HomeMy WebLinkAbout2014-016 Contract - Workplace Resource of Oregon
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Contract for GOODS AND SERVICES Less than $25,000
CITY OF CONTRACTOR: Workplace Resource of Oregllon
ASHLAND CONTACT: Chad Pitman
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 29 S. Grape Street, Medford, OR 97501
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-245-1681
DATE AGREEMENT PREPARED: January 30, 2014 FAX: 541-245-1656
BEGINNING DATE: January 30, 2014 COMPLETION DATE: March 26, 2014
COMPENSATION: $19,520.55 - Firm price per attached quote dated January 29, 2014
GOODS AND SERVICES TO BE PROVIDED: Office Furniture - Per attached proposal dated 01/2912014
Location: Electric Department Offices for Dept Head, Administration, Superintendent and Crew Room
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 2798.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Cm's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, count or other sources is not obtained and continued at levels
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 1 of 5
i
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000;000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurers to
Contract for Goods and Services Less than $25,000, Revised 06/1312013, Page 2 of 5
the-City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, IOregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will'specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: City of Ashland
By QNx- ABy
U Signature Depar men ead
M0.vt., VacEL&'Lor, marl, 14011rti
Print Name Print Name
c r cz Tt -~OLnC o 2 Date Lf
Title Date
W-9 One copy of a W-9 is to be submitted with g O
the signed contract. Purchase Order No.
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
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issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
✓ (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
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✓ (4) Labor or services are performed only pursuant to written contracts.
✓ (5) Labor or services are performed for two or more different persons within a period of one
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
1-30-2614
Cont cor VNA~0.lD ascuaj aPo~orlDate)
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 4 of 5
Chad Pitman
Workplace Resource of Oregon HermanMlllerWorkplaceResource
29 S. Grape St.
Medford, OR 97501
Phone: 541-245-1681
FAX: 541-245-1656 City of Ashland (Electric Dept.
Email: chad_pitman@wroregon.com furnishings)
Wednesday, January 29, 201
Dale Peters Dale Peters City of Ashland
City of Ashland City of Ashland 20 E. Main
90 N. Mountain Ave. 90 N. Mountain Ave. Ashland. OR 97520
Ashland, OR 97520 Ashland. OR 97520
Phone: 541-552-2292 Phone: 541-552-2292
Additional Notes:
All items listed on this quote are on the State of Oregon Contract #9727.
Total Sell Price: Lead-Time:
Total Sell Price: $19,520.55 7weeks
Customer Signature:
Terms:
9
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City of Ashland (Electric Dept. furnishings) 1 of 10
Item Mf Part Number Part Description Sell $ Ext Sell $
1 HMI 1 146-3615-OB 68 +Bkcase,Frstnd,No Doors 36W 65 5/81-1 $ 362.79. i $ 362.79
I
!
SS i+smooth paint on smooth steel
SG '+slate grey
T2+1 1/4"-high painted metal top with squared edge
N94 +4 shelves total
✓ j 82 +1 1/2"-high base
.............._.n................................ .......b.......... 2 HMI 3 A1.
....1.25.
..4724G.. i +Panel,Tack Ac-Barr Pwr 4-Girt W/Com Lc 47H 24W.
$ 207.20 $ 621.60
i
1 i SG `+slate grey j
SG i +slate grey
7J I+avalon-Pr Cat 2
106 I+avalon freshwater
i 7J ?+avalon-Pr Cat 2
i
✓ ; 06 +avalon freshwater
HMI--`---- 1-~-~-~~ - - _ 225.96 $ 225.96
3
i 1 1MA1-125--.473O
'
-G +Panel,Tack Ac-Barr Pwr 4-Circ W/Com Lc 47H 30W
SG +slate grey i
I SG i +slate grey
i 7J i+avalon-Pr Cat 2
i 06 +avalon freshwater
7J :+avalon-Pr Cat 2
✓ ; 06 +avalon freshwater
r...-..'_'._._....._._._.._.__..._........__..._..................._..._..
4 HMI ....._...........__...._.....i......-._........
Al 125.4736G
- €+Panel,Tack Ac-Barr Pwr 4-Circ W/Com Lc 47H 36W $ 240.52 $ 240.52
'SG +slate grey
SG i +slate grey
7J i +avalon-Pr Cat 2
06 +avalon freshwater
7J +avalon-Pr Cat 2
06 +avalon freshwater
. _._._......p.................................................._..... .......................................i..........
5 HMI 2 Al 125.4748G ; +panel,Tack Ac-Barr Pwr 4-Circ W/Com Lc 47Fi 48.N.... / i 257.60 $ 515.20
1 SG +slate grey
SG i +slate grey
i 7J i +avalon-Pr Cat 2
106 +avalon freshwater
i 7J i+avalon-Pr Cat 2
✓ 106 +avalon freshwater
6 HMI 2 !A7125.6736G +Panel,Tack Ac-Barr Pwr 4-Circ W/Com LC 67H 36W $263.75...... ..$527.52
i
i SG i +slate grey
SG +slate grey
7J s+avalon-Pr Cat 2
! 06 +avalon freshwater
17J +avalon-Pr Cat 2 i
✓ i j 06 i +a
valon freshwater
$
....ey. .90 . Deg Hard 47H $ 35.00
7 HMI 1 1 A1220A7H Conn.2-W 35.00
! SG i+slate grey
✓ i ISG ..............±slate grey
I......_...;........+........_....... s
8 .
A1220.67H € +Conn,2-Way 90 Deg Hard 67H 40.04 $ .40.04
SG +slate grey
✓ 1 SG i +slate grey
I
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Mark,Mary,Wanen, Crew).sp4 01/29/114 17:32:14
City of Ashland (Electric Dept. furnishings) 2 of 10
Item Mf Q Part Number Part Description sell $ Ext Sell $
9 HMI 1 At 271.47H i+Fin End 47H $ 1540 $ 15.40
i SG i +slate grey
✓ SG +slate grey
10 HMI--..1......._A1271.47T..............i+FinEnd,Wlfrans Surf End Support 47H $ 22.12; $ 22.12
f
`SG ~+slate grey -
J s SG +slate grey
11 ..HMI ._.s......1.......... A1271...-.. .....................67H ..............-......i............in E..........nd 671-1 .
:+F - $ 16.52: $ 16.52
e.
X11 i SG i +slate grey
J € SG i +slate grey
12 HM1---1--At31_ 1.-.-.A .-.-_...---._..--+15 Arnp Receptacle 4Circuit,Duplex, Circuit A6%Pkg_... ..._---$---54.3254.32
A131
✓ 'SG ~+slate grey
13 -HNII-.-..._..._._.__......_......__._....._..............t
At 322.06E ; +Base Pwr Entry,Dir Con 4-Circ,6Ft L $ 47.32 ! $ 94.64
14 1 J i
€ Z2CLA ; +Sq-Edge Vinyl Concv Cnr WS,Lam Top $ 277.20 $ 277.20
2448 ' +24" deep x 48" wide left
:2472 I @24" deep x 72" wide right
S7 1+7/8" gap (std AO 2 gap)
I6H+Meridian 102 grey glace
'SG i+slate grey -
J SG i+slate grey
15
1 Z2LLA @Sq-Edge Vinyl Ext Cnr WS,Rnd-End,Lam Top $ 395.08 ! $ 395.08
24 @24'• deep
48 i @48" wide'
7230 ; @72" long, 30" p-depth
€ PEN i @peninsula mount
D 1 @column base
L @left
€ S7 i @718'• gap (std AO 2 gap)
6H i @Meridian 102 grey glace
:SG i @slate grey
J SG @slate grey
16 HMI- ...._............................i..............................Y........._..................................
1 Z2CLA +Sq-Ed a Vinyl Concv Cnr WS,Lam To .P
$ 784.52' $ 184.52
i 2448 ; +24" deep x 48" wide left
2454 @24" deep x 54" wide right
S7 +7/8" gap (std AO 2 gap)
6H I+Meridian 102 grey glace _ i
SG +slate grey
✓ ' SG +slate grey _
17 HMI.....-....... ;.+Sq-Edge Vinyl Rect WS.Lam-Top.............................................................. 83.44.€....... ......$......._83.x.
