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CITY Of
ASHLAND
April 3, 2013,
Notice of Final Decision
On April 3, 2013, the Community Development Director approved the request for the following:
Planning Action: BD-2013-00266
Subject Property: 2380 Ashland Street
Applicant: BP West CoastlBarghausen Consulting Engineers
Description: A request for a Commercial Site Review to reconfigure parking and
circulation at the ARCO service station located at 2380 Ashland Street.
The Community Development Director's decision becomes final and is effective on the 13'' day after the
Notice of Final Decision is mailed. Approval is valid for a period of one year and all conditions of
approval identified on the attached Findings are required to be met prior to project completion.
The application, all associated documents and evidence submitted, and the applicable criteria are
available for review at the Ashland Community Development Department, located at 51 Winburn Way.
Copies of file documents can be requested and are charged based on the City of Ashland copy fee
schedule.
Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a
reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO)
18.108.070(B)(2)(b) and/or file an appeal to the Ashland Planning Commission as provided in ALUO
18.108.070(B)(2)(c). The ALUO sections covering reconsideration and appeal procedures are attached.
The appeal may not be made directly to the Oregon Land Use Board of Appeals.
If you have any questions regarding this decision, please contact Michael Pina in the Community
Development Department at (541) 552-2052.
cc: Parties of record and property owners within 200 ft
COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305
51 Winbum Way Fax: 541-552-2050
Ashland, Oregon 97520 TTY: 800-735-2900 -
www.ashland.or.us
ASHLAND PLANNING DIVISION
FINDINGS & ORDERS
PLANNING ACTION: 2013-00266
SUBJECT PROPERTY: 2380 Ashland Street
OWNERS: BP West Coast
APPLICANT: Barghausen Consulting Engineers
DESCRIPTION: A request for a Commercial Site Review to reconfigure parking
and circulation at the ARCO service station located at 2380 Ashland Street.
COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1;
ASSESSOR'S MAP/TAX LOT(S): 39 lE 14A 2801
SUBMITTAL DATE: March 1, 2013
DEEMED COMPLETE DATE: March 11, 2013
STAFF APPROVAL DATE: April 3, 2013
APPEAL DEADLINE DATE: April 15, 2013
FINAL DECISION DATE: April 16, 2013
APPROVAL EXPIRATION DATE: April 16, 2014
DECISION:
The subject parcel is a 23,654 square foot commercially zoned lot utilized as an ARCO service
station, located at the southwest corner of Ashland Street and the southbound I-5 Freeway on-
ramp. The site currently consists of a 1,800 square foot convenience store, a 1,176 square foot
canopy, four dispenser pumps, and two small storage sheds placed at the rear of the property.
The site is currently covered with 17,648 square feet of impervious surfaces, with the remaining
6,006 square feet in landscaping; all of which is located on the east side of the property. Twelve
parking spaces are also located on the east side of the lot, and six trees have a DBH of six-inches
or greater. Ashland Street, -an Arterial,. is fully improved to City and State Standards with the
recent completion of Oregon Department of Transportation's (ODOT) freeway interchange
proj ect.
Recent improvements to Ashland Street now prohibit a left turn into the station heading
westbound. Currently, the fuel tanker backs out onto Ashland Street with the assistance of
employees flagging and stopping traffic. This practice has been deemed unsafe and unacceptable
by BP West Coast. Therefore the application proposes to remove 2,235 square feet of
landscaping and replacing it with asphalt pavement to allow for the fuel tanker to pull through
the site, and loop around exiting the site in a forward manner. In doing so, the parking
configuration will be modified; various outbuildings, trash enclosure, and mechanical systems
will be relocated; and.the landscaping will be improved. The project does not propose to modify
the convenience store or canopy structure;. or make changes to the existing driveway approaches.
Ashland Municipal Code (AMC) 18.72.030.A.1.e states that "Expansion of parking lots,
relocation of parking spaces on a site, or other changes which alters or affects circulation on
adjacent property or a.public right-of-way'.' is subject to a Site Review Permit.
