HomeMy WebLinkAbout2014-039 Contract - Precision Approach Engineering
Contract for PERSONAL SERVICES
CITY OF CONSULTANT: Precision Approach Engineering LLC.
ASHLAND CONTACT: John W. Shute P.E.
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 5125 SW Hout St.
Telephone: 5411488-6002 Corvallis, OR. 97333
Fax: 541/488-5311
TELEPHONE: 541 /7 54 -0043
DATE AGREEMENT PREPARED' 1/7/2014 FAX: 541/754-7649
BEGINNING DATE: 1/8/2014 COMPLETION DATE: 12/31/2014
COMPENSATION: NTE: $156,281.85
SERVICES TO BE PROVIDED: Reference exhibit C proposed fee and scope of services.
ADDITIONAL TERMS: None.
FINDINGS:
Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and
determines that: (1) the services to be acquired are-personal services; (2) the City does not have adequate personnel nor
resources to perform the services; (3) the statement of work represents the department's plan for utilization of such
personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient
to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints
provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein
is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, fumish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $19,825 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. CibZs Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered b certified mail or in person.
Contract for Personal Services, Revised 06/30/2013, Page 1 of 5
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
writfen notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii.. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii: If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the parry seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract.within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will. comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one,
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to
cover damages caused by error, omission or negligent acts related to the professional services to be provided
under this contract.
C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200.00D, $5D0,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
Contract for Personal Services, Revised 06/3012013, Page 2 of 5
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Consultant's services to be provided under this ContracL The consultant's insurance is primary and
non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish
acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of
the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written n lice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall sign the certification attached hereto as Exhibit A a herein incorporated b reference./
Consultant: f City of Ashland
By f Yn ~~tn By ' ~x^ CSC
Signature Depa mart a -
Print Name Print Name
\/tC-E PKESib ENT j //6//7N
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No.
i
AP D AS TO FORM
Ashle dA sL City ttorr"
De 03
i Contract for Personal Services, Revised 06/30/2013, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
x`
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
X (1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
X (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
X (3) Telephone listing is used. for the business separate from the personal residence listing.
X (4) Labor or services are performed only pursuant to written contracts.
X (5) Labor or services are performed for two or more different persons within a period of one
year.
X (6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
1 3- as I
Contractor (Date)
Contract for Personal Services, Revised 0611312013, Page 4 of 5
1=
TO
TASK ORDER NO. 1
PRECISION APPROACH ENGINEERING, INC.
SCOPE OF SERVICES
CITY OF ASHLAND
TAXILANE AND FENCE IMPROVEMENTS
AM No. 3-41-0002-011
PROJECT DESCRIPTIONMUSTIFICATION
The project components include construction of new taxilanes and a perimeter fence. The location of the
new taxilane design is north of the existing T-hangar structures and northeast of Runway 12-30 and the
FBO building. The approximate length of taxilane improvements is 700 feet. The improvement areas are
consistent with the current Airport Layout Plan (ALP) and will provide new areas of hangar development.
Perimeter fencing is anticipated to encompass the majority of the Airport property; however, large
portions of the fence alignment may not follow the Airport property line due to environmental and
terrestrial constraints presented by close proximity to Neil and Emigrant Creeks. Approximately
13,000 feet of 7-foot-high chain-link fence is anticipated to close off three sides of the Airport from
animal and unauthorized encroachment onto the airfield. The fence will connect to an existing fence on
the east side, which will provide a continuous system around the airfield. .
CONSULTANT ELEMENTS OF WORK
The CONSULTANT will provide professional civil engineering design services to include survey,
environmental, and geotechnical services. Design and construction of improvements will follow FAA
standards and guidelines current at the date of contract signature by the CITY.
• Task 1 -Project Administration/Management
CONSULTANT will manage internal project efforts, coordination with CITY, FAA, Airport
commission, Airport tenants, and subconsultants. CONSULTANT's specific
responsibilities/activities consist of: -
• Communication and information exchange with CITY
• Subconsultant coordination (Survey, Environmental, Geotechnical)
• Coordinate with Airport project manager for required survey information
• FAA communication and coordination
• Coordinate communications with Tenants, Users, and Airport FBO to minimize impacts
in day-to-day operations at Airport
• In-house project team meetings
• Provide and maintain project schedule
• In-house project records management and processing
• Coordinate with CITY's staff, preparation of legal section of contract document
Deliverables
• Monthly invoices
• Proj cot schedule
Exhibit A to Task Order No. I - Scope of Services Ciry oJAshland
ASH001-Taxilane, andTence Improvements A-1 Precision Approach Engineering, Inc.
• Task2-Meetings
Coordinate and attend onsite and conference call meetings to review the status of the project with _
CITY, FAA, and Airport users. CONSULTANT-specific responsibilities/activities consist of:
• Predesign meeting with CITY and FAA
• - Onsite meetings to discuss 30-percent and 90-percent submittals (2)
Conference call meeting to discuss project issues, progress, and incorporate changes (4) -
• Onsite Airport users/Airport commission meeting to discuss project (2)
Deliverables
• Predesign meeting notes
• Task 3 - Quality Assurance/Quality Control
CONSULTANT to provide in-house quality assurance and quality control procedures for review of
design elements. CONSULTANT's specific responsibilities/activities consist of.
Review of progress/constructability by qualified staff
Provide detailed review of 30-percent and 90-percent submittals
• Evaluate and incorporate CITY, FBO, and FAA findings into design concepts
Deliverables _
• 30-percent specification and drawing submittal to CITY and FAA staff for review and
comment (3 sets to City)
• 90-percent specification and drawing submittal to CITY and FAA staff for review and
comment (3 sets to City, 1 set to FAA)
• Task 4 - Permits (Non-Environmental)
• Coordinate and prepare CITY fence permit application
• Prepare FAA Form 7460 for proposed construction improvements
Deliverables
• City fence permit
• FAA Form 7460
• Task 5 - Survey- Subconsultant services provided by- GeoMetrix Northwest
Provide topographic survey for site with CONSULTANT to review survey data and set up electronic
drawings and files. CONSULTANT's specific responsibilities/activities consist of.
• Provide topographic survey for taxilane improvement area .
• Property line location for north, west, and south side of Airport within approximately
30 feet of fence locations
• Identify creek location at areas within approximately 75 feet of fence locations
Exhibit A to Task Order No. 1 -Scope of Services - City of Ashland
ASN001-T=dane and Fence Improvements A-2 Precision Approach Engineering, Inc.
Identify areas of obstructions and brush wither approximately 30 feet of the proposed
fence alignment
• Identify runway ends and centerline
Set up Civil 3-D (AutoCAD) project
• Review topographic survey
• Create Base Drawings for design areas
Deliverables
• Topographic base map
• Electronic digital terrain model
Task 6 -Geotechnical Work- Subconsultant services provided by- The Galli Group.