Z2RLA
I
:24 +24" deep
36 I+24" deep x 36" wide
s S7 +7/8" gap (std AO 2 gap)
'6H i+Meridian 102 grey glace
SG +slate grey
J :SG i +slate grey
Q
t
0:\Users\CPL585\Documents\CAP\Projects\City of Ashland(Mark,Mary,Warren, Crew).sp4 01/29'1417:32:14
City of Ashland (Electric Dept. furnishings) 3 of 10
Item fl 211y I Part Number Part Description Sell $ Ext Sell $
18 HMI 1 Z2RLA 1+Sq-Edge Vinyl Rect WS, Lam Top $ 134.40 $ 134.40
I
20 1 @20" deep
70 i @20" deep x 69.5" wide
S7 I +7/8^ gap (std AO 2 gap)
'61-1 +Meridian 102 grey glace
1 SG +slate grey
✓ :SG +slate grey
19 HMI ._.;-.._.f._.__.E-....._..._...._.._.................. .
i A2830.1430L i +Trans Surf,Sq-Edge Rect Lam 30W $ 42.56 $42 56
'
✓ _ HM € +natural maple
. ............__.._........._...__............._...t,...._..._........_._.._.___..._.._...-_........._.._..__-..._......__._.._................................................_......
20 HMI
A2830.14601- 1+Trans Surf,Sq-Edge Recl Lam 60W $ 65.52' $ 65.52
✓ ! HM i+natural maple
_
21 HMI------ - ._..._.q......9 ..._.._....i....._............._.___.__.__..__._..._.._._..
! A2840.L r+Trans Surt,S -Ed a Corner,Laminate $ 69.16' $ 69.16
J _HMI._ HM ;+natural maple
_
22 2..-._:_......._........
...1.
A3353.
_336. :+Fllp Dr Unit,B-Style Paint,W/Lk 13D 36W 15-1/2H 9.92' $ 259.84
I
KA I+keyed alike
SG 1+slate grey
✓ _ ?SG +slate grey
23 -HMI 11 A3615.1648 - +Tile, Rail Action Office Series 248W I $ 69.16; $ 69.16
I
J _ i SG `+slate grey -
24 HMI.........;......,........................
I A0210.42 +Wall Start 42H 15.40.:.-............$...._....15.40
✓ SG @slate grey
.
. .
1 A0215.42 ..........J..}Dr aw Ro-d42H........................................._................................_............................_...}................$........-.6.
44 32.20
25 HMI ..fi
26 HMI ......:.......1.........5 ...............................................IT j............................od ................................................-....................._...
......................................................5...........-......$........................._..........._...................................
02155.62 Draw R 62H 6.72 s $ 6.72
I A0215.625-
-
27 HMI
1 IA0259.}Fin End,Chg-Of-Ht,Panel/Coon $ 7.84? $ 7.84
J 1 SG ! @slate grey
.................................................................................................................................................................................................
......................,............................_..............:..i..................
A0460. I +Trans Surf Support,Center $ 10.36.
28 HMI 2072 ' SG I @slate grey -
S rt S......-............._.............................................................,................._...................s....................
} T . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . .
29 HMI I 2 °A0463. i+rans uupport,Mid-End 10.08 i $ 20.16
E
J SG ; @slate grey
30 ..1 .
HMI DTI CSV.42LX }Vary Easy Round Table,Squared Edge,Lam,4-Column , $ 346.08 1 346.08
Base 42" dia
.3T 1 +top/edge specified separately
16H I+Meridian 102 grey glace
j SG +slate grey
SG +slate grey
✓ 57 I+glides
........-......................................................................s..........
31 HMI 2 G6120.36NS +Task Light,E.E-No Dim,AO/Etho/Canvas,Canada 36W € $ 87.08 I $ 174.16
i 1
J SG +slate grey
i
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Mark,Mary,Wamen, Crew).sp4 01/29/14 17:32:14
City of Ashland (Electric Dept. furnishings) 4 of 10
Item Mfg O Part Number Part Description Sell $ Ext Sell $
32 HMI 1 LW140.248BF +Ped W-Pull,Surface Att 24D for 30D Wk Surf,B/B/F $ 168.63 - $ 168.63
SR +3/4-extension roller slides on box drawer, full-extensio...'
' SS +smooth paint on smooth steel
SG +slate grey
KA +keyed alike
i 2F +raised height
:3M +drawer divider in one box drawer, pencil tray in one bo...
33 HMI ....s 1 LW1......40...24.........FF ;................+petl W . - P u . II Att.. 24D fo.....f,0, r 3 3....... 0D Wk S..... u rt
Sur f ace , F/F i $ 146.19 ~ $ 146.19
i
i SB +full-extension ball-bearing
SS ! +smooth paint on smooth steel
SG ' +slate grey
KA `+keyed alike
- 2F +raised height
✓ iNN +none
...._._..._.-._.__._._.__._._._._.__...._..........._..._.....e- PedNl
34 HMI 1 LW1 40 .20BBF
i -Pull Surface Att 20D for 24D WkSurf.B%B%F ......._........_......$......-184 07.._.......$.....-164.01
SR +314-extension roller slides on box drawer, full-extensio...
SS ? +smooth paint on smooth steel
SG slate grey
KA '+keyed alike
2F +raised height .
✓ 13M '+drawer divider in one box drawer, pencil tray in one bo...'
HMI___._..t..._t.__.._.-__._.-.....-._._._:._. .............._.....-..1_.._......._.._...._._._.'._
36
LW140.20FF +Ped W-Pull,Surface Aft 20D for 24D Wk Surf,F/F $ 142.56' $ 142.56
i SB +full-extension ball-bearing
SS +smooth paint on smooth steel
SG ;+state grey
KA +keyed alike
2F+raised height
✓ NN +none
.i...........
36 HM_I _4... Y72_
_18_ . +Diagonal Tray $ 24.00 $ 96.00
✓ CL +cool grey neutral
37 ~HMI._.'....2.__..:......_..._......_............................_....._.........._..._......................_..._....._...._................_... S
Y91171.CM~~ +Flo Sngle-Screen Monitor Arm Support Surt Clamp j $ 166.00: ~ 332.00
✓ _ 01+silver
38 FIMt ..3..._.e.A0213.80........_..........+N/all Strip 60H 1._....... 50.40
16.80
✓ HF '+inner tone light
_ -
39 HMI...........2....._
.A34...........1._0......._1648.. ..._._.................:..-+Tackbo.............b+o.....ard.....,.B._..S......ty.....le.........i6H 4-8-W $ 588........52 _..L._..........
$ 1...1._.7....04
4
i
i
7J ' +avalon-Pr Cat 2
06 +avalon freshwater
40 HMI . _
€ 1 B2JK7- ? +Lock-Plug and Key,Chrome UM Series - $ _ - 0.00' - $ - - 0.00
_ '228 key......... number,228
41 HMI ' 1B2JK7- !+Loclug and Key,Chrome UM Series $ 0.00 ; $ 0.00
' 230 +key number 230 ,
..........t
sub - Mark & Mary Subtotal; 6,192.621
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Mark,Mary,Warren, Crew).sp4 01/29I/14 17:32:14
i
City of Ashland (Electric Dept. furnishings) 5 of 10
Item Mfg Part Number Part Description Sell $ Ext Sell $
42 HMI 1 At 125.4742G j+panel Tack Ac-Barr Pwr 4-Girt W/Com Lc 47H 42W $ 254.80 $ 254.80
SG i +slate grey
SG ' +slate grey
€ 7J +avalon-Pr Cat 2
i 06 +avalon freshwater °
7J +avalon-Pr Cat 2
✓ ? 06 +avalon freshwater
43 HMI 1 i A1125.4748G I +Panel,Tack Ac-Barr Pwr 4-Circ W/Com Lc 47H 48W $ 257.60. $ 257.60
i
SG 1+slate grey
SG ~+slate grey
7J +avalon-Pr Cat 2
06 +avalon freshwater
7J i +avalon-Pr Cat 2
✓ i 06 - i +avalon freshwater
44 HMI 2 A7._1..._25......6 7_.........46G_.........q......Fa--n"el-....T...... aAc- Barr . c....k .....-._.-.-............-.-..._._._....c.
