HomeMy WebLinkAbout2013-382 CONT Addendum - Kittelson & Accociates
ADDENDUM 7'O CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 28111 day of October 2013, between the City of Ashland ("City") and Kiltelson &
Associates. Inc. ("Consultant").
Recitals:
A. On November 28. 2012 City and Consultant entered into a "City of Ashland Contract for Personal
Services Less than $35,000" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to increase the compensation and to modify the nroiect.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in the agreement is increased to $ 10.000.00 .
2. The scope of services is modified to add.
Additional Miscellaneous Transportation Engineering Services (Time & Materials basis) at City's
request.
Work anticipated under this agreement includes the following; however, potential services under this
agreement are not limited to these items.
Prepare a model run request and coordinate with TPAU to obtain travel demand model data for the
Nevada Street extension. Coordinate up to two model runs (an original and refined model run).
Review the travel demand model data and participate in up to two (2) conference calls with ODOT and
city staff.
Prepare a draft summary of the information provided in the model with a focus on any potential benefits
to North Main Street.
3. Except as modified above the terms of the agreement shall remain in full force and effect.
CONSULTANT: CITY OF ASHLAND:
BY ppTA~L & 6_ BY ~,o
Department He d
its \1JGPAL Eiei►tc6~ Date___ 1 L
DATE 10 -3o-13
Purchase Order # 11314
Acct. No.: 260.08.12.00.704200
(For City purposes only)
G:1pub-wrks\eng\71-24 N Main Road DIetW_Adminwittelson Post Construction\Contract Addendum Kittelson 102813.doc
I
CITY REC0Y3i Ei Page 1 / 1
CITY OF DATE
UMBER
R
ASHLAND PO N
20 E MAIN ST. 7/1/2013 11314
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 013773 SHIP TO: Ashland Public Works
KITTELSON & ASSOCIATES INC (541) 488-5587
ACCOUNTS RECEIVABLE 51 WINBURN WAY
PO BOX 40847 ASHLAND, OR 97520
PORTLAND, OR 97240
FOB Point: Req. No.:
Terms: Net 15 days Dept.:
Req. Del. Date: Contact: Mike Fauqht
Special Inst: - Confirming? No
Quantity Unit Description - Unit Price Ext. Price .
THIS IS A REVISED PURCHASE ORDER
Post construction engineering services 8,000.00
for the North Main Street Road Diet
Contract for Personal Services
Beginning date: 10/01/2012
Completion date: 10/01/2013
Processed change order 11/18/2013 2,000.00
Additional miscellaneous transportation
engineering services per attached
contract addendum dated October 28,
2013.
I
i
i
I
I
SUBTOTAL 10 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 10,000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number - Project,Number Amount
E 260.08.12.00.70420 E 201124.999 10,000.00
Auth ed Signature VENDOR COPY
v~
FORM 410 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FOR ASHLAND
Request for a Change Order Name of Supplier/ Contractor/ Consultant: Kittelson & Associates Total amount of this
Purchase Order Number: 11314 contract amendment:
Title I Description: N. Main Road Diet & Misc. Transportation Engineering $ 2,000
® Per attached contract amendment
Contract Amendment
Original contract amount $ 8.000 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment 2,000 25 % of original contract
TOTAL AMOUNT OF CONTRACT $ 10,000 125 % of original contract
in accordance with OAR 137-047-0800 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice orapproval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total ten greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, ilwould likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If"NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If 'NO', amount exceeding authority requires ❑ If'NO", amount exceeding authority requires Council
❑ Exempt -Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
® "YES", Direct appointments $35,000 ❑ Exempt-Reason:
❑ If'NO', requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100,00 0 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services • $5000 to $75.00 0 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 5 25% of original contract amount. ❑ If ❑ If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: ❑ Exempt- Reason: ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If"NO", Council approval is required. Attach copy of Council Communication.
❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number 2011.24 Account Number 260.08.12.00.704200 Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra lodes if needed.
Employee Signature: Department Head Signature: vi, OZ
(Equ Ito.orgreater an$5,000)
City Administrator:
/ (Equal tb or greater than 5,000 or, 10%)
Funds appropriated for current fiscal year ~P / NO
Finance Director (Equal to or greater Kan $5,000) Date
Comments:
G\pub-wrks\eng\t 1-24 N Main Road DietW_Admin\Kittelson Post Construction\ChanKe Order Kittelson Post Road Dietdoc