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Home My WebLink About2014-127 CONT Chg Order #5 - KOGAP Enterprises CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. CCO-5 Parks PROJECT: CalleGuanajuato Resurfacing .Project DATE: 05/19/14 LOCATION: Calle Guanajuato PROJECT NO.: 505-005 CONTRACTOR: Kogap Enterprises, Inc You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount Addition of High Early Cement Item #1 to concrete for Winburn Way LS $750.00 $750.00 Addition of Two Removable Item #2 Bollards - North End LS $800.00 $800.00 Item #3 Penetrating Sealer for Pavers LS $2,897.21 $2,897.21 Item #4 Irrigation Re air/Additions LS $1,651.41 $1,651.41 Item #5 Total this Change Order $6,098.62 Previous Change Order $ 45,543.70 Original Contract Total $ 388,808.60 Revised Contract Total $ 440,450.92 PERCENT CHANGE OF ORIGINAL CONTRACT 13.3% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: S f-- S A- 5 Z 7- / _ Proj ct Manager Date Approved By: / 5 7 Don Robertson, Ashland City Parks Date Accepted By: Kogap Enterprises, Inc. P.O. Box 1608 Medford, Oregon 97501 , 52-7- z ontractor Representative Date - ENGINEERING Td : 541-488-5147 _'0 E. Main Street Fax: 541-4888--600 6006 20 E. Ashland. Oregon 97520 T Y: 800735-2900 urvx'.ashland,ncus CdUUm%Moore~Documem3Lalle CCO #05 Parts CCO #5 - Supporting Data Item #1. We requested a price from the contractor for high early cement in the area repaired in Winburn Way. The high early cement allowed traffic to be placed on the repair the following morning, rather than waiting 5 to 7 days for the concrete to cure. The additional cost was approved prior to placement of the cast in place concrete slab. Item #2. We requested a price for two removable bollards to be placed in the walkway near the intersection with Highway 99. These bollards restrict auto traffic through the area and limit access to the area by delivery vans/automobiles. The additional cost was approved prior to placement of the bollards. Item #3. We requested a price for sealing the paver path. It was felt that sealing the pavers would limit exposure to spilled materials and prevent water infiltration. The sealer also fixes the color in the brick pavers and prevents bleaching and fading of the colors. The contractor placed two coats of the sealer. The additional cost was approved prior to cleaning and sealing the pavers. Item #4. The existing irrigation system was cut during the placement of the water quality filtration planter at the rear of Louie's. The irrigation system (wiring and piping) was routed around the planter, and tested prior to backfill. The water system was also upgraded to the concrete planters in Calle upgrading from drip lines to two sprinkler heads per planter. New valves and wiring were placed in this area. KOGAP E_nterpr1se5, Inc. cci5+7 i,s7 General Contracting & Excavation PO box 1 608 * Medford, OK 97501 Phone:0,1-0776-6527 * Pax:O-W 776-65')9 April 15, 2014 Steve Sparkman, P.E. OBEC Consulting Engineers 831 O'Hare Parkway Medford, OR 97504 Calle Guanajuato -Ashland, OR OBEC Job No. 505-5 Steve, Here is the price that was requested by the Parks Department to finish the concrete on Winburn Way with "High Early" added to it. The extra cost is $750.00. The traffic control plans are done. We will submit to the City tomorrow for their approval. If all goes well we should be really close to meeting are deadline. We will forward this letter off via email to Rachel (Parks Department) and Pat (Inspector). If you have any questions, please, call. Have a good day. i- I &A * 2 kOGAP Enterprises, Inc. CC151t93.117 - General Contracting ~ xcavation PQ ff)ox 1 608 ' Medford, OK 97501 Phone: (541) 776-6527 " Fax: (541) 776-6539 April 29, 2014 ASHLAND PARKS BOLLARDS %Steve Sparkman, P.E. OBEC Consulting Engineers RE: Calle Guanajuato, Ashland Submitted By: Frank McElheran Change Orders - OBEC Job No. 505-5 4/29/14 - Two Removable Bollards - North End Quote Cost Amount Total Bollards $400 each 2 $800.00 TOTAL: $800.00 KOGAP Lnterpri5e5, Inc. CCfSav5l„ General Contracting Lxcavation PO box 1605! Medford, OK 97501 Phone: (541) 776-6527 - Pax: (541) 776-65)9 April 30, 2014 ASHLAND PARKS REGENESIS/ SEALER %Steve Sparkman, P.E. OBEC Consulting Engineers RE: Calle Guanajuato, Ashland Submitted By: Frank McElheran Change Orders - OBEC Job No. 505-5 4/30/14 - Penetrating Sealer for the Pavers. Materials and labor. Sub Cost Sub % Total Regenesis $2,682.60 + 8% ($214.61) $2,897.21 TOTAL= $2,897.21 Change Order Date C/O # regenesis ( ecological I design 4/30/2014 1380 modern + environmental landscapes info@regenesisdesign.com 14W 541.261.5759 LCB# 8720 PO Box 460 Ashland, OR 97520 City of Ashland Park Department Project 340 S. Pioneer Street Ashland, OR 97520 CO. Penetrating Sealer Application Item/Task Qty U/M Rate Total CHANGE ORDER. Penetrating Sealer Application @ Calle Guanajuato. As requested by the Ashland Parks Department. Purchasing/receiving of materials. 1.0 Hr 17.30 17.30 Surface cleaning, detailed. 6.0 Hrs 37.68 226.08 Surface sealing. 12.0 Hrs 37.68 452.16 Fuel surcharge. 25.50 25.50 MASCOSEAL SHANE 12% [5 GAL] 30.0 Gals 29.14067 874.22 1595.26 Company Overhead + Margin Labor burden, via. calculated hourly recovery rate. @ 21 .34% 148.43 148.43 Company Overhead, as a calculated percentage of Gross Sales. @ 25% 670.65 670.65 Company Profit Margin, from a calculated percentage of Gross Sales. @ 10% 268.26 268.26 Total $2,682.60 • - ~"~~nn -t~ 4 Pat Moore From: Sharon Thomas <sharonthomas@kogap.com> Sent: Monday, May 19, 2014 9:16 AM To: Pat Moore Subject: Calle Attachments: CO #1381. Irrigation Additions [Revised).pdf, ATTOOOOl.htm Pat, w(41 The total cost of our change order for Regenesis is: / I (DID $1,Y"- 08 + our mark up of 8% ($122.33) _ Thanks i Invoice Date INV# regenesis I ecological I design 4/30/2014 1093 info@regenesisdesign.com TW modern + environmental landscapes 541.261.5759 LCB# 8720 PO Box 460 Ashland, OR 97520 City of Ashland Parks Department Project 340 S. Pioneer Street Ashland, OR 97520 CO. Irrigation Additions Item/Task Qty U/M Rate Total CHANGE ORDER. Irrigation System Items NIC Bose Contract. ADDITIONS. The following items were completed that were SPECIFICALLY not shown in the original bid documents, nor were included in the base contract Scope of Work: 1. 1' Hunter@ ICV Control Valve, w/ manifold unions, isolation valve, and associated fittings installed to water existing trees. 2. 1" UL PVC conduit sweep installed to re-route existing COA Parks Dept. 18/7 multi strand control wire around Water Quality Planter. 3. Hunter@ PRS40 Pop Up Spray heads installed to water separately, four existing tree wells fx2j and the Water Quality Planter fx8l, as requested by Parks Dept. Rainbird® SQ Bubbler nozzles installed. 4. 2" Sch. 40 PVC sleeving installed throughout project, to accommodate irrigation laterals in areas with continuous concrete surfacing. 5. Miscellaneous isolation valves, valve boxes, freeze-damaged main-line section, and other miscellaneous repairs. All items were performed at the request of the City of Ashland Parks and Recreation Department. Trenching via manual labor for piping, wire-runs, valve boxes, sleeves, etc. 1.5 Hrs 22.64 33.96 Adapt to existing irrigation point-of-connection. 3.0 Hrs 22.64 67.92 Irrigation system repair. 