+Pa, Pwr 4-Cir W/Com Lc 67H 48W $ 285.88$ 571.76
SG {+slate grey.
i+slate grey
'SG
7J +avalon-Pr Cat 2
06 i+avalon freshwater
i 7J +avalon-Pr Cat 2 .
✓ i 06 ' +avalon freshwater
............................s............ .
45 HMI 1 At 220.67H '+Conn,2-Way 90 Deg Hard 67H 46 ..04 ' $ 40.04
SG +slate grey i
✓ I :SG ' +slate grey i
46 -HMI......_.........-._..i A1271.47H ...}-+Fin End 47H-.-.-..._ $..........15.40.;...............$.........15.40
i
i
SG i+slate grey
✓ SG +slate grey
r.
Fin End87H....._......_....._...._....__.........................................-.-......._.-.-.-._. $ 16.52 $........-18.52
47 HMI 1 1 A7271.57H
i
SG ; +slate grey
:
i ✓ SG 1 +slate grey
.
. .
48 HMI
i A7322.06E i +Base Pwr Entry,DirDir Con 4-Circ,6Ft L $ 47.32 i $ 47.32
2
2 ✓
49 H .....:........'..........,...-................................_..............r...........:.................................-...................................._.................._.
._...................................................!......................................._.;.._......_.............._....................
.......MI
Z2LLA i @Sq-Edge Vinyl Ext Cnr WS,Rntl-Entl,Lam Top $ 3955.08 ~ $ 395.08
Z
24 j @24" deep
.48 @48" wide
p .7230 @72" long, 30" p-depth
:PEN @peninsula mount i
I D I @column base
Z L @left
'S7 ! @7/8" gap (std AO 2 gap)
i 6H @Meddian 102 grey glace i
3 - SG I @slate grey
✓ i SG I@slate grey
a
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Mark,Mary,Warren, Crew).sp4 01/29/11 17:32:14
City of Ashland (Electric Dept. furnishings) 6 of 10
Item Mfg Part Number Part Descri tion Sell $ Ext Sell $
50 HMI i 1 i Z2CLA +Sq-Edge Vinyl Concv Cnr WS,Lam Top $ 153.16 $ 153.16
' `2448 i+24" deep x 48" wide left '
i
2448 ;+24" deep x 48" wide right
S7 ' +718" gap (std AO 2 gap) i
i 6H i +Mentlian 102 grey glace
j
SG +slate grey
J SG +slate grey
51 HMI 1 . Z2RLA 5q-Edge Vinyl Rect WS,Lam Top $ 89.32 i $ 89.32
i 24 1+24" deep
42 `+24" deep x 42" wide
S7 +718" gap (std AO 2 gap)
16H ~+Meridian 102 grey glace
SG +slate grey
✓ _ i I SG ? +slate grey
..1_-348 _.-_.-...........-..~.+FIip Dr Unit, B- Sty, le Paint,WiLk13D48W,15-1%2H
52 _HMI - 2..-- A3353
I i
KA €+keyed alike
SG +slate grey
J SG+slate grey
53 HMI 1
A3615.1642!+Tile,RailActionOffc.... eries 2-42W _ 63.84 i..$... 63.84
I ✓ SG =+slate grey _
._.r........_............._..................:......................_...._..-....._......................................
54 HMI
;AO215.42+Draw Rod 42H $ 6.44 1 1 $ 6.44
55HMI
. A0215.62 ; +Draw Rod 62H _ .....$....-..6.72 1. -..._$........_6.72
✓ i
56 HMI.....!-.__....... ..i........_............_.................... _ _ _ ..i........._..._.........._........
1 ;A 259+ Fin End,Chg-Of-HLPanel/Coon
. ✓ SG @slate grey
57 HMI € 1 DTiCSV.36LS €+Vary Easy Round Table,Squared $ 256.20 $ 256.20
i Edge,Lam,Single-Column Base 36" dia
3T +top/edge specified separately
i 6H +Meridian 102 grey glace
SG i +slate grey
;SG +slate grey i
✓ 20 +casters
58 HMI Z
G6120.48NS ;+Task. LighLEE.,No Dim,AO/Echo/Canvas,Canada 46W i $ 185.92
9
J SG `+slate grey
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
59 HMI 1 j LW140.24BBF I+Ped W-Pull,Surface Aft 24D for 30D Wk Surt,B/B/F $ 1-6_8.'63 1 $ 168.63
3
' i SR ? +314-extension roller slides on box drawer, full-extensio... i
i SS +smooth paint on smooth steel
d SG +slate grey
KA +keyed alike
(2F '+raised height
3 ✓ !3M +drawer divider in one box drawer, pencil tray in one bo... i
60 1 ; LW740.24FF ;+ped W-PuII,Surtace All 24D for 30D Wk Surt,F/F $ 146.19 i $ 146.19
i SB +full-extension ball-bearing
q € SS ' +smooth paint on smooth steel
SG +slate grey
KA +keyed alike
q i 2F i+raised height
✓ NN `+none
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Mark,Mary,Wamen, Crew)sp4 01129114 17:32:14
City of Ashland (Electric Dept. furnishings) 7 of 10
I
Item Mf Qty I Part Number Part Description Sell $ ' Ext Sell $
61 HMI 1 i LW200.301 i+Lat File,W-Pull Freesttl 2 Dwr Raised Hgt 30W $ 265.32: $ 265.32
I SS +smooth paint on smooth steel
SG - +slate grey
KA +keyed alike
CB +counterweight (recommended)
✓ 11R+front-to-back fling rail
HML.....< 4 Y7218. ! +Diagonal Tray $ 24.00.
62 96.00
$
i
✓ CL +cool grey neutral
63 HMI._...5.._:._..."-"-.._._..........:__.......
. ! 1B2JK7- ;+LOCk Plug and Key,Chrome UM Senes$ 0.00 $ 0.00
i 232 ' +key number 232
sub Warren Subtotal) ;3,339.22'
64 HMI 2 t At 120.3236G 1 +Panel Fabric Pwr 4 Circ W/Com Pt Lc 32H 36N/ $ 184.80 . $ 369.60
s SG ! +slate grey
I SG +slate grey
7J +avalon-Pr Cat 2
.06 I +avalon freshwater
7J +avalon-Pr Cat 2
✓ I 06 +avalon freshwater
_
65 HMI
! A1125.3924J i +panel,Tack Ac-Barr NOW W/RCp/Com Lc 39H 24W $ 151.48 $ 1,060.36
11 1
SG ! +slate grey
SG +slate grey
7J +avalon-Pr Cat 2
uo i+avalon freshwater
7J ' +avalon-Pr Cat 2
✓ 06 I +avalon freshwater
66 HMI...... T- ..........:......................................................................................_......_......................................................s......
...
At 125.3930G +Panel,Tack Ac-Barr Pwr 4-Circ W/Com Lc 39H 30W ! $ 210.56: $ 210.56
.1 '
SG +slate grey
I SG `+slate grey
7J +avalon-Pr Cat 2
n 06 +avalon freshwater
7J +avalon-Pr Cat 2
✓ _ 106 +avalon freshwater '
.c................................_..............................................................
. ...............:......................2.......G.............}..+...p........anel........................,Tack...Ac......._-......_....Barr.._P........wr..4......Circ...._........W....../Co
mL..........._...67H 42
67 HMI 1 A1125.674
1 -W $ 273.00 $ 273.00
4 ,
IS G
+slate grey
SG "+slate grey
7J +avalon-Pr Cat 2
4 i 106 1+avalon freshwater .
