HomeMy WebLinkAbout2014-045 CONT Addendum - Marquess & Associates
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 1 day of February 2014, between the City of Ashland ("Cityand
Marquess and Associates ("Consultant").
Recitals:
I
A. On 7122113 City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to increase the compensation to be paid
Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$11.860.
2. The scope of services remain the same.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
ND:
CONSULTANT: CITY OF A7,
BBY Department Head
Its Date 7/+{~(~(
DATE 3
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Page 1 / 1
CITY OF LAND CITY RECO` ATE'>:PONUMBER-
ASH
20 E MAIN ST. 8/16/2013 00252
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 0(14022 SHIP TO:
MARQUESS &ASSOCIATES, INC
1120 E JACKSON
PO BOX 490
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept:
Req. Del. Date: Contact: Rachel Dials
Special Inst: Confirming? NO
Quantity'.: .-Unit" Descri lion - .Unit PriceL Ext'Price
THIS ISAREVISED PURCHASE ORDER
Engineerinq and Draftinq Services 10,700.00
Ice Rink Cover and Soils Investiqations
Contract for Personal Services
Beqinninq date: ASAP 07/22/2013
Processed change order 03/20/2014 1,160.00
Additional structural services
aol5-S
SUBTOTAL 11860.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 11,860.00
Account Number, ~.'ProjectNumber d ,'.:-Amount , .Account Number,,;L ~`.Project Number . Amount
E 411.12.00.00.70300 E 000045.999 11,860.00
3
AuthoOrzed Signature VENDOR COPY
FORM #10
C [ 1T Y OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
I
NameafSupplierlContractorlConsultant: (ltCt tILLeSS t-I Svc+•1rcS T661lamountofthls * n
..-..,a}cur t
.w ;
contract amendment
Purchase Order Number: (ZZ.5Z
n. ~/L-{tlwnp,J.ShUl4wc1QL4CfS a, p p
Title lDescription: -Lc-ZCz
Per attached contract amendment z` r' s
Contract Amendment
Original contract amount $ 100 % of original contract
1
Total amount of Previous contract amendments % of original contract
U
Amount of this contract amendment 1 ~C 10 , cl % of original contract
TOTAL AMOUNT OF CONTRACT $ 1 1~U17 ' 1, 0. (1 % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terns and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement ff the City determines that if it had described the changes to be made by the
amendment In the procurement documents, it would likely have idcreased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES Y/ NO* Of "NO", requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT- Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or
❑'YES', the total amount of contact and cumulative REQUEST FOR PROPOSAL FI MPTION PURSUANT TO AMC 2.50
amendments5$6,000. 0 "YES", the total amount of cumulative amendments ❑"YES",the totatamount of original contract and
❑If'NO', amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 5$1DoK for Goods &Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If "NO', amount exceeding authority requires ❑ If'NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONALSERVICES Communication. ❑ Exempt-Reason:
^YES', Direct appointment 5$35,000 ❑ Exempt-Reason:-
El If'NO', uires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100.000 ❑ 'YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services-$5.000 to $75,000 525% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contact amendment
amendments s 25% of original contract amount ❑If ❑If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication Communication. ❑ If applicable attach copy of Council Communication
❑ Exempt- Reason: ❑ Exempt- Reason: - ❑ Exempt- R
eason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If'NO', Council approval is required. Attach copy of Council Communication.
❑ If'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number OQQQ~1) 11 Account Numl(2,- •OJ•]~?>LZ?Q Account Number___•__-
*Expenditure must he ch "/°~the .ap(jproppriate account numbers for the financials to reflect the actual expenditures accurat ly Attach extra pages if needed.
Employee Signature ~ l',L1,11/_I Department Head Signature: /
~ (Total amgo t2$5,0001
City Administrator. Ica. L
/a2,~ (Equako orgreate tha $25,000or10%)
Funds appropriated for current fiscal year: YES / NO/T- --qtr, i la
Finance Director (Equal to org ater than $5,000) Data
Comments:
Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,3/4/2014