Loading...
HomeMy WebLinkAbout2014-097 Contract - Covey Pardee Landscape Architects Contract for PERSONAL SERVICES less than $35,000 C I T Y OF CONSULTANT: Covey Pardee Landscape Architects ASHLAND CONTACT: Greg Covey 20 East Main Street Ashland, Oregon 97520 ADDRESS: 295 E. Main St. Telephone: 541/488-6002 Ashland OR 97520 Fax: 5411488-5311 TELEPHONE: 541-552-1015 DATE AGREEMENT PREPARED: 2/19/2014 FAX. BEGINNING DATE: 2/19/2014 COMPLETION DATE: 6/30/2014 COMPENSATION: NTE $5,800, Reference exhibit C. SERVICES TO BE PROVIDED: Reference exhibit C scope of work and fee proposal. ADDITIONAL TERMS: None. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of city. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $19,825 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to indemnify and save City, its officers, employees and agents harmless from losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature to the extent the harm caused arises out of or is incident to the negligent acts, or errors or omissions in performance of this contract by Consultant (including but not limited to, Consultants' employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: Contract for Personal Services, Revised 06/30/2013, Page 1 of 5 a. Mutual Consent. This contract may be terminated at any time by mutual consent of both,parties: b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice inwriting and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. L Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any .time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. Contract for Personal Services, Revised 06/30/2013, Page 2 of 5 e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and noncontributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. Consultant: B ri of Ad 90L v (//IJ S gnature Depa ment Head l~Y T ~VEY M ark 140IJ-0 n Print at Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. APAP V~ORM As illy Attomey Date - 4e Contract for Personal Services, Revised 06/30/2013, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: _V (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. V' (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. t~ (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service,not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ~2 ~s<t~-vim 2-Z~o -!4 Contractor (Date) Contract for Personal Services, Revised 06/30/2013, Page 4 of 5 295 fast Main, No. 8, Ashland, OR 97520 / 541 552 1015 / greg covey Ilc / coveypardee.com LANDSCAPE ARCHITECTS December 20, 2013 EXHIBIT C Scott A. Fleury, Engineering Services Manager City of Ashland, Public Works 20 East Main Street, Ashland OR 97520 Re: BPA Oak St Substation Scope of Work and Fee Proposal Dear Scott: Thank you for the opportunity to provide landscape architectural services for the BPA Oak St Substation project. Our scope of work is based on our site meeting in November, and our review of the original irrigation plan and aerial imagery base data. The Project Area includes the area surrounding the substation, south of the park entry drive off of Oak Street, and east of Oak Street. SCOPE OF WORK Our Basic Services include the following tasks and products: 1. Coordination, Site Review and Project Base Map Preparation: a. Meeting N3: Meet on site with you and various city staff personnel to discuss the project scope, schedule, and preliminary design program. Conduct an initial site review and discuss the defunct irrigation system and tree removal, including additional trees that may be removed. (completed November 19, 2013) b. Review site base maps and aerial photographs provided by the City of Ashland and prepare a project base map for use in developing landscape design drawings. c. Review the site with base map, take notations of key features, and photograph the site. 2. Landscape Concept / Design Development: a. Prepare Landscape Concept Plan based on the site review and the background information provided. Plans to indicate trees to be removed, irrigation system elements to be removed, proposed trees, and proposed mainline.routing and valve locations. b. Meeting k2: Meet with you and various City of Ashland staff to review the Landscape Concept Plan, and refine the design program. 