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Home My WebLink About2014-090 CONT Addendum - Rick Stevens Painting ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 9 day of May 2014, between the City of Ashland ("City") and Rick Stevens Painting ("Contractor"). Recitals: A. On 4128114 City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase the compensation to be paid to Contractor". City and Contractor agree to amend the agreement in the following manner: 1. "The maximum price as specified in Paragraph 4 of the agreement is increased to 9960.00`). 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: -y/ CITY OF ASHLAND: BY Hea Its Date DATE lY Purchase Order # ep e2 3 L Acct. No.: (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Ste PAINTING Residential & Commercial Painting Contractor Contractor License # 0119361 May 9, 2014 Ashland Parks & Recreation City of Ashland Attn: Rachel Email: dialsrQu ashland.or.us Cc: bruce.dickensOashland.or.us I propose to supply all labor and materials to prepare and paint the interior, previously painted, tan T-111 walls on the interior of the pool building located at Hunter Park, Ashland. Preparation includes: Masking and covering adjacent surfaces not to be painted. Caulking cracks and holes. Painting includes: Applying two coats of Miller Acrinamel, semi-gloss. Color shall match existing white color. The above mentioned work shall be completed for the amount of $735.00. Please call me if you have any questions. If you would like to accept this bid, please sign the acceptance and return a copy to our office. Sincerely, Rick Stevens Acceptance: Mobile 541-621-1634 107 E. Main Street #5 • Medford, Oregon 97501 • (541) 772-8287 • Fax (541) 734-5644 Email: rickspaintingco@clearwire.net Page 1 / 1 CJ,r CITY OF + Y RECORDER ASHLAND 20 E MAIN ST. 5/1/2014 00344 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 004409 SHIP TO: RICK STEVENS PAINTING 107 E MAIN STREET #5 MEDFORD, OR 97501 FOB Point: Req. No.: Terms: net Dept: Req. Del. Date: contact: Rachel Dials - Lonny Flora Special Inst: Confirming? No Quantl r=:Umt;. ;Descn tion, nit.Price, Ex Price THIS IS A REVISED PURCHASE ORDER Painting and Drywall Repair 9,225.00 Location: Daniel Meyer Pool Building Contract for Goods and Services Beginning date: 04/28/2014 Completion date: 06/01/2014 Processed change order 05/16/2014 735.00 Change order processed to include painting Tan T-111 walls. ;L~ Iti -c~3 SUBTOTAL 9,960.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 9,960.00 AcbountNunib'er.. Project Number-,' Amourit `''^AccountNUinber ~4,„'.'- Project Number." :w Amount:,' E 411.12.00.00.70420 E 000042.999 9960.00 Authori d Signature/ VENDOR COPY i FORM#10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of supplier I Contractor I Consultant: tCIL~K✓LnS QttIvl-nVL ° Total;amouriffofthis: Purchase Order Number. U conthact amendment:.' Title/ Description: k,vl'll ❑ Per attached contract amendment Contract Amendment Original contract amount $ 9 100 % of original contract Total amount of previous contract amendments of original contract Amount of this contract amendment ] 2) = p c) % of original contract TOTAL AMOUNT OF CONTRACT $ clcl l on w' % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have incre on ora - and of contract YES O (if "N Contract amendment is within the scope of procur IINrA O", requires Council approval Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT- Lesthan 5000 TION TO BID or OOPERATNE PROCUREMENT ORF or ❑'YES", the total amountof contract and cumulative ST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and ❑If"NO", amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 9$100KforGoods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If"NO', amount exceeding authority requires ❑ If"NO', amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason:- El 'YES', Dctappei 000 ❑ Exempt-Reason: ❑-IYFRS',remresa mval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services -$5000 to $100.00 0 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5000 to $75,000 25% of original contract amount or $250.000 emergency, including necessity and circumstances [r]`-YES', the total amount of cumulative Avh icheveris less. requiring the contract amendment amendments s 25% of original contract amoun ❑If'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City O;.amounlexceeding autirorihrregmres Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communicetion Communication. ❑ If a"'' le, attach copy of Council Communication ❑ Exem t-Reason: ❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES% the total amount of original contract and cumulative amendments are ❑ "YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number Account Number Account Number - - - - *Expenditure must be cha ed to the ppropdate aDc~/Q1unt numbers for the financials to reflect the actual expenditures ac/c wetly. Aftach extra pages if needed. Employee Signature: 1(1 1A ~t' Department Head Si ture: 1 otfO G<~r-at_ c~~ (rolala ouatofconract?$_5,000) "`City Administrator: a 7:E t to orgreater than $25,000 or 10%) Funds appropriated for current fiscal year.: ES NO eFinance Director (Equaffo orgreater ,000) Date Comments:Cue-Kli e A .."n.p Form #10 - Contract Amend(nent Approval Request Form, Request for a Change Order, Page 1 of 1, 5/9/2014