1.0 Hrs 22.64 22.64 Sleeve installation. 2.0 Hrs 22.64 45.28 Shutoff/isolation valve installation. 2.0 Hrs 22.64 45.28 Standard glued-in solenoid volve installation. 0.5 Hr 22.64 11.32 Valve box installation. 1.5 Hrs 22.64 33.96 PVC lateral linelsj installation. 2.0 Hrs 22.64 45.28 Pop-up spray head installation. 1.0 Hr 22.64 22.64 Irrigation nozzle installation. 0.5 Hr 22.64 1 1 .32 Pressure testing of main and lateral lines. 2.75 Hrs 22.64 62.26 General irrigation system adjustments. 1.0 Hr 22.64 22.64 - `Credit Card payments are subject to a 3.25% processing fee. Credits Applied VISA '~L 1, Pay online at:littps://ipn.iiituit.com/fS8s44sg Balance Due Invoice Date INV# regenesis ecological I design 4/30/2014 1093 info@regenesisdesign.com 1w modern + environmental landscapes 541 .261 .5759 LCB# 8720 PO Box 460 Ashland, OR 97520 City of Ashland Parks Department Project 340 S. Pioneer Street Ashland, OR 97520 CO. Irrigation Additions Item/Task Qty U/M Rate Total Purchasing/receiving of materials. 0.0 Hrs 18.48 0.00 Travel time. 0.0 Hrs 18.48 0.00 2 SCH 40 PVC BE PIPE 160.0 Ft 0.84172 134.68 2 X 6 PVC SCH80 NIPPLE TOE 2.0 Ea 3.905 7.81 2 PVC 90 ELL SS 4.0 Ea 1.52 6.08 2 PVC COUPLING SS 2.0 Ea 1.78 3.56 2 PVC TEE SSS 1.0 Ea 1.11 1. l 1 2 X 1 PVC RED BUSHING SS 2.0 Ea 1.333 2.67 1 BGV THD BRASS GATE VALVE 1.0 Ea 10.688 10.69 1 X 6 PVC SCH 80 NIPPLE TEE 2.0 Ea 0.64 1.28 1 PVC COUPLING SS NESTING 2.0 Ea 0.408 0.82 1 BEV 1 FULL PORT THD BALL VAL 1.0 Ea 21.245 21.25 ICV-1 O1 G 1 COMMERCIAL VALVE 1.0 Ea 46.87 46.87 1 X 6 PVC SCH80 NIPPLE TOE ' 2.0 Ea 2.075 4.15 1 SCH 80 PVC UNION TT 1.0 Ea 3.877 3.88 B-12BOX MTR BX -/LID 2.0 Ea 30.19 60.38 B 12G CNCRT LID W/ RDR 2.0 Ea 42.03 84.06 HUNTER MPR40 06-CV/PROS-O PRS40 CV 8.0 Ea 10.86 86.88 HUNTER MPR40-04-CV/PROS,04-PRS40-CV 8.0 Ea 7.35 58.80 SQ-HLF RAINBIRD HALF NOZZLE 8.0 Ea 1,568 12.54 SQ-QTR RAINBIRD QUARTER NOZZLE 8.0 Ea 1.568 12.54 1 /2 X 1 /2 X 13 L/P SWING RISER 16.0 Ea 1.05 16.80 3/4 X 314 X 1 /2 PVC TEE SST 6.0 Ea 0.506 3.04 3/4 X 1 /2 PVC 90 ELL ST 10.0 Ea 0.34 3.40 3/4 PVC 90 ELL SS 6.0 Ea 0.389 2.33 1 UL SCH 40 PVC CONDUIT 1 OFT 80.0 Ft 0.42939 34.35 1 90 DEG UL PVC REG SWEEP ELL 3.0 Ea 1.64 4.92 1 UL COUPLING PVC 6.0 Ea 0.48 2.88 PT CHRISTY RED HOT BLUE GLUE 1.0 Ea 1 1 .999 12.00 - .r- 'Credit Card payments are subject to a 3.25% processing fee. Credits Applied ` Pavonlineat:littps://ipn.intuit.com/N8s44sg Balance Due Invoice Date INV# r e g e n e s i s ecological I design 4/30/2014 1093 info@regenesisdesign.com 14W modern + environmental landscapes 541.261.5759 LCB# 8720 PO Box 460 Ashland, OR 97520 City of Ashland Parks Department Project 340 S. Pioneer Street Ashland, OR 97520 CO. Irrigation Additions Item/Task Qty U/M Rate Total TEFLON TAPE 3/4 X 520 1.0 Ea 1.088 1.09 SUBTRACTIONS. The following items were not installed/performed due to the requested additions detailed above. Drip emitter installation. -2.0 Hrs 22.64 -45.28 LP/ 10 50OFT BLACK PE 1 /2 TUBING -100.0 Ft 0.10494 -10.49 L/S PROD 1GPH PC EMITTER BLACK -80.0 Ea 0.234 -18.72 STAPLES JUTE 61N 500/CTN -0.25 Cs 35.72 -8.93 981.94 Company Overhead + Margin. Labor Markup Q 100% 424.50 424.50 Materials Markup Q 22% 122.64 122.64 547.14 - e, 'Credit Card payments are subject to a 3.25% processing fee. Credits Applied $0.00 ! N ~ Pay online at: https://ipn.intuit.com/IS8s44se Balance Due $1,529.08 CITY RECCnDER Page 1 / 1 ASHLAND PARK COMMISSION 20 E MAIN ST. 4!3/2!01 ~ b "`,PO NUMBER ASHLAND, OR 97520 12/ (541) 488-5300 3 00311 VENDOR: 000479 SHIP TO: KOGAP ENTERPRISES, INC. PO BOX 1608 MEDFORD, OR 97501 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: contact: Rachel Dials Special Inst: Confirming? NO Quantity Unit''. -"„Descn lion -vy• 'ti =.unit Price :.