Geotechnical work proposed for this project will include pavement section cores to verify existing
pavement section, field explorations of subgrade soils, laboratory testing, and a geotechnical report.
The work will include:
• Core existing pavement section to subgrade and obtain representative soil samples for
evaluation and testing
• Perform the following laboratory tests: Unified Soil System Classification
(2 minimum), modified proctor (2 minimum), Atterberg Limits (2 minimum), laboratory
CBR test (2 minimum), a soil particle size analysis including the percent finer than
0.02mm by weight (2 minimum)
• Test existing soils, including recommendations for construction
CONSULTANT's specific responsibilities/activities consist of,
• Review geotechnical investigation findings and geotechnical report
• Review a summary of geotechnical findings including CBR values for pavement design
and recommendations for construction
Deliverables
• Copy of geotechnical results to CITY (I copy)
• Copy of geotechnical results to FAA (I copy)
•
• Task 7 -Environmental- Subconsultant services provided by- JBR Environmental Consultants, Inc.
Provide environmental services which include documented categorical exclusion, cultural resource
study, and documentation review of endangered species.
• Prepare documented CAT Ex required by FAA
o Conduct Cultural Resource Study as part of Cat Ex form- Subconsultant
services provided by- Sore Foot Archaeology
o Check wetland inventory for wetlands on Airport
o Endangered Species list review
Eahiba A to Task Order No. I - Scope of Semites City of Ashland
ASH001-Taxilane and Fence Improvements A-3 Precision Approach Engineering, Inc.
CONSULTANT'S specific responsibilities/activities consist of.
• Coordination of environmental process with CITY
• Review of findings and documentation
• Incorporating requirements into design and contract documents
Deliverables
Cultural Resource Study
• Cat Ex form
• Conditional Task 7A - Wetland Impact Permit- Subconsultant services provided by- JBR
Environmental Consultants, Inc.
Once the fence alignment has been determined and potential impact to existing wetlands has been
identified, the work under this task will include wetland delineation, field survey, base maps, permit
coordination with agencies, and recommendations for construction. CONSULTANT's specific
responsibilities/activities consist of.
• Review environmental investigation findings and wetland report
Review of permit application and permit requirements
• Coordinate delineation and wetland impacts with Department of State Lands (DSL) and
U.S. Corps of Engineers (USCOE), as needed
• Design fence compliant with permit requirements
• Coordinate wetland mitigation with CITY staff
Deliverables
• Wetland delineation base map and report
Wetland. impact permit(s) through DSL and USCOE
• Task S - Design
Design services will incorporate new taxilanes and perimeter fence. CONSULTANT'S specific
responsibilities/activities consist of.
• Project site visit for design team including review of CITY-provided record drawings
for site and existing drainage system
• Taxilane Layout
• Identify taxilane geometric design criteria-verify TDG-I
• Determine aircraft usage through coordination with FBO and information
furnished by the CITY
• Identify with CITY future hangar development layout associated with
taxilane design and provide layout drawings (up to 3 design options)
• Refine taxilane alignments and geometry layout based on review
comments
Exhibit A to Task Order No. I - Scope of Services City o, fA,shland
ASHOOI-Taxilane and Fence Improvements A-4 Precision Approach Engineering, Inc.
• Submit selected taxilane layout to CITY and FAA for final approval
e Prepare preliminary estimate of probable construction costs and
schematic design for each element of the project
• Taxilane Design
• Pavement design (aircraft pavement design to utilize FAA pavement
design software FAARFIELD current version)
c Light duty pavement section (12,500 lbs)
• Identify demolition limits and methods
• Taxilane profiles
• Intersection grading
c Connections to existing pavement
o Intersection of two or more alignments
• Drainage -
o Prepare runoff calculations for drainage structure and pipe sizing
within taxilane area and future hangar development sites
o Pavement Underdrain System
• Evaluate requirements to determine if underdrain system
is required (FAA Engineering Policy 94-03,
geotechnical results, and discussion with FAA)
• Design underdrain system for new pavement sections if
required
• Pavement marking for new taxilanes
• Taxilane safety area, taxilane, and site grading -
Excess excavation to be offsite; location responsibility of contractor
• Coordinate the design of the project with existing and ultimate grades
established at adjacent areas
• Taxilane retroreflective marker layout
Provide spare conduits across taxilanes to allow for future electric and water
access to the hangar development sites
Coordinate sanitary sewer system location for future development and
installation by others; place sleeve under taxilane, if needed, as coordinated with
CITY staff.
• Fence
• Design fence alignment to be clear of streams and stream riparian areas
and compatible with the Airport property line, natural obstructions,
future developable areas, imaginary airspace surfaces, and aircraft
operation area boundaries as coordinated with CITY staff (up to 3 design
options)
• Design fence details
&hibir A m Task Order No. 1 - Scope of Services Ciry of Ashland
AS11001-Toxilane and Fence Improvements A-5 Precision Approach Engineering, Inc.
• Design areas in need of obstruction and/or brush clearing to allow for
fence installation
• Bid design -Design project with:
• Abase bid schedule for taxi lane and fence improvements
• One additive bid schedule for additional fencing compatible with
anticipated project funding
Deliverables '
• Taxilane layout options
• . Taxilane final design
o Profile, grading, and pavement section
o Site storm drain design
o. Utility improvements or provisions as coordinated with CITY staff
o Details as required for design
• Fence alignment options
• Fence - final design
o Final alignment
o Site clearing as coordinated with CITY staff
o Details as required for selected alignment
• Task 9 - General Tasks
During the course of providing professional design services, certain general tasks will be required in
conjunction with the deliverables. CONSULTANT's specific responsibilities/activities consist of
• Preparation of Erosion and Sediment Control Plan in accordance with current CITY
1200-Z permit
• Provide recommendations for construction phasing to CITY for their review
Develop Construction Safety Phasing Plan in accordance with AC 150/5370-2E
• Prepare Design Report per Engineering Guidance 2013-04, December 2012
• Prepare and submit a Project DBE Goal update to FAA
• Review and update DBE plan for organizational changes
• Evaluate local material suppliers, sources, and capabilities.
• Advise the sponsor as to options available for reducing construction costs to stay within
the budget, if it appears that estimated construction costs will exceed available funds.
Deliverables
Erosion and Sediment Control Plan (ESCP)
• Construction Safety Phasing Plan (CSPP)
Fxhihii A in Task Order No. 1 - Scope of Services City of Ashland
ASH001-Taxilane and Fence Improvements A-6 Precision Approach Engineering, Inc.
