HomeMy WebLinkAbout2014-105 CONT Chg Order #4 - KOGAP Enterprises
CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO. CCO-4
PROJECT: Calle Guanajuato Resurfacing Project DATE: 05/08/13
LOCATION: Calle Guanajuato PROJECT NO.: 505-005
CONTRACTOR: Kogap Enterprises, Inc
You are requested to perform the following described work upon receipt of an approved copy of this document or as described
by the Engineer:
Item No. Description Quantity Unit Price Amount
BI 6 Removal of Surfacings
Item #I Quantity Over Run 66 9 S 594.00
BI 15 - Subgrade Geotextile
Item #2 Quantity Over Run 66 1 S 66.00
BI 22 - Aggregate Base
Item #3 Quantity Over Run 50 37 $ 1,850.00
BI 24 - 6" Reinf Cone Surfacing
Item #4 Quantity Over Run 713 13.5 $ 9,625.50
BI 27- Concrete Driveways
Item #5 Quantity OverRun 397 11.5 $ 4,565.50
BI 37 - Bark Mulch Quantity
Item #6 Over Run 3 60 $ 180.00
Total this Change Order $ 6 881.00
Previous Change Order $ 7, 854 d9
Original Contract Total $ A, -fiQ
Revised Contract Total S ;4;
PERCENT CHANGE OF ORIGINAL CONTRACT -44..59fe-
The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment
to the contract and all provisions of the contract will apply.
Recommended By: S t, S -A ~ 8
Project anager Dat
Approved By: S II
Don Robertson, Ashland City Parks Date
Accepted By: Kogap Enterprises, Inc.
P. o. Box 1608
dford, Ore on 97501
Contractor Representative Date
ENGINEERING Tel: 541488-5347
20 eMain Street r 541 -48
nd, Ore,on egon 97520 TTY'. 800.]3535--29 2900
Ashland,
w ashland.or. us
C1Users\pmooretOocunrentsTalle CCO MN
May 8, 2014
Calle Guanajuato Resurfacing Project
Ashland City Parks
Supporting Data CCO-4
Contract Change Order 4 deals with the bid item extension of six bid items. The following is a
brief explanation for the quantity extensions.
Item 1.
Bid Item 6 - Added 66 square yards to the bid item amount to compensate the Contractor for the
removal of additional concrete in the area between Windburn Way and the end of path shown
on the contract drawings. See enclosure 1.
Item 2.
Bid Item 15 - Added 66 square yards to the bid item amount to compensate the contractor for
the additional subgrade geotextile placed in the area shown in enclosure 1.
Item 3.
Bid Item 22 - Added 50 ton to the bid item quantity to compensate the contractor for additional
aggregate base used. Aggregate base delivery tickets totaled 290 tons where the bid quantity
was 220 tons.
Item A.
Bid Item 24 - Bid item 24, 6" Reinforced Concrete Surfacing over ran the bid quantity by 713
square foot. The area of the surfacing was field measured at 7368 square foot by both the
contractor and construction engineer. Added areas which went into this increase (areas shown as
2, 3, 4 and 5) which totaled 578.7 square foot. The additional area included areas around catch
basins, which were shown to remain but were removed and replaced, and additional area placed
adjacent to the driveway at Highway 99.
Item 5.
Bid Item 27 - Concrete Driveways over ran the bid quantity by 397 square foot. The areas
which were included were Area 1, shown on Enclosure 1, and Area 6 shown on Enclosure 6.
Concrete was replaced in these areas to remove unsightly and rough concrete surfacing. The
resulting areas are unbroken and more uniform in color and texture.
Item 6.
Bid Item 37 - Bark Mulch over rant the bid quantity by 3 cubic yards. Additional bark mulch was
placed in the planter areas and along the path at the Highway 99 end.
~NcLo~U1zE f
Sec. 9 T.
(Ci
R 46.00•
124 3'722•• C.C.
,a36°pl'42••
T 14.96'
yIM
i "C" LINE C, y ns1
<2_ w 10
10
OI 0 1 I y
~ O
A: ~sv GALE GUANAJUAT
! 2S 56"f _ r s'
d
N 57,2
exlg.
q.252 SG d
O 3 7
Aa 32o Sf 5, q C= o 0 5 7 1
t ° v ro ti~O ; I
D Id 5 7 12 1 '
"C-
50 R•I3c'30:,2 00 19 0 R. 06 06'
g I I 1~G 111 B 271,. 435. ,38 C'R '
;.10' T 17.14 3B^ I `
v~
i II I Apartments
Wepsters
sesame
1~~ : ~32v k ys z + imp
13.2 -7y
Rs~no~e -rrz E*~CN A 32•'+' Z~ ~9 -7. 2 sY
sy
i., R. 1 E., W.M. O Protect ext. trees OR Remove and reinstall ped. rail - B'
!Protect with orange
Ashland) plastic mesh fencing) BA Remove and reinstall ped. rail- 11'
O Protect extg. retaining wall & foundation O Remove tree and install bark mulch - 4•' Ihkn.-
O3 Protect extg. ped. rail 10 Cons1. reinforced P.C.
colored conc. surfacing - 6625 sq. ft.
