HomeMy WebLinkAbout2014-028 Contract - Hunter Communicatons
HUNTER
• Order Creation Date
communications 10/4/2013
OrderDetalle ~ , ~ '.t5r :i I
'Order ORD_.
- ' " :ClrcuitlD(CiDli 5551001048- -
- • Quote QUO-02891-N8RSX-~V.0
Customer a
Account Manager Sam Ackley - 541-414-1420 sam anhunterfiber.com
Field Engineer Micah Sinclair 541-414-1423 msintlairla)hunterfiber.com
PioectManager Jessica Woods 541-414-1357 - iwoods0hunterfiber.com
Customer/Billing Information
0000000049 i
20 E. Main Street
City of Ashland Ashland, OR 97520 i
Michael Ainsworth ' 541-552-2316 ainswmiWashiand.or.ua
Dan Hendrix - 541-552-2441 Dan.hendrixf7a ashland onus
Jamie Snow/Sarah Henricksen 541-552.2010/541-552-2059 pavabletaashiand.or.us
I
$0.00• - $864.00t0 36 months
All Circuits quoted subject to available qualified facilities.
MRC: Monthly Recurring Cost; NRC: Non-Retuning Cost i
'Renewal-No NRC
"MRC Is discounted fmm standard cost of$900.00. Said discount will he applied monthly for 36 months from the service achYation date. Discount Is j
subject to change with any service modifications requested by Customer that result In a lower MRC than originally detailed herein.
Service Information r." F
Product Fiber Loo x2 and 10OMbps Ethernet Transport Service
ALocation
•SeryiceAddress- Ashland Police Department ` Bandwidth f
POP' I
ci` State, 2iAshland, OR
tY p; NoflPAddresaeakequired En
Hunter POP Cons6uc tion Required . ~ i
" Interface Port
Local contaeY Dan Hendrix _ j
Z Location i
Servlce AddressMedford Police Dept. Etandwidtti 100Mbps ETS
Radio Connection 'POP i
City State Zip,; Medford, OR • ` Construction Requlretl•
Huntar.POP- - - InteirFit ce Por t
` Entry
_ 1-oral Contact Dan Hendrix
I
I
Page 1 - City of Ashland Hunter Initials Date LIZ 7-p//'(
QUO-02891-N8R1X-V.0 Customer Initials_ Date a. u to
f
j.
i
HUNTER
communications
Descd' tlon Service Notes"
Customer to receive: - Contract Renewal- -
Site ki -Ashland Police Department
o $300.00 Fiber Loop Customer to receive a monthly discount of $36.00 for a total
Site q2-Medford Police Dept. Radlo Connection MRC of $864.00.
o $300.00 Fiber Loop
u $300.00100Mbps Ethernet Transport Service
Y ($36.00) 36 month discount
I
S eclat Terms and Conditlonsi `
NRC Is pending completion of final engineering; any changes to NRC will be set forth in a mutually agreed upon change order or
addendum to this SO.
OtderAcce Acceptance
I
- Oh behalf of Hunter Communications ("Hunter"), the undersigned authorized Hunter representative hereby submits the above
services proposal to Customer. The offer becomes effective when accepted, signed, and returned to the undersigned by Customer.
The term of this Agreement will begin upon service activation unless otherwise indicated herein. This Service Order is valid for 30
days from the date of Issue ("Expiration Date") and If It Is not accepted and made effective by Customer prior to Expiration Date, all
pricing, dates, and terms are subject to change.
Name: Rich W. R n
Hunter Title: Pr I ent/
Communications
Signature: Date: o Zc 2c/
I, the undersigned Customer, have read, understand, accept, and agree to the terms of this Service Order. This Service Order is
subject to the Hunter Master Services Agreement (MSA) and the Hunter Acceptable Use Policy (AUP), available upon request and
posted to the Hunter web slte (www.hunterfiber.com). Additionally, I understand that all changes to this Service Order must be In
writing. Any changes to this Service Order may result in a reyised_Installation date and additional charges may be imposed. The
above rates do not Include any taxes, fees, or surcharges applicable to the service.