3. Construction Documents: a. Prepare Construction Document (CD) drawings and technical specifications forthe proposed substation landscape improvements. Drawings will indicate demolition and removal of existing irrigation improvements, tree removal, and proposed irrigation and planting with associated details and specifications. b. Provide one 90% submittal for City of Ashland and BPA review, and a final 100% submittal for bidding and construction. c. Prepare a Preliminary Opinion of Probable Construction Costs. d. Participate in (1) design team coordination meeting with you and City of Ashland staff. BPA Substation Scope of Work 8 Fee Proposal December 20, 2013 4. Bidding & Permitting: a. Assist City of Ashland with interpretation and clarification of landscape construction documents. b. Prepare addenda as needed for Architect's issuance to General Contractor. c. Attend pre-bid conference at project site. 5. Construction Observation: a. Attend (1) pre-construction conference administered by the City. b. Assist the City with review of required contractor submittals, such as shop drawings and samples, but only to determine if they conform to the Landscape Architect's visual and aesthetic design intent. c. Attend a maximum of (4) Project site visits with City of Ashland project representative during construction to generally observe the progress of construction and to assess if the work completed is generally consistent with the intent of Landscape Architect's Construction Documents. Additional Services beyond Landscape Architect's Basic Services may be provided if confirmed in writing. Additional services include, but are not limited to, attending additional meetings required by the City of Ashland, and plans for City of Ashland planning review. Changes to the proposed project limits, scope of work, budget, or schedule may result in additional services fees. Excluded Services are not a part of Landscape Architect's Basic or Additional Services and are the responsibility of others. Excluded services Include, but are not limited to, the following: determining subsurface conditions; determining soil suitability, structure, and compaction; storm water drainage design; all site utility design, except landscape irrigation; structural design of walls and retaining walls over fourfeet in height; surveying; applications for permits; final construction cost estimating; and construction management. Fees and Payment Tasks 1- 5 $5,700 Reimbursable Expenses (Allowance) $100 Total $5,800 Basic Services fees will be billed on a percent complete basis not to exceed the total indicated. Billing will be once per month for Basic Services, approved Additional Services, and Reimbursable Expenses. Reimbursable Expenses will be billed at actual cost and include, but are not limited to, printing, reproduction, and delivery of documents. Additional Services approved by you and confirmed in writing will be billed on an hourly basis. Our current billing rates are as follows: Principal $110 / Hour Project Manager $90/Hour Landscape Architect $7S/ Hour Covey Pardee Landscape Architects Page 2 of 3 BPA Substation Scope of Work & Fee Proposal December 20, 2013 Contract Our understanding is that you will prepare a City of Ashland standard "Contract for Personal Services" upon acceptance of this proposal. Thank you again for inviting us to provide landscape design services for this project: we are always happy to assist. Sincerely, Alan Pardee Covey Pardee Landscape Architects Covey Pardee Landscape Architects - Page 3 of 3 CERTIFICATION OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE REQUIREMENTS FOR BPA SUBSTATION LANDSCAPE DESIGN SERVICES TO BE PERFORMED UNDER CONTRACT WITH CITY OF ASHLAND Contractor is exempt from the requirement to obtain workers compensation insurance under ORS Chapter 656 for the following reason. Contractor is to initial the appropriate box as follows: SOLE PROPRIETOR (Initials) ■ Contractor is a sole proprietor, and ■ Contractor has no employees, and ■ Contractor will not hire employees or subcontractors to perform this contract tt5'frG CORPORATION - FOR PROFIT (Initials) ■ Contractor's business is incorporated; and ■ All employees of the corporation are officers and directors and have a substantial ownership interest* in the. corporation, and ■ All work will be performed by the officers and directors; Contractor will not hire other employees or subcontractors to perform this contract CORPORATION - NONPROFIT (Initials) ■ Contractor's business is incorporated as a nonprofit corporation, and ■ Contractor has no employees; all work is performed by volunteers, and ■ Contractor will not hire employees or subcontractors to perform this contract. PARTNERSHIP (Initials) ■ Contractor is a partnership, and ■ Contractor has no employees, and • All work will be performed by the partners; Contractor will not hire employees or subcontractors to perform this contract, and • Contractor is not engaged in work performed in direct connection with the construction, alteration, repair, improvement, moving or demolition of an improvement to real property or appurtenances thereto."