Loading...
HomeMy WebLinkAbout2014-081 CONT Addendum - Terrasurvey ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 28th day of April, 2014, between the City of Ashland ("City") and Terra Survey("Consultant°). Recitals: A. On June 4, 2013 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion and increase the amount of compensation to be paid. City and Consultant agree to amend the agreement in the following manner: 1. The completion date of the contract as specified is extended to June 30, 2014 2. The maximum price as specified in the contract document is increased to $10,161.50. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: BY ` C, BY 1&L& r. [ Dgpartment Head Its ices c~Cn T Date ~C $11L( DATE -f-/ 2- t3 I !Y Purchase Order # 1169 Acct. No.: / (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES G! T ©ECO ID`! Page 1 / 1 CITY OF i fl V LA&I ASH LAND -PONUMBER r•" ,20 E MAIN ST. 7/1/2013 11639 ASHLAND, OR 97520 (541)488-5300 VENDOR: 003354 SNIP To: Ashland Public Works TERRASURVEY, INC (541) 488-5587 274 FOURTH STREET 51 WINBURN WAY ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept: Req. Del. Date: Contact: Brad Barber Special Inst: Confirming? No ' Ouanti - ~)Umt ° r - x : , Desin tion ' Unit Price Fxt, Price THIS ISA REVISED PURCHASE ORDER Properly LineAdlustment 9,500.00 Ashland Gun Club Contract for Personal Services Beginning date: 10/24/2012 Completion date: 06/30/2013 Processed change order 04/29/2014 661.50 Additional amount added to contract per attached contract addendum. BILL TO: Account Payable SUBTOTAL 10 161.50 rAx 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 ASHLAND, , O OR 97520 TOTAL 10,161.50 ASHL Account Number c:.ProjectNumber, i'°"~Amount. ~"AccountNumber''',. zn: Project Number Amount° E 410.08.24.00:70420 E 200907.999 10 161.50 Authorized i nature z~/ VENDOR COPY - TO.RM#10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ~S H LAN D Request for a Change Order Name of Supplier/ Contractor/ Consultant: j c~~~ 5 Tot21 amount Of thl5 contract amendment Purchase Order Number: jt(.3`i ~ :r`3ys t rs ~ Title 1 Description: (,W L%_cyµ 5%1_2- y $ 6tal Per attached contract amendment m Contract Amendment Original contract amount $ c sob .ob 100 % of original contract Total amount of Previous contract amendments b % of original contract Amount of this contract amendment i (161. So L -5 % of original contract TOTAL AMOUNT OF CONTRACT $ tott,t.SO 106.5 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to amply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) gads and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that with all things considered, the amended contract is at least as favorable to the City as the unamended conbact c) The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that 4 it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement YES X NO" (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT- Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT To AMC 2.50 amendments s$6,000. ❑'YES", the total amount of cumulative amendments ❑'YES', thetotalamount of original contract and ❑If'NO',amountexceedingauthority requires 525% of original contract amount or $250,000 cumulative amendments$100KforGoods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication, ❑ If 'NO", amount exceeding authority requires ❑ If'NO amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason: ® "YES", Direct appointments$35,000 ❑ Exempt-Reason: ❑ If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5000 to $10D 000 ❑ "YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Serv ices-55000 to $75.000 525% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL-AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑ "YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If"NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number Zoe? o? Account Number • Cg. 7-4-00.7bAZW, Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attache ra pages if nJeeded. Employee Signature: Department Head Signature: 'J, "D 4? `~I ~ fLl (Total amount of contract 2:$5,000) City Administrator: (Equal to orgreater tha $25, 00 or 10%) Funds appropriated for current fiscal year: / NO Finance Director (Equal to orgeater than $5,000) bate Comments: Form #10 -Contract Amendment Approval Request Form, Request fora Change Order, Page 1 of 1, 4/28/2014