Name: t}J6 tChalJ~(Z
City of Ashland Title: cry AO n s T R/krn
a 1'4' q
Signature: Date:
I
APR D AS TO FORM
Ashle at pity Attorney
Paget - City of Ashland D
CtUO-02891-NSR1X - V.0
- -
HUNTER
communications
Master Services Agreement - Data Services
V01.1.0
1. SERVICES .................................................................................................................................................................2
1.1. DATA SERVICES - 2
1.2. INSTALLATION SERVICES 2
2. TERMS ......................................................................................................................................................................2
3. CHARGES .................................................................................................................................................................2
3.1. DATA SERVICES RATE 2
3.2. INSTALLATION SERVICES CHARGE 2
3.2.1. UNINTERRUPTIBLE POWER SUPPLY 2
3.3. LATE PAYMENT, DEPOSIT, ELECTRONIC BILLING 2
3.4. TAxES, FEES, GOVERNMENT CHARGES 2
4. SERVICE LEVELS ...................................................................................................................................................:..2
S. HUNTER FACILITIES AND EQUIPMENT ..................................................................................................................2
5.1. REMOVAL 2
5.2. PROPER ENVIRONMENT 2
5.3. DAMAGE 2
6. RIGHTS AND OBLIGATIONS OF CUSTOMER ...........................................................................................................2
6.1. INSTALLATION 2
6.2. PREMISES ACCESS 2
6.3. ACCEPTABLE USE POLICIES (AUP) 2
6.4. SYSTEM INTEGRITY 3
6.5. HUNTER EQUIPMENT MOVEMENT 3
7. TERMINATION .........................................................................................................................................................3
7.1. CESSATION OF SERVICE 3
7.2. CESSATION OF ACCESS 3
7.3. TERMINATION FEE 3
S. NO WARRANTIES ...................................................................................................................................................3
9. EXCLUSION OF CERTAIN DAMAGES; LIMITATION OF LIABILITY AND REMEDY; EXCLUSIVE REMEDY .............3
10. UNCONTROLLABLE CONDITIONS ..........................................................................................................................3
11. SEVERABILITY ........................................................................................................................................................3
12. GENERAL PROVISIONS ..........................................................................................................................................3
13. HUNTER COMMUNICATIONS ACCEPTABLE USE POLICY FOR HUNTER IP PRODUCTS AND SERVICES ..............3
13.1 PROHIBITED USES OF HUNTER'S SYSTEMS, PRODUCTS AND SERVICES 3
13.2 TERMS OF SERVICE 3
13.3 HIGH SPEED DIRECT FIBER CONNECTION 3
13.4 INTERNET PROTOCOL ADDRESSES 3
HUNTER
communications
HUNTER DATA MSA -Vol. 1.0
The terms herein apply to Data Service Orders or Agreements ("agreement(s);"'service order(s);' or "contract(s)") between Hunter Communications
("Hunter", "Contractor" or "Provider') and Customers ("Customer") utilizing Hunter's Fiber Optic Network (the "network" or "system
Learn- CtomrPA pwNase and Hunts Gmmunl¢Wns(water) Mal prmitle to Nnoma: damage to Hunter 'abdifidn and/or aedpmentat any l«auan aadne from customers ne[Igerce, lnlentloiul act,
uneMa2ea mYntenarce e! eqa wort wlWn <M rnwude mntrd W Nnamtt.lta emplaven err gems In
LLWbsewkee, bbseMAn.c an a¢enhy[usmmwto XunterstelemnryNwJwnrystemw the event al and Ian or dmu4 m Huntary ant or [lalw¢nt far Awl I- In liable load
Mo. Servke(sl lral¢tM on a name order «allotment sertafler•aynmers•) at the point Promissry ladled relcibune Human for the )man CM. reasonable art of repair or the actual mat Of¢
memme
at the sa.. lawllon(s) ere Indicated therein. The paint of lei ivory Is. the lo[atlen where the network and
cuMmela met an are Inlamional rte dab tervl[ea pran des mall meet aY ¢Mw aGmerds sat (Cams N e. Rlchnand fell{nbn dOmwner.