• Design Report
• Project DBE Goal update
• DBE Plan
• Task 10 - Contract Documents
Documents for construction will incorporate CONSULTANT's and subconsultant's elements of work
for bidding and construction of the project. CONSULTANT's specific responsibilities/activities
consist of:
• Create construction drawings incorporating design (approximately 32 drawings)
• Technical Specifications (FAA AC 150/5370-10, latest version, including any Regional
Notices - includes General Provisions and approximately 20 technical specifications
• Prepare draft legal specifications for FAA and CITY review
• Incorporate CITY requirements into legal specifications
• Constriction quantities - Base and Additive Bid
• Construction cost opinion - Base and Additive Bid
• Compile documents and prepare for printing
• Print contract documents
Deliverables
• 15 sets of contract documents for distribution to Bidders
• 6 sets of contract documents to CITY for contract signature
• Full-size bid drawings (S sets)
• Contract document and I Ix17 drawings to FAA Project Manager (1 set)
CONSTRUCTION ADMIMSTRATION
• Task 1 - Bidding Services
CONSULTANT will assist CRY staff, distribute documents, attend prebid meeting, and review bids
with the CITY. CONSULTANT's specific responsibilities/activities consist of:
• Assist CITY with text and publishing of bid advertisement
• Disperse contract documents for bidding
• Answer questions during bidding process
• Issue addendums as required
• Prepare and conduct prebid conference (site visit)
Review bid proposals, prepare bid abstract with recommendations for bid acceptance,
and assist in necessary approvals for awarding the contract
• Approvals for awarding the contract
• Solicit and review bonds, insurance certificates, construction schedules, etc.
Exhibit A to Task Order No. I - Scope of Services City ofAshland
A.3H001-Toxi1ane and Fence Improvements A-7 Precision Approach Engineering, Inc.
• Task 2 - Contract Award
PAE will assist CITY staff and attend or-site meetings (I) with the CITY, FAA, and Contractor.
PAE's specific responsibilities/activities consist of'.
• Assist CITY with writing/issuing the Notice to Proceed (NTP)
• Prepare conforming contract documents containing contract, bonds, proposal, and other
signature forms
• Review and coordinate revisions to Contractor's proposed work schedule (2)
• Assist in award notification to successful bidder and notify and return bid bonds to the
unsuccessful bidders
Deliverables
• Draft NTP for CITY use
• Task 3 - Project Administration/Management
PAE will manage internal project efforts, coordination with the CITY, FAA, and airport users. PAE's
specific responsibilities/activities consist of
Project management/administration/invoicing
• Provide general construction administration services to include; invoicing, record
keeping, correspondence, and related tasks FAA/CITY/contractor/user coordination
PM site visit (assume 2)
• Assist CITY with preparation of grant application
Deliverables
• Monthly invoices
• Task 4 - Pre-construction Work
In the event that there is a limited time period between notice of award and the start of construction,
PAE will begin work prior to the start of construction. PAE's specific responsibilities/activities
consist of
• Prepare and conduct pre-construction conference (per FAA Preconstruction
Agenda/Check-off List)
• incorporate addenda and provide electronic drawing files to Contractor- 33 drawings
(requires converting CAD files prior to providing to Contractor)
Review Contractor submittals, shop drawings, and material certifications (estimate _
30 submittals)
• Review Contractor-provided CSPP conformance document
• Setup construction files
• Airport stakeholders and users project kickoff meeting
Deliverables
• Electronic drawing files to CITY and Contractor
Exhibit A In Task Order No. I - Scope afServices City of Ashland
ASH00I-Taxi1ane and Fence Improvements A-8 Precision Approach Engineering, Inc.
• CSPP Conformance Document
• FAA preconstruction conference agendalcheck off list
• Preconstruction meeting minutes .
• Task 5 - Construction Services
Construction Observation and Administrative Support - Assume 50 Calendar Days of
Onsite Construction for the taxilane and 5 additional site visits for fence construction
outside the 50-day construction period (assume 8-hour Contractor work shift for
35 Work Days of onsite construction and 5 additional 4-hour site visits) - Provide one
full-time construction observer as required to monitor general conformance with plans
and specifications. In addition to construction observation to monitor Contractor's work
for general conformance with the contract documents, day-to-day onsite construction
observation also includes:
• Prepare contract change orders and supplemental agreements with associated
cost justifications, if required
• Prepare daily and weekly inspection reports; weekly inspection reports to
follow FAA format
• Document correspondence with Contractor and CITY
• Participate in weekly progress/safety meetings with Contractor and CITY
• Assist with preparation of pay estimates for Contractor's completed work,
including inspection and CAD time to verify quantities
• Prepare monthly letter to the CITY recommending payment
• CAD time for verification of construction survey
• Review Contractor's quality control and acceptance testing results
° Perform wage rate interviews
Conduct substantial completion and final inspection walkthroughs
• Prepare punch list items as necessary
Deliverables
• Weekly inspection reports to Owner and FAA
• Monthly pay estimates including a letter recommending payment to Contractor
• Contract change orders/supplemental agreements if required
• Punch list documenting construction deficiencies noted during substantial completion
inspection
• Task 6 - Independent Testing- Subconsultant services provided by- Carlson Testing, Inc.
Bituminous Surface Course Acceptance Sampling and Testing:
PAE's material testing subconsultant will provide Bituminous Surface Course Quality Acceptance
sampling and testing in conformance with FAA AC 150/5370-1 OF and FAA NWMR Notice F-1 and
meet the requirements of ASTM D 3666 or other recognized state certification as approved by the
FAA. The subconsultant's specific responsibilities/activities consist of.
• Subconsultant Project Management/Administration
Exhibit A to Task Order No. 1 - Scope of Services City of Ashland
ASH001-Taxilane and Fence Improvements A-9 Precision Approach Engineering, Inc.
• Mobilization of lab equipment including: MOB to site; setup, calibration, and
maintenance of all laboratory equipment; consumables; and demobilization from project
site including cleanup
• Bituminous Surface Course testing (I technician); including the following testing:
• Calibrate Incinerator Oven per ODOT TM-323
• Asphalt Content by Ignition per AASHTO T-308
Gradation Analysis per AASHTO T-30
• Gyratory Specimen Fabrication per ODOT TM-326
Gyratory Specimen Bulk Specific Gravity per AASHTO T-166
Maximum Density Determination per AASHTO T-209
• Moisture Content of HMAC per AASHTO T-329
• Gyratory Specimen Fabrication will include all subsequent calculations such as Air
Voids (Va), Voids in Mineral Aggregate (VMA), Voids Filled with Asphalt (VFA),
Percentage of Absorbed Asphalt (Pba), Percentage of Effective Asphalt (Pbe), and The
P200/Pbe ratio.
• Generate summary report of all test results
• Assumes Paving Operations continue in two consecutive days; total tonnage estimated
at approximately 500 and the mix design anticipated to be ODOT, level 3 HMAC.
