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Home My WebLink About2013-381 CONT Chg Order #1 - Cut N Break Construction CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 1 PROJECT: Concrete Staircase Replacement DATE: 11/12/13 LOCATION: 410 N. Main Street PROJECT NO.: 2012-30 CONTRACTOR: Cut N' Break Construction, Inc. You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount Additional concrete removal and replacement (35sf concrete landing @ top Item #1 of stairs) 1 $ 630.00 $ 630.00 Additional concrete removal and replacement (49.5sf concrete landing @ Item #2 bottom of stairs 1 $ 891.00 $ 89L00 Total this Change Order $ 1,521.00 Previous Change Order $ - Original Contract Total $ 12,53D.00 Revised Contract Total $ 14,051.00 PERCENT CHANGE OF ORIGINAL CONTRACT 12.1% This document shall become an amendment to t c et and all provisions of the contract will apply. Recommended By: 1 l.3 /3 Prije an Da ff It 113113 Approved By: Public Works Director Date Accepted By: Cut N' Break Construction, Inc. P.O. Box 1455 Medford, OR 9750 11-I~- I') Contr or Representative Date PWAENGINEERING Td: 541488-5347 20 E. Main rex : 541-498 Street Ai O AshL Oregon on 97520 TTY: : 800-Jai-2Wb www.azhlaM.or us G:buE-w ks\eng\1230 Alley Exlensim - N Main W Loner Admnv2-30 Proj Arcs Workbook.Asx CITY OF ASHLAND October 15, 2013 Cut `N Break Construction, Inc. John Lawton, President P.O. Box 1455 Medford, OR 97501 RE: 2012-30 Colwell Staircase Installation Project Quote Acceptance - Change Order #01- Additional Concrete Removal & Replacement DearJohn: The City of Ashland would like to accept the quote dated October 14, 2013 of $630.00 for additional concrete removal and replacement as part of the Colwell Staircase Installation Project. If you need anything further, please feel free to call at 488-5347. Sincerely, Karl Johnson, E.I.T Associate Engineer Public Wurls/Engincering Tel: 541/488-5347 As 20 E. Mein Street Pax:541-/488-6006 : 800/7355-290 2900 Ashland, Oregon 97520 TTY 800/7 www.ashland.or.us 01 O:\pub-wrks\eng\I2-30 Alley Extension -N Main to Lon\A Admin\Com Vendor (Cut N BreakpContracl Documents\Change Orders\12.30 Additional Concrete Removal & Replacement Quote Acceptance -.10-15-13.docx I I Cud` AffW creak CONSTRUCT/ONp Inc, CCB License #72046 P.O. Box 1455 / Medford. OR 97501-0108 (541) 779-1482 / Fax (541) 772-1913 1 John Lawton, President October 14, 2013 City of Ashland Att: Karl Johnson 541-488-5347 Johnsonk rei ashland.ocus Job Site: Colwell Staircase Replacement (additional work quote #I) This proposal is to remove and replace an additional 35' sq. ft. of concrete sidewalk. EQUIPMENT, MATERIAL, AND LABOR: $630.00 When saw cutting, Cut TI Break Construction, Inc. is not responsible for any damage to anything in or below the concrete. This includes water lines, electrical line, sprinkler systems, etc. Your signature indicates that you have read this notice and fully understand the limits of Cut'N Break Construction, Inc, responsibility. Billing and Payment Procedures: Invoices are presented on completion of work. Invoices are due and payable upon receipt. Delinquent invoices are subject to 1 1/2% monthly on unpaid balance. We accept Visa and MasterCard for your convenience. Should you have any questions or need any additional information regarding the above proposal please do not hesitate to contact this office. Signing one copy of this letter un ing it in the enclosed envelope indicates acceptance of this proposal. Thank you, John Lawton President ACCEPTED By: Date: ~D o/3 THIS F.STMMTE IS GOOD FOR 30 DAYS! i CITY OF ASHLAND October 29, 2013 Cut `N Break Construction, Inc. John Lawton, President P.O. Box 1455 Medford, OR 97501 RE: 2012-30 Colwell Staircase Installation Project Quote Acceptance - Change Order #02 - Additional Concrete Removal & Replacement DearJohn: The City of Ashland would like to accept the quote dated October 29, 2013 of $891.00 for additional concrete removal and replacement as part of the Colwell Staircase Installation Project. If you need anything further, please feel free to call at 488-5347. Sincerely, ~arcl ~o~icraaac Karl Johnson, E.LT Associate Engineer Public\Vorks/Engineering Tel: 541/488-5347 20 E. Main Street Fax: 541-/488-6006 Ashland, Oregon 97520 TTY: 800/735-2900 ev asbhnd.or.na ,A O:\pub-wrks\eng\12-30 Alley Extension - N Main to LoriW_Admin\Com Vendor (Cut N Oreak)\Contract Documents\Change Orders\12-30 Additional Concrete Removal & Replacement Quote Acceptance H2 - 10-29-13.docx • i i CUT WBRE" CONSTRUCTION, INC. CCB License # 72046 P.O. Box 1455/ Medford, OR 97501-0108 541-779-1482/ Fax: 541-772-1913 WWW.CUTNBREAK.COM October 29, 2013 City of Ashland, Public Works Att: Karl Johnson 541-488-5347 johnsonk@ashland.or.us