HomeMy WebLinkAbout2014-108 Contract - Moodio Design
CATV OF
-ASHLAND INDEPENDENT CONTRACTOR: Moodio.Me
- - - CONTACT-MaWMu arz - - - - -
20 East Main Street ADDRESS: PO Box 1332
Ashland, Oregon 97520 TELEPHONE: 541-601-0502
Telephone: 541/488-6002
Fax: 5411488-5311 FAX:
DATE CONTRACT FULLY EXECUTED:
BEGINNING DATE: May 8, 2014 COMPLETION DATE: Jul 31, 2014
COMPENSATION: $75 per hour em", Z3919490
SCOPE OF WORK: Design a graphic identity for informational ma erials related to the 2014 drought, "Use Water Wisely".
The goal is to brand the message so that it quickly identifies the message wherever it appears. Design materials will
include but not be limited to the following: street banner, lawn signs with varying messages, door hangers, tent cards and
towel and sheet cards.
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND
CONTRACTOR AGREE as follows: '
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform
any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper
performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to
the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-
like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded.
Contractor must have a current City business license.
3.. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless against and
from losses, expenses, or other damages resulting from injury to any person or damage to property arising out of or incident to the
negligent performance of this contract by Contractor, its employees, or agents. Contractor shall not be held responsible for any
losses, expenses, or other damages, directly, solely, and proximately caused by the negligence of City.
4. Termination: Cit s Convenience. This contract may be terminated at any time by the City. '
5. Independent Contractor Status and Other Representations: Contractor is an Independent Contractor and not an employee of
the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor certifies the accuracy of
the representations in attached Exhibit A.
6. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon
workers' compensation coverage for all their subject workers. See.Exhlbit B (Back of Page). Worker's compensation insurance is
required if work is performed by employees, subcontractors, or volunteers.
BY INITIALING THE BLANK AT THE END OF THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PENALTY OF LAW
THE WORK REQUIRED BY THIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED:
7. Statutory Requirements: ORS 279B.220, 2798.225,279B.230, 2798.235, ORS Chapter 244 and ORS 670.600 are made part of
this contract.
8. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor has an asbestos abatement license.
9. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the
performance of the contract work set forth In this document.
10. Non-discrimination Certification: The undersigned certifies that Contractor has not discriminated against minority, women or
emerging small business enterprises in obtaining any required subcontracts. Conlraclorfurther certifies that it shall not
discriminate in the award of such subcontracts, if any.
11. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of
Oregon.
12. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO
WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS
IN WRITING AND SIGNED BY BOTH PARTIES.
Contractor - CBfIIyaf shland
W-9 -One co of W-9 is to be submitted with the signed contract.
AP VED,'...T RM'.
s Hand; . Attorney
Contract for Personal Services, Page 1 of3 Data r~ )
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on
the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it), and (b) Contractor is not
subject to backup withholding because (I) it is exempt from backup withholding or (ii) it has not been notified by the
Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or
dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents
and warrants to City that (a) it has the power and authority to enter into and perform the work; (b) the Contract, when
executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms; (c)
the work under the Contract shall be performed in accordance with the highest professional standards; and (d) Contractor
is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of
perjury that (a) its business is not in violation of any Oregon tax laws; (b) if it is a corporation or limited liability company, it
is in good standing under state and federal laws and the undersigned is authorized to act on behalf of the entity; (c) it is an
independent Contractor as defined in ORS 670.600; (d) Contractor meets at least four of the criteria listed below and
so indicates by placing Contractor's initials in the blanks before all the criteria Contractor meets:
X (1) Contractor carries out the provided labor or services at a location separate from Contractor's residence or
in a specific portion of its residence, set aside as the location of the business.
X (2) Commercial advertising or business cards or a trade association membership are purchased for the
business.
(3) The telephone listing used for the business is separate from the telephone listing for Contractor's personal
residence.
(4) Labor or services are performed only pursuant to written contracts.
X (5) Labor or services are performed for two or more different persons within a period of one year.
(6) Contractor assumes financial responsibility for defective workmanship or for service not provided as
evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability
insurance relating to the labor or services to be provided.