e na altNe0.4ernent
61. hwbgtl Mtwna Neal at Ib nwme imderfek. aA ne[eabry ¢e araJ¢e rmdred m
1.21nab1dJOn AMeai Inattiolon.Mtn Mrs. of cremInwhe, with Gmmem, IM rrt¢mry mmdywq Humors InrtaAetlm and malntewram In arroph m. Such wewwt me, LMUm MmN g.4 ¢aamry
engineering, site vol rynem anfiNratim end offset sar m necessary to pmvlde customer Jan servl[ev cents for the Installation and use of Hunter lacllitles and/err eauipment In
the building, Including wnmms for
There w.im"I be pwAded up to the date chat the feM¢ toning Is rnnpleted rand on Water's aoMmary, snecessary alteration[ to buudlryG enruM{ that any curve Iwdry limits Al not be
n[eadM: provnln[ mltable
[ntln[prcedbnamtheuM¢N ladeblMNNmn('Ne uM¢axep[arce datFl. a« anmatlaWM fmrWNOm and an emirwrwnt to meet the enir enW Sw Ums for matter maducking, all
ry tewk4y, soMWn and Cause trap; weMdeg samt a larval paw and any Minor Ml ¢MM by
In addition, Hunter AD prMae the eadpmml l[oRe[hreN refereed m as 'Hunter hNlm; I necessary to [an ¢[I Hunter nnw m mnae, [en and or maintain Hunters faaldn and ewlwnm: omme, a
wlnme,M safe woMn{
channel fettle, rope neNme MNanmmt for Hunters nionmet, lnaudlq an eWmnment sale from smaummml hazards; and taking up or
emwtrg, In tied. to allow Hunts, m ¢m em mmetnion as scheduled, any stereo n five flmr [omnn4, of
z Tare.V-enh Al be enedM upon the date mead by Hunker mad mag mnuenfor.1ww1NUme tlk,, wspaedWers, and wmtlw ores. Cmtmbr wn pwNae Hunter rods amt eo au alNry-it.,
m rams In the seM¢nett form the reram ab PMtudas smart leeMrutd as preart lMMn In the [a[ewgs and on m M Uaed in Cade wthwry. 8, meta ry an O4eememouwann Mzl prMdn.1 waif
nerve anneal notice b not Ina by, dhow patwto lnmmate a n R4eammt at least M days prior mM brminadon wrmlssion to uu my aval able mmmb in mid wuway,
dab, aaa Agreement shell automatically revel to e monN.tamants seM[e was an Na same tethe and
mMluam e. Cost t". me swdned N saa ly ment TM me for each annular pMaa shag be IN rate Nm Hunter Is me rnp le for t M asnd'han«fllrate Nary came[ Crowded or aa6me conduits,
raceways and
fin estop eswIB,M1NN'xunter. dbaY is em pdwwlemenamnmte. etc robev,d N¢mewUrwaY.Oratminauaamen Na<uawq'a'Mmeels.l rm'drea rJnb ¢ptltln me
IMhe mumof ofsaawhamcomplyrods us customer prowd if(odesmmunended ¢tla•
IPat Hunter gtt[stoprovlae data umm forwmRi Customer agrees to proNae mnamnalon noulnnm during the mum of mondinon,HusM ercouNen missing Crmtdea matewnadonusashe ae
In . a ¢Ma Parker orPgreem enc conil rese, rmarbendrano or [mdwan l[mgm, aoaeg mesing dyaadlUOnal al material end/w l ay &a to IN muw Woo be reguo-ed to
d
mindebm achu the Imam Me Me Imebrial«laborn ¢LeawmmpNb Imdnum:mill readm poorcods«MJOn
3.1. Dow Iav men.oI'Mon f se IN mice rtatup date, cuno'na WI pry Due ragsp[dJd by EOq perdnln tl fors4tnM '(harye
Mn pder.'
meh ppeo fear each ai mmq IuMwisrated ¢.If m the dm oat began m b Penday ay mathly Me. e.
then npayments
me be pfar r the the floe month owlsd a da All accounts wll be Involead o I mmMMr , and all FM Changes to the phy IN tht emp; atrys mood by adrcr¢ Pekinese handtlans
moor All
sums name be paid bygeflnmr M1dry d al fire Nefollawinffy gy following blonds bath (the 'due 'due dan':plnn¢ se lnvaln or anta[t requirements, caused ud hy arean4eewn nbaonlretors
made matleen noU¢ to to proceed All
mil on
rmurtliabMnb?M.avntan h -asAatRe J Mei a be m
par do..
oars ntdad d[e upon colso tern nhods mm aence ¢ WII came kered o Mewed we
MWual wl at% ([Ne
he anoueewn.peeaown by contractor and Cdaence d as aminessrote,
l
3.21 in In eaM's WT. Cxr aNA pry the ..Co. rho Te urm,idry Mrge• be the rciwnyd6N of namm FR re shows wn[s WA gn dI rfin ditlanl wrY AM W based
r' apeae4 in In cuosit In V~~nt for me
e hents rm'al has s Wen miewedand[IgnMbb mush alM1 wrJn describing material, nMraM
after mount of 5DX l of the l mm Jnlna otM [mkramon only
'
upon al Ca NRC rtes p will ill be be Due pm)nn prior or to m mmwnumnrequiremaulrcmenb
apetlfieftd, 4 a e atas RW In the amount
re No". HRC hull be due ue and of
and payaUW own mtte as me required aatlm l the fiber marJry
mneN. Has
M1ed-up We gertlort esnge due bra of the lmtauamn Wrgn and and wurtd dab seeNasp [nfw me CmvanwdcintnoWhe from OM«MCmmm ruch IMe,CmNnnmany gnale a