• CONSULTANT specific responsibilities to this task include:
• Review of test results for conformance with specifications
Deliverables
• Test result summary report (2 copies to CITY, 1 copy to FAA)
• Task 7 -Project Closeout (per NWMR Engineering Guidance 2010-06)
Coordinate and attend Final Inspection
• Create Electronic AutoCAD Record Drawings from Contractor-provided markups
Review final project test results and finish grade survey
• Prepare and submit FAA-format Final Repot, to include project financial information
which will require coordination with CITY's records
Update previously prepared electronic Pavement Strength Survey (FAA 5320)
• Update Airport Layout Plan (ALP) set to reflect project improvements - anticipate
updates to 1 sheet; includes 1 draft review submittal and one final submittal
Deliverables
• Final inspection and acceptance letter
AutoCAD record drawings to CITY, PDF record drawing file to FAA
• Updated electronic copy of pavement strength survey
• Draft ALP submittal in PDF format for CITY and FAA review
• Final ALP submittal will include paper prints, PDF, and AutoCAD files to CITY and
paper and PDF files to FAA
• Final Report
Exhibit A to Task Order No. I - Scope of Services City nf Ashland
AS11001-Taxilane and Fence Improvements A-10 Precision Approach Engineering, Inc.
CITY RESPONSIBILITIES
Assist CONSULTANT with coordination with local users, tenants, or other
stakeholders.
• Identify fence location:
Proximity to property line
Gate locations/size
Level of riparian area impact
• Coordination of utility installation (water, electric, sanitary sewer) in conjunction with
taxilane construction
Provide electronic version of ALP
Advertise project
Use of the designs prepared by PRECISION APPROACH ENGINEERING, INC., on any other project
without specific written verification or adaptation by PRECISION APPROACH ENGINEERING, INC.,
will be at the OWNER's sole risk and without liability or legal expense to PRECISION APPROACH
ENGINEERING, INC.
EXCLUSIONS
This scope of services does not include performance of any further special studies or services beyond
those specifically stated. Should the project be found to require further studies or services, a revised
scope of services and fee proposal will be required.
1) Environmental
i) Wetland delineation, except as noted in conditional task 7A.
ii) Completing and processing permits required as part of environmental efforts required by any
agency, except as noted in conditional task 7A.
iii) Streaked Horn Lark (SHL) - site visits to check for SHL
iv) Coordination and permitting required for riparian area impacts
v) Coordination and permitting required below OHWM for stream channel impacts.
vi) Certified land survey of property boundaries and/or delineated WOUS/WOS boundaries,
including wetlands.
vii) Agency field visits.
viii) Application fees, where necessary. DSL Wetland review fee for 2013 is $388 and is
adjusted annually. The wetland review fee is normally paid directly to DSL by the land
owner if and when the report is submitted for review.
ix) Federal Clean Water Act, Section 404 dredge and fill or Oregon DSL's removal-fill
permitting.
x) Environmental surveys, beyond those specifically listed above.
2) Design
i) A current 1200-z Oregon Department of Environmental Quality (DEQ) permit is on file for
the Airport. Additional DEQ permits are not anticipated for the project and National
Exhibit A to Task Order No. I - Scope of Services City of Ashland
ASX001-Taxilane and Fence fmprovements A-11 Precision Approach Engineering, Inc.
Pollution Discharge Elimination System (NPDES) permits are not included under this scope
of work.
ii) Stormwater detention/retention requirements anticipated by the CITY and are not included
under this scope of work.
iii) Special case fence design details for stream channel crossings are excluded from this scope of
work. Fencing alignments are anticipated to avoid or hold short of all wetland boundaries,
ordinary high water mark, or riparian areas.
iv) Automated vehicle gate
3) Construction
i) Permits required for construction (e:g., grading) are not included in this agreement and will
be made the responsibility of the contractor.
ii) Permit fees associated with the project are not included in this scope and will be paid by
others.
iii) Migratory bird observations in areas of brush and tree removal.
iv) As-built construction survey will be provided by the contractor.
v) It is anticipated that the bituminous surface course will be less than 3000 tons (approximately
500 tons), the asphalt specification will be revised to reflect state requirements and the
requirements of P401 and P-403 do not apply.
vi) All other material testing is to be scheduled, paid, and performed by independent testing
laboratory hired by the Contractor. Construction services associated with testing will include
review of test results for conformance with project specifications.
p.alash001-d & fence10000con10030contracAexh a scope w tool a 1,001-d & fence dm 12-9-13.d6cx .
Exhibit A to Task Order No. 1 - Scope of Services Citv of Ashland
ASHOOI-Ta ilane and Fence Improvements A-12 - Precision Approach Engineering, Inc.
PRELIMINARY DRAWING LIST
City of Ashland- Ashland Municipal Airport
PERIMETER FENCE AND TAXILANE IMPROVEMENTS
December 2013
LIST OF DRAWINGS
General Sheets
GI COVER SHEET '
x G2 BID SCHEDULE
I G3 SITE PLAN
x G4 CONSTRUCTION PHASING AND SAFETY PLAN
s G5 CONSTRUCTION PHASING AND SAFETY PLAN
C HSheets ,
a CI EROSION AND SEDIMENT CONTROL PLAN
x C2 EROSION.4ND SEDIMENT CONTROL PLAN
a C3 EROSION AND SEDIMENT CONTROL DETAILS
s C6 TAXILANE DEMOLITION PLAN
m C7 TAXILANE LAYOUT PLAN AND PROFILE
I I CS TAXILANE LAYOUT PLAN AND PROFILE
ix C9 INTERSECTION GRADING PLANS
u CIO TYPICAL SECTIONS AND PAVING DETAILS
u CII PAVEMENT DETAILS
is C12 TAXILANE SHOULDER/SAFETY AREA GRADING
ie C13 TAXILANE DRAINAGE PLAN
n C14 TAXILANE DRAINAGE PLAN
ie CI5 DRAINAGEDEfAI1S
m C16 DRAINAGEDETAMS
M C17 UTILITY PLAN
u CI8 PAVEMENT MARRING PLAN
^_x C19 PAVEMENT MARKING DETAILS
n C20 FENCING PLAN
x+ C21 FENCING PLAN
xs C22 FENCING PLAN
w C23 FENCING PLAN
n C24 FENCING PLAN
is C26 FENCINGPLAN
u C27 FENCINGPLAN
30 C28 FENCING DETAILS
n C29 FENCING DETAILS .
ss C30 FENCING DETAILS
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AC RO CERTIFICATE OF LIABILITY INSURANCE 1114/2014 DnYYYI
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: U the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WANED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER TACT
NAME: 5
Michael J Hall & Company PHONE PAIL No:
Hall & Company E.MAR
19660 10th Ave NE ADBaESS.
