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HomeMy WebLinkAbout2014-109 Maintenance Quote - ESRI INC esri~ Esri Inc 380 New York Street Redlands CA 92373 SUBJECT: MAINTENANCE QUOTE DATE: 03/14/2014 TO: JASON WEGNER ORGANIZATION: City of Ashland Public Works FAX 541-488-6006 PHONE 541-552-2417 FROM: Pete Bennett FAX 909-307-3083 PHONE 888-377-4575 Ext. 2063 EMAIL: pbennett@esri.com Number of pages transmitted QUOTATION #25624293 (including this cover sheet): 4 DOCUMENT DATE: 03/14/2014 Please find the attached quotation for your forthcoming software maintenance term. Keeping your maintenance current entitles you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. For details regarding the maintenance program benefits for your licensing, please visit http://www. esri. com/ma intena ncebenefits. Customers who have multiple copies of some Esri products may have the option of supporting some of their licenses with secondary maintenance. Please contact Customer Service to find out more about the availability of secondary maintenance. For information about Esri Desktop, Developer software, or Web services terms of use, as well as purchase order terms and conditions, please visit http://www.esri.com/legal/licensing/software-license.html. Do you need training? You can get affordable Esri software training for your entire organization with a subscription to Esri Virtual Campus. To find out how, visit the campus: http://training.esri.com/gateway/index.cfm For details about ECP discounts and waivers for non-profit users please visit http://www.conservationgis.org/grant If you have any questions or need additional information, please contact Customer Service at 888-377-4575 Option 5. e S n ® R380 e New York Street Redlands, CA 92373 Quotation Phone: 888-377-45752063 Fax 909-307-3083 Date: 03/14/2014 Quotation Number: 25624293 Send Purchase Orders To: Esri, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Pete Bennett City of Ashland Please include the following remittance address Public Works on your Purchase Order: Engineering Div Esri, Inc. 20 E Main St File #54630 Ashland OR 97520 Los Angeles, CA 90074-4630 Attn: JASON WEGNER Customer Number: 148538 For questions regarding this document, please contact Customer service at 888-377-4575. Item Qty Material# Unit Price Extended Price Per the terms and conditions in your Esri Enterprise License Agreement, your organization is required to provide an annual usage report. This report should detail all deployments made under this agreement for your previous term, and should be provided to Esri as an Excel spreadsheet. The annual usage report must include actual license counts by product, licensee, and location. Please return your report via email to ela_usage_reports@esri.com. Thank you in advance for your prompt attention to this matter. 10 1 110035 25,000.00 25,000.00 Populations of 0 to 25,000 Small Government Term Enterprise License Agreement Start Date: 07/01/2014 End Date: 06/30/2015 1010 1 115571 .500.00 500.00 ArcPad Populations of 0 to 25,000 Small Government Enterprise License Agreement Start Date: 07/01/2014 End Date: 06/30/2015 The items on this quotation are subject to the terms set forth herein and the terms of your agreement with Esri, if any, or, where applicable, Esri's standard terms and conditions at www.esn.com/legal. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a third party vendor management, procurement, or invoice program. Issued By: Pete Bennett Ext: 2063 IBENNET ETEI To expedite your order, please reference your customer number and this quotation number on your purchase order. 