rraw,
startup woad and saMnue dt4ff,enoy In oC mRwman¢ of such v matsadCanmtla tsar employ t army wort
a In an sew, I a no was
nounaria/asthmaie nto Marneererryulremmu wc Due same xerot add In npnments n
9.25. unmemuptlbb Power strips, customer small proMe a (win of unNeernt power for the frames far amI art pr-i contractor shall complete all Perot eNMtbn requirements Mfttlme
Nn
sa Gn[omn am of. ef of
nMren. aum FVdwaT and am XUMn laMhn w eaulpmm, at etenlmA Due
r whow Ihne nd as er[M1 pretdsb plat eamemand
. r Mark Ntn(S) fare an
"PCal
trot prMdeenunNenrvyaTlewwn ww¢,Mmtax9 wowdeo¢fn am JU Grpl¢stamIlrted bebm. Due
w. ew, r, HM1ttmmew¢c¢d Mi M sams 1, .1 aften{Irmb/cusimv, mabrlala M.eererdytl and aA b
weMYnary raWthe mU of Nle pmp«al mire been M
Nrud
e associated e scafte, a! an t. cote WasyaM
• AK UnlnbnupU sale Pextt SUPPM 53J1Wlone needed nrea[M1l¢atlml In/wmatlw from the Nnanenmenywerkar Mnstructlm per mits NSMin N the Nepro(<cL
Si W Paymed, fial Jntparm. n4 Payments mehM after-Use Ne bra may be wblecoetl sat th e quwaed fiscal He tlu amica , the following; rates are to be land ewer ogervlu agreed In
warthal
W a Wr4 of IM m math on Me w WMbme atN common of Hunter. Hunter may resume Duane- to OM havly bhv raw pct emrmee wdM MW a 15g M W MUr. res hourly nn dam, wrote for any
pnaaewLt In aMarcedNe proiton ofeMnrvice.Hlntn cull M1Oa emuech tlepottlnanonNterntbearn[ materlalh(•Rd Msot/rwk Complains: ConerM¢ AD rot be held mgr bb for hw Malawi of any
rnmWz1 or
taunt and mad to sanity (In whde win pert) am obligation MCustomer under an Agree nh Catcmme mn ohtrunloma such as saw fads, law boulders, wndrtone, =name daWsfd mtk, or any
other maerbe not
shin up for account Management aNlne atyylvnnrPM.wi OnArc III pay auto blf-wy and rMllngomfom normally removed by hand 4eriNlN w b babhoe2ubet stnenments4
awtinue. Hader AS menial wttmm. as NN. AcH or m l rods MWMC"1 Ru Imdm roll M Cant wa
I
and Wm dnamer rmunew a-WA[B Ma mfeu uw.n, mom nt_ TMfe Al are a $73.03 remrwd tack he 0.2 nemn Adm. G m«rcrwl whde Xuntttw offer wnma a ZW W HUdn with
on al retained NMh era tan bath a mume and arm rgerry boat for Jw 4rgmenbdm of all maybe, arceprori¢ date, Wormer
will prune Worse, rnsoneble access to the Customer pbmlm where any Hunter fadlltln ar Carillonneur are
e Ten, face,pwmmm, JUr{ea. G .,quads to wary myapplkettle egfrercAbe lm or Imblled. Hurler NallndberepansiUtCaren(eultaonlhenemrkoraryfallurctowrnrmtMwwltwa Nan
oUw gasmnmbl Wryer Imwutl upm Xwttt fommWaUmsblywnNry tMYwUrJuaWINOnI adMMy a4ttmew to the West that Xuncs, In yead fairy mal x¢µ and any such fan or fauurn w the
over WU.a fwmealpuwlot Mways W/weaumenb mnthruatim,M1nem art a rewlt m the Issues or Cmome w proame access to are roe at each b¢LL where
Hunter DAN Iles me/w sermons are lmtalld euplNrN{qafears uM¢w emn.UO
a. Arvka Wah. HuneerwAt ewrdse, ream mete than bW walde Internet mice on aN you Is day, Ftlayper-
weekbnlheuevneruntlenlantl[end xkmNMges NetNwwr tloeerKK wamnt that lnldurctuM¢wlll be (A) Duane lmplemenlema.Hunter wY mrywas carry out wok required to lnalau and/or repair Hunter"
%Calif.
wowhtl..1.mupmn Wm-.1. kma.. ga.N wnsaw speed for thk uM¢ b haul m ems and equlMmtMfg In medal working home but may mreawmble notlce, magre[mss at oNn times At
uNbatlon of annslable data m-zammethodology aMT IN M haMwalM1 mntraeM for it tan W[rdN Curtomees« zb real Ws¢rry cM work to in[bu Writers Worms ad mdwnml ouWde Humer"regular
bunts only and not[mhruouN. union omeMU Indicated In customer, Apartment Hunter may minim' wMlry hoed, In which event eortwnn aymato pay aedme and am other appropriate changes
agreed beneen
Cudamerr bandwidth utilization In order to enswe that Wtomers nammisdons am w(thln bunlable utlAZdlon the parties
We euidellma TMU sidearms are wheat m change at any base by NUnta aNry In its wle rea lwy antl all
such Wnga WA be drallry win Gnnma upon washers mU¢ to Gwm" Hustler. (b) My wdoM1gw4et ms4 ma,mabN lwnd byHudn, n a annuWeae of try doll at arcs W consumer
(w bW®n owner) to am mtpn Wl be role by Customer. Hunter saw adwse Gmoma of any stands Meta ona
In the neat of a data um¢ mare deemed to be at Me Hunter armi IeN, Hunter All haw . mchmdan aaubyose bast.