The property's location has some of Ashland's highest design standards, and is subject to Basic
Site Review, Detail Site Review, and Ashland Boulevard Corridor design standards. Due to the
PA 42013-00266
2380 Ashland SUMP
Page 1
nature of the business being a service station and its proximity to the freeway, the site and
structure is somewhat unique not able to fully comply with a number. of design standards,
therefore considered somewhat non-conforming with the underlying zoning overlays. Therefore
landscaping and drainage treatments are heavily depended upon in reviewing the application.
Now that the freeway interchange project is complete, staff finds that additional site
improvements to the Ashland Street Corridor will not be required.
Based on the 1,800 square foot convenience store, a total of five parking spaces are required,
including one van accessible. The application proposes to retain two parking spaces immediately
cast of the building, although re-orient the ADA space; and install the remaining three parking
spaces within the `tanker loop' area east of the building. All parking stalls meet the standard size
requirement of 9 by 18 feet, and complies with setback requirements of the Site Design and Use .
Standards. In addition, two Green Vase Zelkova trees and other landscaping will be planted in
two new landscape areas adjacent to the parking locations, exceeding shade requirements of one
tree per seven parking stalls. Plus,, a 54-foot long, four-foot wide bio-swale along the
northeastern edge of the parking lot to capture and infiltrate surface run-off will also be installed.
Following development, site and parking lot landscaping will exceed 15 percent coverage.
The applicants also propose to remove two Cedars with a DBH of six-inches or greater, and two
below six-inches. Although the Tree Commission did not review the proposal, the applicant has
proposed mitigation by planting four Western Red Cedars, in addition to reed grasses, Oregon
Grape, and other ground coverings. Water conservation standards will also be employed. Staff
feels that although the reduction of landscaping is necessary, the overall improvement in the
quality of landscaping will be greatly improved on site, and meets the minimum requirement of
the Site Design and Use Standards.
The application also proposes to relocate the trash enclosure and storage building to the rear of
the property. The applicant's findings assert that fire code for structures adjacent to property
lines will be followed and incorporated into the design. The applicant has also recently obtained
a new sign permit for the rebranding of the service station, and is currently in compliance with
the Sign Code.
In staff's view,. the applicant has made every attempt to mitigate the increase of pavement by
improving the quality of landscaping adjacent to the parking areas and mitigating surface
drainage through bio-swales and other natural features. Therefore, proposed garage meets the
requirements of the Site Review chapter of the Ashland Municipal Code and Site Design and
Use Standards.
The criteria for Site Review approval are described in AMC Chapter 18.72.070 as follows:
A. All applicable City ordinances have been met or will be met by the proposed
development.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City
Council for implementation of this Chapter.
NOTE. The following sections of the Site Design and Use Standards must be
addressed in the written findings.
PA 42013-00266
2380 Ashland SUNUP
Page 2
- Landscaping p. 13
-Basic Site Review Standards for Commercial Development, pp. 1719
- Detail Site Review for Commercial Development, pp 20-21
- Parking Lot Landscaping and Screening Standards, pp. 29-30
- Street Tree Standards, pp. 31-32
D. That adequate capacity of City facilities for. water, sewer, paved access to and
through the development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and. through the subjectproperty.
The application with the attached conditions complies with all applicable City ordinances.
Planning Action #2013-00266 is approved with the following conditions. Further, if any one or
more of the following conditions are found to be invalid for any reason whatsoever, then
Planning Action #2013-00266 is denied. The following are the conditions and they are attached
to the approval:
1) That all proposals of the applicants shall be conditions of approval unless otherwise
modified herein.
2) That the plans submitted for the building permit shall be in substantial conformance with
those approved as part of this application, otherwise a modification to, the Site Review
approval will be required.
3) That all necessary building permits, including electrical and mechanical permits be
obtained prior to performing work.
4) That lot coverage calculations of impervious pavement be shown on the building permit,
and be no more than 15 percent as required in AMC 18.32.
