HomeMy WebLinkAbout2014-029 Contract - Hunter Communicatons
HUNTER Order Creation Date,
communications 10/4/2013 1i
Order Details
• i - Orden ORD-
' ClrcuitlD(CID) 5551001046 ~ -
Quote: QUO-02892-K027S - V.0 Customer PO p .
u.
Account Meneger Sam Ackley 541-414-1420 samidhunteber.cam
°Fleld nE glnee i MlcahSindair 541-414-1423 - msinclalrta7hunterfiber.com
ir'
P.ro act Manager Jessica Woods 541-414-1357 (woods0hunterfltieccom ;
CustomerlBillin Information i
0000000047
c • 20 E. Main Street
City of Ashland Ashland, OR 97520
Michael Ainsworth 541-552-2316 ainswm@ashland.ocus
Dan Hendrix 541.552-2441 ban.hendrixna ashland.or.us
Jamie Snow/Sarah Henricksen 541-552-2010/541-552-2059 payable0ashland.or.us
- x$0.000 $648.000" 36 months
AA Circuits quoted subject to available qualified facilities.
MRC: Monthly Recurring Cost; NRC: Non-Recurring Cost
'Renewal - No NRC
"MRC Is discounted from standard cost of $900.,00. Said discount will be applied monfhly for36 months Imm the service activation date. Discount is
subject to change with any service moclir/catlons requested by Customer that result in a lower MRC fhan odglnally dafalted herein.
Service Information
rm
PfOdDid `Fiber Loo (x2)and100MbpsEthernet Trans ortService(ETS)
, r
s . A Location
5erviceAddress Ashland Police Department Bandwidth
PDP
City, State Ztq' Ashiand, OR A of IP Addresses Required n/a
Hunter POP. • . Construction Required
Interface Port
b Local Contact Dan Hendrix
Z Location,.
Service Address Medford Police Dept. Connection Bandwidth 100Mbps ETS
r , . POP'
` . City, State Zip' Medford, OR Construction Required'-
. :.-t.;.
Hunter POP' Interface Port
„ Entry.
' . .•t. . Local Contact Dan Hendrix
Page1 - City of Ashland Hunter Initials /C- Date OL~Zv//I
QUO-02892-KOZ7S - V.0 Customer Initials Data 2 Zc if/
i
HUNTER
communications
Description ~ ` Service Notes''
Customer to receive: Contract Renewal
Site q1- Ashland Police Department
o $300.00 Fiber Loop Customer to receive a monthly discount of $252.00 for a total
-
Site ll2- Medford Police Department Connection MRC of $648.00.
o $300.00 Fiber Loop
e $300.00 SOOMbps Ethernet Transport Service (ETS)
o ($252.00) 36 month discount
`'S eclal Terms and Conditions
NRC is pending completion of final engineering; any changes to NRC will beset forth In a mutually agreed upon change order or
addendum to this SO.
s
i
Order Acce tanc'e
On behalf of Hunter Communications ("Hunter"), the undersigned authorized Hunter representative hereby submits the above j
services proposal to Customer. The offer becomes effective when accepted, signed, and returned to the undersigned by Customer.
The term of this Agreement will begin upon service activation unless otherwise indicated herein. This Service Order is valid for 30
days from the date of Issue ("Expiration Date") and if it is not accepted and made effective. by Customer prior to Expiration Date, all
pricing, dates, and terms are subject to change. I
i
Name: Richar Ryan
Hunter Title: Pre d t/CEO
Communications
Signature: w Date: O o -L
i
I, the undersigned Customer, have read, understand, accept, and agree to the terms of this Service Order. This Service Order Is
subject to the Hunter Master Services Agreement (MSA) and the Hunter Acceptable Use Policy (AUP), available upon request and
posted to the Hunter web site (www.hunterfiber.com). Additionally, I understand that all changes to this Service Order must be in
writing. Any changes to this Service Order may result In a revised Installation date and additional charges may beimposed. The j
above rates do not include any taxes, fees, or surcharges applicable to the service.