Poulsbo WA 98370 INSURER(S)AFFORDINGCOVERAGE NAIC0
INSURMAtRLI INS CO 13056
INSURED 22086 INSURER a SAIF Corp,
Precision Approach Engineering Inc INSURER C:
5125 SW Hout Street INSURERD:
Corvallis OR 97333
NSURERE•
INSURER F:
COVERAGES CERTIFICATE NUMBER: 1451975679 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
RISK D SUSR POLICY EFF POLICY EXP
LTR TYPEOFINSURANCE MSR VAR) POUCYNUMBER Nm MMIOO LIMITS
GENERAL LUBILYY SBOOD3190 132013 2014 EACH OCCURRENCE $2,000.000
COMMERCW.GENERALUABILITY PREMI $1,00,000
I CLAIMS-MADE OCCUR MED UP An one ersm $10000
X OCP/XCUIBFPD PERSONAL S ACV INJURY $2000,000
X Cross Liability GENERA-AGGREGATE $4000000
GENT AGGREGATE LIMIT APPUES PER: PRODUCTS -COMPIOP AGO $4000,000
POLICY X PRO- LOC 3
AUTOMOBILE UMBILRY PSA0001175 013 014 Ea acidont 1000000
X ANY AUTO 60DILY INJURY (Per Pelson) $
ALLOWNED SCHEDULED BODILY INJURY (Per accident)
$
AUTOS AUTOS
NONOWNED DAMAGE
HIRED AUTOS AUTOS U $
$
PSEMM018 /32013 2014 EACH OCCURRENCE 51,000,000
A OMBIPELU LIAB X OCCUR
X EXCESS INB CLAIMS-MADE AGGREGATE S
BED RETENnons S
B WORKERS COMPENSATION 82449 2012013 2012014 X METATU- 0.
AND EMPLOYERS' LMBILf1Y YIN T LIM ER
ANY PROPRIETOWPARTNE XECUTIVE❑ NIA E.L. EACH ACCIDENT $1,000,000
OFFICEROAEMBER EXCLUDED?
(Mandatory In NH) EL DISEASE-EA EMPLOYE $1,000,000
Ifyaa,desolbeunder
DESCRIPTIONOFOPERATIONSbebw EL DISEASE-POLICY LIMIT $1,000,000
Professional Uab: Claims Made DP0010566 51312013 132014 $2,000,000 Par Clalm Rauo Date:
$2,000,000 Aggregate January 1, 2008
DESCRIPTION OF OPERATIONS I LOCATWNS I VEHICLES (Attach AOORD 101, Addifional Ramada Schad.*, R more apace N rage4ad)
The City of Ashland, Oregon, and its elected officials, officers and employees are Additional Insured on the Commercial General Liability and
Auto Liability when required by written contractor agreement regarding activities by or on behalf of the Named Insured. The Commercial
General Liability insurance Is primary insurance and any other insurance maintained by the Additional Insured shall be excess only and
non-contributing with this insurance. A waiver of subrogation applies to the Commercial General Liability, Auto Liability, and Umbrella /
Excess Liability in favor of the Additional Insured.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Scott Fleury
20 East Main Street AUTHORRED REPRESENTATNE
Ashland OR 97520 214
81988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
Policy Number: PSB0003190 RLI Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack°FOR DESIGN PROFESSIONALS
LIABILITY ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. First Aid And Good Samaritan Services
B. Supplementary Payments
C. Reasonable Force - Bodily Injury Or Property Damage
D. Non-Owned Watercraft
E. Canoes Or Rowboats
F. Damage To Premises Rented To You
G. Aircraft Chartered With Crew
H. Electronic Data Liability
1. Who Is An Insured - Newly Acquired Or Formed Organizations
J. Who Is An Insured - Unnamed Partnership Or Joint Venture
K. Additional. Insured - Owner, Manager Or Lessor Of Premises Or Leased Equipment
L. Additional Insured - State Or Political Subdivisions - Permits Related To Premises Or Operations
M. General Aggregate Limit - Per Project Or Per Location
N. Knowledge And Notice Of Occurrence Or Offense
0. Amended Bodily Injury Definition
P. Amended Insured Contract Definition - Construction Or Demolition Operations Within 50' Of Railroad
0. Amended Personal And Advertising Injury Definition - Electronic Material
R. Unintentional Omission -
S. Waiver Of Transfer Of Rights Of Recovery Against Others To Us
PPB 316 0211 Page 1 of 7
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM - SECTION II - LIABILITY AND SECTION III AS IT PERTAINS TO LIABILITY
ONLY
A. First Aid And Good Samaritan Services a. Expected or Intended Injury
1. The following is added to Section II A.1. "Bodily Injury" or "property damage"
Business Liability Coverages expected or intended from the standpoint of
We will pay those sums that the insured the insured. This exclusion does not apply
to "bodily
becomes legally obligated to pay as damages injury" or "property damage"
because of "bodily injury" arising out of either the resulting from the use reasonable force to
rendering of or failure to render, "First Aid" or protect persons or property.
"Good Samaritan Services" to any person. For D. Non-Owned Watercraft
the purposes of this coverage grant, "First Aid'
or "Good Samaritan Services" will be deemed to 1. Section II Exclusions, Aircraft, Auto Or
meet the definition of "occurrence". For the Watercraft Subparagraph (2) is deleted and
purposes of determining the applicable limits of replaced by the following:
insurance, any act or omission together with all (2) A watercraft you do not own that is:
related acts or omissions in the rendering of (a) Up to seventy-five (75) feet long; and
"First Aid" or "Good Samaritan Services" to any
one person will be deemed one "occurrence". (b) Not being used to carry persons or
a. "First Aid" means initial care for medical property for a charge;
attention immediately following a "bodily 2. Only as respects to the insurance provided by
injury" this provision C. Who Is An Insured is
b. "Good Samaritan Services" means medical amended to include as an insured any person
attention provided in an emergency and for who, with your express consent uses the
which no remuneration is demanded or watercraft.
received. 3. The insurance provided by this provision shall be
2. The insurance provided by this provision shall excess over any valid and collectible other
be excess over any valid and collectible other insurance available to the insured, whether
insurance available to any insured whether primary, excess, contingent or on any other
primary, excess, contingent or any other basis, basis, except for the insurance purchased
except for insurance purchased specifically by specifically by you to apply in excess of the
you to apply in excess of the limits of Insurance Limits of Insurance shown in the declarations for
shown in the declarations for Business Liability. this Coverage Part.
B. Supplementary Payments E. Canoes Or Rowboats
Section II A.11 Coverage Extension - The following is added to the exceptions contained
Supplementary Payments Paragraphs 1.(b) and in Section 11 B.1.g. Exclusions, Aircraft, Auto Or
1.(d) are deleted and replaced with the following: Watercraft:
(b) Up to $2,500 for the cost of bail bonds required (B) Any non-motorized canoe or rowboat owned by
because of accidents or traffic violations arising the insured. Only as respects to the insurance
out of any vehicle to which Business Liability provided by this provision C. Who Is An
Coverage for "bodily injury" applies. We do not Insured is amended to include as an insured
have to furnish these bonds, any person who, with your express consent,
uses any such canoe or rowboat.