380 New York Street 0 ~sn ® Redlands, CA 92373 Quotation Phone: 888-377-45752063 Page 2 Fax 909-307-3083 Date: 03/14/2014 Quotation Number: 25624293 Item Qty Material# Unit Price Extended Price Subtotal 25,500.00 Estimated Tax 0.00 Total $ 25,500.00 DUNS/CEC:06-313-4175 CAGE:OAMS3 IBENNETTPErEI 0 380 New York Street 0 es n • Redlands, CA 92373 Quotation Phone: 888-377-45752063 Page 3 Fax #:909-307-3083 Date: 03/14/2014 Quotation No: 25624293 Customer No: 148538 Item Qty Material# Unit Price Extended Price IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING: • RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE • SIGN BELOW AND FAX TO 909-307-3083 • FAX YOUR PURCHASE ORDER TO 909-307-3083 REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER. If there are any changes required to your quotation, please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. This transaction is governed exclusively by the terms of the above-referenced contract, if any, or Esri-s standard terms and conditions at www.eari.com/legal. In order to expedite processing, please reference the quotation number and any/all applicable Eeri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document. By signing below, you are authorizing Eeri to issue a software support invoice in the amount of $ plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Bari does not have my current exempt information on file. Please indicate on our purchase order if this purchase is funded through the American Recovery and Reinvestment Act, aid whether Eeri is a Prime Recipient, Sub-recipient, or Vendor for reporting purposes. 51,91,, Signature of Autho 'zed Representative Date Wkyb Khaa~2 c T--r honktj(sVIC.t~\o Name (Please Print) Title [BENNET ETEt CIT 1 RECO1 DER Page 1 /I CITY OF ASHLAND DATE w,"`%. - ='PO NUMBER ='.a 20 E MAIN ST. 5/23/2014 12254 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 003109 sHIPTo: Ashland Public Works ESRI ING (541) 488-5587 FILE # 54630 51 WINBURN WAY LOS ANGELES, CA 90074 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net 30 days Dept: Req. Del. Date: contact: Jason Wegner Special Inst: Confirming? No Quanti 777777,Unit 777 "Desch tion ' Unit Price " r , " ExL Price` THIS IS A REVISED PURCHASE ORDER ESRI Software Maintenance 25,500.00 License Aqreement Term: July 1, 2014 to June 30. 2015 A/C # 710 08 11 00 601 400 SUBTOTAL 25 500.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 25,500.00 ASHLAND, OR 97520 Account Number-. ProiectNumber. ' - =Amount Account Number i; ProjecfNumber - -Amount B 710.17000 25 500.00 zlx AAuthorizdd Signature `3i~ VENDORCOPY ~I'~•5. ~ S K0 ~ -Nod' f~ . - A JAM& CITY OF R s rdE ~W ASHLAND rate of request: required date for delivery. Vendor Name Address, City, State, Zip Contact Name&Telephone Number Fax Number SOURCING METHOD c em t from Com ti6ve Biddin C-0 eason for exemption: Ef: ` i°~ < ❑ Invitation to Bid (Copies on file) Iq- c~ CeLvih V~4, C2.50-0 9 O-V Date approved by Council: (l S V' C~Written uoteor ro attached ❑ Small Procurement ( ©r I , ❑ Direct Award ❑ Request for Prooosal (Copies on file) r-. Coll 6[ Date approved by Council: CEa~ j~i ❑ Verbal/Writ en quote(s) or proposal(s) ) j ~ Intermediate Procurement ❑ Sole Source 4j GOODS & SERVICES ❑ Applicable Form(#5,6,7ora) MAY 14 20141 55.000 to $100.000 ❑ Written quote or proposal attached re v I Lr'-.(rt r' ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K _ PERSONAL SERVICES ❑ SpecialPmcurement BYE 55.000 to 575.000 ❑ Form #g, Request for Approval L~ ❑ Less than $35,000, by direct appointment ❑ Written quote or propose attached ❑ (3) Written proposaWwrilten solicitation Date approved by Council: ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost 5 2 / ~S'o~Gt<w ss~ liy( a~ t ----7 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Per attached quotelproposal P ei =6 zo`'4' TOTAL COST $ 71061-7000 Project Number---------- Account Number -7 ro-o8 - i l - ua &0-t LIO Account Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately mfied the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form, I certify that the City's pubfic contracting requirements have been safeied. n - E : o Departmet Head:mployee e~ CL Q~_ - t~Ci~ ,000) (EgtiIGo-mgreate ~ Department Maager/Supervisor City Administrator:. A (Eg61 to or greater than $25,000) Funds appropriated for current fiscal year. $ / NO Comments: Finance Director- (Equal to org an $5,ooo) Date( Form #3-Requisition