17J +avalon-Pr Cat 2
4 ✓ 106 '+avalon freshwater
68 HMI i 5 A1125.6748G +panel,Tack Ac-Barr Pwr 4-Circ W/Com Lc 67H 48W $ 285.88 $ 1,429.40
i SG +slate grey
SG +slate grey
i 7J +avalon-Pr Cat 2
€ 06 +avalon freshwater
7J +avalon-Pr Cat 2
✓ 106 `+avalon freshwater
C:\Users\CPL585\Documents\CAP\Projects\City'of Ashland(Mark,Mary,Wamen, Crew).sp4 01/29/1417:32:14
City of Ashland (Electric Dept. furnishings) 8 of 10
Item Mf 91& PartNumber Part Descri Lion sell $ Ext Sell $
69 HMI i i At 220.39H +Conn,2-Way 90 Deg Hard 39H $ 3136 $ 31.36
SG slate grey
J SG +slate grey
70 HML......_.....4..... _..y .....i..............
A1220.67H i+Conn,2-Way 90 Deg Hard 67H $ 40.04 j I $ 160.16
i
SG ?+slate grey
✓ SG +slate grey
i A7230.67H i+C6nn,3-Way 90 Deg Hard 67H $ 70.56 $ 211.68
's SG +slate grey
J SG +slate grey
.
. . . . . . . . . . . . . . .
72HML......L......
A1271 .32-1
+F in End 32H $13.72 $ 13.72
2
' SG €+slate grey
✓ SG slate grey
.......L.............. _
73 HMI
i A1 271.39H +Fin End 39H $ 14.56 1 $ 701.92
s SG +slate grey
J SG +slate grey
_ ...................._...z......................................................e.................................................................................................._.........
.....................................................................................................................................................
74 HMI : 1 i A1271.67H €+Fin End 67H $ 16.52: $ 16.52
`SG `+slate grey
J SG +slate grey
...s...............z ..........................................................................................................._.................................................................
..............................................t...........
75 HMI 2
At 311.A ; +15 Amp Receptacle 4 Circuit, Duplex, Circuit A 6/Pkg $ 54.32 ? $ 108.64
J SG +slate grey
.3 A7322
76HMj
.O6E ..............<.+gese Pwr Entry,Dir Con 4-Circ,6Ft L $ 47.32: $141.96
77 HMI_ .............,..........e.................................,........................... +Sq..-................EdgeVinyl ..........,y,I_R.......ect............WS..............,Lam
.............Top $..........................................................:....._f................. 8.... 2 $ 89.32
Z2RLA
'24 +24" deep
42 . € +24" deep x 42" wide
S7 `+7/8" gap (std AO 2 gap)
i 6H +Meridian 102 grey glace
"s SG i +slate grey
✓ :SG +slate grey
............MI _..................i......
78 H 5.......,.
Z2RLA j+SqEdge Vinyl Rect WS, Lam Top $ 93.80. $468.00
24 +24" deep
48 i +24" deep x 48" wide
i S7 € +7/8" gap (std AO 2 gap)
6H +Meridian 102 grey glace
SG +slate grey
✓ SG €+slate grey
._......i
...,La ...........................................,...............-..............i.........
79 HMI p. Rec[ WS.......m... .Top . $ e
Z2RLA+ Etle Vin I 175.84;-
Sq 9 Y $ 175.84
30 ..175.84
30 i+30"deep
72 € +30" deep x 72" wide
S7 €+7/8" gap (std AO 2 gap)
6H +Meridian 102 grey glace
€ SG € +slate grey
J SG +slate grey
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Mark,Mary,Warren, Crew).sp4 01/29114 17:32:14
City of Ashland (Electric Dept. furnishings) 9 of 10
Item Mfg Qty I Part Number Part Descri tion Sell $ Ext Sell $
80 HMI 1 1A33511342 +Flip Or Unit,B-Style Paint,W/Lk 13D 42W 15-1/2H
$ 139.16 $ 139.16
KA +keyed alike
SG ?+slate grey
J SG +slate grey
. s
81 HMI
X3353.1348 €+Flip Dr Unit,B-Style Paint,W/Lk 13D 48W 15-112H $ 147.56: $ 737.80
KA +keyed alike
SG i+slate grey
J SG . i+ slate grey
HMI......i ..........6.... .............................g....................................................................................................................................
...................................
4 X3615.1636 f +Tile,Rail Action Office Series 2 36W $ 58
82 .80 $ 235.20
J !SG +slate grey
--.__r__......._...._.__----..__......___......-..'_..... '
83 HMI 3 : A0213.72 : +Wall Strip 72H ----18.20----$ 54.60
i
✓ 1 HF ' +inner tone light
6
!
84 HMI 1 ;X0215.27 +Draw Rod 27H .16' $ 6.16
85 HMI-.1......'AO219.34 +Draw Rod,Dhg-of-Ht 34H $ 6.72 1 $ 6.72
86 HMI..._...6_....:_.........._..._.._.._........-.........._.__.._._._...._
;X0259. '+Fin EndChg-Of-Ht,Panel/Coon $ 7.84 $ 62.72
:
✓ SG @slate grey
`
HML .....:......................................................................q.........; .d....
.
87
X0272.
. . +Fin End,Chg-o(-Ht,Panel/Panel 7.84. $ 7.84.
i
✓ ' SG @slate grey
88 HMI '
€ ZTRLA @Sq-Edge Vinyl Rect Table,Lam Top $ 474.88: $ 474.88
S @segmented base
36 @36" deep
72 @36" deep x 72" wide
6H @Mendian 102 grey glace
i SG @slate grey
SG @slate grey
✓ SG @slate grey
89 HMI
G6120.42NS z+Task Light,E.E.,No Dim,AO/Etho/Canvas,Canada 42W $ 91.00: $ 91.00
J SG +slate grey
.
HMI_...... ..:...........................................q........................._........... ...........................s...................................................._...._..
...._._._._._
90 _...5.... .
. .48NS.
G6120.
. +Task Ught,E.E.,NO DIm,AO/Echo/Canvas,Canada 48W $ 92.96: $ 464.80
J SG +slate grey
.
.....L .._....8.......F..
i 5 LW700.208 ; +petl..
. W-PuII,Freestd 20D B/B/F 180.84: 9
91 HMI 04.20
SR +314-extension roller slides on box drawer, full-extensio...
SS i +smooth paint on smooth steel
SG i+slate grey
KA +keyed alike
2F +raised height
✓ ;3M - +drawer divider in one box drawer, pencil tray in one bo....
92 ...HMI ............................................................5...... 1
jLW150.288BF ;+Ped W-PuII,Support 28D for 30D Wk Surf, B/B/F $206.59i$~206.-59
SR +314-extension roller slides on box drawer, full-extensio... i
i SS i+smooth paint on smooth steel
I SG € +slate grey
2A +for Action Office Series 1 and 2 squared-edge work su...
KA ':.+keyed alike
J 13M +drawer divider in one box drawer, pencil tray in one bo... i
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Merk,Mary,Wafren, Crew).sp4 01/29114 17:32:14
City of Ashland (Electric Dept. furnishings) 1I0 of 10
Item Mfg Q Part Number Part Descri tion Sell $ Ext Sell $
93 HMI 44 V7216.10 +paper Tray 10W $ 15.001 I $ 660.00
i i
CL +cool grey neutral I
...............................z.............................
94 HMI ' 2 ; 162JK7- +Lock Plug and Key,Chrome UM Series $ 0.00 I $ 0.00
234 +key number 234
95 .HMI............2.........,.. ....,.+LockPlug..and Key,ChromeUMSeries............................................ .............$............0.00.)........... .0.00
~1B2JK7-
236 ' +key number 236
-.-r....._.:_..._....__._.__.._..._.._._._-..i-.........................__._....._..._._..-.-.-._.-.__-:_._.................._._._....--------- .