Inualgaury the Issue Atha a hours after r¢emng nonnwnan or cue wtge from the Customer to the assigned
oinks'wwWdmCwMmer. when mwC to a figure of mnWUOn lmanrpmn wNN Is not nwad as a.. Acceptable Wa PaE[in Dun. humer, Aweptable U. Party (AVP) 1. posted to our web at.
wadded in tMasukat eWlM ,wN6 bleeds 11 mm-tram a mdura4on,ad afwdda Human rtaeMS (wwwJUwrerllbr.evn) ems Is w Ma3mwdyd and kroon W me, Waanv at d seawrade man. customer
..an malice mown As M1OUn M wait failure or lntenupllm, Hwnn shelf Crtdit Orsoners.1 WN nsoMw Wll wmpNwW xwlde non't le use wfde.The amptahle u¢ Rzodis art cubjett to Nalge as
arty, tae As
the affected uMw by an ameu It mull to am tdrtlnh of IN eemolry rtemarks how far r IN,Mae for each a- Hunter anlm In Its sole dcrallm, and as inch aha
yn,Ftll be binding upon Curtann own w+inm notice to
CemekarIM Urnmane M1rlntenuprm continues. Thlscrttlll sM1.Il he the safe and atlutve remNyof Customer by Runlet which Cwtwnee wm cope[[ w amIntemnampden w lanwe of tM ,eM[e.
(al W int Met l GUM-es be eswa e for IN sm was a m amt o onded ml«m woNdd W Human, in
fie such ado Lull M due, Mwwxf, a Ineoemmtim N ¢uea by rena bryud ON ttam-dda am. of W GUM-es was mi at Stang or or wfhau ml b/ Hesten r AssC ic
a Data
Hunter orkrreewm rtded,ouhduld network malmenmm lawyers s aDu r the mtwoM. Customer nss IN se for for Payment
mul sh an m Impart an uM¢, Including lUdry Mgam
finafterran emwhwab MID, d by snte by Hunter Dow not
. Uwn stat farm m HuNet any software not prMtld
a
e.m Human assarmsaaNJnaM AM"Unter mulw mn Mae ledon Niwo.ehprl oshall by, y HUnterbwudngw Is hlhelytorauean hazard, Me Ioncu , toms W Udaormer Wtnorm
Ma andthe th, aad nerrany nd of of m Hunter
e, inor raw he rewirttl or rtpnced at any not on mared eM4.N at N te
c e. Am md aJ or m e teasN Ne YMthm a or MnN, Us efi Interference, arch a ch rrdvam, or w cone and If customs" rags mdo so, q Hunter mry
change shelf be to Cas Daere ofHwtnwfega ameon e umew qe. NO take tewanlena"Itaemn Tpd¢tl wNminan M1mad, lnhflett«ewuM¢oAMr[Wn.
other ern Aarye Snell m
ade by Cumlb emitted, on of far Oading w
time to mahmanting
Hunter Ile n or r equipment upm
ted, tl, a eMtlme,madaw HUntn a affims tlwmuipm equipment a laba Ann Me Camesll oNy[omMlogereWn4udnglntlurtry aaMadeaWMnt,which fenahttmpaible
Cuelameh Due name s. m, W Honor'shall be tnt
linsficartag th
CzwP- w I Horror. . After after lea ee Murr stroke, fyrtome roll gaol Hnunler e, aw nkaUOm an wth the ssMn w o rcatlom an form HIn apol¢Ne techN¢I the NadieTNW rear Notwithstanding
t IM undertakers, at
Moreton WN sham own [bmr m
NobfWrymwnabl aaata"en lea aemluaforW I n. . WtanerNcue alt ae mwh term car ew he ears, a the pintegrityNJneMgraw the
operator, rtmowl, rtwlraM/orw -a m the IWNn wind mdpmnefw aid UM¢sn wer. I
&&a nddthd caver network k atunkm CMOmuwrp agergbd per, W con ker MW
vent he rumination aaom n ean m prao e armbn rods[Mnm wry.wns n Himen untealemmpment anaed/nme Patent as a an
Wt of Mad Na aer IMmyCUSeornn prcMm me a /
a Near casafseMq upon Human lndo[etleMVe, r Untn may assessahe to customer any any other ed.f far which stom
6rtro ible,Hunter may suspend ment pena Me p at f the uMMe t ao any
to IN war olnWeaulMpmmtmleM/orfrlGtks plw IIfL meNmi anargin e d, Folo rolewn, remedial
ln[rtmdltl eNw by customersabsfanay HUnttr, Hunter HUnlerwPlrtlnrtete Me ammo
equal
nvke
prgiad [laeuech qaf mmenbn as Main as parrusizin.