* LIMITED LIABILITY COMPANY (Initials) ■ Contractor is a limited liability company, and ■ Contractor has no employees, and ■ All work will be performed by the members; Contractor will not hire employees or subcontractors to perform this contract, and ■ If Contractor has more than one member, Contractor is not engaged in work performed in direct connection with the construction, alteration, repair, improvement, moving or demolition of an improvement to real property or appurtenances thereto.** ~'T- - Z - 0a1-4 (Si r of Authorize ner) (Date) 42WNOZ/ SOLE' Al MBe)2_1 (Sign 'sTitle *NOTE: Under OAR436-50-050 a shareholder has a "substantial ownership" interest if the shareholder owns 10% of the corporation, or if less than 10% is owned, the shareholder has ownership that is at least equal to or greater than the average percentage of ownership of all shareholders. **NOTE: Under certain circumstances partnerships and limited liability companies can claim an exemption even when performing construction work. The requirements for this exemption are complicated. Consult with City Attorney's Office before an exemption request is accepted from a contractor who will perform construction work. GEICO GEICO CASUALTY COMPANY washlagun DC VERIFICATION OF COVERAGE (SEE BELOW UNDER CAUTIONARY NOTE) INSURED Policy Number: 4327797579 Effective Date: 10-29-13 GREGORY THOMAS COVEY Expiration Date: 04-29-14 332 IDAHO ST Registered State: OREGON ASHLAND. OR 97520-3034 To whom it may concern: This letter is to verify that we have issued the policyhnlder coverage under the above policy number for the dates indicated in the effec- tive and expiration data fields for the vehicle listed. This should some as proof that the below mentioned vehicle meets or exceeds the financial responsibility requirement for your state. This verification of coverage does not amend, extend or alter the coverage afforded by this policy. Vehicle Year: 2002 Make: MAZDA Model: PROTEGE 5 VIN: JM1BJ246521536620 COVERAGES LIIHPCS DEDUCTIBLES BODILY INJURY LIABILITY $100,000/$300,000 PROPERTY DAMAGE LIABILITY $100,000 PERSONAL INJURY PROTECTION NON-DED UNINSURED MOTORIST BODILY INJ $100,000/$300,000 UNINSURED MOTORIST PROPERTY DAMAGE $20,000 COMPREHENSIVE $250 DED COLLISION $500 DED EMERGENCY ROAD SERVICE FULL NON-DED RENTAL REIMBURSEMENT $35/DAY-$1050 MAX Lienholder _ Additional Insured Interested Party Additional Information: Tsciipd 04/02/2014 If you have any additional questions, please call 1-806841-3000. CAUTIONARYNOTE: THE CURRENT COVERAGES, I TS, AND DEDUCTIBLES MAYDIFFER FROM THE COVERAGES,LIDH'I'S, AND DEDUCTIBLES IN EFFECT AT OTHER TIMES DURING THE POLFCY PERIOD. TARS VERIFICATION OF COVERAGE REFLECTS THE COVERAGES, LIMITS AND DEDUCTIBLES AS OF THE ISSUED DATE OF THIS DOCUMENT WHICH Is SHOWN UNDER'ADDTrIONAL INFORMATION" OR IF AN ISSUED DATE Is NOT SHOWN, THE DATE OF THIS FACSA E. U-33 10-07 GREGCOV-01 AGONIES CERTIFICATE OF LIABILITY INSURANCE oa 3/ EIMMIO3120114YI 4 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Medford Office PHONE FAX PayneWest Insurance, Inc. IC No ati (541) 779-1321 n/c No: (541) 779-9187 38 North Central Ave. E-MAIL Suite 100 ADDRESS: Medford, OR 97501 INSURERS AFFORDING COVERAGE NAIC If INSURER A: First Natl Ins Co of America INSURED INSURER B : Greg Covey LLC INSURER C: Gregory T. Covey 295 E Main St # 8 INSURER D: Ashland, OR 97520 INSURER E: I INSURER F, COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR rypE OF INSURANCE POLICY EFF POLICY EXP LTR POLICYNUMBER MMIDDIYYVV MMIDDIYYYY LIMITS I= VIVO GENERAL LIABILITY EACH OCCURRENCE 5 1,000,00 A X COMMERCIAL GENERAL LIABILITY 010128451150 11/24/2013 1112412014 PREMISES Ea occvnence S 200,00 CLAMS-MADE OCCUR MED EXP(My one Verson) $ 10,00 PERSONAL B ADV INJURY $ 1,000,00 GENERALAGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY PRO- LOC $ FQT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea actldeM $ ANY ALTO BODI LV INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY YIN T RV LIMIT ER ANY PROPRIETOWPARTNERIEXECUTIVE❑ NIA E.L. EACH ACCIDENT $ OFFICER MEMBER EXCLUDED? (Mandatory In NH) E. L. DISEASE EA EMPLOYE $ U aes.rbe under DESCRIPTION OF OPERATIONS below E. L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONSI LOCATIONS I VEHICLES (Attach ACORD 101, Addalonal Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Scott Fleury, Engineering Services Manager ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE /11.. ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 4 ]~~'L~ffff) t, O n ~ Y y J N r CO"^. ,~+t-t y v`~ is C W4 ~i q. 1 Q .a co lll~k J 7/20 27720MI14 DDIYYYY) ACCNZ CERTIFICATE OF LIABILITY INSURANCE v2DA (M THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRODUCER T NAME: Michael J Hall & Company PHONE FAX Hall & Company EMAIL Esu-3613-598-3700 AIC No l: 19660 10th Ave NE ADORES . Poulsbo WA 98370 INSURERS AFFORDING COVERAGE NAIC II INSURER A.TRAVELERS CAS & SURETY CO OF AMER 31194 INSURED 17660 INSURER B : Greg Covey LLC INSURER C: dba Covey Pardee Landscape Architects INSURERD: 295 E Main Street, Suite 8 Ashland OR 97520 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 310585472 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUOLSUBR POLICYEFF POLICYEXP LTR TYPE OF INSURANCE INSR= POLICY NUMBER MMMD/YYYY IMM1DDfYYYY% LIMITS GENERAL LIABILITY EACH OCCURRENCE E -15- TO RENTED- COMMERCIAL GENERAL LIABILITY AMA6T PREMISES Ea ocuXrence E CLAIMS-MADE r-1 OCCUR MED UP An one person) $ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP,OPAGG $ POLICY PRO LOC $ CT F7 AUTOMOBILE IJABIUTY Ea ecddenl ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY Per smdent $ AUTOS AUTOS ( 1 HIRED AUTOS NON-OWNED PROPERTY DAMAGE E AUTOS Per aimderH E UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTIONS S WORKERS COMPENSATION WC STATU OTH- - AND EMPLOYERS' I.ABIUTY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? NIA E.L. EACH ACCIDENT E tMAndetory in NH) E. L. DISEASE - EA EMPLOYE E If yes, describe under E.L. DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS W. A Professional Uab: Claims Made 105695240 0/21/2012 0/21/2014 $1,000,000 Per Claim $2,000,000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AKe.h ACORD 101, Addle ...I Rtnunts Schaduls, N more space Is required) Job Name: BPA Substation CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. Attn to: Scott Fleury 20 East Main Street AUTH RD:ED REPRESENTATIVE Ashland OR 97520 ©1988-2010 AGORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD U ~ Y RECORDER Page 1 / 1 CITY OF " ° DATE =':;PO NUMBER"' ASHLAND 20 E MAIN ST. 4/9/2014 12183 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 016982 SHIP To: Ashland Public Works COVEY PARDEE (541) 488-5587 295 EAST MAIN STREET STE 8 51 WINBURN WAY ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept: Req. Del. Date: Contact: Scott Fleury Special Inst: Confirming? No Quantity. Unit _ , Descn-Bon°-:. Unit Price ExL Price BPA Substation Landscape Desiqn Services 5,800.00 Contract for Personal Services Beqinninq.date: 02/19/2014 Completion date: 06/30/2014 SUBTOTAL 5,800.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 5,800.00 ASHLAND, OR 97520 Account Number s;-Project'Number ",°Amount' 'AccountrNumber '"Project Number Amount E 690.11.21.00.60240 5,800.00 Autrize~ VENDOR COPY FORM-0 C I T Y OF A request for a Purchase Order ASHLAND REQUISITION Date of request: t9 Required date for delivery: pst~ Vendor Name Gp.r£+I 4~¢ € L,c ypsmQ€ t- G jTqr-e-~ Address, City, State, Zip 24S l . rte. A, k sr ~c ~ s o C2 . R~szo Contact Name & Telephone Number Go igY :N S41 - SSz - (CX. Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written uota or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ Stale of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5.000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Witten quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement 5 000 to 75 000 ❑ Form #g, Request for Approval ❑ Agency Less than $35,000, by direct appointment [I Written quote or proposal attached Date original contrail approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost ~_~0 ~5t~.1~ en \ L~rV CSC.A fJE _ ` r = , P j d~5lrp rl Z~.QVIC~S , , - 5t~ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL CO§Ti Per attached rC q - ~5 ~P~y tie $a,; p Chi. ProjectNum AccountNumber___-_-- - Account Number 690-//-J-J-CO-Gr ;Y( V Account Number *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Dire or Date Support-Yes/No By signing this requisition form, l certify that the City's public contracting requirements have been satisfied. Employee: Department Head: ~AWXA~ qua toor greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year. 1ES / No zpK -~-t _ -1li611Y Finance Director- (Equal to orgreaterthan $5,000) Date Comments: Fn,m Y9 . Oeni uci(nn