HomeMy WebLinkAbout2014-022 Contract - Rogue Valley Electric
Contract for GOODS AND SERVICES Less than $25,000
CITY OF CONTRACTOR: Rogue Valley Electric
ASHLAND CONTACT: Jonathon Robertson (JR)
20 East Main Street
Ashland, Oregon 97520 ADDRESS: P.O. Box 475 Phoenix OR 97535
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: (541) 512-0530
DATE AGREEMENT PREPARED: 2111114 FAX: SAME
BEGINNING DATE: 2/18/14 COMPLETION DATE: 315 I
COMPENSATION: Not to exceed $2000
GOODS AND SERVICES TO BE PROVIDED: Lighting upgrades for Parks Shop
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 27913.225, 27913.230, 27913.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, count or other sources is not obtained and continued at levels
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 1 of 5
sufficient to allow for the purchase of the indicated quantity of services,
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liabi ' N nce with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, 1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall inclu ual liability coverage for the indemnity provided under this contract.
C. Au a Liabili insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $1.000.000. or Not Applicable for each accident for Bodily Injury and Property Damage,
including co a or owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurers to
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 2 of 5
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: City of Ashland
BY BY - fA.Lt S1 l ~1 Q9✓l f ~KY/J C1JL~
Signature Department Head
&W:W61yA 01~+' tU« nlclf1I4AS
Print Nam Print Name
00np,c z 1la I LI
Title Date
W-9 One copy of a W-9 is to be submitted with /j
the signed contract. Purchase Order No.
Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(V (1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
rp (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
_ (4) Labor or services are performed only pursuant to written contracts.
(1P (5) Labor or services are performed for two or more different persons within a period of one
year.
J (6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
ntractor (Date)
Contract for Goods and Services Less than $25,000, Revised 06/1312013, Page 4 of 5
14:54 FEB 18, 2014 FAX NO: 772-8235 #104840 PAGE: 2/2
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1998 Skypark Dr Suite 100 ADDRESS:
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Phone: 541-779-0177 Fax:FAX 772-8235 INSURER(S) AFFORDING COVERAGE NAICt
INSURED INSURERA: Allied Insurance Group 26093
Rogue Valley Electric, LLC INSURER B:
Steven W Rouse
Phoenix OR 97535
INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS M TO C:FRTIFY THAT THE POI INFR OF INSI IRANr..F I I.STFn RFI nW HAVF RFFN I.S.SI IFn TO THE IN.SI IRFn NAMFn ARnVF FnR THE Pni IC:Y PFRInn
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILiR TYPE OF INSURANCE NSR 5UB POLICY NUMBER MMNLr err MI'VwLll:r I:Ar LIMBS
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CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
CITYOFA THE EXPIRATION DATE THEREOF, NOTICE WILL EE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Ashland AUTHORIZED REPRESENTATIVE
20 E Main St
Ashland OR 86520
O 1988.2009 ACORD CORPORATION. All rights reserved.
ACORD 25 (2009108) The ACORD name and logo are registered marks of ACORD
01./18/2021 05:05 FAX [it 001.
DA'Ea"wDYYTY)
ACO O' VEHICLE OR EQUIPMENT CERTIFICATE OF INSURANCE
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
This form is used to report coverages provided to a single specific vehicle or equipment Do not use this form to report liability coverage
provided to multiple vehicles under a single polity. Use ACORD 25 for that purpose.
PRODUCM M SHONNA PIERCE
$ie7fBF3fH1 BRIAN CONRAD Fy1; 541482-8470 FAIMc Mo: 541482-6956
1808 ASHLAND ST "AIL
ASHLAND, OREGON 97520 MID
CUSTOMERIDS,
Mau s APrae eocoveRAGe MAIC.
MsuRED INSURER A ; State Farm Mutual Automoblle Insurance Company 25178
ROGUE VALLEY ELECTRIC LLC PO BOX 475 MSUREae:
PO BOX 475 MNIREN c
PHOENIX, OREGON 97535 MsuRFxD:
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DESCRIPTION OF VEHICLE OR EQUIPMENT
YEAR MANEIMANUFACTIRER MODEL SOOY TYPE VEHICLE IDEIAIMCATION NUMBER
2000 CHEVROLET 1 EXPRESS VAN 1 GCHG35R1Y1281912
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COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THATTHE POUCY(IES) OF INSURANCE LISTED BELOW HAS/HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY
PERIOD(S) INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCY(IES) DESCRIBED HEREIN ISIARE SUBJECT TO
ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCY(IES).
MSR Amt POl1CY EFFBCIIVE POl1CYEVIRATION
LTR oxen TYPEOFMSURANCE POLICY NUMBER nAIEaMIODM'YY) MMIMWDMYYYY) LIMITS
X vEwasLJABAfIY COMBINED SINGLE LIMIT f
1455738-A14-37A 01114/2014 07M412014 BODILY INJURY (Ax pevon) S 500,000
BODILY INJURY (Par dakfwe) f 5()0,000
PROPERTY DAMAGE r 500,ODO
GENERALLMWBLITY EACH OCCURENCE S
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BUSINESS VEHICLE - PROOF OF COVERAGE FOR CITY OF ASHLAND 20 E MAIN ST ASHLAND, OR 97520
ADDITIONAL INTEREST CANCELLATION
S.Mct we of the follovAng: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
The adeltlrW (W red deealbed bales has boon added to the pelkll(Ne) Meted h In by panty numbor(q. BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
A MouNd has been sAreded W add Re WdMmenovel deaveed below m Re pollurtles) DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
OMW haqvir, by 00" n e.