May 14, 2014
ontractor (Date)
Contract for Personal Services, Page 2 of 3
moodio.me
This is a proposal. a to design
mark mularz
541 6010502
po box 1332
ashland, or 97520
PAGE DATE CLIENT
1 of 1 050814 Ann Seltzer, City of Ashland
"USE WATER WISELY" PROGRAM IDENTITY AND COLLATERAL - $1350.00 (10 hours 075/hd
Moodio will design a clean, graphic identity for the "Use Water Wisely" message. The goal is to brand
the message so that it quickly identifies the message wherever it appears. Moodio will also design the -
following as part of the campaign and outreach:
- street banner
- lawn signs 3 versions: 1) use water wisely; 2) flower bed message; 3) water feature message)
- door hangers - 2 versions
- tent card for restaurants
- towel and sheet card for hotels
Some illustration is included. If extensive illustration, photography, and/or copy writing is necessary, separate estimates can be provided.
PROCESS
- meetings, phone/correspondence 2
- planning/research, estimates (coordinate with vendors) 2
- design concepts for program identity and collateral items listed above 6
- refinements to designs 3
- production: place and content, refinements to content, collaborate with 3
client and vendor to finalize specs, production and delivery
- final files to vendor 1
- proofs 1
total hours - 18
Note: The above estimate does not include revisions, deletions and alterations (unless otherwise stated). Revisions, deletions and
alterations will he billed in addition to this estimate at an hourly rate of $75. Moodie assumes no liability for this protect Any legal work
needed for trademarks, searches, etc. is the responsibility of the client Additional expenses including but not limited to printing, courier,
photography, illustration long distance charges and Federal Express are billed in addition to this estimate and will reflect a 15% mark-
up (unless otherwise stated). This is an estimate; actual time and expenses will be charged. Unless otherwise stated, one third payment
is required to begin the project the second third is payable halt way through the project and the last third is invoiced and due 30 days
from invoice date.
ACCEPTED BY DATE
Page 1 / 1
CITY O F~L 0r RCQ ✓I.b
-ASHLANT3 DATE ;PO NUMBER
20 E MAIN ST. 5/23/2014 12257
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000421 SHIP TO: City of Ashland
MOODIO DESIGN, MARK MULARZ (541) 488-6002
PO BOX 1332 20 E MAIN STREET
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept:
Req. Del. Date: contact: Ann Seltzer
Special Inst: Confirming? No
Quanfi Unit - - Descri Gong. - - =k Unit Price - Ext-Price THIS ISAREVISED PURCHASE ORDER
Graphic design for Drought 2014 printed 3,000.00
materials
Independent Contractor Contract
Beginning date: May 8, 2014
Completion date: July 31, 2014
SUBTOTAL 3,000.00
BILL To: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 3,000.00
ASHLAND, OR 97520
Account Number ' Project Number Amount....'' 'Account Number' Project Number'-' - Amount
E 670.08.15.00.60410 3,000.
00
AutWrrized Signature VENDOR COPY
FORM #3 CITY OF
A r6quest for a Purchase Order ASHLAND
REQUISITION Date of request: 19 29
Required date for delivery: - a 3
Vendor Name n~+r
Address, City, State, Zip i'lrl nx 1,
Contact Name & Telephone Number
Fax Number S U r - &'q I - D sD 7
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
n❑ Written quote or proposal attached
,'i Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Direct Award Date approved by Council: Contract #
Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
mental Agreement
PERSONAL SERVICES ❑ Special Procurement Intergoverncy
$5.000 to $75.000 ❑ Agen
El Form #S, Request for Approval
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
G«~lu~ BdkG/1 ~of *~fDJrjlt'UJy ei$AA Mpt; tali T r ~ r=
, a
~W r~ C~ Pad i, 1 3 ~ k•
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost .
TOTAL COST
❑ Per attached quotelproposal §
y'r 1 rp i#
Project Number`
AccountNumbel:67L -~•f~-~(~•~~/Q(~
Account Number - Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDireetor Date Support-Yes/No
By signing this re uisition form, I certify that the City's public contracting requirements have been s stied I
Employee:- A) Idi Department Head: C z G -
(Equal to or greater than $5,000)
Department Manager/SupervisoY City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year YES / NO
Finance Director (Equal to orgreaterthan$5,000) Date
Comments:
Form #3 - Requisition