(d) All reasonable expenses incurred by the insured F. Damage to Premises Rented to You
at our request to assist in the investigation or
defense of the claim or "suit", including actual 1. The last paragraph of Section It B.I.
loss of earnings up to $500 a day because of Exclusions - Applicable To Business
time off work. Liability Coverage is deleted and replaced by
C. Reasonable Force - Bodily Injury Or Property the following:
Damage
Section II B.1.a. Exclusions, Expected Or
Intended Injury, is deleted and replaced by the
following:
PPB 316 02 11 Page 2 of 7
Exclusions and o. in "Electronic data" means information, facts or
SECTION II - LIABILITY do not apply to programs stored as or on, created or used on, or
damage by water, fire, explosion, lightning, or transmitted to or from computer software
smoke resulting from fire to premises while (including systems and applications software),
rented to you, or temporarily occupied by you hard or floppy disks, CD-ROMS, tapes, drives,
with permission by the owner. A separate cells, data processing devices or any other
Damage To Premises Rented To You Limit of media which are used with electronically
Insurance applies to this coverage as described controlled equipment.
in paragraph D. Liability And Medical 3. For the purposes of the coverage provided by
Expenses Limits of Insurance in SECTION II -
LIABILITY. this endorsement, Section If F. Liability And
.
Medical Expenses Definitions, Paragraph 17.
2. Section 11 F,9.a. Liability And Medical is deleted and replaced by the following:
Expenses Definitions, is deleted and replaced
by the following: 17. "Property damage" means:
a. A contract for a lease of premises. However, a. Physical injury to tangible property,
that portion of the contract for a lease of including all resulting loss of use of that
premises that indemnifies any person or property. All such loss of use shall be
organization for damage by water, fire, deemed to occur at the time of the
explosion, lightning, or smoke resulting from physical injury that caused it,
fire to premises while rented to you or b. Loss of use of tangible property that is
temporarily occupied by you with permission not physically injured. All such loss of
of the owner is not an "insured contract', use shall be deemed to occur at the
3. This provision does not apply if coverage for time of the "occurrence" that caused it,
Damage To Premises Rented To You is or
excluded by another endorsement to this policy. c. Loss of, loss of use of, damage to,
G. Aircraft Chartered With Crew corruption of, inability to access, or in-
ability to property manipulate "electronic
t. The following is added to the exceptions data", in Section 11 B.1.g. Exclusions, resulting from physical injury to
Aircraft, Auto or Watercraft: tangible property. All such loss of
"electronic data" shall be deemed to
(6) Any non-owned aircraft chartered to you occur at the time of the "occurrence"
with a crew including a pilot that caused it.
2. The insurance provided by this provision shall For the purposes of this insurance,
be excess over any valid and collectible other "electronic data" is not tangible property.
insurance available to the insured whether I Who Is An Insured - Newly Acquired Or Formed
primary, excess, contingent or on any other Organizations
basis, except for insurance purchased
specifically by you to apply in excess of the The following is added to Section 11 C. Who Is An
Limits of Insurance shown in Declarations. Insured:
H. Electronic Data Liability Any organization you newly acquire or form, other
1. Section II B.1.q. Exclusions is deleted and than a partnership, joint venture or limited liability
replaced by the following: company, over which you maintain ownership or
majority interest, will qualify as a Named Insured if
q. Electronic Data there is no other similar insurance available to that
Damages arising out of the loss of, loss of organization. However:
use of, damage to, corruption of, inability to 1. Coverage -under this provision is afforded only
access, or inability to manipulate "electronic until the one hundred eightieth (180r') day after
data' that does not result from physical you acquire or form the organization or the end
injury to tangible property. of the policy period, whichever is earlier;
2. The following definition is added to Section 11 F. 2. Coverage does not apply for "bodily injury" or
Liability And Medical Expenses Definitions: 'property damage" that occurred before you
acquired or formed the organization.
PPB 316 02 11 Page 3 of 7
3. Coverage does not apply for "personal and (1) Only if the "bodily injury", "property dam-
advertising injury" arising out of an offense age" or "personal and advertising injury
committed before you acquired or formed the " is caused, in whole or in part, by you or
organization. any person or organization performing
4. This provision does not apply to any operations on your behalf, and arises
organization for which coverage is excluded by out of the ownership, maintenance or
another endorsement to this policy. use of that part of any premises leased
to you under that contract or agreement;
J. Who Is An Insured - Unnamed Partnership Or or
Joint Venture (2) The "bodily injury", y i y", "property damage" or
1. The last paragraph of Section II C. Who Is An "personal and advertising injury " is
Insured: is deleted and replaced by the caused, in whole or in part, by you or
following: any person or organization performing
operations
No person or organization is an insured with on your behalf, and arises
respect to the conduct of any current or past o the maintenance, operation or use
partnership, joint venture or limited liability of f equipment leased to you by such
company that is not shown as a Named Insured additional insured.
in the Declarations. However this limitation does 2. The insurance provided to such additional in-
not apply to your liability with respect to your sured under this provision is subject to the
conduct of the business of any current or past following:
partnership or joint venture: a. The limits of insurance afforded to such
a. That is not shown as a Named Insured in additional insured shall be the limits which
the Declarations, and you' agreed to provide in the contract or
b. In which you are a member or partner but agreement, or the limits shown in the
Declarations, whichever are less; and
only if
(i) Each and every member or partner in b. The insurance afforded to such additional
that joint venture or partnership is not a insured does not apply:
construction contractor, and (1) To any "bodily injury" or "property dam-
(ii) The joint venture or partnership is not age' that occurs, or "personal and
providing construction contracting advertising injury" caused by an offense
services. committed, after you cease to be a
tenant in that premises;
2. This provision does not apply to any person or (2) To any structural alterations, construo-
organization for which coverage is excluded by Von or demolition operations performed
another endorsement to this policy. by or on behalf of such additional
3. The insurance provided by this provision shall insured,
be excess over any valid and collectible other (3) To any premises for which coverage is
insurance, whether primary, excess, contingent excluded by another endorsement to
or on any other basis, which is available this Coverage Part;
covering your liability with respect to your
conduct of the business of any current or past (4) To any "bodily injury" or "property dam-
partnership or joint venture that is not shown as age" that occurs, or "personal and
a Named Insured in the Declarations and which advertising injury" caused by an offense
is issued to such partnership or joint venture, committed, after the equipment lease
K. Additional Insured - Owner, Manager Or Lessor expires, or
Of Premises Or Leased Equipment (5) If the equipment is leased with an
Section II C. Who Is An Insured is amended to operator.
include as an insured: 3. This provision does not apply on any basis to
any person or organization for which coverage
1. Any person or organization that you have
as additional
agreed in a contract or agreement to include as insured specifically is added by
an additional insured on this policy, but: another endorsement to this policy.
a. Only with respect to liability for "bodily injury"
or "property damage" that occurs, or
"personal and advertising injury" caused by
an offense committed, after you have
entered into that contract or agreement, and
PPB 316 02 11 Page 4 of 7
L. Additional Insured - State Or Political is twice the Liability and Medical Expenses
Subdivisions - Permits Related To Premises Or limit.
