HomeMy WebLinkAbout2014-075 Jt Agrmt - DOI USGS - Oregon Water Science Ctr
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Form 9-1366 U.S. DEPARTMENT OF THE INTERIOR Customer H: 6000000240
(Oct. 2005) GEOLOGICAL SURVEY Agreement s:
Project
JOINT FUNDING AGREEMENT TIN q: 93-6002117
Fixed Cost
Agreement YES
FOR
OREGON WATER SCIENCE CENTER
THIS AGREEMENT Is entered into as of the, 1st day of October, 2014 by the U.S. GEOLOGICAL SURVEY, UNITED
STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the CITY OF ASHLAND, party of the second part.
1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective
authorities there shall be maintained in cooperation a water resources data collection program on the Ashland
Creek and Bear Creek near Ashland, Oregon herein called the program. The USGS legal authority is 43 USC 36C; 4--
USC 50; and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work
directly related to this program. 2(b) includes In-Kind Services in the amount of $0.00
(a) by the party of the first part during the period
Amount Date to Date
$23,472.00 October 1, 2014 September 30, 2015
(b) by the party of the second part during the period
Amount Date to Date
$35,208.00 October 1, 2014 September 30, 2015
(c) Additional or reduced amounts b ch rty g y-durinthe above period or succeeding periods as maybe
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic revie,
by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or
their authorized representatives. The methods employed in the field and office shall be those adopted by the part
of the first part to insure the required standards of accuracy subject to modification by mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall be
open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner
either party may terminate this agreement upon 60 days written notice to the other party.
9-1366 (Continuation) Customer N: 6000000240 Agreement t;:
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request,
copies of the original records will be provided to the office of the other party.
8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The
maps, records, or reports normally will be published by the party of the first part. However, the party of the second part
reserves the right to publish the results of this program and, If already published by the party of the first part shall, upon
request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to tha
for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement
the cooperative relations between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040(. Billing documents are to be
rendered quarterly. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will
be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the
due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983).
U.S. Geological Survey . The City of Ashland
_ United States
Department of the Interior
USGS Point of Contact Customer Point of Contact
Name: Keith Overton Name: Mike Faught
Address: USGS ORWSC Address: City of Ashland
2130 SW 5TH Avenue - 20 East Main
Portland, Oregon 97201 Ashland, Oregon 97520
Telephone: 503-251-3246 Telephone: 541-522-2411
Email: koverton@usgs.gov Email: faughtm@ashland.or.us
Signatures and Date
Signature: Date: Signatur Date:
el /6 6114 c uIl
Name: ames D. Crammond Name: e-A,.s
Title: Center Director Title: G.iTj A%-~rni'JtS~tLlkcv(t
CITY RECORDER Page 1 /1
CITY OF
ASHLAND ~ -t ~ "PO NUMBER"•:
'A 20 E MAIN ST. 6/10/2014 12298
ASHLAND, OR 97520
(541)488-5300
VENDOR: 001991 TO: Ashland Public Works
UNITED STATES DOI, US GEOLOGICAL SURVEY SHIP T(5shl 488-5587
PO BOX 71362 51 WINBURN WAY
PHILADELPHIA, PA 19176-1362 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept:
Req. Del. Date: Contact: Mike Fauqht
Special Inst: - Confirming? No
Quantity r -1
...lUmt Price;-;:.. • r., •Ext Pri
US Geological Survey Joint Fundinq 35,208.00
Agreement for the quaginq'stations on
the west and east forks of Ashland
Creek, A/C # 670 08 15 00 604 100
$23,472.00, Bear Creek below Ashland
Creek, A/C #675 08 19 00 605 700,
$11,736.00