96 FIAAI z
1 B2JK7- +Lock Plug and Key,Chrome UM Series $ 0.00 I $ 0.00
g.. _ 238 +key number 238
..................._..............i.............._......-.-.-......................:.............. _...................................._......_......-....._.-..................................
............-...................-........y..................
97 HMI 2 : 1B2JK7- '+Lock Plug and Key,Chrome UM Series $ 0.00! i $ 0.00
240 +key number 240
`
98 HMI- ..2-.....>1B2JK7 lnd Key,Chrome UM Series $ 0.00 .........$..........0.00
242 +key number 242
................__.-.-.-.-._..i....-._.........._......... : _ . . . . .
99 HMI l 2 ; 182JK7- +Lock Plug and Key,Chrome UM Series $ 0.00 $ 0.00
p.. 244 ' +key number 244
_._._.._._._._-i......
sub Crew Room Subtotal' i
!'§I ;8,913.71
1001 .T LABORCosts to receive, deliver, andinstall(urniture $ 1,075.00' $ 1,075.00
Grand Total 19,520.55'
r
C:\Users\CPL585\Documents\CAP\Projects\City of Ashland (Mark,Mary,Warren, Crew).sp4 01/29/14 17:32:14
HMIOR-1 OP ID: EF
°A 0"
CERTIFICATE OF LIABILITY INSURANCE 011130114
/30/14
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER Phone: 360-6953301 NCONFACI
AME:
Biggs Insurance Services Fax: 360-696-223 GOON Ext: AX No:
P.O. Box 189 -
916 Main Street ADDRESS: 1
Vancouver, WA 98666
Richard Biggs INSURERS AFFORDING COVERAGE NAIL i
INSURERA:American Fire and Casual CO 24066
INSURED HMI Oregon Dealership, Inc. INSURERS Ohio Casual Insurance Co 24074
dba: Workplace Resource of OR INSURERC:Ohio Security Insurance Co 24082
700 NE Multnomah, Suite 100
Portland, OR 97232 INSURER D:
INSURER E
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCE POLIO NUMBER L LIMITS
ZIL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00
A X COMMERCIAL GENERAL LIABILITY X X BKA55589489 06/01113 06/01114 PREMISES Ee accurrence $ 300,00
CLAIMS-MADE O OCCUR MED EXP (Any one person) $ 15,00
PERSONAL B ADV INJURY $ 1,000,00
GENERAL AGGREGATE $ 2,000,00
GEN'L AGGREGATE LIMIT APPLIES PER'. PRODUCTS - COMP/OP AGG $ 2,000,00
POLICY X PRO- LGC Em Ben. $ 100,00
17 AUTOMOBILE LIABILnY Ee aoeidenc $ 1,000,00
A X MY AUTO BAA55589489 06101113 06101114 BODILY INJURY (Per person) $
ALL OWNED SCHEDULED BODILY INJURY (Per accidenq $ AUTOS AUTOS NONLOWNED PROPERTY DAMAGE $
X HIRED AUTOS X AUTOS Per accident
$
X UMBRELLAUAS X OCCUR EACH OCCURRENCE $ 5,000,00
B EXCESS LIAR CLAIMSMADE US055589489 06101/13 06101114 AGGREGATE $ 5,000,00
RE ENTION
WORKERS COMPENSATION X WC STM1i~ Y 0 R-
AND EMPLOYERS' LIABILITY TORY I C ANY PROPRIETORIPARTNERIExrclmvE YD XWS55589489 500,00
06/01/13 06/01114 EL. EACH ACCIDENT
$
OFFICERIMEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 500,00
It yes describe under
DESCRIPTION OF OPERATIONS below E L. DISEASE- POLICY LIMIT $ 500,00
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach AOORD 101, Addibonel Remmks Schedule, if more space b requlred)
City of Ashland, Oregon, and its elected officials, officers and employees
are primary and non-contributory additional insured with Waiver of
Subrogation per CG8811 attached
CITY086
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ashland ACCORDANCE WITHTTHEPOLICYPROVISIONSCE WILL BE DELIVERED IN THE EXPIRATION DATE THEREOF, 90 N. Mountain Avenue
Ashland, OR 97520 AUTHORIZED REPRESENTATIVE
OO 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD I
COMMERCIAL GENERAL LIABILITY
I
BKA5558489 CG 86 11 10 09
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. j
COMMERCIAL GENERAL LIABILITY EXTENSION '
(Oregon)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
INDEX j
SUBJECT PAGE
NON-OWNED AIRCRAFT 2 j
NON-OWNED WATERCRAFT 2
I
PROPERTY DAMAGE LIABILITY - ELEVATORS 2
EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2
MEDICAL PAYMENTS EXTENSION 3
EXTENSION OF SUPPLEMENTARY PAYMENTS - COVERAGES A AND B 3
ADDITIONAL INSUREDS - BY CONTRACT, AGREEMENT OR PERMIT 3
PRIMARY AND NON-CONTRIBUTORY-ADDITIONAL INSURED EXTENSION 5
ADDITIONAL INSUREDS- EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 5
WHO IS AN INSURED - INCIDENTIAL MEDICAL ERRORSIMALPRACTICE AND WHO IS AN INSURED - 6
FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES
NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 6
FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7
I
KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT 7
LIBERALIZATION CLAUSE 7
BODILY INJURY REDEFINED 7
EXTENDED PROPERTY DAMAGE 7
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - 7
WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU
I
02010 Liberty Mutual Insurance Company. All rights reserved.
CG 68 11 10 09 Includes copyrighted material of insurance Services Office Inc., with its permission. Page 1 Of 7 j
' I
I
With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by
the endorsement.
A. NON-OWNED AIRCRAFT
Under Paragraph 2. Exclusions of Section 1 - Coverage A - Bodily Injury And Property Damage Liability,
exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided:
1. It is not owned by any insured;
2. It is hired, chartered or loaned with a trained paid crew; j
3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of
the United States of America or Canada, designating her or him a commercial or airline pilot; and
4. It is not being used to carry persons or property for a charge.
However, the insurance afforded by this provision does not apply if there is available to the insured other
valid and collectible Insurance, whether primary, excess (other than insurance written to apply specifically
in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under
I
this provision.
B. NON-OWNED WATERCRAFT
Under Paragraph 2. Exclusions of Section I - CoverageA - Bodily Injury And Property Damage Liability,
Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following:
This exclusion does not apply to:
(2) A watercraft you do not own that is:
(a) Less than 52 feet long; and
(b) Not being used to carry persons or property for a charge;
I
C. PROPERTY DAMAGE LIABILITY -ELEVATORS
1, Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liabil-
ity, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property
damage" results from the use of elevators. For the purpose of this provision, elevators do no include
vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations.
I
2. The following is added to Section IV - Commercial General Liability Conditions, Condition 4. Other
Insurance, Paragraph b. Excess Insurance:
The insurance afforded by this provision of this endorsement is excess over any property insurance,
whether primary, excess, contingent or on any other basis.
D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage)
If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part:
1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury and Property Damage Liability:
a. The fourth from the last paragraph of exclusion j. Damage To Property. is replaced by the follow-
ing:
Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage", otherlthan damage
by fire, lightning, explosion, smoke or leakage from automatic fire protection system) to:
(i) Premises rented to you for a period of 7 or fewer consecutive days; or
(ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of
more than 7 days.
Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of
premises rented to you for a period of 7 or fewer consecutive days.
i
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CG 88 11 10.09 Includes copyrighted material of insurance Services Office Inc., with its permission. -Page 2 Of 7 j
A separate limit of insurance applies to this coverage as described in Section III]- Limits of j
Insurance.
b. The last paragraph of subsection 2. Exclusions is replaced by the following: j
i
Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke, or leakage
from automatic fire protection systems to premises while rented to you or temporarily occupied by
you with permission of the owner. A separate limit of Insurance applies to Damage To Premises
Rented To You as described in Section III - Limits of Insurance.