i
NameL46 City of Ashland Title(a=5 A Mo,
SignatureDate: z~zc'
I
VED AS TO FORM
t. 91ty
rev
Paget - City of Ashland D
_ i
QUO-02892-KOVS - V.0
f
HUNTER
communications
Master Services Agreement - Data Services
VO1.1.0
1. SERVICES .................................................................................................................................................................2
1.1. DATA SERVICES 2
1.2. INSTALLATION SERVICES 2
2. TERMS ......................................................................................................................................................................2
3. CHARGES .................................................................................................................................................................2
3.1. DATA SERVICES RATE 2
3.2. INSTALLATION SERVICES CHARGE 2
3.2.1. UNINTERRUPTIBLE POWER SUPPLY 2
3.3. LATE PAYMENT, DEPOSIT, ELECTRONIC BILLING 2
3.4. TAXES, FEES, GOVERNMENT CHARGES 2
4. SERVICE LEVELS ......................................................................................................................................................2
S. HUNTER FACILITIES AND EQUIPMENT ..................................................................................................................2
5.1. REMOVAL 2
S.2. PROPER ENVIRONMENT 2
5.3. DAMAGE 2
6. RIGHTS AND OBLIGATIONS OF CUSTOMER ...........................................................................................................2
6.1. INSTALLATION 1 2
6.2. PREMISES ACCESS 2
6.3. ACCEPTABLE USE POLICIES (AUP) 2
6.4. SYSTEM INTEGRITY 3
6.5. HUNTER EQUIPMENT MOVEMENT 3
7. TERMINATION .........................................................................................................................................................3
7.1. CESSATION OF SERVICE 3
7.2. CESSATION OFACCEsS 3
7.3. TERMINATION FEE 3
S. NO WARRANTIES ...................................................................................................................................................3
9. EXCLUSION OF CERTAIN DAMAGES; LIMITATION OF LIABILITY AND REMEDY, EXCLUSIVE REMEDY .............3
10. UNCONTROLLABLE CONDITIONS ..........................................................................................................................3
11. SEVERABILITY ........................................................................................................................................................3
12. GENERAL PROVISIONS ..........................................................................................................................................3
13. HUNTER COMMUNICATIONS, ACCEPTABLE USE POLICY FOR HUNTER IP PRODUCTS AND SERVICES ..............3
13.1 PROHIBITED USES OF HUNTERS SYSTEMS, PRODUCTS AND SERVICES 3
13.2 TERMSOFSERVICE 3
13.3 HIGH SPEED DIRECT FIBER CONNECTION 3
13.4 INTERNET PROTOCOL ADDRESSES 3
HUNTER
Communications
HUNTER DATA MSA - Vol. 1.0
The terms herein apply to Data Service Orders or Agreements ("agreement(s);' "service order(s)," or "contract(s)'") between Hunter Communications
("Hunter', "Contractor" or "Provider") and Customers ("Customer') utilizing Hunter's Fiber Optic Network (the "network" or "system").
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testing procedures ene theehessM¢ N wLlable to tlaCustomer l'tue teM¢ acceptance based
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aeh Agreement for each month If the door bolo an the erg day ey OF N a bing node, strident iling
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INan or Me
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and/or Asper Hunters fielin¢
pMINAMAichw[interrupit Cn[omer also understands Met the toward ended for MneMa is based be the and equipment during In normal wady, hours but nery, w reasonable node. make e¢m at
the, tan. Al
u11Mation of budbk data D.nu,a. mfMndoigy where the Nil NndaikM -mmd for h he by utilized in Cus[ome(vryuen Hunter at any wt wore Modell HuntersfadOJes and eicapmem Ounce Hunters
regular
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C 2t W NMwiMb NAIYAbn h cancer to same day Daimler rs oeumlWOns am All Nestle uNYtian Ne p ei
Alf gush The. gWhNes ore wqv to [NN! at any Hme by Hunett aNM In In sole abaelkrg and all
vW Nmaes due he awry men Mlamer upon wlt.n Swell to cli wry Hunter (b) Art wwl.p¢kn mm,mvwW laurrw by Nunn; as amruequ- al see trout ma[aP br aroma
for building Owner) W any Imaon Mal be And by CLiWme.. Hunter ilue BM Cuuunw Meng who mu+ mA
In the event of a data seM¢ Mqe deernee W N at de Hunter mNa Ief Hunter w{0 Noe . Hall usebpke Nilv
Icon tiN Je late MWn 4M after re n{ natlflntlm of Me Image hen the Customer to Me asdRnw
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which notice whiin 49 hall of such failure a Interstellar, Hunts, bar tredil Cameah n[ount with m,M W Mall mrsgy wind trustees laontse use popciee.The .ml use paint, are udaw to
Manila any time by
the aHMed servl¢ by an amount equal to on raftith mine reorrtlN manWy charge for the SeM[e Or each N- Hunter acting In fis We aisaenon, and aY such changes Shall W binding Soon
Customer span whiten notice to
hour period kudN whi[uthe lanes or Interruption mudnuei MS cwt shall be the +obAnd mcluMU remedy of customer by Hunts,.