Approved by Council 09/08/2009
BILL To: Account Payable SUBTOTAL 35208.00
rax 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 ASHLAND, , O OR 97520 TOTAL 35,208.00
ASHL
Account Number „~to`ProjedlNUmberK ..>'rt_w,,:Ainounf Aceouriti~Number~. "'projeef''Nomber~;; ...,.i`gmount
E 670.08.15.00.60410 23 472.00
E 675.08.19.00.60570 11 736.00
Autno' ASignature VENDORCOPY
FORM #3 CITY OF
A request for a Purchase Order ASH LAND
REQUISITION Date of request: 5/29 014
Required date for delivery: 6/92W14
Vendor Name nnl II..0 gfnWSC VPndnr#Dn1gA1
Address, City, State, Zip 91 an SW 5th Avpnup
Contact Name 8 Telephone Number
Fax Number Portland. OR 97201
503-251-3470
SOLICITATION PROCESS 2r~ a v<v/ lam- LO ti. sr-e-Q
M Fxempt from Competitive Bidding ❑ Emergency
❑ Written Findings (Form attached= r ❑ Invitation to Bid (Copies on file) ❑ Written findings attached
❑ Quote or Proposal attached Date approved b Council: ❑ Quote or Proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Note: Total contract amount, including any Date approved by Council: Contract #
amendments may no exceed $6,000 ❑ State of Washington
Intermediate Procurement Sole Source Contract#
GOODS a SERVICES ❑ Written Findings (Form attached) ❑ Other government agency contract
$5.000 to $100.000 El Quote or Proposal attached Agency
❑ (3) Written quotes attached Contract #
PERSONAL SERVICES ❑ Special Procurement ❑ Intergovernmental Agreement
$5.000 to $75.000 ❑ Written Findings (Form attached) Agency
❑ Less than $35,000, by direct appointment ❑ Quote or Proposal attached Contract #
❑ 3 Written proposals attached Date a roved b Council: Date approved by Council:
Description of SERVICES Total Cost
US geological Survey joint funding agreement for the gauging stations on the west and " v
east forks of Ashland Creek - Acct 670.08.15.00.604100 - $23,472
Bear Creek below Ashland Creek Acct 675.08.19.00.605700 - $11,736.00 $<<35;208'00 s"
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL` COST
❑ Per attached QUOTE { $ ,
Project Number Account Number 670.08.15.00.604100 $23,472
Account Number 675.08.19.00.605700 $11,736
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
By signing this requisition form, l certify that the information provided above meets the City's public contracting requirements, and the documentation can be provided
upon request. /
Employee Signature: Department Head Signature: R'l-.4~rwl A(2<r P S/1!/'
/
Additional signatures (if applicable): Funds appropriated for current riscal year. YE / NO
Finance Director Date
Comments.,
G:\pub-w ks\Annual Payments\USGS\2014 USGS Requisition.doc
"
PPS~EN'°`'~F United States Department of the Interior
99
s U.S. GEOLOGICAL SURVEY
9 Oregon Water Science Center RECEIVED
''+R°„ 2130 SW 5th Avenue APR 21 2014
Portland, OR 97201
(503) 251-3200 • Fax: (503) 251-3470 City of Ashland
http: //or. water. usgs. gov/
April 14, 2014
Mr. Mike Faught, Director of Public Works
City of Ashland
20 East Main
Ashland, Oregon 97520
Dear Mr. Faught:
This letter concerns our continuing cooperative data collection program for Federal fiscal year
2015 (October 1, 2014 to September 30, 2015). Total costs to continue the program for Federal
fiscal year 2015 will be $58,680. The costs for 2015 are at par with 2014 to help compensate for
the 2014 60/40 split. The City of Ashland's share is $35,208. The U.S. Geological Survey will
provide $23,472 of Federal Matching Funds.
Summary of the FY 2015 costs associated with this program is as follows:
Station Station City of USGS Total
Number Name Ashland Funds Program
14353000 West Fork Ashland Creek nr Ashland, OR $11,736 $7,824 $19,560
14353500 East Fork Ashland Creek nrAshland, OR $11,736 $7,824 $19,560
14354200 Bear Creek blwAshland break nrAshland, OR $11,736 $7,824 $19,560
Totals $35,208 $23,472 $58,680
Attached are two original copies of a Joint Funding Agreement (JFA) to confirm our negotiations
to continue this data collection program. Please sign both originals; return one signed original in
the enclosed self-addressed envelope and retain the other original for your records.
