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Home My WebLink About2013-404 CONT Chg Order #7 - Vitus Construction r' VITUS CONSTRUCTION, INC. 11/3012013 P.O. BOX 1097 GOLD HILL, OR 97525 CHANGE REQUEST (541) 855-7177 (541) 855-7520 FAX CCB: 63643 PROJECT: ASHLAND MISC. CONCRETE CR # 7 SUBCONTRACTOR: DATE: 11130/2013 SUPPLIER: PROJECT NO. 13-033 REASON FOR REQUEST: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITEM AMOUNT To provide services to furnish and install additional work per FC-#7 (see attached) . Ashland Construction $4,531.88 Subtotal $4,531.88 Vitus 8% Oh&p $362.55 1% OH&P $48.94 TOTAL COST CHANGE I $4,943.37 The contract time will be (increased) (decreased) (unchanged) by 10 days. This proposal will be invalid after - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CHANGE ORDER NUMBER - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - You are directed to make the above changes in this Contract only when fully signed below. The original Contract Sum was Net change by previous Change Orders The Contract Sum prior to this Change Order was The Contract sum will be(increased)(decreased)(unchanged) by this Change Order The new Contract Sum including this Change Order will be The contract time will be (increased) (decreased) (unchanged) by days. The date of completion as of the date of this Change Order therefore Architect Contractor Owner By BY By V Q n o P Date: Da e: Date: Ashland' 302 FMeasant View Talent OR, 97540 k541.)544-2723 Fax (54,1)512-G809 7 CUSTOMER'S ORDER NO. PHONE DATE NAME Vmos cam; ADDRESS I SOLD BY. CASH C.O.D. CHARGE ON ACCT. MDSE. flET'0. PAID OUT 9 OTY. DESCRIPTION PRICE AMOUNT I I l i O F I1 1 { i I •3 j I ~N/1S~i9-•Pfz, I 1 I 9 s F- 9&" mNmAC 5961. a , ~ TRi C g - 5 i rz W 1"z2. s t . R~ 24 c,F 17( j ~s R ,v; A,e, m 9 37 IIZ ~l}IV Fi TAX RECEIVED BY TOTAL All claims and returned goods MOST be accompanied by this bill. 6505.. THANK YOU I Page 1 / 1 ® CITY O F CITY AS H LA N D DATE PO NUMBER 20 E MAIN ST. 7/1/2013 11649 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 005417 VITUS CONSTRUCTION, INC SNIP TO: Ashland Public Works 1912 SECOND AVENUE (5 hl 51 WI 48888--5587 55 WAY GOLD HILL, OR 97525 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact Karl Johnson Special Inst: Confirming? NO 'Quanti Unit - Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER 2013 Miscellaneous Concrete Project 181,447.26 Approved bV Council 06/04/2013 I Contract for Public Improvement Contract Project No. 2011-13 Effective date: June 5, 2013 Completion date: September 13, 2013 Processed change order 09/20/2013 5,728.17 Per attached change requests #1, 2, 3 Processed change order 11/12/2013 11,989.73 Per attached change requests #4, 5, 6 Processed change order 12/13/2013 4,943.37 Per attached change request #7 SUBTOTAL 204108.53 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 204,108.53 ASHLAND, OR 97520 Account Number_ _ _ ' Project Number Amount, Account Number Project Number Amount I E 260.08.12.00.70420 E 201133.120 184 019.73 E 260.08.35.00.70420 E 201133.120 20,088.80 I I j VENDOR COPY Authoriz Signature i FORM #10 C11Y OF CONTRACT=AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: Vitus Construction, Inc. Total amount of this contract amendment: Purchase Order Number: #11649 Title / Description: 2013 Miscellaneous Concrete Project $4,943.37 M Per attached contract amendment Contract Amendment Original contract amount $181,447.26 100 % of original contract Total amount of previous contract amendments $17,717.90 9.76 % of original contract Amount of this contract amendment $4,943.37 2.72 % of original contract TOTAL AMOUNT OF CONTRACT $204,108.53 112.48 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the ' amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not with in the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments 5$6,000. 0'YES', the total amount of cumulative amendments ❑'YES", the total amount of original contract and ❑ If'NO', amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods 8 Services, Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. E If "NO", amount exceeding authority requires ❑ If "NO', amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. E Exempt-Reason: E'YES', Direct appointment 5$35,000 E Exempt-Reason: El If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE . EMERGENCY PROCUREMENT Goods 8 Services - $5,000 to $100.00 0 E 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services -$5000 to$75000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount ❑ If ❑ if 'NO", amount exceeding authority requires E Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach coov of Council Administrator approval. Attach copy of Council Communication.. Communication. ❑ If applicable, attach copy of Council Communication E Exempt -Reason: ❑ Exem t-Reason' E Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT El 'YES', the total amount of original contract and cumulative amendments are E'YES', the original contra ct was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. E Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. I Project Number 201133.120 Account Number 260.08.12.00.704200 Account Number 'Expenditure must be charged to th opriate account numbers for the financials to reflect the actual expenditures accur/ately. Attache ra pa es if needed. Employee Signature: Department Head Signature: N\-17J (Equatto orgreater than $5,000) City Administrator. l a' t~~,. I (Equal to orgreater than $ 5,00 rf0%) Funds appropriated for current fiscal year / NO . / 2 1.7 Ze/3 Finance Director Director (Equal to or $5,000) p' to Comments: I I G:Ipu1b-wrksleng111-33 2013 Misc. ConcretelA_AdminlCons Vendor (Vitus Const)IContract DoamenLslChange OrderslForm #10 -Request for a Change Order - Vitus COtW3.docx