51. MnmaL Gloster All uu person, iegtt[aW that Hunter headline and/w mdpdnt woure are net umnrttl or muutl to be remoud by y any any other than hen Human w without
Om Humes proof winter tf)XUnondw,munrutoaAOxam makemdN armflw ithHlond evatnnapoIad
.1.11 equdannewn[mw he u wds,as . Ittwaytoace network num Cus[wnerwll mowmhe tewq Hunter lnfatln{the Initial
maryuranon le, Its equipment comma win the re mdnrt.
3.re Pwwr rnawnmmt M Nall finks reauitNe eXOna to keep the ImJm 0 Nutters
(aaPlkaend/« equipment F Has gopn md .ran. nmme as "peclnd byxvmm. (a) Ham may form time at tM time he he P Imo tednYal eNWmna an the sae of the meant to own take Pmwr
rudfwing Wtheservkn w peatMlan of tire network has damage or determination, Prtm<r win ohsewe
I.e. win stdhay, r, [gran m artMae u tae ona .,It. w wwmt D Xunnn n families m, m lass aria lemmealwlmmunlod.
swimmer, from the wwt w adUU neaum use agtt Manuel el .I pradea. Wnma si N.A M code form or
2
HUNTER
communications
HUNTER DATA MSA - Vol. 1.0
PA. System mbAYN.Customer to cure any Waenm(what than ovum to pay) of the rental smnmf an
Apartment wtnm No am acre a-Mrs; min,, -1flowd n from Humes. ass nubMea win nl Hunters mean. Pmdttt and val
eS.-' samadewiR Mevenwm, tlelonv is mgdmI Is wmwx wrlnm apprwl ham Hmtn I. T. ,dlnRUnu wnaap of.m ~naterW N Nawon ofees moral law or regWcce
prier to mMng em of HUmar, sumpnen. Mass of ry0O= vatfout a Whormallon may u use damages alW/a y pmrkIM Men InMdes, without llmitaken,minimal prompted ey mmreoht trademark, bane
made. ACUSlomenCAUUd outap, due to the mumnin of equipment without-,I'n mmarossum,O l be I" other Intellectual Property, right UUd wlthwt proper aamonatlan, and material that
is
role coastal iN OINe CUVOmer. Cnsls fm yonam adorm<a by Hunter teUnidens of a result ofdamegndua Is wora e, data toss, mnstl[Wn en Illegal three4 or NOlates npormm~o-ol loaf
cut of Hunter reWpment shin b Event M 1M Customer. NO consumers [o bong wY ke made for i. XMNg unommuld mail mnupk IMUMry We untlby of 'Junk curl- a Other andsorkaws
untmer-. Dusan mate l to indM2 ads who did rot meartmd, request sup, m.\erw Ina'eman s. AM1H
Includes, but Is net omits to, bulk manry or commercial admtlYrs mtwm.umY
1. Tarmly Either park may hrmmate magaemml he cause. romdedforlnmen nonce lsprem the what pasty u and admal tra0.a.ItYSO Includes coal the come a all messans to i nim
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3
H U N T E R
Hunter Communications Acceptable Use Policy for Hunter Internet/Intranet Products and
Services
Hunter Communications Acceptable Use Policy (the "Policy") for Hunter Internet/Intranet
Products and Services is designed to help protect Hunter, Hunter's customers and the Internet
community in general from irresponsible or, in some cases, illegal activities. The Policy is a non-
exclusive list of the actions prohibited by Hunter Communications. Hunter Communications
reserves the right to modify the Policy at any time.
Prohibited Uses of Hunter's Systems, Products and Services.
1. Transmission, distribution or storage of any material in violation of any applicable law or
regulation is prohibited. This includes, without limitation, material protected by copyright,
trademark, trade secret or other intellectual property right used without proper authorization, and
material that is obscene, defamatory, constitutes an illegal threat, or violates export control laws.
2. Sending unsolicited mail messages, including the sending of "junk mail" or other advertising
material to individuals who did not specifically request such material (e.g., "e-mail spam"). This
includes, but is not limited to, bulk mailing of commercial advertising, informational
announcements, and political tracts. It also includes posting the same or similar message to one
or more newsgroups (excessive cross-posting or multiple-posting). Hunter accounts or services
may not be used to collect replies to messages sent from another Internet Service Provider where
those messages violate this Policy or that of the other provider.
