HomeMy WebLinkAbout2013-402 CONT Addendum - Steve Ennis Architect
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 6th day of December, 2013, between the City of Ashland ("City")
and Steve Ennis ("Consultant').
Recitals:
A. On 715113 City and Consultant entered into a "City of Ashland Contract for Personal
Services Less than $35,000" (further referred to in this addendum as "the agreement').
B. The parties desire to amend the agreement to "increase the compensation to be
paid to Consultant"
City and Consultant agree to amend the agreement in the following manner:
1, "The maximum price as specified in Paragraph 5 of the agreement is increased to
$37,415.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: A6. CITY OF ASHLAND:
BY BY
cc ^ Department Head
Its JAW 1_NMs0 OWNER, Date- I L 4
DATE ) 6113 1~~~ ~ e
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
FORM #10 s,,~°~~ =~~---~O-t✓- ~ -
0 F
CONTRACT AMENDMENT 29PPR VAL REQUEST FORM iy-ASHLAND
Request for a Change Order
Name of Supplier/ Contractor) Consultant: eve /1 i S TOW amountof the
102 contract amendment
Purchase Order Number.` /~I L
Title I Description: sky, ~An is I ~ V,1 k ~T $ 141
Per attached contract amendment
Contract Amendment 2n
Original contract amount $ 30,000 100 % of original contract
Total amount of previous contract amendments Q / A % of original contract
Amount of this contract amendment -7415e q. 7 % of original contract
TOTAL AMOUNT OF CONTRACT $ 3-1, L4i'J 2L. 7 % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval 1 Anach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments 5 $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. 41 If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt -Reason : L~ Council approval. Attach copy of Council approval. Attach copy of Council Communication.
RSONAL.SERVICES-=~ Communication. ❑ Exempt-Reason:
+YE84ect~appo0ltments$35;000 Exempt-Reason:
~r :a royal. - -
INTERMEDIATE PROCUREMENTS - ~ O;BSOURCE EMERGENCY PROCUREMENT
Goods & Services - $5.000 to $100,000 - d S", the total amount of cumulative amendments E] Written Findings: Document the nature of the
Personal Services - $5.000 to $75? W s - 5°% f original contract amount or $250,000 emergency, including necessity and circumstances
"YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO', amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exem t-Reason: ❑ Exem t-Reason: ❑Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES", the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communimlion.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number Account Number Account Number'qJ~-Jz-W-oo-&JDJ(1M
'Expenditure must be charg t the appro riate account numbers for the financials to reflect the actual expenditures acc atel ./Attach extra pages if needed.
Employee Signature: Department Head ' Rature: ` ~
\(Totalamo 0 tact 2: $5,000)
City Administrator:
(Equal orgreater th n$2 000 or f0%)
Funds appropriated for current fiscal year. (9 / NO /L /3
Finance Director (Equal to o greaterthan$5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1215/2013
Page 1 / 1
CITY REC02DER
Ashland Park Commission DATE; PO NUMBER
F-- F
20 E MAIN ST. 7/29/2013 00244
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 004046 SHIP TO:
STEVE ENNIS ARCHITECT
PO BOX 4051
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? NO
Quantity Unit... Description . Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Project Management Services 30,000.00
Contract for Personal Services
Beginning date: July 5, 2013
Completion date: June 30, 2014
Processed change order 12/12/2013 7,415.00
Additional amount only per attached
contract addendum dated December 6,
2013.
SUBTOTAL 3741500
TAX 0.00
BILL TO:
FREIGHT 0.00
TOTAL 37,415.00
`Account Number,;_ _ Project Number Amount Account Number Project Number Amount.:.
E 411.12.00.00.6W 00 37 415.00
VENDORCOPY
Aut rized Signature