Oq Protect extg. gote (21 square scoring pattern)
(For details, see shts. 2. 28, 2B-2.2B-3 & 28-4)
O5 Protect extg, conc. surfacing
11 Const. conc. pavers - 4030 sq. fl.
G Remove extq. conc. surfacing (For details. see shts. 2.2B, 28-2 & 28-3)
O Remove extg. ped. rail (around trees) 12 Inst. modified curb & tree grate
..C„ 48"x48" - 3 each, 36"x36" - I each
R 50.00' (For details, see sht.28-4, 2B-5)
114°35'30" C.L.
611°01'40" 13 Remove & reinsal/roiling - 28'
T 9.83, Modify/extend railing - 7'totol
ry ri 14 Const. reinforced columns & base - 32'
w p Match extg.
C7 Color: Son Diego Buff
1 CREEK co Match b bi Match N ® Ae ~92SF IS Thickened conc. edge
0 extg. 'b extq. + (See details. sht. 2)
3 6 Li II 15
p Edge of conc.
14 13 Scored conc.
I
Ar.:- _ _ O
y'«
P/L p/L
ci
n
N ro
C1
B 2 Conc. pavers ro x o 1
+ 7 Edge of conc. p .O
3 7 12 1 1 10 6 1 12 3 BA
N J I ) D
70 r I '•r• •ti *Bork mulch to be installed of
P ,Y R 50,00. end of construction activities.
R 50.00' ' 'a~70c"04 " C.R. Ale%s LEGEND
114°35'30" C.R. sushi 'T 7 ggO4" Conc.povers
019°55'23" I um; S
T 8.78' 1I I
Scored conc.
Gold & Gems
Loft Thickened edge
CONSUL 7WO ornra,tea~n¢
1. av oxxmn ~ two. m lea 2aoE 0100N olvf i6
PR~FSS/n 11 amznCSRQES ~ ~aaxw wixxum ntl9l ON
V ~GINFF
CALLE GUANAJUATO RESURFACING PROJECT
65 BPE CALLE GUANAJUATO
ASHLAND PARKS 6 RECREATION
ORE N Destined By - Jaime Jordan
Checked By - Rodney Daear
QRr IU•ti QP Droftea By - Rodney Ddear
FCEE 3~
I' ALIGNMENT AND :Er
rvninrr.
11 nG / 7nrL~/ rCV C0 AI rnucre AN
7 t n.N -2
~tJCL~~VR~~~ ,
Sec. 9 T. 39 S., R. 1 E., W.M.
(City Of Ashland)
R 100.00'
57°17'45" C.L.
R 50.00' 03109'59"
F
114-35'30" C.L. T 2.76'
022°00'38"
T 9.72' w
Q°4b
SA 9 I 56 5 2 7 IO o m
m
N ` + 'FLANO CREEK'`- e - nC LINE
y n
U
a } 2A r Scored conc. i G
N O Match
O extg.
n I
n of conc.
Nt
P/L
ci 2 8
Edge of conc.
Conc. pavers v, o q?, b19y.q
m Id
L 4xq
m 3 60 ."C" •7 02g
m 6A c 7 R 50.00' " CA 19 1d c
t f 4°35'30
22'12" ~g~o~, .ld Zv
.`1 T 7.64'
~'6J",~' Cq r
30" C.R.
'12"
5alame Mix
Oberon '5
LpOie's The Block Srop
;naissonce Rose
i
i
P/L
No. DATE REVISIONS BY
e 09.16_13 andoted Clavier size a EXPO
I and curb layout.
2 9/16/2013 2:00:28 PM
r=NU.05u►2f~ * 4
Sec. 9 T. 39 S., R. 1 E., W.M. J Remove exig. tree
(City Of Ashland)
t~ Protect exig, retaining wall & feu
„C„
R100.00' 2f~ Protect exig. curb
57°17'45" C.L.
4L3=09'59" 0 Protect exig. ped. roil
T 2.76'
0 Const. fully lowered P.C. conc. dw)
(See drg. no. RD735, color = San
w
5 2 ~ IO Remove exig. conc. surfacing
m t
-"C" LINE 5A Remove extq. curb
y C5 Remove extg. retaining wall
match
extq. O5 Remove and reinstall ped. rail -
6A Remove and reinstall ped. rail -
BB Remove and reinstall pad. rail -
A ANAJ a I ` r 0 See sht.3.note 10
Const. reinforced P.C. colored co
(2'squore scoring pattern)
(For detofls. see shts. 2.2B, 2B-.