Colwell Staircase Replacement This proposal is to remove and replace 5'6" x 9' of concrete sidewalk that is draining the wrong way at bottom of stairs. • Sawcut and remove existing section of sidewalk • Regrade and compact. • Install forms. • Place and broom finish 3300 psi concrete. • Install control joints as needed. EQUIPMENT, MATERIAL, AND LABOR: $891.00 When saw cutting, Cut 'N Break Construction, Inc. is not responsible for any damage to anything in or below the concrete. This includes water lines, electrical line, sprinkler systems, etc. Your signature indicates that you have read this notice and fully understand the limits of Cut'N Break Construction, Inc. responsibility. Billing and Payment Procedures: Invoices are presented on completion of work. Invoices are due and payable upon receipt. Delinquent invoices are subject to 11/2% monthly on unpaid balance. We accept Visa and MasterCard for your convenience. Should you have any questions or need any additional information regarding the above proposal please do not hesitate to contact this office. Signing one copy of this letter and returning it in the enclosed envelope indicates acceptance of this proposal. Thank you, John Lawton President I THIS ESTIMATE IS GOOD FOR 30 DAYS! VISIT OUR WEBSITE @ WWW.CUTNBREAK.COM i ACCEPTED By: Date: I I i i THIS ESTIMATE IS GOOD FOR 30 DAYS! VISIT OUR WEBSITE @ WWW.CUTNBREAK.COM Page 1 / 1 CITY OF CITY RtCf3R DATE PO ASHLAND 111931 931 20 E MAIN ST. 10/14/2013 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004823 SHIP TO: Ashland Public Works CUT N' BREAK CONSTRUCTION INC. (541) 488-5587 P O BOX 1455 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: - Req. Del. Date: Contact: Karl Johnson Special Inst: Confirming? NO 'Quanti Unit - Descri p tion Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Installation of concrete staircase and 12,530.00 railinq at 410 N. Main Street per attached contract, quote and drawinq. Contract for Goods and Services Beqinninq date: October 14, 2013 Completion date: December 13, 2013 Processed chanqe order 11/18/2013 1,521.00 Additional concrete removal and replacement (35sf landing6Z top of stairs and 49.5sf landing Co. bottom of stairs) SUBTOTAL 14 051.00 BILL TO: Account Payable 7Ax 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 14,051.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number _ Amount E 260.08.12.00.70420 E 201230.120 14,051-00 Authorized nature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier / Contractor / Consultant: Cut N' Break Construction, Inc. Total amount of this contract amendment: Purchase Order Number: #11931 Title / Description: 410 N. Main Street Staircase Replacement Project $1,521.00 ® Per attached contract amendment Contract Amendment Original contract amount $12,530.00 100 % of original contract Total amount of previous contract amendments $0 % of original contract Amount of this contract amendment $1.521.00 12.1 % of original contract TOTAL AMOUNT OF CONTRACT $14,051.00 112.1 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES -X, NO' (If "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT • Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT, ORF or ❑ "YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES", the total amount of original contract and ❑If'NO", amount exceeding authority requires 525% of original contract amountor$250,000 cumulative amendments 5$100K for Goods &Services,:5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K forAttomey Fees. Communication. ❑ If 'NO', amount exceeding authority requires ❑ If'NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES', Directappointments$35,000 ❑ Exempt-Reason: ❑ lf'NO", requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services -$5000 to $75,000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances ® 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount. ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason:❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Dale) Procurement If 'NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 201230.120 \ Account Number 260.08.12.00.704200 Account Number `Expenditure must he charged to'thhda pnate accoun hers /or the financials to reflect the actual expenditures accurately. Attach extra p gas if needed. Employee Signature: Department Head Signet re= w J l \(Equalto drgreaterthan$5,000) City Administrator: °4f w - /~~y'~ (Equal to orireater th r S2 00 or 10%) Funds appropriated for current fiscal year: < S / NO FinanceDirector (Equal to or aterthan$5,000) Date Comments: G:Ipub-wrksleng112-30 Alley Extension -N Main to Lor1A-AdminlCons Vendor (Cut N Break)IContract DocumentslChange OrdersTorm #10 -Request for a Change Order - Cut N' Rreak Cn#Dl.dncx