••Ext^Price THIS IS A REVISED PURCHASE ORDER Calle Guanaiuato Resurfacing Project 286,618.60 $387,808.60 Parks $286,618.60 Project #000053 411 12 00 00 704 200 Water $75,890.00 Project #201225 670 08 18 00 704 200 Electric $25,300.00 Project #000296 690 11 18 00 704 100 Public Improvement Contract Effective date: November 25, 2013 Completion date: April 1, 2014 Processed change order 05116/2014 5,945.33 Change orders: CCO-1, CCO-2 and CCO-3 Processed change order 05/28/2014 16,881.00 Change Order. CCO-4 Processed change order 06/06/2014 6,098.62 Change Order. CCO-5 a v I H 13 SUBTOTAL 315 543.55 BILL TO: TAX 0.00 q-0ILt FREIGHT 0.00 a 0jt-1. Ibf TOTAL 315,543.55 Account Number ProjectNumbera:. Amount "Account Number' Project Number Amount' E 411.12.00.00.70420 E 000053.999 315 543.55 zv A~._._, Authorized~ture VENDOR COPY I ' 6~ FORM #10 p . CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ~(`Ji j j i Request for a Change Order n L 1~ Name of Supplier/ Contractor/ Consultant: I i I T,otaIi" & nttO+thlSt 00311 contrar t amendment w Purchase Order Number: Title/ Description: (kk (1*A[ u ai In l cur Fe v x) Per attached contract amendment ~ _ • - ~ , ~ Contract Amendment Original contract amount $ 7glol(O~S~,S~ 100 % of original contract Total amount of previous contract amendments 7? i S21o . 3 3 J~ _^/o of original contract Amount of this contract amendment Mpug g 2 % of original contract TOTAL AMOUNT.OFCONTRALTI $ 3151S43,`'S o i 1 /o of original contract In accordance with OAR 137-047-0800:1) The amendment is within the sop of procurement as described in the solicitation documents, sole source notice or approval of special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement YES lk'_ NO' (if "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATWE PROCUREMENT ORF or ❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 'YES', the total amount of cumulative amendments ❑'YES', the totalamount of original contract and ❑lf"NO', amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 5$100K for Goods &Services, s Council approval. Attach copy of Council whichever is less. $75Kfor Personal Services, <$50K for Attorney Fees. Communication. ❑ If'NO', amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach cagy of Council Communication PERSONAL SERVICES Communication ❑ Exempt-Reason: ❑'YES", Direct appointments $35,000 ❑ Exempt-Reason: ❑ If"NO" requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5.OOD to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Wriaen Findings: Document the nature of the Personal Services-$5000 to $75,000 525% of original contract amount or $250.0D) emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments 525%of original contract amount ❑ If ❑ If'NO", amount exceeding authority, requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Reason: ❑ Exempt-Reason: ❑ Exam t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative amendments are ❑'YES% the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If"NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Coundl Communication. Project Number Account Number Account Number - - 'Expenditure must b t0 the aRpro pdate account numbers for the financials to reflect the actual expenditures curately. Attach extra pages ifneeded. Employee Signatug~~(jh, f/JIHAD Department Head Signa>~e: otatampuatofcontracf? $_5,M) City Administrator: (Equaftoorgreater the r $2 000or10•/) Funds appropriated for current fiscal year g$)/ NO a Finance Director (Equal to org rthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5/28/2014