VEHICLEIEWIPMFNTMMMP.. MBE() FINANCED DESCRIPTION OF THE ADDITIONAL INTEREST
MANE AND ADDRESS OF ADDAX I MTEREST AWrIIDNALINS MO LOSSPAYEE
LONDE" LASS PAYEE
LOAN I LEASE NUMBER
WUgD REP ATIVE
®1997-2010 ACORD O TION. All rights reserved.
ACORD 23 (2010105) The ACORD name and logo are registered marks of ACORD
1004361 142987.2 01-28-2013
'www.saif.com
OREGON WORKERS COMPENSATION 4 saiF
CERTIFICATE OF INSURANCE ,corporation
CERTIFICATE HOLDER:
CITY OF ASHLAND
20 EAST MAIN
ASHLAND, OR 97520
The policy of insurance listed below has been issued to the insured named below for the
policy period indicated. The insurance afforded by the policy described herein is subject to
all the terms, exclusions and conditions of such policy.
POLICY NO. POLICY PERIOD ISSUE DATE
464166 05/31/2013 to 06/01/2014 02/19/2014
INSURED: BROKER OF RECORD:
ROGUE VALLEY ELECTRIC LLC
PO BOX 475
PHOENIX, OR 97535-0475
LIMITS OF LIABILITY:
Bodily Injury by Accident $500,000 each accident
Bodily Injury by Disease $500,000 each employee
Body Injury by Disease $500,000 policy limit
DESCRIPTION OF OPERATIONS/LOCATIONS/SPECIAL ITEMS:
ALL OPERATIONS
IMPORTANT:
The coverage described above is in effect as of the issue date of this certificate. It is subject to change
at any time in the future.
This certificate is issued as a matter of information only and confers no rights to the certificate holder.
This certificate does not amend, extend or alter the coverage afforded by the policies above. This
certificate does not constitute a contract between the issuing insurer, authorized representative or
producer and the certificate holder.
AUTHORIZED REPRESENTATIVE
John C. Plotkin
President and CEO
400 High Street SE
Salem, OR 97312
P. 800.285.8525
F: 503.373.8020
Policy_eatch_CertlfcateOflnsurance
i
Roguewla1ley AGREEMENT
serviefts a] ~sv eledrlaal Beads
P.O. Box 475
Phoenix, OR 97535
CCB #51466
PH. / FAX (541) 512-0530
To: Date: 2/4/14
Attn: Dale Peters Project Name: Lighting Upgrade
City of Ashland Public Works Department
51 Windburn Way Address: 310 Granite Street
Ashland, OR 97520
Phone: 541-488-6606
Fax:
E-Mail: chesnevle-ashland.or.us
Schedule for Completion of Work:
Approximate Starting Date:
Approximate Ending Date:
Description of Work:
Lighting upgrade of shop space at Parks Department building per lighting calculator provided by Larry Giardina.
Remove ten existing 8 foot fluorescent light fixtures in shop space and install eight 8 foot four lamp fluorescent
fixtures with high performance T8 lamps and ballasts.
All labor, materials and electrical permits are included.
All labor and materials are included.
Payment Schedule:
Owner will a the Contractor the sum of $1,115 in installments as follows:
Date Amount of Work / Services to be Performed Amount of Payment
Upon completion of electrical wiring $1,065
Estimated City of Ashland permit fees $50
Terms and Conditions: All materials and workmanship to be warrantied for one year.
The terms and conditions on the reverse side of this document are expressly incorporated into this Agreement.
Oregon law requires contractors to give homeowners certain notices before and during a construction project.
The following forms are attached to and made part of this contract.
1) Consumer Protection Notice 2 Information to Homeowner About Construction Liens 3) Notice of Procedure
Special Provisions:
All old light fixtures to be removed from jobsite.
All lamps and ballets to be recycled.
An additional electrical work requested to be billed at $75 per man hour plus materials.
Acceptance of Agreement:
,7&K4M&;tl PV'br?d^f Vft- 2/4/14 I fr tt
Authorized Signature Date Owner Signature Dat
Page 1 / 1
Ashland Park Commission DATE PO NUMBER
20 E MAIN ST. 2/20/2014 00330
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 003492 SHIP TO:
ROGUE VALLEY ELECTRIC
PO BOX 475
PHOENIX, OR 97535
FOB Point: Req. No.:
Terms: net Dept.:
Req. Del. Date: Contact: Rachel Dials
Special Inst: Confirming? No
Quantity 'Unit Description - Unit Pricet Ext Price
Liqhtinq Upqrades - Parks Shop 2,000.00
Not to exceed $2000.00
Contract for Goods and Services
Beginninq date: 02/18/2014
Completion date: 03/15/2014
SUBTOTAL 2 000.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 2,000.00
Account Number Project Number - Amount Account Number Project Number Amount
E 211.12.02.06.60211 21000.00
Author' cl Signature VENDOR COPY
FORM#3 CITY OF
A fequest for a Purchase Order ASHLAND
REQUISITION Date of request: Z it 1
Required date for delivery:
Vendor Name L44 fifth uw
Address, City, State, Zip WIT (A
Contact Name & Telephone Number
Fax Number
S)xn'IQ -
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
9 Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole source Contract It
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
_$5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency
Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
11 (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
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Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL$COST
IYJ Per attached uotel ro osal
T` q P P $
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Project Number Account NumberZ-lt &ailc)
Account Number Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support -Yes/No
By sign is requr ' ion form, I artily that the City's public contracting requirements have been satisfied. a
Employe : to Department Head: ~
L. (Equal to or greater than $5,000)
Department ManagerlSupervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year: YES / NO
Finance Director- (Equalto orgreaterthan $5,000) Date
Comments:
Form #3 - Requisition