Loading...
HomeMy WebLinkAbout2014-026 Contract - Cascade Research CITY OF CONTRACTOR: Cascade Research, LLC ASHLAND CONTACT: Dennis J. Grey 20 East Main Street Ashland, Oregon 97520 ADDRESS: 23 West Hersey St. Ashland Oregon 97520 Telephone: 541 /488-6002 . Fax: 541/488-5311 TELEPHONE: (541) 708-0899 DATE AGREEMENT PREPARED: February 18, 2014 FAX: cascade(aashlandhome.net BEGINNING DATE: February 28, 2014 COMPLETION DATE: June 20, 2014 COMPENSATION: Not to exceed $10,000.00 GOODS AND SERVICES TO BE PROVIDED: See Exhibit C Scope of work ADDITIONAL TERMS: N/A NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220, 27913.225, 27913.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 1 of 5 ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i, Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. a. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,0003 $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its Contract for Goods and Services Less than $25,000, Revised 06/1312013, Page 2 of 6 insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by ref ce. Co actor: City offAAshland pQ n' n } ~ n ' _ 1i l BY By [L AjU h ~n lXll'I ivflfXA& ` / Sign tam Department Head 1)2in. s 7 Cow Bru ce- D&C'ne, Print Name Print Name (t) (A_) t__~ -e ✓L- 2-1101 tl Title Date W-9 One copy of a W-9 is to be submitted with the signed contract.- Purchase Order No. APP D TO FORM Ashlit Ds Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 3 of 6 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. ✓ (4) Labor or services are performed only pursuant to written contracts. ✓ (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ( 201 Contractor (Date Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 4 of 6 CASCADE RESEARCH, LLC 23 W. Hersey St., Ashland, Or. 97520 Phone 541-708-0899 e-mail: cascader@ashlandhome.net February 19, 2014 Bruce Dickens Parks and Recreation - Parks Superintendent City of Ashland 340 S Pioneer St, Ashland, OR 97520 Re: Workers Compensation Insurance: RFP 000054.999 During the duration of the above reference City of Ashland RFP, I will be operating on own without employees and thus will not have a Workers Compensation policy in force. Dennis J. Gray, own Cascade Research, LLC Archaeological and Historical Services A`~ o~® CERTIFICATE OF LIABILITY INSURANCE o2118rz0014rv) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy((es) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COMEA TBrian Conrad Brian Conrad State Farm Insurance PHONE 541 482-8470 = N, sat 482a956 StateFarm 1806 Ashland St. E4 ML ess: Ashland, OR 97520 INSURER(S) AFFORDING COVERAGE NAIC4 INSURER A:State Farm Fire and Casualty Company 26149 INSURED Cascade Research LLC INSURER B: 23 W Hersey St INSURER C: Ashland, OR 97520 INSURER D: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER MMNU EFF MMDO EXP JIM 2= LTR LIMITS Cc MERCUALGENERALUABILITY 97-E1-7514-4 0411312013 0411912016 EACH OCCURRENCE $ 1,000,000 X X CLAIMS-MADE F OCCUR PREMISES Eaomarerxa $ MED EXP (Any one Person) $ 6.000 PERSONAL S ADV INJURY $ GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2.000,000 POLICY 0 P" r LOC PRODUCTS-COMP/OP AGG $ 2,000,000 JECT -1 OTHER: $ AUTOMOBILE LIABILITY EBMBII SINGLE LIMIT $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS H AUTOS BODILY INJURY (Per aecidarrt) $ HIRED AUTOS AAUTOSWNED (Pe Pa ERTY DAMAGE $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DELI RETENTION$ $ WORNERSCOMPENSAnON PER TH- AND EMPLOYERS' U ABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNERIEXECUTIVE ❑ MIA E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE - EA EMPLOYE $ 0 yes, describe under DE SCRIPTION OF OPERATIONS bel. EA- DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, AddiUccal Remarks SchedWa, may be attached N mare apace Is requlrad) Archaeology research. CERTIFICATE HOLDER CANCELLATION The City of Ashland, Oregon SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE and its elected officers and employees as Additional THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Insureds ACCORDANCE WITH THE POLICY PROVISIONS. 