Loading...
HomeMy WebLinkAbout2014-134 Contract - Laurie Sager Landscape Contract for PERSONAL SERVICES less than $35,000 C I T Y OF CONSULTANT: Laurie Sager and Associates Landscape ASHLAND Architects, Inc. 20 East Main Street CONTACT: Laurie Sager Ashland, Oregon 97520 Telephone: 541/488-6002 ADDRESS: 700 Mistletoe Road, Suite 201, Fax: 541/488-5311 Ashland, OR 97520 TELEPHONE: (541) 488-1446 DATE AGREEMENT PREPARED: May 29, 2014 FAX: 541 488-0636 BEGINNING DATE: June 2, 2014 COMPLETION DATE: December 1, 2014 COMPENSATION: $3,900.00 SERVICES TO BE PROVIDED: Landscape design for rebuilding of N. Mountain Avenue landscape medians between Nepenthe Road and Fair Oaks Drive (See Attached , ADDITIONAL TERMS: FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specked, fumish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of city. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $19,825 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and.save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of.or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for an losses, expenses, claims, subro ations, Contract for Personal Services, Revised 06/30/2013, Page 1 of 5 actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract maybe terminated at anytime by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1.000.000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1.000.000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liabili insurance with a combined single limit, or the equivalent, of not less than Enter one: Contract for Personal Services, Revised 06/30/2013, Page 2 of 5 $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City s payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further I' bility to Consultant. Cert rca ' Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. Co s I t: / City of Ashland ByBy4 r..9 dZ nl ature Department Head ~i1r11; a c`~.c-heel Q_ Pririt Na a Print Name f~urdt~~ ! rAbu ' t I t I y Title Date W-9 One copy of a W-9 is to be submitted with _the signed cortract, Purchase Order No. Contract for Personal Services, Revised 06/30/2013, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: V (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are / purchased for the business. v (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. C tractor (Date) Contract for Personal Services, Revised 06/3012013, Page 4 of 5 - LAURIE SAGER AND ASSOCIATES LAN DSCAIE ARCHITECTS INC. 700 MISTLETOE ROAD, SMITE 201 ASHLAND, OREGON 97520 May 28, 2014 Submitted to, Karl Johnson City of Ashland Public Works Department 20 East Main Street Ashland, Oregon 97520 Proposal for Landscape Architecture Services North Mountain Avenue Median Landscape Scope of Work. • Create digital base ph on using digmalsurvey providedbyCECEngineering • One site visit to review existing condilions and no le Iree tocolions, types and sizes • Coordination with /andsccpe maintenance supervisor to discuss maximizing water conservation and crew safely within planting medians • Provide suggestions for drought tolerant solutions for merlon landscape design to client for review • Aher client approval of conceptual design solutoin, provide Construction documents including. o Tree and shrub protection and remo valplan o Planting Plan and details o Irrigation Plan and details o Landscape specifications using Jefferson Avenue specs as boiler plate • Coordination with client throughout project 18 hour allowance/ • Provide bid assistance and construction administration 170 hour allowance/ Design Service Fees: TOTAL PROJECT FEES $3,900.00 Client shall be billed at the first of each month based on percentage of project completed. Plots and other reimbursable expenses shall be billed at cost plus 10%. This proposal assumes that any work done by outside consultants (engineers, surveyors, landscape contractors, etc.) shall be contracted directly with the Client. Additional work not outlined above including attendance of City meetings, shall be billed at the hourly rates below. Hourly Rates Prindpol Landscape Architect $700.00 Drahsperson $80.00 Jr Drafter $60.00 Client's Responsibilities A. Client agrees to provide Landscape Architect with all base information, surveys, reports, and professional recommendations and any other related items requested by Landscape Architect in order P) 541 488 1446 F1 541 488 0636 thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of any damages or losses to property or persons, including injuries or death, or economic losses, arising out of the Project and/or this Agreement, except that the Landscape Architect shall not be entitled to be