5) That a landscaping and irrigation plan is to include irrigation details, including designer,
satisfying the requirements of the Site Design and Use Standards Water Conserving
Landscaping Guidelines and Policies, and be submitted as part of the building permit.
i
6) That SDC fees for the increase of impervious pavement be paid prior to the issuance of a
building permit.
7) That all landscaping in the new landscaped areas, including replacement and mitigation
trees shall be planted and installed according to the approved plan, and tied into the
existing irrigation system, prior to completion of the project.
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De ent of Community Development
PA #2013-00266
2380 Ashland SUMP
Page 3
AFFIDAVIT OF MAILING
-STATE OF OREGON )
County of Jackson )
The undersigned being first duly sworn states that:
1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2., On April 3, 2013 1 caused to be mailed,, by regular mail, in a sealed
envelope with postage fully prepaid, a copy of the attached planning action notice to
each person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for Planning Action #2013-00266, 2380 Ashland Street.
Signature of Employee
G:Icomm-de4lanning\TemplateslTEMPLATE_Atfidavit of Mailing_Pfanning Action No6ce.dot M312013
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aaled a selpq sa enbl:
PA-2013-00266 391E14AB 500 PA-2013-00266 391E14AB 400 PA-2013-00266 391E14AB 1600
BOUNDS REX BENOW BP WEST COAST PRODUCTS LLC CULLEN/BECK PROPERTIES LLC ET
1150 TOLMAN CREEK RD P O BOX 5015 574 WASHINGTON ST
ASHLAND, OR 97520 BUENA PARK, CA 90622 ASHLAND, OR 97520
PA--2013-00266 391E14AB 800 PA-2013=00266 391E14AB 700 PA-2013-00266 391E14AB 1900
JACOBSON MARTIN S/FRIED KATZEN BARRY M TRUSTEE ET AL LAYER DAVID R TRUSTEE ET AL
YVONNE S 29 SCENIC DR 2341 GENE CAMERON
1320 PROSPECT ST ASHLAND, OR 97520 MEDFORD, OR 97504
.ASHLAND. OR 97520
i
PA-2013-00266 391EI lD 1202 PA-2013-00266 391E14AB 200 PA-2013-00266 391E14AB 1700
NATIONAL NAFT CORPORATION PETERSON ROBERT S REED STEVE R/JEANIvI
-2371 ASHLAND ST 43 TAPPAN LANE 2100 PINE GATE WAY
ASHLAND, OR 97520 ORINDA, CA 94563 WHITE CITY, OR 97503
PA-2Q13-00266-
PA-2013-00266 391E1 1D 1203 PA-2013-00266 391E14AB 1800 BP West Coast Products LLC i
RICKERT PROPERTIES LLC WEIGAND JOSEPHINE A TRUSTEE ET. 2031 Bunkhouse Court
8180 S W CONNEMARA TERR .3772 SW XERO PL Placerville, CA 95667
BEAVERTON, OR 97008 REDMOND, OR 97756
i
PA-2013-00266
Barghausen Consulting Engineers, Inc.
18215 72°d Ave South i
Kent, WA 98032
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Oregul 1 Region 3 Planning
0% MOM& ~ 3500 NW Stewart Parkway
" Roseburg, OR, 97470-1687
John A. Kitzhaber, M.D., Governor Phone: 541.957.3692 / Fax: 541.672.6148
r ° Thomas.Guevara@odot.state.or.us
Michael Pina, Assistant Planner April 1, 2013
City of Ashland Planning
20 East Main Street
Ashland, OR 97520
Re: ARCO AM/PM Site Plan Modification (2013-00266)
Mr. Pina:
Thank you for sending agency notice of a proposed Commercial Site Review to reconfigure parking and
circulation at the ARCO service station located at 2380 Ashland Street (a.k.a. OR 66 - Green Springs
Highway). It's my understanding that the proposed site plan does not modify the existing road approaches
(i.e. driveways) accessing Ashland Street. The site plan design shows truck off -tracking over curb, gutter
and sidewalk. Any damage caused to the existing sidewalk, road approach or any appurtenance within the
state highway right-of-way will be at the cost of the property owner. We recommend the following
conditions of approval.