Customer with raped0 any Incarnation or fall of fire service.
Is) Customer Mall be sumnsibie for the use and compatldGN olequlpment or soRwan not peel by Hunter. In
No such All shall in do, howert; If µe Interruption n uiuea by eawns bearer the reasawbie central m the went that Ndomer uses equipment on software Act pmNtlw by Hunter wN[u Impairs
Sugar Data
Nran rfor'eawns mates W Scheduled .M coalmine... semoes or Me efwark Customer Shah noaNdm be lade fa payment Ion Al Santa. IM Wlaf without
IlmlGnon nrywflware prodded byHunter .upn-tafine Hunla Matany equpnmtors a. net provided
R. Hunter pals aM Equpmnt Mrxunterfadwyn and/orequiMent WYlledm Customers premiseseuii by Hunter 11 Wh, or b lYery to arse An hand. intwnen¢, a w ob4wlan, C.-. dun Immediately
W W renaln Me IXOaerty of Hunter end mwmreWbw wnps¢a at any time and ramwwd At HAS terMneEm eAmlNle Me blPACad or MaNInterleaf aserwoe o4t ,n and ifU mtt lags W do w, Hunter may
Ors M,AaM yN towppyotMrw ws&Hmterwle orroon MeumeWmisn Norenlw Ykf 4KhaNanashdewinegWrtkAOeWNrunvdr M1aaSG, JXeehRrceeuM[eabsMrcW[
OMa Merge AND be mace by Customer w Hunter be yedn{ a m 1At idry In land or a dJ ne seises
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NdlmrlN Me Intact of Star hoer at lent AS hours' mtl[e, Cus MI Want Hunter W unka[bns or WM M• Gwke ipe set fwM. •plYlotl. teemiul pkl 0- Honallganciry On seededHN
d
maperen wM Hester Carvnurlutlms In oW WN reasonable aaess to In pfmius fOr the Inisla6an, Customer N Me IXla smtmq W. In Nw.lers -MO. opban, Me .Viol Margins of the network
AS one
OWMtim, renewal, tapir aWfor m•In[emrce of Me A.iII . and egWpnenA for the servlm h wwd- In Me seM¢ bring podela sun Me network W Cutomn a any other MW park is bdng)mpaneled
a Is Holds my Ifte,
evert than Crrtomer don not pwAde Mercer was the ne¢mry access M remelt Wd ryWpment ana/a facilities Jeopardized as a rnult of the comecibn of.ny Cot minor premises minimum
W Me rHwak b/ CsWmn a b/
Whet the twerhaGan at seM¢upon recalN nWflotion as Indicated Above, Hunter may amu a fie to Q=u a any other .NWYfor which Customer brcspantlble, Hunter may schpeW Me prMdm of
Me cakes co any
equal MUM otailmd Nuleequlp'nent.W/ormedtiespes 25%, nnlnion seanMw. Folowln{ remel action by Customer satisfactory Hunter, Hunter All relnlGle the service
praidw through that comecnan as soon as poss le.
Sk. Remogl. Customer al use reasonable eawns to enwn Mat Hunter Iodine$ and/or equipment
are not renewed or caused o he remwea by any pason,other than Hunter m upuoul Hunter's pnor Saturn (1)human aerves Me right to alloworrefua to tiles any Make, model weefteare
eMslon afmslomeryuNded
condo, equipment to Need ass gatewayto any neework•aess. CWeamerwllimM towltEHmcer lnuNNMeiNUal
conllgur+tlm for its equipment's Interface Ads IM1e-kAo .