indemnified to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions. G. Should any legal proceeding be commenced between the parties to this Agreement seeking to enforce any of its provisions, including, but not limited to, fee provisions, the prevailing party in such proceeding shall be entitled, in addition to such other relief as may be granted, to a reasonable sum for attorneys' and expert witnesses' fees, which shall be determined by the court or forum in such a proceeding or in a separate action brought for that purpose. For purposes of this provision, 'prevailing party' shall include a party that dismisses an action for recovery hereunder in exchange for payment of the sum allegedly due, performance of covenants allegedly breached, or consideration substantially equal to the relief sought in the action-or proceeding. H. Client and Landscape Architect waive consequential damages for any claims, disputes or other matters in question arising out of or. relating to this Agreement. Landscape Architect's waiver of consequential damages, however, is contingent upon the Client requiring contractor and its subcontractors to waive all consequential damages against Landscape Architect for claims, disputes or other matters in question arising out of or relating to the Project. 1. To the extent damages are covered by property insurance during construction, Client and Landscape Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for such damages. Client or Landscape Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties described in this paragraph. J. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party. K. If this Agreement is not signed and returned to Landscape Architect within 15 days, the offer to perform the described services may, in Landscape Architect's sole discretion, be withdrawn and be null and void. LANDSCAPE ARCHITECT CLIEN Laurie Sager Dated: May 28, 2014 S Z9~%~ License No. 527 Oregon Dated_ Renewal Date: February 28, 2015 05/05/2021 03:22 FAX @002 'A Q CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED; subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME,_ Sandy Brian Conrad State Farm Insurance PHONE 541482-8470 Me;541 Z2-6956 SfafeFarm 1806 Ashland St. AED`o lam, sandy@cleartyconrad.com Ashland, OR 97520 INSURE S AFFORDING COVERAGE NAICS INSURERA:Stale Farm Fire and Casualty Company 25143 INSURED LAURIE SAGER & ASSOCIATES INSURERS: LANDSCAPE ARCHITECTS INC INSURERC: 700 MISTLETOE RD STE 201 INSURER D: ASHLAND OR 97520-9157 INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONOmONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTNSR R TYPE OFINSURANCE R POLICY NUMBER MMND YEFF Y PMMDr «"Y UNITS LTR COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE. tNTED CLAIMS-MADE 7 OCCUR PREMISES Ee aav S MED EXP (Arry we person S PERSONAL&ADVINJURY S GEML AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S POLICY PRO- LOC ❑ PRODUCTS-COMP/OP AGO $ JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE UNIT S (Ea ecdderAANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per ecNdarlt) f NON-OWNED R PER DAMAGE $ HIRED AUTOS AUTOS P aoddeM S UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR CIAIM84AADE AGGREGATE 3 DED RETENTIONS S WORKERS COMPENSATION x PER ETH- ANDEMPLOYERS'LIABILRY YIN STATUTE ANY PROPRIETOR/PAATNERIEXECUTIVE E.L EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? a NIA 9743S-C709-3 1111212013 11112/2014 (U.weory M NH) E.L DISEASE - EA EMPLOYE S 500,000 R yyea dewibe under OMRIPTION OF OPERATIONS Wm E.L. DISEASE - POLICY LIMIT S 500.000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEMCLES (ACORD 101, Addidaul Remerlm Sclndule, my be e1HeNed It Mere apace to raqulred) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIM REPRESENTATIVE - &C ~ ~-1 L5,19 5 ©1988-2014 AC D CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD 1001486 132849.9 02-04-201, 16/02/14 11:51AM PDT Farmers Insurance Karl Johnson 5414885311 Pg 2/ I= M INVALID UNLESS PREMIUM IS PAID CERTIFICATE OF LIABILITY INSURANCE -STATE OF OREGON FARMERS Named insured Policy number: 189301789 LAURIE, C SAGER Effective date: 02/01/2014 Expiration date: 08/01/2014 NAIC number. 21636 IMPORTANT: If any of these vehicle(s) are operated by the person(s), named here, automobile liability or motor vehicle liability coverage is excluded: NOT APPLICABLE? FARMERS INSURANCE. COMPANY OF OREGON, HILLSBORO, OR an authorized Oregon Insurer, artif!es that it has issued a policy that provides no less than the minimum coverage necessary for payment of the schedule of payments under the Oregon Financial Responsibility Law, and that said policy covers the insured and all other persons who, with the consent of the insured, use the described vehicle(s), except for any person specifically excluded from coverage. Said insurer will give the Department of Transportation notice of any cancellation of the polity within 10 days after the effeclive date of the cancellation or termination. Vehicle desuipGon: Registered Owner. 