B ( CConst. conc. pavers
Edge of conc. N-330- (For details, see shts.2,2B.2B-
.CPp 3 8194+4 ° woo I
e~ Const, std. crone. curb - 3
ld Pno E=6" H-12"
pp ~r ~ `P o - (See drg. no. RD700)
L ' n
,,j g4xtl a, 100 Thickened conc. edge
R C'.. d 01' r,9,V (See details, sht. 2)
93 1 2V
~so,400 yd
6 4= 435 s>
,me mix SAP 5*08
TDe B1ocK Shag,, 9V90+5 0
d t LE,
g ,g oav moaicE-
PR(I.c ( BYBIIl9AS a anaa amen
ecs, ♦ w.m.=m„ uaas>,ea.wde,maua
I N f F ~O CALLE GUANAJUATO RESURFACII
g5 98PE CALLE GUANAJUAT
ASHLAND PARKS & RECRL.
ORE N Designed By - Jaino Jor
v 9~ = Checked By - Rodney Oc
9/,~ 4RY 10. Q Drafted By - Rodney 01
No. DATE REVISIONS BY F LEE ~OFO
ALIGNMENT AND
A09-t6-13 Updated oldnfer size A L J EXPIRES: 06/30/{ 1 G E N E R A L C O N S T R U C T
end curb layout.
File no.
9/16/2013 2:00:28 PM
rrr" RECC^~59
Page 1 /I
ASHLAND PARK COMMISSION
20 E MAIN ST. PO NUMBER
ASHLAND, OR 97520 12/23/2013 00311
(541) 488-5300
VENDOR: 000479 SHIP TO: -
KOGAP ENTERPRISES, INC.
PO BOX 1608
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept:
Req. Del. Date: Contact: Rachel Dials
Special Inst: Confirming? No
Quanb -~.Unn~": 77= x
Umt'Price '>-Ext. Price
THIS IS A REVISED PURCHASE ORDER
Calle Guanajuato Resurtacinq Project 286,618.60
$387,808.60
Parks $286,618.60
Project #000053
411 12 00 00 704 200
Water $75,890.00
Project #201225
670 08 18 00 704 200
Electric $25,300.00
Project #000296
690 11 18 00 704 100
Public Improvement Contract
Effective date: November 25, 2013
Completion date: April 1, 2014
Processed change order 05/16/2014 5,945.33
Chanqe orders: CCO-1, CCO-2 and CCO-3
Processed change order 05/2812014 16,881.00
Chanqe Order: CCO-4
.0 ILA "4-0j SUBTOTAL 309 444.93
BILL TO: -Li -5
~ J TAX 0.00
FREIGHT 0.00
TOTAL 309,444.93
M0.00.7042'OE0000533.999 ..',"Amo"unt AccountNui nber 7,7,1.
3 ProtectWum309 444.93
Autborized Sgnatu VENDOR COPY
.FORM#1o CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier I Contractor/ Consultant: ?Tot'aI(amourit4ofsthhis
Purchase Order Number: OD311 t o tractdamen8ment
l- ~~uAr>1JA1D Q QS1tiU
Title I Description:
Per attached contract amendment T
Contract Amendment ~t
Original contract amount $ 20101 U`9
~ a , too 100 % of original contract
Total amount of Previous contract amendments 5 q 1{S. 3S 1y% of original contract
Amount of this contract amendment kllp1 -W- ! ~ % of original contract
TOTAL AMOUNT OF CONTRACT $ 3)~Jq4q (t3 o
/a of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that with all things considered, the
amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement If the City determines that If it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement YES_ NO` Of "NO", requires Council approval l Attach cow of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT . ORF or
❑ IVES', the total amount of contract and cumulative K25% UEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 250
amendmenfss$6,000. YES%thetotal amount of cumulative amendments ❑"YES", the total amount of original contract and
❑ If'NO", amount exceeding authority requires of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If'N0% amount exceeding authority requires ❑ If"NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES', Direct appointment 29 $35,000 ❑ Exempt-Reason:
❑ If'NO', requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods &Services -$5000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
rsonal Services- 5000 to 75000 525% of original contract amount or $250,000 emergency, including necessity and circumstances
"YES", the total amount of cumulative whichever is less. requiring the contract amendment
endments 525%of original contract amount ❑ If ❑ If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt- Reason: ❑ Exempt- Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of original contract and cumulative amendments are ❑ "YES%the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If'NO', Council approval is required. Attach copy of Council Communication.
❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number Account Number
Account Number - - -
'Expenditure must be c arg to the a priat account numbers forthe financials to reflect the actual expenditures accursttty. Attach extra pages if needed.
Employee Signatu Department Head Si afore:` It
V A -
ylodla ou [contract?$_5,000)
City Administrator.
(Eq 3lto orgreater than $25,000 or 10Y.)
Funds appropriated for current fiscal year. / NO S12- j't,
Finance Director (Equaf orgmater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5121/2014