SL Prom EnW anwnt NiWmtr iMll use 2anmabk effort W kep the Nation of HunOh
f•dlMs enWa ryWa AS Ju popw me nmmc as sedflw by Hunter, Ial Hunts' may ram time W One but, technical Ina em AS Me ose W HAS network to ensure the proper
IunNw OI Me seMCes aM!poucJan of Me nelwwk Inmdamage ar&l..Cv Cmmur w0 oherve
53 Dv p. Cameroon apm a model Ne are aW oWm to WoIM Humn't fwwgA and t. limsudbb
wgudw-nt has HAS weather, mWa and o[M pmenlal potlemi dibner MAN N liable for any bow a
2
HUNTER
communications
HUNTER DATA MSA - Vol. 1.0
sA System Ftepln. Cuslwner to sure any rmleum tools., man failure to my) crime proxilons at an
q,wr mt Win In Mdm aver re[elwng written controlled but Homer, kl.t hnhlatled Vus Of Hunters Mleme. RMUN and saM[es.
a-1 Hunter PqulP nip Me order. (Yelune Is Obllust to obtain harm apprwa from Hunter 1. Transmission, aanbuthen or storage Olson material In will of any eppk¢mnaw Or reputation
prior to moer.We.1 women equipment MMne.1equipment atMln auNeiutlen men ca use ownus andi Is pidu¢d This hailed, Al NM limitation, maYdal pn[mM by mmithar, trademark, trade
an image. Aastomwcw.ssd ourei due to the modng of equipment Without written alnMdzaIOR WO be the must or other Intellectual IXOpeM dot used wliMut pmpn alrtMnsenw, and marmarkal
that us
yokreeperWbrgty Ot Nedst¢mr. COmfwrepskspnformMb Hun[erteM masa¢ tol Wmpn dues ob¢ne,d.ft..ory,mmYINnm Neal threat, or wichow¢kat mnirol Fen
ill of Hunter mWWmnt fiat be b ne by the Customer. No dedu0ons to F41ng wR be made for i XMNg wwl ted mail mewgea, IndudR the sender, .1 JO A most- or oVxr adrtrUSing
Oummeroused wugn ..teal to Nd1Wtlud, who did net spetlflWry,moan such M.l dA (0,,,'-1 a,'). This
Indltles, but Is not Ilmlted N,, bulk mi of comerlon adeertlslry, Icfermatlonef
7. Termlmtlon Either per, may terminate an Agreement for cause, pooded written woke Is gMnthe other par[V u menus, and polltlcdtretlv In also lndudes cost Ina theme or thriller
in e wpe to one or
zeelMM Me cause for termlnaOO naM rmua[Ina dereRbn within lO Nys for fell ure to pry a sun duo or WWn more mwyroups (ex¢abe interspersing or mdople-palm,). Hunter accounts in
anekn may
30 days for any whermum, and such aide is not corrected WNln the appy¢ble pnlod Cause is any matadd the beuW to ctllM whi to me Vi arm horn another Internet Senn Prwltlp uTne
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semi of IN terms of an Ppeement W,&NHsfilure b pay aM amount Am dust Me fam of a peVW+ In eau, nth Pierce or ihtt of,. Ma, pwldo.
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of any
Iae. Hunter will proWde eddltmna Information upon request. Hunter customers or endusera by enymeens or derr¢.
Maxicare erpge in any awu¢ Met Al muse a denFhafxdm Ni sywhi number
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bj Would idol, Hunter to be de de it areas or to low ,enrols by Hunter s In word prouttler marbled for and hnmeleuly Wentlre. My customer um'1111ng to bring down am wen network
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Without
for any consequences refusing from lad Nau[M1 netifludy. rulm.
7.1 Termlmtbn Pe. Elmer pas may terminate an Agreement upon 30 days written nods to the 131 Temu ofXreke. To ensure that all Hunter Network users experewe rtlhabWeMa, Hunter
requbo users to
Omer party je+na0 rotlfiuYm Isallowed;Hunter WII woubm such nodnuUms at mn(ncu@M1UUaflMr.2mj. adhere to Me hammer terms and cmdiimm If you haw arty quWs s or m2erre regandug Hunter
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Upon ndy tannime m for any mawry aMn Man maudal bresT by Hunter dwyMw wod% u 11 Hunter Na apyopned. [must listed m you mmMN bggN datement We MOhm tuMmm need to Im. Neer
temiMFS die agreement Nor ¢me any and .al lb w all um and darer sodas Incurred up to relpcWe lap.