20 E Main St Ashland, OR 97520 AUTHORIZED REPRESENTATIVE LSf} s r4~114 4 c9 J' / ®1988-2014 ACOR ORPORATION. All rights rese d. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD 1001486 132849.9 02-04-2014 acoR°® CERTIFICATE OF LIABILITY INSURANCE DATE (MM DD 9V) 02/18/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(!") must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT - NAME: Rebecca DeVall Reinholdt & O' Harra Insurance PHONE rAX 518 Washington St - "C N U. (641)482-1921 Alc Nd: (541)48a1458 E-MAIL Ashland, OR 97520 ADDRESS: rdevall@minholdtins.com License #:800442 INSURE S AFFORDING COVERAGE NAIC0 INSURERA: Depositors Insurance Company INSURED - Dennis Gray INSURER B: Jane Van Dyke INSURER C: 271 Morton St, I INSURER D: Ashland, OR 97520-2949 INSURER E. INSURER F COVERAGES CERTIFICATE NUMBER: 00015171-121179 REVISION NUMBER: 2 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED: NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADM SUER POLICY EFF POLICY EXP 'LIMITS LTR INqR MID POLICY NUMBER (MMQDIYYYY MM DIYYYY1 GENERAL LIABILITY EACH OCCURRENCE $ DAMAG T RENTED COMMERCIAL GENERAL LIABILITY - - PREMISES ottU $ CI-AIMS-MADE ❑OCCUR . NED EXP(Any one person) $ PERSONAL B ADV INJURY $ GENERALAGGREGATE $ GEN'L AGGREJLI MIT APPLIES PER: - PROWCTS-COMP/OP AGG $ _ POLICY PRO- LC $ . AUTOMOBILE LIABILITY COMBINED SINGLE LIMB A PPXM0043501362 1210512013 1210112014 Eaamdent 300000 ANY AUTO BODILY INJURY (Per person) S 300,000 ALL OWNED 'X SCHEDULED _ BODILY INJURY(Per e.dent) S' _ 300,000 H NON -OWNED - PROPERTY DAMAGE $ MIRED AUTOS AUTOS Per aoddent $ UMBRM IA UAB OCCUR EACH OCCURRENCE $ . EXCESS UAe CIAIMS-MADE AGGREGATE $ DED RETENTION$ _ S VIOReERSCOMPENSATION. )MC STATU- OTH. AND EMPLOYERS' LMBIUW YIN ANY PROPRIEfOR/PARTNERIEJ(ECITRJE❑ MIA - El- EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NHl - E. L. DISEASE - EA EMPLOYE $ If yes, describe uMer DESCRIPTION OF OPERATIONS Mi. - - EL DISEASE - POLICY LIMIT $ ' DESCRIPTON OF OPERATIONS I LOCATIONS I VEHICLES (Adach ACORD 101, Additional Remarks Sohedule, U more space is required) RE: Archaeology Research. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland, Or ACCORDANCE WITH THE POLICY PROVISIONS. 20 E Main St Ashland, OR 97520 AUTHORIZED REPRESENTATIVE HIV REB ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Printed by REB on February 18, 2014 at 01:56PM CASCADE RESEARCH, LLC 23 W. Hersey, Ashland Or. 97520 541-708-0899 cascadergashlandhome.net PROPOSAL AND AGREEMENT DATE: February 10, 2014 TO: Ashland Parks and Recreation City of Ashland 340 S. Pioneer St, Ashland, OR 97520 REF: Cultural Resource Inventory, Ashland Creek Park City of Ashland RFP 000054.999 FOR: Cultural resource survey for archaeological and historic remains within the Area of Potential Effect (APE) of approximately seven acres, Ashland Creek Park, 27 E. Hersey St., Ashland, Oregon. SCOPE OF WORK: A. Pre-field research on identified archaeological and historical resources in the APE. This will include a records search at the State Historic Preservation Office (SHPO) and a review of other relevant documents to ascertain potential prehistoric remains in the project area. A review of information relating to the post-contact history of the property will also be undertaken. B. Notification of concerned Native American groups regarding the nature and scope of the inventory. C. Pedestrian surface survey of seven-acre park area. D. Excavation of a maximum of 40, 30 cm diameter shovel probes (i.e., subsurface inventory) within the approximately four acres of proposed park development. Subsurface probes are deemed necessary due to lack of bare mineral soil visibility; an