2. Paragraph 6. under Section III - Limits of Insurance is replaced by the following: j
6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will j
pay under Coverage A for damages because of "property damage" to:
a. Any one premise:
(1) While rented to you; or
(2) While rented to you or temporarily occupied by you with permission of the owner for
damage by fire, lightning, explosion, smoke or leakage from automatic protection sys-
tems; or
b. Contents that you rent or lease as part of a premises rental or lease agreement. j
l
As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU
(Tenant's Property Damage)- Paragraph 9.a. of Definitions is replaced with the following:
9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises
that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or
leakage from automatic fire protection systems to premises while rented to you or temporarily
occupied by you with the permission of the owner, or for damage to contents of such premises
that are included in your premises rental or lease agreement, is not an "insured contract".
E. MEDICAL PAYMENTS EXTENSION
If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy '
are amended as follows:
Under Paragraph 1. Insuring Agreement of Section I - Coverage C - Medical Payments, Subparagraph
(b) of Paragraph a. is replaced by the following:
(b) The expenses are incurred and reported within three years of the date of the accident; and
F. EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B
1. Under Supplementary Payments - Coverages A and B, Paragraph 11. is replaced by the following:
b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising
out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have
to furnish these bonds.
2. Paragraph t.d. is replaced by the following:
d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or
defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time
off from work.
G. ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT
1. Paragraph 2. under Section II - Who Is An Insured is amended to include as an insured any person or
organization whom you have agreed to add as an additional insured in a written contract, written
agreement or permit. Such person or organization is an additional insured but only with respect to
liability for "bodily injury", "property damage" or "personal and advertising injury" caused by:
I
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CG 88 11 10 09 Includes copyrighted material of Insurance Services Office Inc., with its permission. Page 3 of 7
a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance
of your on going operations for the additional insured that are the subject of the written contract or
written agreement provided that the "bodily injury" or "property damage" occurs, or the "per-
sonal and advertising injury" is committed, subsequent to the signing of such written contract or
written agreement; or
. I
b. Premises orfacilities rented by you or used by you; or j
I
c. The maintenance, operation or use by you of equipment rented or leased to you by such person or
organization; or
d. Operations performed by you or on your behalf for which the state or political subdivision has `
issued a permit subject to the following additional provisions: j;
I,
(1) This insurance does not apply to "bodily injury", "property damage", or "personal and ad-
vertising injury" arising out of the operations performed for the state or political subdivision;
(2) This insurance does not apply to "bodily injury" or "property damage" Included within the
"completed operations hazard".
I
(3) Insurance applies to premises you own, rent, or control but only with respect to the following
hazards:
I
(a) The existence, maintenance, repair, construction, erection, or removal of advertising
signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees,
hoist away openings, sidewalk vaults, street banners, or decorations and similar expo-
sures; or
(b) The construction, erection, or removal of elevators; or
(c) The ownership, maintenance, or use of any elevators covered by this insurance.
I
With respect to Paragraph t.a. above, a person's or organization's status as an additional insured
under this endorsement ends when:
(1) All work, including materials, parts or equipment furnished in connection with such work, on
the project (other than service, maintenance or repairs) to be performed by or on behalf of the
additional insured(s) at the location of the covered operations has been completed; or
(2) That portion of "your work" out of which the injury or damage arises has been put to its
intended use by any person or organization other than another contractor or subcontractor
engaged in performing operations for a principal as a part of the same project.
With respect to Paragraph 1.b.above, a person's or organization's status as an additional insured under
this endorsement ends when their written contract or written agreement with you for such premises or
facilities ends.
With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes
place after the equipment rental or lease agreement has expired or you have returned such equipment
to the lessor.
The insurance provided by this endorsement applies only if the written contract or written agreement
is signed prior to the "bodily injury" or "property damage".
We have no duty to defend an additional insured under this endorsement until we receive written
notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the
Event Of Occurrence, Offense, Claim Or Suit under Section IV • Commercial General Liability Condi-
tions.
2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2.
Exclusions under Section I - Coverage A - Bodily Injury And Property Damage Liability:
'I
02010 Liberty Mutual Insurance Company. All rights reserved.
CIS 88 11 10 09 Includes copyrighted material of Insurance Services Office Inc.. with its permission. Page 4 Of 7
This insurance does not apply to:
I
a. "Bodily injury" or "property damage" arising from the sole negligence of the additional insured.
b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the
location where such "bodily injury" or "property damage" occurs.
C. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render-
ing of, or the failure to render, any professional architectural, engineering or surveying services,
including:
I
(1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions,
reports, surveys, field orders, change orders or drawings and specifications; or
I
(2) Supervisory, inspection, architectural or engineering activities,
l
d. "Bodily injury" or "property damage" occurring after:
(1) All work, including materials, parts or equipment furnished in connection with such work, on
the project (other than service, maintenance or repairs) to be performed by or on behalf of the
additional insured(s) at the location of the covered operations has been completed; or
(2) That portion of "your work" out of which the injury or damage arises has been put to its
intended use by any person or organization other than another contractor or subcontractor
engaged in performing operations for a principal as a part of the same project.
i
I
e. Any person or organization specifically designated as an additional insured for ongoing operations
by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is-
sued by us and made a part of this policy.
H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION
This provision applies to any person or organization who qualifies as an additional insured under any form
or endorsement under this policy.
Condition 4. Other Insurance of SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS is amend-
ed as follows:
a. The following is added to Paragraph a. Primary Insurance:
i
If an additional insured's policy has an Other Insurance provision making its policy excess, and you
have agreed in a written contract or written agreement to provide the additional insured coverage on a
primary and noncontributory basis, this policy shall be primary and we will not seek contribution from
the additional insured's policy for damages we cover.
b. The following is added to Paragraph b. Excess Insurance:
i
When a written contract or written agreement, other than a premises lease, facilities rental contract or
agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political
subdivision between you and an additional insured does not require this insurance to be primary or
primary and non-contributory, this insurance is excess over any other insurance for which the addi-
tional insured is designated as a Named Insured.
Regardless of the written agreement between you and an additional insured, this insurance is excess
over any other insurance whether primary, excess, contingent or on any other basis for which the
additional insured has been added as an additional insured on other policies.
1. ADDITIONAL INSUREDS- EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE"
This provision applies to any person or organization who qualifies as an additional insured under any
form or endorsement under this policy.
1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit:
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I
• s
An additional insured under this endorsement will as soon as practicable:
a. Give written notice of an "occurrence" or an offense, that may result in a claim or "suit" under
this insurance to us;
b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have
insurance available to the additional insured; and j,
c. Agree to make available any other insurance which the additional insured has for a loss we
cover under this Coverage Part.
d. We have no duty to defend or indemnify an additional insured under this endorsement until
we receive written notice of a "suit" by the additional insured.
2. The limits of insurance applicable to the additional insured are those specified in a written contract
or written agreement or the limits of insurance as stated in the Declarations of this policy and
defined in Section 111 - Limits of Insurance of this policy, whichever are less. These limits are j
inclusive of and not in addition to the limits of insurance available under this policy.
J. WHO IS AN INSURED- INCIDENTIAL MEDICAL ERRORS/ MALPRACTICE
WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION- MANAGEMENT EMPLOYEES
Paragraph 2.a.(1) of Section II - Who Is An Insured is replaced with the following:
(1) "Bodily injury" or "personal and advertising injury":
(a) To you, to your partners or members (if you area partnership or joint venture), to your members (if
you are a limited liability company), to a co-"employee" while in the course of his or her employ-
ment or performing duties related to the conduct of your business, or to your other "volunteer
workers" while performing duties related to the conduct of your business;
(b) To the spouse, child, parent, brother or sister of that co-"employee" or "volunteer worker" as a j
consequence of Paragraph (1) (a) above;
i
(c) For which there is any obligation to share damages with or repay someone else who must pay
damages because of the injury described in Paragraphs (1) (a) or (b) above; or
I,
(d) Arising out of his or her providing or failing to provide professional health care services. However,
if you are not in the business of providing professional health care services or providing profes-
sional health care personnel to others, or if coverage for providing professional health care ser-
vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not
apply.