Me We of um'ination,.a well n Me hdl amount oNe[aM1e due to Hunter Eonmuneaums suer IN NO tan of
Me ay¢meM. AN be[ane MmedlateW due and payade by Cunoma no Hunter Communication, unlen 13.Iregh Spas 0¢[IaMr4me[tis.
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a. No WarnMes. To the extent permuted by apphabF law. Hunter Is prowdine the pi and me mew • No resemrg of bandwidth urvim: any wbelm derides; distributing Internet access
u bandwidth
([NdWIN but not United to W Hunter fulared antl/p mulpment and anya¢ma to the network) n, aad with aY on Customer premhuy Mail s secured and blocked to Cwqmdm.
bulb, aM hereby disslaims all OMn wamndas 11 any, either aprtss, Impi matubry or OIMrmse with reaped
W am or Me Mum this a n podded or b be poMeE under an samurai IMuLM but not YMUd
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uM[esnuwtsm mane may be alloyed trimmed comment orflunM Network aEmlria4aUm.
gel that IN epuuon of Me [mac a. WII be uNMeraprNO eruu r¢e.
214 Internet Prmxu ydlmsu Cot may rtquCt mummn a Inum t tad PPI addend by Huni
1. latlnlm of Cartan iUrN OIWWIO and rm ,Catlrew.m . TOMB maaMtm stmt and turner may prMh W addend m Customer In N i dkmetim Hunts pTlrM If MtlrtY ChaMraNp ale
pemllt¢d by applicable law, lnro intent AN Hunter be able under any mnvaµ nrylln sWn liability or other Umn will mems,deity WM Mama,....i Nell have ra Hot to w am Minter prodded
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theory for any spedal, Indlud, lsMmcal or drommnYtl damages (indWiM but nor llmile to damages fee low 01 dory[ as po-mNe by dome, dWry Me, low MGUS[urcfs agreement, Nm¢t In lu Mesa
ebmlme dlwem,
pmllu for confidential or Other Information, for business Inert uptlon, for personal Injury, for loss of pMery, fu may tlw n¢tl to change or renow any and all such IP Numbers and
Addm¢, and will do so with a Minimum
failure to meet am'duty Including olgoW faith or of reewneble care, for neglryen[e, and for any other pe[unlary of notiu of (W) days to Customer.
other lass whatwem) allMn, out of or In any way related to any breach by Hunter of Ws Vainness, to the
pwWslon w use *for INMNyto my the whowerue or oMawlu wish respect to am subjest muter of Ms Humes allocation ollPaMrtanlslhnlted ber pYkka andproahds umfordbyMe Men¢n kglatry Mluanet
ayRmeM,Mnitxmta Ma been ...I. p..I, Mach darnag¢ Nu s(MIN). Hunter Wk pnhdurs Wm IPM@ ump, aM IflthdeleM td tO om is cast "N
HunlarprmWed IPMMeaesN &n¢ WNMINY modes, Hunter All revoke au nUm to u¢ub lP
Hunter: bW ffm,W to Customer under This agreement and Me o-nnNm mtmoa[M hersey, lndudry excellent all lP M&e IXMdMto Cnuerer by Human must M WUed WITH 72 MUrs d amVm.N
WNW[ IMNtbn any Mummis of Hunter for any damages Or any nature wNtweve, Including whom BmluUm slated If Mdmm are nor utilized within this ume frame Hunter res Me right W retract
any aM all umuved
direct or aRW damages, May be IFYIe to the direct damages Incurred by Customer In edual and ¢amnowe IPMdresses W[MmnOVMMNe dent
reliance on the ryrtem or serf which damages shall not (a the aMuaW, exceed 1W%of the amount rating
aduelky been pld by Cur Omer to Hunter him build month prlod I.m nuately waeAngthe date onwhlchthe
breach 00% me mMe damages uar¢d.
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IT. al widely and empbeen off wryaM.IGabs Mhetie under- 1.01 n dmman law Or OM--.
