum of, Payable as follows: dollars (8 All al0c11ill k µurmnmrd m No az spnvecU. All work In 1XI ":mptrlyd m it wo,kntanllkc lounger m++mlhlG III nwndurvl insole a. Ally alt,olvlh ur di,0111 a li'm.l m)(wr YUCrIR~, t AUUlom Illma IuH)be:C rn4'n r~Ml will 1>r rxrnuvtl nIIIY upnu wOllrn m',L~rr, :md will In.IVnn~• aq SI~Ilellll'P. I•xtrn l'hprgIl n l W)m•r l1, l:ellluae. All 491woel 1, owlingeul uµm ap'IW!a, ❑1`rko'IIIF NO rL: Thiz proposul may be. wilhdrawll or drlnyn la'rond aar Itula'ol. Ownrr In rnra lim Inrn:ldu. m1.1 numr nh'r4nary e.wuravv. 0- wnrliem nn. hilly, 1'~IVI•f1.1) n wrrhillr'n'v l'rrm w'nwallnn il~ by U511 11e1 a1'l'lpll'd Wlltllll ltily:. Y I OVI'Yllrl'. ACCEPTANCE OF PROPOSAL - The prices. specifications and eundttlons are satisfactory and arc ]tcrcby accepted. You are authorized lit do tier, work as specified. Payment. will be made as outlined above. sfgi alert' ilalp Sl~nab4C I$dc Received Time Oct.31.~2013-12:05PM-No.2834 CITY RECO DER Page 1 / CITY OF DATE ASHLAND PO NUMBER 20 E MAIN ST. 7/1/2013 11649 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 005417 SHIP TO: Ashland Public Works VITUS CONSTRUCTION, INC (541) 488-5587 1912 SECOND AVENUE 51 WINBURN WAY GOLD HILL, OR 97525 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Karl Johnson Confirming? NO - Special Inst: Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER 2013 Miscellaneous Concrete Project 181,447.26 Approved bV Council 06/04/2013 Contract for Public Improvement Contract Project No. 2011-13 Effective date: June 5, 2013 Completion date: September 13, 2013 Processed change order 09/20/2013 5,728.17 Per attached change requests #1, 2, 3 Processed change order 11/12/2013 11,989.73 Per attached change requests #4, 5, 6 SUBTOTAL 199,165-16 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 199,165.16 ASHLAND, OR 97520 Account Number Project Number, . Amount Account Number - : Project Number Amount E 260.08.12.00.70420 E 201133.120 179 076.36 E 260.08.35.00.70420 E 201133.120 20,088-80 VENDOR Author' dSignature COPv FORM #1o CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: Vitus Construction, Inc. Total amount of this contract amendment: Purchase Order Number: #11649 Title / Description: 2013 Miscellaneous Concrete Project $111989.73 ® Per attached contract amendment Contract Amendment Original contract amount $181,447.26 100 % of original contract Total amount of previous contract amendments $5,728.17 3.15 % of original contract Amount of this contract amendment $11.989.73 6.61 % of original contract TOTAL AMOUNT OF CONTRACT $199165.16 109.76 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions; including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scone of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATNE PROCUREMENT QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ® "YES", the total amount of cumulative amendments ❑ 'YES', the total amount of original contract and ❑ If 'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ if 'No', amount exceeding authority requires ❑ If 'NO', amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Directappointments$35,000 ❑ Exempt-Reason: ❑ If 'NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services -$5000 to $75,000 <25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount. ❑ If ❑ If"NO', amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exempt- Reasom❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ 'YES', the total amount of original contractand cumulative amendments are ❑'YES*, the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Dale) Procurement. IPNO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 201133.120 Account Number 260.08.12.00.704200 Account Number 'Expenditure must be charged to He appropriate account numbers for the financials to regact the actual expenditures accurately. Attach extra pages if needed. ~cnrrk. 11~9~13 - rl(13Ir3 Employee Signature: Department Head Signature: / aterthan$5,000) City Administrator: (Equal to or greater tha $25, OOor10%) . Funds appropriated for current fiscal year. EE / NO " l ( e / Finance Director (Equal toorgreat than$5,000) Date Comments: G:lpub-wrkslengU 1-33 2013 Misc. ConcreteVl-AdminlCons Vendor (Vitus Cons$Contract DocumentslChange OrdersTorm #10 - Request for a Change Order - Vitus CO#02.docx