1. The applicant shall be responsible for any repair to curb, gutter and sidewalk within the state
highway right-of-way. This being a direct cause from the newly designed off-tracking of vehicles
as they enter and exit the site.
2. The Interstate 5 right-of-way fence shall be a minimum one (1) foot off the right-of-way line onto
the applicant's property.
3. The applicant shall provide proof of an ODOT Miscellaneous Permit prior to any work within the
highway right-of-way.
You may contact me if you have questions or require additional information.
Sincerely, '
THOMA& GUEVARA JR./
Development Review Planner
CC: RVDRT
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CITY 0--
Planning Department, 51 Wine, , Way, Ashland, Oregon 97520
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541-488-5305 Fax: 541-552-2050 www,ashland.or.us TTY: 1-800-735-2900
td
NOTICE OF APPLICATION
PLANNING ACTION: 2013-00266
SUBJECT PROPERTY: 2380 Ashland Street
OWNERIAPPLICANT: Barghausen Consulting Engineers
DESCRIPTION: A request for a Commercial Site Review to reconfigure parking and circulation at the ARCO
service station located at 2380 Ashland Street. COMPREHENSIVE PLAN DESIGNATION: Commercial;
ZONING: C-1; ASSESSOR'S MAP/TAX LOTS: 39 IE 14A 2801
NOTICE OF COMPLETE APPLICATION: March 13, 2013
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 27, 2013
ASHLAND ST
2366 2380
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~ 598 590
CT PROPERTY:
SUBJECT PROPERTY:
2380 Ashland St.
10 39 1 E 14A 2801
Prnpcrtl/ 11nes are for riefcmnoe only, not son leabls
O 1530 60 Feet
The Ashland Planning Division Staff has received a complete application for the property noted above.
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn
Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a
notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the
comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the
application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning
Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC
18.108.040)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this
application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of
appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your
right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with
sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be
provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services
Building, 51 Winburn Way, Ashland, Oregon 97520.
If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305.
GAcomm-dev\planningTIanning ActionslNoticing FolderWailed Notices & Signs\2013\2013-00266.docx
SITE DESIGN AND USE STANDARDS -
18.72.070 Criteria for Approval
The following criteria shall be used to approve or deny an application:
A. All applicable City ordinances have been met or will be met by the proposed development.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage,
and adequate transportation can and will be provided to and through the subject property. All improvements in the street right-of-way shall
comply with the Street Standards in Chapter 18.88, Performance Standards Options.
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AFFIDAVIT OF MAILING
STATE OF OREGON )
County of Jackson )
The undersigned being first duly sworn states that:
1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On March 13, 2013 1 caused to be mailed, by regular mail, in a sealed
envelope with postage fully prepaid, a copy of the attached planning action notice to
each person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for Planning Action #2013-00266, 2380 Ashland Street.