excavation permit from SHPO will be necessary. E. Detailed recording and mapping of any surface archaeological resources. F. Completion of standard archaeological site and isolate records (if necessary), as per SHPO standards. G. Preparation of a survey report to be submitted to the City of Ashland, SHPO, and concerned Native American groups if requested. H. Recommendations for mitigation measures if needed, to the extent feasible. SCHEDULE: Fieldwork: Spring 2014. A letter report, if required by the City of Ashland, would be drafted within five days of completion of the field inventory. The final inventory report will be submitted as soon as possible (within 30 days) after completion of fieldwork. ASSUMPTIONS: I . The ground-disturbing portion of the APE does not exceed four acres. 2. Ashland Parks and Recreation will evaluate and document the existing historic resources within the APE (i.e., the barn, outbuildings, and coral). 3. Processing of an excavation permit for public, non-federal lands from SHPO will take approximately 33 days from the date of application submission. 4. Testing, evaluation, or mitigation of sites and/or isolates within the project area is not part of the current proposal. ADDITIONAL SPECIFICATIONS: a. All deadlines subject to delays caused by unsuitable weather conditions at the field site. b. The work outlined in this proposal constitutes a reconnaissance survey of the project area. Additional work may be required by federal or state officials to mitigate impacts to archaeological sites from the proposed project. PRICE: Not to exceed $7,725.00 TERMS: Net thirty days. DISCLAIMER: No surface (or subsurface) survey can guarantee that all archaeological material has been found. Should historic or prehistoric material be discovered in the course of future development, work at that portion of the site should be suspended until such material can be properly evaluated. Bruce Dickens, Parks Superintendent Dennis J. Gray, owner City of Ashland Parks and Recreation Cascade Research, LLC Date Date FIRM QUALIFICATIONS Cascade Research, LLC is an archaeological consulting firm located in Ashland, Oregon, specializing in the history and prehistory of Oregon and northern California. Since 1991, Cascade Research's staff and associates have directed numerous cultural resource studies within the region in support of federal timber sales and planning actions, mining projects, as well as private sector housing, water, and commercial developments. The firm is familiar with NEPA and Section 106 compliance regulations, and has developed cultural resource management plans for federal agencies and private clients. For over twenty years Cascade Research has dealt with Section 106 requirements, evaluations for determination of eligibility, mitigation plans for no adverse effect decisions, as well as numerous historic and prehistoric cultural resource inventory studies. Archaeologist Dennis Gray MA, RPA, owner and Principal Investigator of Cascade Research, LLC in Ashland, received his M.A. from Oregon State University and wrote his graduate thesis on the ethnography of Native American groups in the upper Rogue River region. Current research interests include the history and archaeology of early Euro-American settlement of the Pacific Northwest, contact period Native American sites, and the Cody Complex in the northern Great Basin. Ashland Area Cultural Resource Projects: Principal Investigator, cultural resource inventory and monitoring for a proposed residential development (Alepha Springs) within the City of Ashland, Oregon, 2008. Principal Investigator, cultural resource inventory and monitoring of stream improvements along Bear Creek, Jackson County, Oregon, 2007. Principal Investigator, cultural resource inventory for a proposed residential development (Heiman Baths) within the City of Ashland, Oregon, 2006. Principal