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Home My WebLink About2013-391 CONT Chg Order #1 - KOGAP Enterprises CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. I PROJECT: Reeder Reservoir Sediment Removal DATE: 11/18/13 LOCATION: East and West Forks of Ashland Creek PROJECT NO.: 2010-12 CONTRACTOR: KOGAP Enterprises, Inc. The following described work has been requested to be performed by the Engineering Division of the Public Works Department. All described work has been completed according to the City's request and specifications in order to protect the safety of the public. Itern No. Descri [ion Quantity Unit Price Amount Item #I Authorized Overtime LS $1,504.00 $ 1,504.00 Detailed Change Order Request Item #2 (attached) LS $3,135.72 $ 3,135.72 Item #3 Turbidity Curtain and Geo Tube LS $750.00 $ 750.00 Item 44 18" HDPE N12 Pipe LS $4,000.00 $ 4,000.00 Total this Change Order $ 9,389.72 Previous Change Order $ - Original Contract Total $ 70,172.50 Revised Contract Total $ 79,562.22 PERCENT CHANGE OF ORIGINAL CONTRACT . 13.4% All Public Works eonstmetion activities realtive to this project (PWE: Project #2010-12) is complete and officially accepted by Public Works Engineering Div. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: 11/18/2013 Manager Date Approved By: \ vv e 17 Public Works Director Date Accepted By: KOGAP Enterprises, Inc. PO Box 1608 edfor , OR 9750/ C 11-1 x-13 Date FNGI VEERING Tel: 546488-5347 20 E..fain Street F. 541488-6006 Ashland, Oregon 97520 'TTY. 800-]355--29 2900 www.ashland.orus I G\pub-wrks\eng\10-12_Reeder Resv sil1\ADMN\I0-12_P,,,et ACCOa.u., Worksheet - r^ , KOGAP Enterprises, Inc. General Contracting & Excavation PO Box 1608 - Medford, OR 97501 Phone: (541) 776-6527 • Fax: (541) 776-6539 CCBH 93497 Ashland Creek Sediment Removal 10/21 - Set up Road Closure Sharon 3 hrs $118.68 Cones, Type II, (2) Road Close, (2) Roll Up Signs, Fliers = 125.00 TOTAL = $243.68 10/28 - Fill 200 Sand Bags Jason 3 hrs ($161.85) + .5 OT ($35.54) = $197.39 Cory 2 hrs ($79.36) + 1.5 OT ($80.88) = $160.24 Sharon 1.5 hrs ($5934) + 1.5 OT ($77.82) + 1 hr truck time ($10) = $147.16 Sand Bags 200 x.50 = = $100.00 TOTAL = $604.79 10/29 - Deliver and placed 200 sandbags and 20 Bio-Bags Jason 3.5 hrs = $188.83 Cory 3.5 hrs ($138.88) + Truck ($40) = $178.88 1 Y Sharon 4 hrs ($158.24) + Truck ($40) = $198.24 TOTAL = $565.95 10/30 - City of Ashland buried turbidity curtain Jason 1 hr = $53.95 Tom 1 hr = 54.85 TOTAL = $108.80 10131- Broke down the bypass/sandbags Jason 8 hrs ($431.60) + 1 OT ($71.08) = $502.68 Brian 7 hrs ($377.09) + 1.5 OT ($106.67) = 483.76 TOTAL = $986.44 11/4 -Hauled it out Frank 1 hr ($60.00) + Truck($10) _ $70.00 Total = $2,354.44 Materials $225.00 x 17% ($38.25) _ $263.25 Labor $2,354.66 x 22% = 518.03 TOTAL = $3,135.72 All Pages _ Page 1 / 1 1 ~~t)eV0 vE1~ CITY O F ASHLAND DATE PO NUMBER 20 E MAIN ST. 10/11/2013 11928 ASHLAND, OR 97520 (541) 488-5300 ' VENDOR: 002567 SHIP TO: Ashland Public Works KOGAP ENTERPRISES (541) 488-5587 PO BOX 1608 51 WINBURN WAY 1501 MYERS LANE P-2 ASHLAND, OR 97520 MEDFORD, OR 97501 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Rob Morris Special Inst: - confirming? NO Quantity Unit Description Unit Price Ext: Price THIS IS A REVISED PURCHASE ORDER Sediment removal at East and West Forks 70,172.50 of Ashland Creek, hauling of material to disposal site, grading and construction of access and coffer dams. Not to exceed $70,172.50 Contract for Goods and Services Beginning date: 09/30/2013 Completion date: 12/30/2013 Processed change order 11/22/2013 9,389.72 Change Order No. 1 c-o\3 • kLl SUBTOTAL. 79 562.22 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 79,562.22 ASHLAND, OR 97520 Account Number Project Number Amount - Account Number _ Project Number - C Amount E 670.08.15.00.70420 E 201012.999 19 890.56 E 670.08.38.00.70420 E 201012.999 59 671.66 Y Authorized Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: KOGAP Enterprises, Inc. Total:amoun'tof thls contract arhe_ndment •4 ` Purchase Order Number: 11928 - Title I Description: Reeder Reservoir Sediment Removal 19389112'. ❑ Per attached contract amendment Contract Amendment Original contract amount $ 70172.50 100 % of original contract Total amount of previous contract amendments 0 0% of original contract Amount of this contract amendment 9,389.72 13% of original contract TOTAL AMOUNT OF CONTRACT $ 79,562.22 113 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the tens and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goals and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended ccntmct, b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT -Less than S5 000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑ "YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments ;!5 $6,000. ® 'YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑lf"NO', amount exceeding authority requires <-25% of original contract amount or $250,000 cumulative amendments s$1 00K for Goods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If"NO", amount exceeding authority requires ❑ if 'NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt- Reason:-0'YES', Direct appointment s$35,000 ❑ Exempt-Reason: ❑ If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5000 to $100,00 0 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5000 to $75,000 <<-25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contrail amendment amendments s 25% of odginal contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exem t-Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ 'YES', the total amount of original contract and cumulative amendments are ❑ "YES', the odginal contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If 'NO*, Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed. by City Administrator. ' Attach w of Council Communication. Project Number 2010.12 Account Number 670.08 -15.00.704200 (25%), Account Number 670.08.38.00.704200 (75%) 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach a ra pages if needed. Employee Signature: Department Head Signature: (total amount of contract $5,000) City Administrator: k5` (Eqd f toorgmaterfhar $2$00 or10%) Funds appropriated for current ffscal year. NO A,,)~ - l( y -j Finance Director (Equal toorgreerthan$5,000) Date Comments: Form #10 -Contract Amendment Approval Request Form, Request fora Change Order, Page 1 of 1, 11/18/2013