Signature of Employee
Gkomm-devlplanningTorms & Handouts\Affidavit of Mailing-Planning Action Notice.doc
E
PA-2013-00266 391E14AB 500 PA-2013-00266 391E14AB 400 PA-2013-00266 391E14AB 1600
BOIUNDS REX BENOW BP WEST COAST PRODUCTS LLC CULLEN/BECK PROPERTIES LLC ET
1150 TOLMAN CREEK RD P O BOX 5015 574 WASHINGTON ST
ASHLAND, OR 97520 BUENA PARK, CA 90622 ASHLAND, OR 97520
PA-2013-00266 391E14AB 800 PA-2013-00266 391E14AB 700 PA-2013-00266 391E14AB 19,00
JACOBSON MARTIN S/FRIED KATZEN BARRY M TRUSTEE ET AL LAYER DAVID R TRUSTEE ET AL
YVONNE S 29 SCENIC DR 2341 GENE CAMERON
1320 PROSPECT ST ASHLAND, OR 97520 MEDFORD, OR 97504
ASHLAND. OR 97520
PA-2013-00266 391E1 ID 1202 PA-2013-00266 391E14AB 200 PA-2013-00266 391E14AB 1700
JEAN M
NATIONAL NAFT CORPORATION PETERSON ROBERT S REED STEVE R/
2371 ASHLAND ST 43 TAPPAN LANE 2100 PINE GATE WAY
ASHLAND, OR 97520 ORINDA, CA 94563 WHITE CITY, OR 97503
PA-2013-00266
PA-2013-00266 391EIlD 1203 PA-2013-00266 391E14AB 1800 BP West Coast Products LLC
RICKERT PROPERTIES LLC WEIGAND JOSEPHINE A TRUSTEE ET 2031 Bunkhouse Court
8180 S W CONNEMARA TERR 3772 SW XERO PL Placerville, CA .95667
BEAVERTON, OR 97008 REDMOND, OR 97756
PA-2013-00266
Barghausen Consulting Engineers, Inc.
18215 72"d Ave South
Kent, WA 98032
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CIVIL ENGINEERING, LAND PLANNING, SURVEYING
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February 28, 2013
Federal Express Priority
Mr. Michael Pina
Assistant Planner
City of Ashland
Department of Community Development
51 Winburn Way
Ashland OR 97520
RE: Site Review-Arco am/pm #4479 Fuel Tanker Access Site Modification-
2380 Ashland Ave Ashland, OR
Our Job No. 3202
Dear Mr. Pina:
On behalf our client BP West Coast Products, LLC our firm is submitting the necessary application
information required by the City of Ashland and in accordance with the information obtained from our Pre-
Application Conference held on January 23, 2013.
Enclosed please find the following application materials:
1. Completed Zoning Permit application
2. Two (2) Copies of Site Plan, Landscape and Irrigation Plans 11x17 format
3. Check in the amount of $1,207.00 ($982 plus .5% of $45,000=$225)
4. Two (2) copies of this transmittal letter containing a narrative of the project and findings of fact
analysis of the code and ordinance compliance.
Purpose of Application: This application is to allow a modification to permit existing site improvements,
paving, landscaping, structure relocation, and demolition of unused structures, for the fuel tanker to
access the site, u-turn and egress the site using a forward movement. Currently the tanker backs out onto
Ashland Ave. with the assistance of the site employees flagging. This practice is deemed unacceptable
for obvious safety reasons.
The site plans submitted contains the necessary information on the required site data and following is an
analysis of the site as required by the Site Review application:
18.32 C-1 Zoning/18.56 PP Pedestrian Overlay zone: The site is zoned C-1 in a (PP) Pedestrian
Places Overlay zone, Ashland Corridor Ave a truck to the Pre-App
business and C-1 n to the south surrounded by C-
I used as
1 zoning to the west currently used as
office.
18.32.025 Use: The use is an existing use in accordance with 18.32.025 C, however the Freeway
Overlay zone is no longer shown in the current municipal code. It appears that the overlay may have
changed to PP, rendering the site an existing non-conforming use. Our proposal however, does not add
18215 72ND AVENUE SOUTH KENT, WA 98032 (425) 251-6222 (425) 251-8782 FAX
BRANCH OFFICES ® OLYMPIA, WA 4 CONCORD, CA ® TEMECULA, CA
www.barghausen.com
f
44
more than 25% of area to the vehicle fuel sales, therefore the non-conforming use is not being intensified.
Our opinion therefore is that conformance to the current PP overlay requirements is not mandated.
18.32.040 General Regulations: The existing conditions of setback and height comply with the
requirements of this section, and are as follows: (A) Setbacks Front Zero (0) Rear and Sides Zero (0) due
to no residential. (B) Height no building structure proposed to be greater than 40 feet. No modification to
these existing conditions is proposed.