Investigator, cultural resource inventory for the expansion of the U.S.D.I. Fish and Wildlife Forensics Laboratory, Ashland, Oregon, 2000. Principal Investigator, cultural resource inventory for proposed stream bank improvements along Roca and Paradise Creeks, Ashland Oregon, 1997. CURRICULUM VITAE Dennis J. Gray, Principal Investigator, Cascade Research, LLC Address: 23 W. Hersey St., Ashland, Oregon 97520 Telephone: (541) 708-0899/email: cascader@ashlandhome.net EDUCATION San Diego State University, San Diego, California, 1965-1970; B.S.in business management. University of Oregon, Eugene, 1981-1982; graduate study in historic architecture. Oregon State University, Corvallis, 1986; M.A. in interdisciplinary studies, with a major in anthropology. Thesis title: The Takelma and Their Athapascan Kin: an Ethnographic Synthesis of Southwestern Oregon. FIELD AND RESEARCH EXPERIENCE CASCADE RESEARCH: 1991-Present. Owner and Principal Investigator, specializing in cultural resource management projects in southwestern Oregon and northern California. ASSOCIATE, WINTHROP ASSOCIATES: 1983-1991. Co-principal investigator, and field director on numerous government and private CRM projects conducted by Winthrop Associates of Ashland, Oregon. AFFILIATIONS Register of Professional Archaeologists (RPA), 1987-present Society for American Archaeology ASSOCIATES Dr. Ward Tonsfeldt, East Slope Cultural Services, Inc., Bend, Oregon. Kay Atwood, M.A., historian, Ashland, Oregon. REFERENCES Dr. David Brauner, Department of Anthropology, Oregon State University. Jennifer von Rohr, Environmental Professional, WHPacific Inc., Bend, Oregon. Pete Young, Park Planner, Medford, Oregon Parks and Recreation. Page 1 / 1 Ashland Pa%TGy Q9'3R"F~~ ' ` DATE PO NUMBER 20 E MAIN ST. 3/4/2014 00332 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004396 - SHIP TO: CASCADE RESEARCH LLC 23 W HERSEY STREET ASHLAND, OR 97520 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price . Archaeloqical Services at Ashland Creek 10,000.00 Park Contract for Personal Services Beginning: February 28, 2014 Completion: June 20, 2014 SUBTOTAL 10 000.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 10,000.00 Account Number Project Number Amount Account Number Project Number; Amount E 211.12.02.06.60413 E 000054.999 10 000.00 Authori d Signature ' VENDOR COPY FORM#3 CITY OF A' request "tOr a Purchase Order ASHLAND. REQUISITION Date of request: L Required date for delivery: Vendor Name Address, City, State, Zip Contact Name & Telephone Number Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on f le) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council:- ❑ Written quote or proposal attached ❑ Written cote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑.Direct Award Date approved by Council: Contract # ❑ VerbalMdtten quote(s) or proposal(s) ❑ Stale of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency f E (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # RSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #g, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Ale-r,P u e-16&1 cA-~ etzl/I cn S 1 9dj r no e Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal $ ProjectNumber4-=5y-1?!99 Account Number - Account Numb&--12 ~-d?-~Oa~130 Account Number___-__-__- 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve alf hardware and software purchases: ITDirector Date Support -Yes/No By signing this requisition form, I certi that the City's public contracting requirements have been satisfied. "Uf+ (~x, " r"0 r cl FA5S Employ (Le 171- Department Headyg_f )LN % r l^ `D• t2t)6 v~5 (Equal or greater than $5,000) Department Manager/Supervisor: City Administrator:, (Equal to or greater than $25,000) Funds appropriated for current fiscal year CY~S / NO ~31ze Ile Finance Director- (Equal to org erthan $5,000) Date. Comments: Form #3 - Requisition