Then cue no IM1IM phi benefdades N any Agreement it.. I, agues that Hunter ..It how no IlabUlry mr the
wagrSerca, products sumnsm or wehlter of dowermr; of of austa; or dreeFpera or ...sultan4lden leffed or
rela¢d to Customer by Hund, or of any offer thrift Wrty, Incuding but not limited to Ilabnuy fee the ui
quart, and auunry OF the lwryelnst which au umlde by use of the most or NM ft OF Hunter.
ter. UrcomaWbk Catln Heider phi Add n devils In Violation of am aP ent Y It F IXMm[ed hail
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other moral o=rn stdkn or over labor unrM power bdum; nuclear or drm do or m4ury
mernn[le ads ollep'YSihe;iuddel; eettu[he or adminlNeWe au honed, or am Other circumstances Affich
are net within its¢awnaWe coati
31. SavdNUty. In Me dent that a ii Hwernmenul Bend, or magulatory, body WM proper Jurisdiction
dnarmPd that any AV fat Ma poelsbnofBald Vedwort it wwwhrl. me agreement or that gOWlm of
Me agreement to the oted It Is WaWW, don tennlmu. If a p on of maeroso lIs urmW¢d sea the
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13.eane¢1Pme6imt Nature on daily by either pas to uemse any right or pnwen under an firmament andfor
the terms herein will not operate as a Amid of such right or privilege. Customer may assign an agreement only
with the mncent of Hunts. M Agreement constitutes Me entire interspersing between Customer and Hunter
AM enpM to Seder p.Wait Hurdleas..,nubs aM prior agreements or tuddradandayean.
a. Mntafmmshotirm a¢mbtle W Pogq w HUNar lP prtdnb aM XM[et
Hunter WrvnunhulFm exceptable Was Firm (Me'Pdhe/I for Hunts lP Produche and Newcas us designed to helps
probd Hunter, Huntes astcmm aM Me Internet community In gemrtl from Irrnpn Tle or, In some um,
Illegal wMices. Me Policy Is a nonexclusive Att a the action[ promertod by Hunter Communication, Hunts,
CommuN¢Vens ,dines the right to modify the fr Iq at any Ume.
3
H U N T E R
Hunter Communications Acceptable Use Policy for Hunter Internet/Intranet Products and
Services
Hunter Communications Acceptable Use Policy (the "Policy") for Hunter Internet/Intranet
Products and Services is designed to help protect Hunter, Hunter's customers and the Internet
community in general from irresponsible or, in some cases, illegal activities. The Policy is a non-
exclusive list of the actions prohibited by Hunter Communications. Hunter Communications
reserves the right to modify the Policy at any time.
Prohibited Uses of Hunter's Systems, Products and Services.
1. Transmission, distribution or storage of any material in violation of any applicable law or
regulation is prohibited. This includes, without limitation, material protected by copyright,
trademark, trade secret or other intellectual property right used without proper authorization, and
material that is obscene, defamatory, constitutes an illegal threat, or violates export control laws.
2. Sending unsolicited mail messages, including the sending of junk mail" or other advertising
material to individuals who did not specifically request such material (e.g., "e-mail spam"). This
includes, but is not limited to, bulk mailing of commercial advertising, informational
announcements, and political tracts. It also includes posting the same or similar message to one
or more newsgroups (excessive cross-posting or multiple-posting). Hunter accounts or services
may not be used to collect replies to messages sent from another Internet Service Provider where
those messages violate this Policy or that of the other provider.
3. Unauthorized use, or forging, of mail header information (e.g., "spoofing").
4. Unauthorized attempts by a user to gain access to any account or computer resource not
belonging to that user (e.g., "cracking").
5. Obtaining or attempting to obtain service by any means or device with intent to avoid
payment.
6. Unauthorized access, alteration, destruction, or any attempt thereof, of any information of any
Hunter customers or end-users by any means or device.
7. Knowingly engage in any activities that will cause a denial-of-service (e.g., synchronized
number sequence attacks) to any Hunter customers or end-users whether on the Hunter network
or on another provider's network.
8. Using Hunter's Products and Services to interfere with the use of the Hunter network by other
customers or authorized users.