Operations The aggregate limit for all "bodily injury" and
Section 11 C. Who Is An Insured is amended to "property damage", medical expenses and
include as an insured: "personal and advertising injury" other than
1. Any state or political subdivision that has issued "bodily injury" or "property damage" included in
in connection with remises owned or the products-completed operations hazard"
a permit P applies separately to each of your "projects"
occupied by, or rented or loaned to, you, but away from premises owned by or occupied by
only with respect to "bodily injury", "property you or to each of your "locations" owned by or
damage", "personal and advertising injury" occupied by you.
arising out of the existence, ownership,' use,
maintenance, repair, construction, erection or "Projects" mean an area away. from premises
removal of advertising signs, awnings, canopies, owned by or rented to you at which you are
cellar entrances, coal holes, driveways, performing operations pursuant to a contract or
manholes, marquees, hoist away openings, agreement. For the purposes of determining the
sidewalk vaults, elevators, street banners or applicable aggregate limit of insurance, each
decorations for which that state or political "project" at the same "location" shall be
subdivision has issued such permit. considered a single "project".
2. Any state or political subdivision that has issued For the purposes of this provision, "location"
a permit, but only with respect to "bodily injury", means
.property damage", "personal and advertising 1. premises involving the same or connecting
injury" arising out of operations performed by lots;
you or on your behalf for which that state or
political subdivision has issued such permit. 2. premises where connection is interrupted
However, no such state or political subdivision is only by a street, roadway, waterway or right-
an insured for: of-way of a railroad, or
a. "Bodily injury", "property damage", "personal 3. premises where operations are performed in
and advertising injury" arising out of op- sections, stages or phases as a continuation
erations performed for that state or political of the same contract or agreement, even if
subdivision; or the premises do not involve connecting lots.
b. "Bodily injury" or "property damage" Subject to Paragraph a. or b. above, whichever
included within the "products-completed applies, the Damage To Premises Rented To
operations hazard". You Limit is the most we will pay for damages
because
M. General Aggregate Limit -Per Project Or Per of "property damage" to any one
Location premises, while rented to you, or in the case of
fire; explosion; lightning; smoke resulting from
Section II D. Liability And Medical Expenses _ such fire, explosion or lightning, or water while
Limits of Insurance, Paragraph 4. Aggregate rented to you or temporarily occupied by you
Limits. is deleted and replaced by the following: with permission of the owner.
4. Aggregate Limits The Limits of Insurance of SECTION II -
The most we will for, LIABILITY apply separately to each consecutive
pay annual period and to any remaining period of
a. All "bodily injury and "property damage" less than twelve (12) months, starting with the
that is included in the "products-completed beginning of the policy period shown in the
operations hazard" is twice the Liability and Declarations, unless the policy period is
Medical Expenses limit. extended after issuance for an additional period
b. All: of less than twelve (12) months. In that case, the
additional period will be deemed part of the last
(1) "Bodily injury" and "property damage" preceding period for purposes of determining the
except damages because of "bodily in- Limits of Insurance.
jury" or "property damage' included in N. Knowledge And Notice Of Occurrence Or
the "products-completed operations Offense
hazard";
The following is added to Section 11 E. 2. Liability
(2) Plus medical expenses, and Medical Expenses General Conditions,
(3) Plus all "personal and advertising injury" Duties In The Event of Occurrence, Offense,
caused by offenses committed; Claim Or Suit:
PPB 316 0211 Page 5 of 7
Notice of an "occurrence" or of an offense which 3. The insurance provided by this provision shall
may result in a claim must be given as soon as be excess over any valid and collectible Railroad
practicable after knowledge of the "occurrence" or Protective Liability insurance available to an
offense has been reported to you, one of your insured , whether primary, excess, contingent or
"executive officers" (if you are a corporation), one of on any other basis, except for the insurance
your partners who is an individual (if you are a purchased specifically by you to apply in excess
partnership), one of your managers (if you are a of the Limits of Insurance shown in the
limited liability company), one of your trustees who is declarations for this Coverage Part.
an individual (if you are a trust), or an "employee" O Amended Personal And Advertising Injury
(such as an insurance, loss control or risk manager Definition - Electronic Material
or administrator) designated by you to give such
notice. 1. The definition of "personal and advertising
Knowledge by any other "employee" of an "occur- injury" in Section II F.14.d. Liability And
ence" or offense does not imply that you also have Medical Expenses Definitions is deleted and
replaced by the following:
such knowledge.
Notice of an "occurrence" or of an offense which d. Oral, written or electronic publication, in any
may result in a claim will be deemed to be given as manner, of material that slanders or libels a
soon as practicable to us if it is given in good faith as person or organization or disparages a
soon as practicable to your workers' compensation, person's or organization's goods, products
accident, or health insurer. This applies only if you or services;
subsequently give notice of the "occurrence" or 2. The definition of "personal and advertising
offense to us as soon as practicable after you, one injury" in Section II F.14.e. Liability And
of your "executive officers" (if you are a corporation), Medical Expenses Definitions is deleted and
one of your partners who is an individual (if you are replaced by the following:
a partnership), one of your managers (if you are a
limited liability company), one of your trustees who is e. Oral, written or electronic publication, any
an individual (if you are a trust), or an 'employee" manner, of material that violates a person's
(such as an insurance, loss control or risk manager right of privacy;
or administrator) designated by you to give such 3. Section II B.1.p.(2) Exclusions for Personal
notice discovers that the "occurrence" or offense And Advertising Injury is deleted and replaced
may involve this policy. by the following:
0. Amended Bodily Injury Definition (2) Arising out of oral, written or electronic
The definition of "bodily injury" in Section II F.3. publication of material if done by or at the
Liability And Medical Expenses Definitions is direction of the insured with knowledge of its
deleted and replaced by the following: falsity,
"Bodily injury" means injury to the body, sickness, 4. Section If B.1.p.(2) Exclusions for Personal
disease, or death. "Bodily injury" also means mental And Advertising Injury is deleted and replaced
injury, mental anguish, emotional distress, pain and by the following:
suffering, or shock resulting from injury to the body, (3) Arising out of oral, written or electronic
sickness, disease or death of any person. publication of material whose first
P. Amended Insured Contract Definition - publication took place before the beginning
Construction Or Demolition Operations Within of the policy period;
50' Of Railroad R. Unintentional Omission
1. The definition of "insured contract" in Section II The following is added to SECTION III - COMMON
F.9.c. Liability And Medical Expenses POLICY CONDITIONS Paragraph C. Concealment,
Definitions is deleted and replaced by the Misrepresentation Or Fraud (BUT APPLICABLE
following: ONLY TO SECTION 11- LIABILITY)
c. Any easement or license agreement However as it pertains to Business Liability
2. The definition of "insured contract" in Section II Coverage only, the unintentional omission of, or
F.9.f.(1) Liability And Medical Expenses unintentional error in, any information provided by
Definitions is deleted. you which we relied upon in issuing this policy shall
not prejudice your rights under this insurance. This
provision does not affect our right to collect
additional premium or to exercise our right of
cancellation or nonrenewal in accordance with
applicable insurance laws or regulations.