3. Unauthorized use, or forging, of mail header information (e.g., "spoofing").
4. Unauthorized attempts by a user to gain access to any account or computer resource not
belonging to that user (e.g., "cracking").
5. Obtaining or attempting to obtain service by any means or device with intent to avoid
payment.
6. Unauthorized access, alteration, destruction, or any attempt thereof, of any information of any
Hunter customers or end-users by any means or device.
7. Knowingly engage in any activities that will cause a denial-of-service (e.g., synchronized
number sequence attacks) to any Hunter customers or end-users whether on the Hunter network
or on another provider's network.
8. Using Hunter's Products and Services to interfere with the use of the Hunter network by other
customers or authorized users.
9. Any open wireless network is strictly prohibited. Any type of unauthorized service sharing
will be searched for and immediately identified. Any Customer unwilling to bring down any
such network will be terminated
i
H U N T E R
Each Hunter IP customer is responsible for the activities of its customer base/representatives or
end-users and, by accepting service from Hunter, is agreeing to ensure that its
customers/representatives or end-users abide by this Policy. Complaints about
customers/representatives or end-users of Hunter IP Customer will be forwarded to the Hunter IP
customer's postmaster for action. If violations of the Hunter Communications Acceptable Use
Policy occur, Hunter IP customer's Products and Services reserves the right to terminate services
with or take action to stop the offending customer from violating Hunter's AUP as Hunter deems
appropriate, without notice.
2
CITY OF
ASHLAND
Council Communication
February 18, 2014, Business Meeting
Sole Source Procurements - Two Public Contracts with Hunter Communications
for Data and Radio Fiber Optic Network Services
FROM
Terry Holderness, Police Chief, tein.holderness(a ashland.or.us
Gail Rosenberg, Administrative Analyst, gail.rosenbergna ashland.or.us
SUMMARY
The Ashland Police Department's existing dispatch system requires data and radio fiber optic network
connections between the Ashland Police Department and the Medford Police Department's dispatch
center. The data and radio network connections must be supported 24 hours a day and 7 days a week
to support police operations. At this time Hunter Communications is the only known company that
can provide and support these two network connections. The Ashland Police Department intends to
enter into a 36 month contract for the data network connection and a 36 month contract for the radio
network connection.
BACKGROUND AND POLICY IMPLICATIONS:
The Ashland Police Department has been contracting with Hunter Communications for these services
for approximately 10 years. Diligent efforts were made by City staff to locate additional service
providers, but once again found that Hunter Communications is the only service provider that can
provide these support services in this area.
Section 2.50.090 Exemptions from Formal Competitive Selection Procedures
All Public Contracts shall be based upon Competitive Sealed Bidding (Invitation to Bid) or
Competitive Sealed Proposals (Request for Proposal) pursuant to ORS 279A - 279C and the Model
Rules except for the following:
F. Sole Source Procurements - a public contract in which the Department Head finds in writing
that there is only one provider of a product or service of the quality and type required available.
1. Sole-source procurements shall be awarded in accordance with ORS 279B.075 and all other
applicable provisions of law.
FISCAL IMPLICATIONS:
Funds are budgeted annually for these services. The contract for the radio network connection is
$864.00 per month for a total cost of $31,104.00 for 36 months. And, the contract for the data network
connection is $648.00 per month for a total cost of $23,328.00 for 36 months. The total amount for
both of the 36- month contracts is $54,432.00.
STAFF RECOMMENDATION AND REOUESTED ACTION:
Staff recommends that Council approve the two contracts with Hunter Communications for data
Page 1 of 2
CITY OF
ASHLAND
network and radio network connection.
SUGGESTED MOTION:
The Council, acting as the Local Contract Review Board, moves to approve the Sole Source
Procurements with Hunter Communications for radio and data network connections.
ATTACHMENTS:
Hunter Communications Contract for Radio Connection
Hunter Communications Contract for Data Connection
Page 2 of 2
:LI
FOMI #5 CITY OF
ASHLAND
SOLE-SOURCE DETERMINATION AND WRITTEN FINDINGS'
GOODS AND SERVICES
Less than $100,000
To: Terry Holderness
From: Gail Rosenberg
Date: February 18, 2014
Re: Sole Source Determination and Written Findings for Goods and Services
In accordance with AMC 2.50.090(F), the Department Head shall determine in writing that there
is only one provider of a product or service of the quality and type required available.
Estimated total value of contract: $54,432.00
Network connection: RADIO DATA
Monthly rate: $864.00 $648.00
Total amount for 36-month contract: $31,104.00 $23,328.00
Project name: Data and Radio Fiber Optic Network Services
Description of goods and services:
The Ashland Police Department's existing dispatch system requires data and radio fiber optic
network connections between the Ashland Police Department and the Medford Police
Department's dispatch center. The data and radio network connections must be supported 24
hours a day and 7 days a week to support police operations. At this time Hunter
Communications is the only known company that can provide and support these two network
connections.