In order to continue providing data and/or investigations for your agency, we will need to have
the enclosed JFA signed and received in this office no later than September 30, 2014.
Funds are not required at this time; a signed agreement is not a bill, only an agreement to pay for
the work that will be done. The Water Resources Cooperative Program operates under the
authority of statute 43 USC 50 which allows us to perform this work. The Oregon Water
Science Center DUNS number is 137883463. Billing will be quarterly by DI-1040.
r
Work performed with funds from this agreement will be conducted on a fixed-price basis. The
results of all work under this agreement will be available for publication by the U.S. Geological
Survey. During the course of this jointly. planned activity and partnership, USGS may provide
unpublished USGS data or information to your office for scientific peer and (or) courtesy review.
Guidance concerning USGS's non-disclosure policy will be provided with any review material
and is further explained in USGS Fundamental Science Practices.
We look forward to continuing our successful relationship during the upcoming year. If you
have any questions concerning this letter or the data program in general, please feel free to
contact Keith Overton at (503) 251-3246.
Sincerely,
PQ~ 5Ki
James D. Crammond
Center Director
Enclosures - 2 JFA's w/return envelope
Cc: To file, available upon request
C I T Y OF
ASHLAND
Council Communication
A roval o n Agreement with the US Geological Survey
Meeting Date: September 8, 2009 Primary Staff Contact: James H. Olson 552-2412
Department: eering E-Mail: olson'(&ashland.or.us
Secondary Dept.: Finance Secondary Contact: Pieter Smeenk
Approval: Martha Bennett Estimated Time: Consent Agenda
Question:
Will the Council approve a joint funding agreement with the US Geological Survey to continue the
ongoing water data collection program, which requires the City to provide one half of the $48,240
annual cost and authorize the City Administrator to sign future agreements?
Staff Recommendation:
Staff recommends that the Council approve a joint funding agreement with the US Geological Survey
to continue the ongoing water data collection program and authorize the City to pay one half of the
total $48,240 annual cost.
Background:
Action Summary
The US Department of the Interior, through its US Geological Survey (USGS), continues to operate,
maintain and calibrate two stream gauging stations on Ashland Creek, and one on Bear Creek near the
wastewater treatment plant. Although the stations have been in place for many years, the joint funding
agreement is on an annual renewal basis so that minor changes in maintenance costs can be adequately
reflected. The Council's approval of this program and agreement would allow the City Administrator
to sign this and future annual agreements as long as the costs remain within approved budget
constraints.
History
Stream gauging stations were first installed on the east and west forks of Ashland Creek in September
of 1924. The fast stations were cable crossings with a small gondola suspended under the cable. From
this cable car, a technician would measure the depth and velocity of the stream at 5-foot intervals
across the creek width. This procedure was only done once a year.
The cable crossings have since been replaced with continuous data collectors which transmit water
flow data every 15 minutes. The three Ashland gauging stations are part of the USGS's National
Streamflow.Information Program (NSIP) which has about 4,780 funded stream gauges nationwide. In
Oregon there are 183 of these gauges with about 94 of these providing water quality information as
well as water flow information. The Ashland stations provide only water quantity data in the format
attached as Exhibits A, B, and C. The data is available online at the USGS website at
www.waterdata.usgs.gov/or/nwis under the real-time data for:
USGS 14353000- West Fork Ashland Creek
USGS 14353500 - East Fork Ashland Creek
USGS 14354200 -Bear Creek
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CITY OF
ASHLAND
Related City Policies:
The council established policy for approval of annual renewable IGA's requires that the original IGA
be approved by Council and that subsequent renewals may be approved by the City Administator.
Council Options:
• The Council may approve or reject the attached joint funding agreement with the USGS.
Potential Motions:
• Move to approve the attached joint funding agreement with the USGS
• Move to delay or deny approval of the joint funding agreement with the USGS
Attachments:
Joint Funding Agreement
Exhibit A - Water data for West Fork Ashland Creek
Exhibit B - Water data for East Fork Ashland Creek
Exhibit C - Water data for Bear Creek
Photos
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