18.92.080 Parking, Access and Circulation Design: Based on our square footage of 1800 square feet,
5 spaces are required and have been provided. The plans demonstrate compliance with the dimensions
for stall size, aisle spacing and location. The accessible space was reconfigured to current standards and
was placed to avoid surface obstructions. We are not proposing changes to the existing driveways as the
tanker path was modified and demonstrated that safe egress could be accomplished without driveway
modification. The curbing however was pulled back on site slightly to avoid deterioration from other users.
SDUS Section II - Landscaping Requirements: Landscape area will exceed the 15% required by the
SDSU despite the loss of nearly 2000 square feet. Additionally all parking areas will have a minimum of
five feet of landscaping buffers between the space and the property line. All existing areas contain mature
and established coverage and some modifications to existing areas are proposed. Four trees are
proposed to be removed, some of which are not trees, but rather junipers. These trees will be replaced
with four trees that meet the standards of this section of the SDUS. A tree removal permit will be sought
for the removed trees. Shade trees for the parking areas meet the standard of one per seven stalls. Street
trees in the modified areas are provided at a quantity of 8 for 136 feet of linear street frontage. Water
conservation standards will be employed.
18.96 Sign Regulations: No sign changes are proposed.
SDUS Section II Building Regulations: As we are not proposing new building area but simply relocating
the accessory structure behind the building, we assume that compliance with the requirements of the
SDSU will not be mandatory. We are proposing the construction of a wall on the south line to provide fire
separation per the building code.
Utilities: No changes are proposed to the existing utilities.
Site Design Review Approval Criteria
Written findings addressing compliance with the criteria in Chapter 18.72:
A. All applicable City ordinances have been met or will be met by the proposed development.
Response: To the best of our knowledge all applicable city ordinances have been met or will be met
based on our above analysis.
B. All requirements of the Site Review Chapter have been met or will be met.
Response: To the best of our knowledge all requirements of the Site Review have been met or will be met
based on our above analysis
C. The development complies with the Site Design Standards adopted by the City Council for
implementation of this Chapter.
Response: The proposed improvements comply with the Site Design Standards with one exception,
which is explained in the written findings required for an Exception to Chapter 18.72.090.
D. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will be provided to
and through the subject property. All improvements in the street right-of-way shall comply with the Street
Standards in Chapter 18.88, Performance Standards Options
Response: No change in existing City facilities will be required nor are there any changes proposed to the
utilities. Ashland Ave was recently improved by the ODOT project and requires no changes.
Written findings addressing findings required for an Exception to standards in Chapter 18.72.090:
A. There is a demonstrable difficulty in meeting the specific requirements of the Site Design and Use
Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and
approval of the exception will not substantially negatively impact adjacent properties; and approval of the
exception is consistent with the stated purpose of the Site Design and Use Standards; and the exception
requested is the minimum which would alleviate the difficulty; or
i
Response: We are requesting an 18.72.090 Exception to the Site Design and Use Standards because the
building is remaining in its existing condition, so there is a demonstrable difficulty in meeting the specific
requirements of the SDUS. The existing building is in conformance with the then-existing design
standards in place when it was approved, and requiring additional modifications to the building itself
constitutes an unusually heavy burden of cost not commensurate with a scope of parking lot landscape
and hadscape improvements to increase on-site delivery safety. Approval of the exception will not
substantially negatively impact adjacent properties because the building's orientation, setback, height,
materials and finishes, crime prevention through environmental design features and other current
conditions largely conform to the design intent as described in the SDUS; approval of the exception is
consistent with the stated purpose of the SDUS; and the exception requested is the minimum which
would alleviate the difficulty.
B. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will
result in a design that equally or better achieves the stated purpose of the Site Design and Use
Standards.
Response: There is a demonstrable difficulty in meeting the specific requirements of the SDUS, as
explained above. But because the building's orientation, setback, height, materials and finishes, crime
prevention through environmental design features and other current conditions largely conform to the
design intent as described in the SDUS, the result is a design that equally achieves the stated purpose of
the SDUS Standards.