Paragraphs (a) and (b) above do not apply to "bodily injury" or "personal and advertising injury" caused by
an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means
the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employ-
ees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and
advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to
cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxica-
tion by liquor or controlled substances.
The coverage provided by provision J. is excess over any other valid and collectable insurance available to
your "employee".
K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES
Paragraph 3. of Section If -Who Is An Insured is replaced by the following:
3. Any organization you newly acquire or form and over which you maintain ownership or majority
interest, will qualify as a Named Insured if there is no other similar insurance available to that
organization. However:
a. Coverage under this provision is afforded only until the expiration of the policy period in
which the entity was acquired or formed by you:
b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you
acquired or formed the organization; and
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i
c. Coverage B does not apply to "personal and advertising injury" arising out of an offense
committed before you acquired or formed the organization.
d. Records and descriptions of operations must be maintained by the first Named Insured.
i
No person or organization is an insured with respect to the conduct of any current or past partnership, joint
venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies I
for as an insured under this provision
I
L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES
Under Section IV- Commercial General Liability Conditions, the following is added to Condition 6. Repre-
i
sentations:
Your failure to disclose all hazards or prior "occurrences" existing as of the inception date of the policy j
shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or
prior "occurrences" is not intentional.
M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT
Under Section IV - Commercial General Liability Conditions, the following is added to Condition 2. Duties
In The Event of Occurrence, Offense, Claim Or Suit:
Knowledge of an "occurrence", offense, claim or "suit" by an agent, servant or "employee" of any
insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph
1. of Section II - Who Is An Insured or a person who has been designated by them to receive reports of
"occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or
"employee".
N. LIBERALIZATION CLAUSE
If we revise this Commercial General Liability Extension Endorsement to provide more coverage without
additional premium charge, your policy will automatically provide the coverage as of the day the revision is
effective in your state.
0. BODILY INJURY REDEFINED
Under Section V - Definitions, Definition 3. is replaced by the following:
3. "Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes
mental anguish, mental injury, shock, fright or death that results from such physical injury, sick-
ness or disease.
P. EXTENDED PROPERTY DAMAGE
Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the
following:
a. Expected Or Intended Injury
"Bodily injury" or "property damage" expected or intended from the standpoint of the insured.
This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of
reasonable force to protect persons or property.
Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - WHEN REQUIRED IN A
CONTRACT OR AGREEMENT WITH YOU
Under Section IV - Commercial General Liability Conditions, the following is added to Condition B. Trans-
far Of Rights Of Recovery Against Others To Us:
We waive any right of recovery we may have against a person or organization because of payments we
make for injury or damage arising out of your ongoing operations or "your work" done under a
contract with that person or organization and included in the "products-completed operations hazard"
provided:
1. You and that person or organization have agreed in writing in a contract or agreement that you
waive such rights against that person cr organization; and
2. The injury or damage occurs subsequent to the execution of the written contract or written agree-
ment.
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Award Summary Page 1 of 4
Award Summary
Price Agreement
Systems Furniture & Components Oregon Procurement lnfonnahonNehvork
(Prod)
Supplier Address Contract #
0 Workplace Resource of Oregon §727
wa4 700, NE Multnomah STE 100 Amendment # 3
.
ti7r?'~ Portland, Oregon Revision # 7
97232 Revision Date
H3: O 01/09/2014
s'-~. aae'r Opportunity #
'-''b=•...•:,'s 102-1334-07
Contract Start Date
Contact: Mary vanBUren 08/03/2009 .
Phone: 1 (503) 731-3564 Expiration Date
08/04/2014
Fax: 1 (503) 238-3549
Supplier Number
Email: mary_vanburenowroregon.com 1456
All dates are mm/dd/yyyy
~:J Attachments Exist
Amendment/Revision Comments Exist
Secondary Suppliers Do Not Exist .
- User Comments Exist
Contract Administrator Receiving Address Contract Filed At
State Procurement office See purchase order DAS SPO
1225 Ferry Street SE, U140
Salem, Oregon -
97301-4285
Contact: Mary Mattison
Phone: 1 (503) 378-4648
Fax: 1 (503) 373-1626
Email: mary. mattison®state.or.us
Header Comments
This is an overview for the use of Contract # 9722 for purchasing Systems Furniture and
Components from Herman Miller, Inc. and assigned secondary suppliers. Authorized -
Purchasers should review all documents under "Attachments Exist" for additional
information.
PURCHASE ORDERS:
Orders placed under this contract to Herman Miller, Inc. will be by purchase order or
credit card orders. Orders must be placed through the following secondary suppliers for
Herman Miller, Inc.:
Office World, Inc. Donald Combs
115 Cleveland Street Email: doncombs@officeworld.com
Eugene, OR 97402 Phone: (541) 687-9704
Secondary Suppliers Number 9729
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Pacific Office Furnishings Tess Healey
421 SW 2nd Ave Email: thealey@pacoff.com
Portland, OR 97204 Phone: (503) 242-4200, Fax: (503) 242-4229
Secondary Suppliers Number 9728
Workplace Resource of Oregon Mary Ellen vanBuren
700 NE Multnomah, Suite 100 Email: mary_vanburen@wroregon.com
Portland, OR 97232 Phone:(503) 238-1590, ext 1564 Fax: (503) 238-3549
Secondary Suppliers Number 9727
Contractor shall only accept purchase orders that:
(a) contain the MANDATORY PURCHASE ORDER.LANGUAGE and provisions, and are from AUTHORIZED
AGENCIES AND ORCPP PARTICIPANTS (see below);
(b) specify the quantity of Goods ordered;
(c) specify a delivery schedule, if any;
(d) specify delivery location;
(e) specify invoicing address; and
(f) specify Authorized Purchaser's authorized representative.
AUTHORIZED AGENCIES AND ORCPP PARTICIPANTS:
Authorized Agencies will use the SPO-approved Purchase Order Forms to order Goods under
the
Price Agreement unless otherwise authorized by SID. Such Purchase Order Forms shall
reference the Price Agreement by the Price Agreement number and include the ITB number,
and
Bid item number(s) of the Goods ordered. ORCPP Participants may use the SPO-approved
Purchase Order Form or use official letter-head. ORCPP Participants can be verified
through the Members List on the ORCPP Website:
http://www.oregon.gov/DAS/SSD/SPO/coop-menu.shtmI .
MANDATORY PURCHASE ORDER LANGUAGE (For Purchase Order or Letter-head):
THIS PURCHASE IS SUBMITTED PURSUANT TO STATE OF OREGON SOLICITATION #102-1334-07 AND PRICE
AGREEMENT # 9722. THE PRICE AGREEMENT INCLUDING CONTRACT TERMS AND CONDITIONS AND SPECIAL
CONTRACT TERMS AND CONDITIONS (T'S &C-S) CONTAINED IN THE PRICE AGREEMENT ARE HEREBY
INCORPORATED BY REFERENCE AND SHALL APPLY TO THIS PURCHASE AND SHALL TAKE PRECEDENCE OVER
ALL OTHER CONFLICTING T'S AND C'S, EXPRESS OR IMPLIED.
Notwithstanding any other provision of this Price Agreement, in the event that an
Authorized Purchaser uses a credit card to pay for an order, an Authorized Purchaser
-generated Purchase Order is not a necessary document to the transaction. In lieu of a
Purchase Order document, a Contractor order acknowledgement document will become a part of
the Contract. However, in no event will an order acknowledgement, web order page or other
Contractor generated document used to acknowledge the order such modify or provide
additional terms and conditions of this Contract. Such order acknowledgement document
shall
be for the sole purpose of acknowledging the order and payment and are not part of this
Price Agreement or any resulting Contract.