Background:
The Ashland Police Department has been contracting with Hunter Communications for these
services for many years. Diligent efforts were made by City staff to locate additional service
providers, but once again found that Hunter Communications is the only service provider that
can provide these support services in this area.
Findings:
(The findings below must include factual information supporting the determination].
Form #5 - Sole Source -Goods and Services - Less than $100,000, Page 1 of 2, 211312014
Market' Research Overall finding:
Un accordance with ORS 279E 075, these are the examples offindings that should be addressed
Select at least one of the rindinps and prepare the determination as it specifically relates to the
goods or services being procured More than one zndinz can be addressed. The findings areas
follows.
The IT Department was able to identify only two companies who could provide this type of data
communication service to the sites required: Hunter Communications and Charter Business
Communications.
• Hunter was the original providermho set up the original service and has been supplying it continuously
for the past 10+ years.
• For the purposes of this contract, Charter Communications was deemed unresponsive. After two initial
phone calls, establishing that this was a type of service that they might be interested in providing,
Charter failed to respond to any further telephone calls, and the business phone number they provided
us now says that the "number has been changed or disconnected."
Pursuant to ORS 27913.075 (2)(a): Provide findings supporting your determination that the
efficient utilization of existing goods requires the acquisition of compatible goods or
services from only one source.
N/A
Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that
the goods or services required for the exchange of software or data with other public or
private agencies are available from only one source.
Currently, Hunter Communications is the only service provider that can provide these
support services in this area.
Pursuant to ORS 27913.075 (2)(c): Provide findings supporting your determination that the
goods or services are for use in a pilot or an experimental project.
N/A
Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the
goods or services are available from only one source.
See market research findings above.
Form #5 - Sole Source -Goods and Services - Less than $100,000, Page 2 of 2, 211312014
ICI 1 i RECORDER Page 1
q CITY OF DATE PO NUMBER
ASHLAND
20 E MAIN ST. 2/20/2014 12113
ASHLAND, OR 97520
(541)488-5300
y-
VENDOR: 000082 SHIP TO: City of Ashland - Police Dept.
HUNTER COMMUNICATIONS, INC. 1155E MAIN STREET
01 ENTERPRISE DR ASHLAND, OR 97520
8
CENTRAL POINT, OR 97502
FOB Point: Ashland Req. No.:
Terms: Net 15 days Dept.:.
Req. Del. Date: _ contact: Gall ROsenberq
Special Inst: Confirming? NO
Ouanti Unit Description Unit Price Ext. Price
3.00 Mo DATA Monthly Bandwidth Service 864.00 2,592.00
Ashland Police Department to Medford
Police Department, $864.00 per month,
36-Month aqreement approved by Council
February 18, 2014
PO is beinq issued for balance of
current fiscal year - April to June
2014.
SUBTOTAL 2,592.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL AL 2,592.00
ASHLAND, OR 97520
Account Number , Project Number - Amount Account Number Project Number Amount
E 110.06.09.00.60416 2,592.00
VENDOR
AuthorizeVignature COPY .
FORM #3 CITY OF
ASHLAND
REQUISITION Date of request: ozn9n4
Required date for delivery:
Vendor Name Hnntar Cnmmnnicafinnc
Address, City, State, Zip 801 Fntemrise Or Ste 101 Central Pnint, OR 97509
Contact Name & Telephone Number
Fax Number 541.734.2800
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exempfion: ❑ Invitation to Bid (Copies on fill) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Dale approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ Stale of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ® Sole Source Contract #
G60DS & SERVICES Applicable Form (#5, , r 8) ~04 /g- Other government agency contract
$5.000 to $100.000 Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $76K Contract #
PERSONAL SERVICES - El Special Procurement Intergovernmental Agreement
$5.000 to $75,000 ❑ Agency
❑ Form #9, Request for Approval
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: bate
Description of SERVICES Total Cost
Monthly Bandwidth Service/data/CAD/RMS to Medford ° A3 8 G
$864 per month x 4 months (FY 2014 March/June) $3,456A0 l~
Approved b Council 02/18/14 4/,- _
Item # Quantity Unit Description of MATEIIIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quote/proposal $
Project Number Account Number 110.06.09.00.604160
Account Number Account Number -
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support -Yes/No
By signing this req A= tRr , l ce fly that th City's public contracting requirements have been satisfied.
Employee: Department Head:
(Equal to or greater than $5,000)
Department Mapager/Su ervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year YES / NO
Finance Director- (equal to orgreaterthan $5,000) Date
Comments:
Gnrm t!Z -Ran„ieifi -