Written findings required for a Tree Removal request in Chapter 18.61.080:
A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the applicant
demonstrates that a tree is a hazard and warrants removal.
1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it is likely to
fall and injure persons or property. A hazard tree may also include a tree that is located within
public rights of way and is causing damage to existing public or private facilities or services and
such facilities or services cannot be relocated or the damage alleviated. The applicant must
demonstrate that the condition or location of the tree presents a clear public safety hazard or a
foreseeable danger of property damage to an existing structure and such hazard or danger
cannot reasonably be alleviated by treatment or pruning.
2. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to
AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the permit.
Response: No trees have been proposed to be removed because they are deemed a hazard. Mitigation is
not required because no trees deemed hazards are proposed to be removed.
B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a hazard if
the applicant demonstrates all of the following:
1. The tree is proposed for removal in order to permit the application to be consistent with other
applicable Ashland Land Use Ordinance requirements and standards, including but not limited to
applicable Site Design and Use Standards and Physical and Environmental Constraints. The
Staff Advisor may require the. building footprint of the development to be staked to allow for
accurate verification of the permit application; and
2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of
surface waters, protection of adjacent trees, or existing windbreaks; and
3. Removal of the tree will not have a significant negative impact on the tree densities, sizes,
canopies, and species diversity within 200 feet of the subject property.
The City shall grant an exception to this criterion when alternatives to the tree removal have been
considered and no reasonable alternative exists to allow the property to be used as permitted in
the zone. Nothing in this section shall require that the residential density be reduced below the
permitted density allowed by the zone. In making this determination, the City may consider
alternative site plans or placement of structures or alternate landscaping designs that would
lessen the impact on trees, so long as the alternatives continue to comply with other provisions of
the Ashland Land Use Ordinance.
4. The City shall require the applicant to mitigate for the removal of each tree granted approval
pursuant to AMC 18.61.084. Such mitigation requirements shall be.a condition of approval of the
perm it.
Response: Four trees are proposed to be removed, some of which are junipers. These trees will be
replaced with four trees that meet the standards of this section of the SDUS. The application is therefore
consistent with other applicable Ashland Land Use Ordinance requirements and standards, including but
not limited to applicable SDUS and Physical and Environmental Constraints. Removal of the trees will not
have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent
trees, or existing windbreaks; and removal of the trees will not have a significant negative impact on the
tree densities, sizes, canopies, and species diversity within 200 feet of the subject property because they
will be replaced with trees that meet the standards of this section of the SDUS.
Please return a copy of the receipt for the submittal fee to Iburnside@barghausen.com.
If you have questions or comments concerning this transmittal and summary narrative, please contact me
at your convenience.
Re pectf ly,
Daniel B. Goa in
Director of Architectural Services
DBG/ps
enc: As Noted
cc: Scott Listar BP West Coast Business Unit
Jay S. Grubb, PE Barghausen Consulting Engineers, Inc.
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ZONING PERMIT APPLICATION
Planning Division
C I T V OF 51 Wmbum Way, Ashland OR 97520 FILE # 1
ASHLAND 541-488-5305 Fax: 541-488-6006
DESCRIPTION OF PROJECT ARCO AM/PM Site Modifications
DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? ❑ YES ® NO
Street Address 2380 Ashland Street Ashland Ore on
Assessor's Map No. 391 E 14AB-300 and 400 Tax Lot(s) -
Zoning C-1 Retail Commercial Comp Plan Designation Commercial
APPLICANT
Name Bacghausen Consulting Engineers, Inc. Phone (425) 656-7441 E-Mail dtloaiwinCa~barahausen.com
Address 18215 -.72nd Avenue South City Kent WA Zip 98032
PROPERTY OWNER
BP NW Fuels Value Chair c/o Scott Listar
Name (BP West Coast Products Q Phone (530) 625-0770 E-Mail scott Iistac@ n of _
Ci Placerville CA Zip 95667
Address 2031 Bunkhouse Court
f
SURVEYOR ENGINEER ARCHITECT LANDSCAPE ARCHITECT OTHER
Title Patrick "A. Taitano Phone 25)251_. 6222 E-Mail ^}^i°.~,:, @ha.Mausen.com_.