CHARGEBLE SERVICES (Section 4.2)
INVENTORY SERVICES: Contractor shall provide inventory services at the request of the
Authorized Purchaser in accordance with the fee structure in Attachment A. Inventory
services shall be available by the contractor prior to order of new furniture and
reconfiguration of existing furniture. These services include:
1. Verification of existing floor plan on site including:
a. Electrical location -
b. Panel heights and widths
c. work surface depth and width
d. All storage components
2. Completion of a physical inventory of Authorized Purchaser's excess product to be sure
all parts and pieces are accounted for. This includes all items necessary to make the
product complete and ready for installation.
3. Verification that Authorized Purchaser's fabrics and finishes are correct.
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DESIGIS SERVICES: Contractor shall provide Design Services at the request of the
Authorized
Purchaser in accordance with the fee structure in Attachment A. "Design Services" is
defined as the creation of an original design layout, including scaled workstation and
furniture layout drawing(s) detailing all necessary components, parts and materials
necessary to complete an installation. Fees for design services do not apply if the
detailed furniture component layout is developed by the DAB Interior Project Managers,
Authorized Purchaser, or any other designer. These services shall include all optional
custom design, non-standard layout support and Computer Aided Design (CAD) drawings.
Contractor must follow the DAB Office Space Standards Policy in developing layouts for any
state agency. This policy is attached to and incorporated into the Price Agreement as
Attachment B. ALL STATE AGENCIES, WHETHER HOUSED IN A DAB OWNED, A STATE OWNED, OR A
LEASED FACILITY ARE REQUIRED TO HAVE APPROVAL BY THE DEPARTMENT OF ADMINISTRATIVE SERVICES
FACILITIES DIVISION.PRIOR TO PURCHASE ORDER ACCEPTANCE. IN DAB OWNED BUILDINGS PLANS MUST
BE SUBMITTED BY THE AUTHORIZED PURCHASER TO THE DAB PROJECT AUTHORIZATION COMMITTEE BEFORE
PLACING AN ORDER.
It is the Contractors responsibility to insure following:
A. The plan complies with DAB Office of space standards policy. (See Attachment B)
B. Plans are accurate.
C. The plan complies with all Oregon Building codes and regulations.
D. All measurements are actual and correct.
INSTALLATION SERVICES: Contractor shall coordinate the installations services described
in
Attachment H.
a. FOR PURCHASES LESS THAN $5,000: The Authorized Purchaser reserves the right to select
qualified installers for each project less than $5,000 based on quality,. performance,
location, reputation, experience etc, or they may use this Price Agreement for
installation.
b. FOR PURCHASES MORE THAN $5,000: The Authorized Purchaser must put the installation out
to bid on the ORPIN system as required by DAB SPO rules.
CONSULTATION SERVICES: Contractor shall provide consultation services related to other
services described in Section 4 at the request of the Authorized Purchaser in accordance
with the fee structure in Attachment A. For any consultation services regarding timing
issues prior to installation, Contractor shall charge by the hour beginning with the
second
hour. The first hour shall be free of charge. The second and additional hours shall be
billable in thirty (30) minute increments rounded up to the next half hour..
TRAINING: Contractor shall provide training by a qualified factory-authorized service
representative at the request of the Authorized Purchaser in accordance with the fee
structure in Attachment A. Training shall be provided, at an hourly rate, in the
operation, adjustment, service, repair and maintenance of the Goods identified herein, and
at the locations identified herein. All costs of training, including but not limited to:
the factory representative's salary and fees, travel, lodging, meals, training materials,
etc., shall be included in the hourly rate.
ADDITIONAL SERVICES: The following additional services shall be provided at the hourly
rate provided in Attachment A:
a. Attending pre-installation meetings beyond the first hour.
b. Coordinate furniture teardowns with moves
c. Review of Condition of site.
d. Verify and schedule access to the building.
e. Installation Services including coordination with the General Contractor, Electrical
Contractor, Voice/Data Contractor, Installation Contractor, DAB Interior Project Manager,
Authorized Purchaser and moving company.
NON-CHARGEABLE SERVICES (See Section 4.3)
PROJECT QUOTATION: Contractor shall submit a Project Quotation for each order. "Project
Quotation" is defined as Contractor's guaranteed maximum project cost for each order in
accordance with the ordering Authorized Purchaser's designated Delivery Service Level.
REPRESENTATIONS; WARRANTIES (See Section 3.B)-
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WARRANTY ON MATERIALS, DESIGN, and MANUFACTURE: Contractor represents and warrants that
all Goads shall be new, unused, current production models, where applicable, and shall bei
free from defects in materials, design and manufacture for ONE (1) YEAR FROM DATE OF
ACCEPTANCE. Where specifications have been made a part of the ITS, Contractor further
represents warrants that all Goods shall be in compliance with and meet or exceed all
specifications. (See also Section 4.10.7)
RETURNS/RESTOCKING: Goods may be returned only with Contractor's prior written approval. i
Restocking fees of up to 25% of the item amount may apply. Any Goods incorrectly shipped
or
damaged shall be returned at no charge in coordination with Contractor and with applicable
warranty terms.
Delivery Requirements
See Price Agreement
Payment Terms
Net 30
FOB
FOB Destination
Item # Quantity / Description Unit Cost
Unit
1 1 Commodity No. 931-45 $0.00
EACH Furniture Installation and Reconfiguration Services (Including
Systems Furniture)
This will include the purchase of new system furniture.
Mandatory or Convenience Renewal Option Current Amendment Value
Mandatory
Minimum Order $0
N/A
Return Policy Previous Contract Value
See Price Agreement 3.7
Warranty $1,500,000
See Price Agreement 3.8
Best Value Analysis _ Current Amended Value
Freight/ Surcharge 51,500,000
Control # 1606162
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CITY OF
ASH LAND DATE PO NUMBER r
20 E MAIN ST. 1/30/2014 12080
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 004095 SHIP TO: Ashland Electric Department
WORKPLACE RESOURCE OF OREGON, HMI - OF (541) 488-5354
700 NE MULTNOMAH ST SUITE 100 90 N MOUNTAIN
PORTLAND, OR 97232 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net 15 days Dept.:
Req. Del. Date: contact: Mark Holden - Dale Peters
Special Inst: Confirming? NO
Quantity, Unit Description Unit Price Ext. Price
Office Furniture - Per attached quote 19,520.55
dated Wednesday, January 29, 2014
Location: Electric offices and crewroom
Contract for Goods and Services
Beginning date: January 30, 2014
Completion date: Mary 26, 2014
SUBTOTAL 19 520.55
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 19,520.55
ASHLAND, OR 97520
,.Account Number..' 1 - Project Number. Amount Account Number r, Project Number Amount _
E 690.1118.00.60240 19,520.55
I
VENDOR COPY
Authoriz Signature
I FORM#3 CITY OF
A request fora Purchase Orc*er ASHLAND
REQUISITION Date of request: 30 JAN 2014
Required date for delivery:
Vendor Name WORKPI ACF RFSOI IRCF OF nRFGON
Address, City, State, Zip 29,(; GRAPE STREET
Contact Name & Telephone Number
Fax Number MEDFORD. OR 97501
541245 1681 FAX 541245 1656
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on f le) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposalshvdtlen solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
Sl =C/64TT~s4pCNt_'' ~~D]~'~CT L.LS ( -
~ 6,O~9J~~ ~ ~ «5 ~ r~Y~e Gll' yB9 " . ~ 9,520.55
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quote/proposal $
Project Number Account Number
Account Number 6-7.0 A- L8.4Q-fo0?HQO Account Number-__-__-_
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date ISupport -Yes/No
By lignin this re ufsition form, cet-ify tliahfb City's public contracting requirements have been satisfied L
Employee:- Department Head: ~ml ! (/n'4 V",
(Equal'to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year OE I ND .194t-x a.;7--. Q- ~ d7o~ c~
Finance Director (Equal to or g erthan$5,000) Date
Comments:
Form #3 - Requisition