9. Any open wireless network is strictly prohibited. Any type of unauthorized service sharing
will be searched for and immediately identified. Any Customer unwilling to bring down any
such network will be terminated
1
H U N T E R
Each Hunter IP customer is responsible for the activities of its customer base/representatives or
end-users and, by accepting service from Hunter, is agreeing to ensure that its
customers/representatives or end-users abide by this Policy. Complaints about
customers/representatives or end-users of Hunter IP Customer will be forwarded to the Hunter IP
customer's postmaster for action. If violations of the Hunter Communications Acceptable Use
Policy occur, Hunter IP customer's Products and Services reserves the right to terminate services
with or take action to stop the offending customer from violating Hunter's AUP as Hunter deems
appropriate, without notice.
2
" CITY OF
ASHLAND
Council Communication
February 18, 2014, Business Meeting
Sole Source Procurements - Two Public Contracts with Hunter Communications
for Data and Radio Fiber Optic Network Services
FROM
Terry Holderness, Police Chief, terry.holdernessna,ashland.or.us
Gail Rosenberg, Administrative Analyst, gail.rosenberg@ashland.or.us
SUMMARY
The Ashland Police Department's existing dispatch system requires data and radio fiber optic network
connections between the Ashland Police Department and the Medford Police Department's dispatch
center. The data and radio network connections must be supported 24 hours a day and 7 days a week
to support police operations. At this time Hunter Communications is the only known company that
can provide and support these two network connections. The Ashland Police Department intends to
enter into a 36 month contract for the data network connection and a 36 month contract for the radio
network connection.
BACKGROUND AND POLICY IMPLICATIONS:
The Ashland Police Department has been contracting with Hunter Communications for these services
for approximately 10 years. Diligent efforts were made by City staff to locate additional service
providers, but once again found that Hunter Communications is the only service provider that can
provide these support services in this area.
Section 2.50.090 Exemptions from Formal Competitive Selection Procedures
All Public Contracts shall be based upon Competitive Sealed Bidding (Invitation to Bid) or
Competitive Sealed Proposals (Request for Proposal) pursuant to ORS 279A - 279C and the Model
Rules except for the following:
F. Sole Source Procurements - a public contract in which the Department Head finds in writing
that there is only one provider of a product or service of the quality and type required available.
1. Sole-source procurements shall be awarded in accordance with ORS 27913.075 and all other
applicable provisions of law.
FISCAL IMPLICATIONS:
Funds are budgeted annually for these services. The contract for the radio network connection is
$864.00 per month for a total cost of $31,104.00 for 36 months. And, the contract for the data network
connection is $648.00 per month for a total cost of $23,328.00 for 36 months. The total amount for
both of the 36- month contracts is $54,432.00.
STAFF RECOMMENDATION AND REQUESTED ACTION:
Staff recommends that Council approve the two contracts with Hunter Communications for data
Page 1 of2
CITY OF
ASHLAND
network and radio network connection.
SUGGESTED MOTION:
The Council, acting as the Local Contract Review Board, moves to approve the Sole Source
Procurements with Hunter Communications for radio and data network connections.
ATTACHMENTS:
Hunter Communications Contract for Radio Connection
Hunter Communications Contract for Data Connection
Page 2 of 2
CITY OF
FORM #5 ASHLAND
SOLE-SOURCE DETERMINATION AND WRITTEN FINDINGS
GOODS -SAND 'S kk-V _1C IS
Less than $100,000
To: Terry Holderness
From: Gail Rosenberg
Date: February 18, 2014
Re:' Sole Source Determination and Written Findings for Goods and Services
In accordance with AMC 2.50.090(F), the Department Head shall determine in writing that there
is only one provider of a product or service of the quality and type required available.
Estimated total value of contract: $54,432.00
Network connection: RADIO DATA
Monthly rate: $864.00 $648.00
Total amount for 36-month contract: $31,104.00 $23,328.00
Project name: Data and Radio Fiber Optic Network Services
Description of goods and services:
The Ashland Police Department's existing dispatch system requires data and radio fiber optic
network connections between the Ashland Police Department and the Medford Police
Department's dispatch center. The data and radio network connections must be supported 24
hours a day and 7 days a week to support police operations. At this time Hunter
Communications is the only known company that can provide and support these two network
connections.