PPB 316 02 11 Page 6 of 7
I
S. Waiver Of Transfer Of Rights Of Recovery b. Ongoing and completed operations
Against Others To Us performed by you, or on your behalf, under a
SECTION III -COMMON POLICY CONDITIONS contract or agreement with that person or
organization;
Paragraph K.2, Transfer of Rights of Recovery
Against Others to Us (BUT APPLICABLE ONLY c. Your'weork"; or
TO SECTION II - LIABILITY) is deleted and
replaced by the following: d. "Ycur products".
2. Applicable to Business Liability Coverage: We waive these rights only where you have
agreed to do so as part of a contract or agree-
We waive any rights of recovery we may have ment entered into by you before the "bodily
against any person or organization because of injury" or "property damage" occurs or the
payments we make for "bodily injury", "property "personal and advertising injury" offense is
damage", "personal injury and advertising injury" committed.
arising out of:
a. Premises owned by you, temporarily occu-
pied by you with permission of the owner, or
leased or rented to you,
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PPB 316 02 11 Page 7 of 7
CITY OF ' CITY RECORDER Page 1 1
ASHLAND DATE PO NUMBER
20 E MAIN ST. 3/12/2014 12142
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 015599 SHIP TO: Ashland Public Works
PRECISION APPROACH ENGINEERING (541) 488-5587
4575 SW RESEARCH WAY STE 250 51 WINBURN WAY
CORVALLIS, OR 97333 ASHLAND, OR 97520
FOB Point: Req. No.:
Terns: Net Dept:
Req. Del. Date: Contact: Scott Fleury
Special Inst: Confirming? NO
. Ouanti -.Unit Description
Unit Price, > - - Ext Price
Consultant services for AIP Project 156,281.85
#3-41-0002-010-2014, Airport Taxilane
Extension and Security Fencinq
Contract for Personal Services
Beqinninq Date: 01/08/2014
Completion date: 12/31/2014
SUBTOTAL 156 281.85
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 156,281.85
ASHLAND, OR 97520
= :"Account Number. . project: Number ,xe. Amount Account-Number .-Project Number'-==: Amount
E 410.08.24.00.70420 E 201312.100 156 281.85
Alftorized Signature VENDOR COPY
FORM #3~ ?y/;/~i~0 CITY OF
a.- (.,y).Y,~ L49c ~a5•?i:+;uwa ASHLAND
REQUISITION Date of request: t~t~ zatq
Required date for delivery: 4-sw
' Vendor Name
Address, City, State, Zip Skis SW t inr s~ . Goa yeuiS D2. cr7333
Contact Name 8 Telephone Number
Fax Number S' 0". Z~µ%zvF- t'. E . SAI 11 35q - C)04:1
941 54 - 749
SOURCING METHOD
❑ ExemotfromCompetitive Bidding ❑ Emergenw,
❑ Reason for exemption: ® Invitation to pies on e) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Co G . r Z a4 ❑ Written quote or proposal attached
El Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 Repuestfor Proposal (Copi on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: zoX4 Contract
❑ VerbalMritten quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (0,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Soecial Procurement Maraovemmental Agreement
$5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract ' roroved by Council
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form tt4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
CrnaS~aLts.'lT S~¢~tlc£S ~O2
ht? ~¢o~ECr -41 -oovz -t~to- zoLq
TA`FtuotE Ext~rt,tr,.a r SE=cyairf r-[wcirvcP- $ 156 t281. ~5
Item # quantity Unit Description of MATERIALS Unit Price Total Cost
[J~ Per attachedquotelproposal $ TOTAL-COST
Project Number-7-01-6--17- Account Number
Account NumberQ~~•24.bQ•1?~L7 Account Number___-__•__-
'Expenditure must be charged to the appropriate accountnumbers forthe financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support-Yes/No
By signing this requisition form, I certify that the City's public contracting requirements have been safisfied.
Employe t Department Head: l t(I4 ~F~
De artmenTN9a - (Equal too ` reaterthan 5,000)
P n?9ed i City Administrator: i a-
(Eq (EqLial to or greater than $25,000)
Funds appropriated for current fiscalyear., NO
Finance Director- (Equatto orgreaterthan $5,000) Date
Comments:
Form#3-Requisition
CITY OF
FoaM #i2 ASHLAND
RE,QUEST'FOR Bi7D;GET RE~tIEW .
To: Cynthia Hanks, Acting Finance Director
From: Mike Faught
Date: 7-22-2013
Re: Request for Budget Review to Verify Adequate Funds Available
In accordance with AMC 2.50.080(A) for Formal Processes, the Finance Director must sign off that there are appropriate funds
for the project before the project is put out for bids. (Note: The department is to request by memo a budget review to the
Finance Director to ensure adequate funds are available prior to releasing the Invitation to Bid (ffB) or Request for Proposal
(RFP). If the amount of the successful bid or proposal exceeds the initial amount approved as a result of the budget review, the
department is to request by memo another budget review to ensure adequate funds are available for the additional amount prior
to the department requesting approval from the City Councd to award and execute the intended public contract.)
REQUEST FOR BUDGET REVIEW PRIOR TO RELEASE OF ITB OR RFP:
Project name and number: 2013-12
Description gfproject: Airport Taxilane Extension and Security Fencing
Amount budgeted: $225,000
Account Number(s) and amounts ifmultiple accounts: 410.08.24.00.704200
Timeline of intended project: September 2013-June 2014
Funds appropriated for current fiscal year: YES / NO
Department Head r.~ t
7j%=2/iZ finance Director T- Date
Date
REQUEST FOR BUDGET REVIEW UPON CONTRACT AWARD IF ACTUAL
BID/PROPOSAL EXCEEDS THE INITIAL AMOUNT APPROVED ABOVE PRIOR TO
RELEASING ITB OR RFP:
Actual amount oj'bid/proposal: $
Funds appropriated for current fiscal year: YES / NO
Department Head
Finance Director Date
Date
i
1 Form #12-Request for Budget Review to Verity Adequate Funds Available, Page 1 of 1, 7012013