Project Enameer Name ,~l _
Address 18215 - 72nd Avenue South City Kent WA Zip 98032
Title Landscape Architect Name Arthur M. Seidel Phone (425) 251-6222 E-Mail ,aseideIP-ba[ghausen.com
City Kent WA Zip 98032
Address 18215 - 72nd Avenue South
l hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects
true and correct 1 understand that all property pins must be shown on the dravvrngs and visible upon the site inspection. In the event the pins are not shown or their
location found to be incorrect, the owner assumes full responsibility, I further understand that if this request is subsequently contested, the burden will be on me to
estabiish•
1) that l produced sufficient factual evidence at the hearing to support this request,
2) that the findings of fact furnishedjusties the granting of the request
3) that the findings of fact furnished by me are adequate, and further
4) that all structures or improvements are propedy located on the ground.
Failure in this rella ill result mo likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to
be removed,It rnv eensg !f h~'any doubts i am ad vised to seek competent professional advice d assistance.
)
~y Date
ApplicanCS 5igr~ature
As owner of the property involve i this request, I have read and understood the complete application and its consequences to me as a property
owner. rz b
Pr y 4wne nature (required) Date
rro bo completed by City SWIG ,
Zoning Permit Type Filing Fee $
Date Received
OVER ~P
3202.005.pdf
G:kamm-de0PWning\ronns & H,ndowsVoning Permit Applicafwn.doe
Job Address: 2380 ASHLAND ST Contractor:
ASHLAND OR 97520 Address:
C
xr9 Owner's Name: BP WEST COAST PRODUCTS LLC Phone:
State Lie No: 07115 BARGHAUSEN CONSULTING ENGINEEI City Lie No:
! Applicant: 18215 72ND AVE S R
Address: KENT WA 98032 A
c Sub-Contractor:
Phone: (425) 656-7441 T Address:
yea Applied: 03/01/2013 0
Issued:
Expires: 08/28/2013 Phone:
State Lie No:
Maplot: 391 E14A2801 City Lie No:
DESCRIPTION: Commercial Site Review - ARCO AM/PM Site Modifications
C VALUATION
Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description
Total for Valuation:
MECHANICAL
ELECTRICAL
f- = STRUCTURAL
L PERMIT FEE DETAIL
Fee Description Amount Fee Description Amount
Commercial Site Review (typel) 1,207.00
I CONDITIONS OF APPROVAL
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
CITY OF
Inspection Request Line: 541-552-2080
IE
I
{I
f
I hereby certify the contents of this application to be correct to the
best of my knowledge, and furthermore, that I have read, Fee Summary Paid Amounts
understood and agreed to the following:
Building: $ 0.00 $ 0.00
1. This permit shall remain valid only in accordance with code State Surcharge: $ 0.00 $ 0.00
or regulation provisions relating to time lapse and revocation Development Fees: $ 0.00 $ 0.00
(180 days).
2. Work shall not proceed past approved inspection stage. All Systems Development Charges: $ 0.00 $ 0.00
required inspections shall be called for 24 hours in advance. Utility Connection Fees: $ 0.00 $ 0.00
3. Any modifications in plans or work shall be reported in
advance to the department. Public Works Fees: $ 0.00 $ 0.00
4. Responsibility for complying with all applicable federal, state, Planning Fees: $ 1,207.00 $ 1,207.00
or local laws, ordinances, or regulations rests solely with the
applicant. Sub-Total: $ 1,207.00
Fees Paid: $ 1,207.00
Applicant Date Total Amount Due: $ 0
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
Inspection Request Line: 541-552-2080 C I T Y OF
ASHLAND