Background:
The Ashland Police Department has been contracting with Hunter Communications for these
services for many years. Diligent efforts were made by City staff to locate additional service
providers, but once again found that Hunter Communications is the only service provider that
can provide these support services in this area.
Findings:
[The findings below must include factual information supporting the determination].
Form #5 - Sole Source -Goods and Seances - Less than $100,000, Page 1 of 2, 2/13/2014
Market Research Overall finding:
fln accordance with ORS 2798 075 these are the examples o f rndinQs that should be addressed.
Select at least one of the findings and prepare the determination as it specifically relates to the
goods or services being procured. More than one finding can be addressed. The rndinQs are as
follows.
The IT Department was able to identify only two companies who could provide this type of data
communication service to the sites required: Hunter Communications and Charter Business
Communications.
• Hunter was the original provider who set up the original service and has been supplying it continuously
for the past 10+ years.
• For the purposes of this contract, Charter Communications was deemed unresponsive. After two initial
phone calls, establishing that this was a type of service that they might be interested in providing,
Charter failed to respond to any further telephone calls, and the business phone number they provided
us now says that the "number has been changed or disconnected."
Pursuant to ORS 279B.075 (2)(a): Provide findings supporting your determination that the
efficient utilization of existing goods requires the acquisition of compatible goods or
services from only one source.
N/A
Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that
the goods or services required for the exchange of software or data with other public or
private agencies are available from only one source.
Currently, Hunter Communications is the only service provider that can provide these
support services in this area.
Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the
goods or services are for use in a pilot or an experimental project.
N/A
Pursuant to ORS 27913.075 (2)(d): Any other findings that support the conclusion that the
goods or services are available from only one source.
See market research findings above.
iI
Form #5 - Sole Source -Goods and Services - Less than $100,000, Page 2 of 2, 2113/2014
CITY RECORDER Page 1
CITY OF
ASHLAND DATE . PO NUMBER
20 E MAIN ST. 2/20/2014 12114
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000082 SHIP TO: City of Ashland - Police Dept.
HUNTER COMMUNICATIONS, INC. 1155 E MAIN STREET
801 ENTERPRISE DR ASHLAND, OR 97520
CENTRAL POINT, OR 97502
FOB Point: Ashland Req. No.:
Terms: Net 15 days Dept.:
Req. Del. Date: Contact: Gail Rosenberg
Special Inst: Confirming? No
Quantit Unit Description Unit Price Ext. Price
3.00 Mo RADIO MonthlV Bandwidth Service 648.00 1,944.00
Ashland Police Department to Medford
Police Department, $648.00 per month,
36-Month agreement approved bV Council
February 18, 2014
PO is being. issued for balance of
current fiscal year - April to June
2014.
SUBTOTAL 1,944.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 1,944.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 110.06.09.00.60416 119-44.00
a
Auth zed Signature VENDOR COPY
FORM#3 CITY OF
ASHLAND
REQUISITION V Date of request: oRequired date for delivery:
Name Huntar Communiratinnc
Address, City, State, Zip 801 Fntemrisa Or Ste 101 Caolml en al, OR 97502
Contact Name & Telephone Number
Fax Number 541134.2800
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Dale approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ VerbalNVritten quote(s) or proposal(s) wo ~i ❑ State of Washington
Intermediate Procurement ® Sole Source r~ ~ Contract If
GOODS & SERVICES Applicable Form 7 or 8) 01'r6 Other government agency contract
$5,000 to $100.000 9 Written quote or proposal attached C4P" s x~ Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES - ❑ Special Procurement Intergovernmental Agreement
$5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Dale
Description of SERVICES Total Cost
Monthly Bandwidth Service/radio/CAD/RMS to Medford
$648 per month x 4 months (FY 2014_March/June)&'.~U,SV~~ a_d
Approved b Council 02/18/14 -`4e^'~
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quotelproposal $
Project Number Account Number 110.06.09.00.604160
Account Number Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support -Yes/No
By signing this requi it on c dify that th City's public contracting requirements have been satisfied.
Employee: Departmeht Head:
(Equal to or greater than $5,000)
Department Ma ger/S pervisor: City Administirator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year YES / NO
Finance Director- (Equal to or greater than $5,000) Date
Comments:
Fmn87_Roniiicifinn '