2005 HONDA PILOT 4D 4WD EX-L 2HKYF18565H527302 LAURIE C SAGER Agent name: Gregory Daniel Scott Phone no: (541)471-7221 25-6412 4-13 Keep this certificate in your vehicle at all times. KEEP WITH VEHICLE A6412411 Our Claim Department is available 24 hours a day, seven days a week to handle your auto claim loss report, arrange roadside assistance, towing, or even coordinate auto glass repair or replacement at your request. Please contact us at: For English: (1-800-435-7764) Para Espabol: 1 877 RECLAMO (1-877-732-5266) What to do in case oran accident: 1. He aware of your personal safety and that of others at the accident scene. Check for injuries and call 911, if needed 2. Warn other drivers to prevent further damage. Turn on your flashers and set flares, if available. Signal with flashlight at night. 3. Notify the police. Many times a passing driver or bystander will do this for you. 4. Gather the facts. Get the names of witnesses, along with other pertinent information like driver's license and phone numbers, accident scene and vehicle damage.-images/video. insurance information and vehicle descriptions. 5. He careful what you say - an investigation may later show you were not responsible for the accident 6. Report the accident to proper authorities. Lach state has its own requirements for such reports. Meow and comply wish your state's law. 7. CONTACT US AS SOON AS POSSIBLE 24-HOURS A DAY AT (800) 435-7764. PARA ESPANOL, LLAME AL (877) 732-5266. Visit www.farmers.com to learn more about your claim self-service options. Ifs quick, convenient and always open! See policy fur actual coverage language. 04/28/2021 05:37 FAX 10 002 MAY 29, 2014 Fire Policy Status H Ph. (541)488-1446 LAURIE SAGER & ASSOCIATES FIRE Policy: 97-GA-1836-3 F Yr issd: 2007 LANDSCAPE ARCHITECTS INC Xref: 97-BS-C709-3 WC 700 MISTLETOE RD STE 201 ASHLAND OR 97520-9157 Location: 700 MISTLETOE RD STE 201 ASHLAND OR 97520 Term: CONT Type: BUSINESS-OFFICE BPC: Office Policy Coverage information Renew date: SEP-25-14 Premium: 415.00 Written date: SEP-24-07 B-BUSH PROP 56300 LOSS INC 12 MONTH L-BUSN LIAB 2000000 GEN AGGREGT 4000000 Amount paid: 415.00 Date paid: SEP-12-13 M-ME D/PERSN 10000 Bill to: INSD Prev- prem: 415 Prev risk: 55,400 Deductibles applied: 500 ALL PER OTHER DED MAY APPLY Messages- YRBUS $ 11 /RENYR $ 21 BLDAGE-SEEFILE/CHR C 20.0% Year built: 2007 Constr: MASONRY Home alert: SA Zone: 64 Sub zone: 02 Move-in: 0 Entry: OCT-04-07 FMP seg: 99 04/28/2021 05:37 FAX 1a003 MAY 29, 2014 Fire Policy Status MORTGAGEE UMPQUA BANK ITS SUCCESSORS AND/OR ASSIGNS " PO BOX 1580 ROSEBURG,OR 97470-0367 ADDL INT SEC I PROP ONLY UMPQUA BANK ITS SUCCESSORS AND/OR ASSIGNS PO BOX 1580 ROSEBURG OR 97470-0367 LOAN NO: 68771838 COVERAGE TITLES LIMIT DEDUCT Arson Reward $5,000 $0 Collapse included $500 Damage To Non-Owned Buildings From Theft, Burglary Coverage B Limit $500 Or Robbery *Damage To Premises Rented To You $300,000 $0 Debris Removal 25% of covered los $500 *Dependent Property - Loss Of Income $5,000 $0 *Employee Dishonesty $10,000 $250 Equipment Breakdown included $500 Fire Department Service charge $5,000 $0 Fire Extinguisher Systems Recharge Expense $5,000 $0 Forgery Or Alteration $10,000 $500 Glass Expenses included $500 Increased Cost Of Construction And Demolition 10% $500 Costs (applies only when buildings are insured on *Inland Marine - Computer Property $25,000 $500 *Inland Marine - Computer Property Loss Of Income $25,000 $0 U41WUIZU21 U5:37 FAX Z004 MAY 29, 2014 Fire Policy Status COVERAGE TITLES LIMIT DEDUCT And Extra Expense Money Orders And Counterfeit Money $1,000 $500 Newly Acquired Business Personal Property (applies $100,000 $500 only if this policy provides Coverage B - Business Newly Acquired Or Constructed Buildings (applies $250,000 $500 only if this policy provides Coverage A - Building Ordinance Or Law - Equipment Coverage Included $500 Personal Effects (applies only to those premises $5,000 $500 provided Coverage B - Business Personal Property) *Personal Property Off Premises $15,000 $500 Pollutant Clean Up And Removal $10,000 $500 Preservation Of Property 30 Days $500 Unauthorized Business Card Use $5,000 $500 *Utility Interruption - Loss Of Income $10,000 $0 Water Damage, Other Liquids, Powder or molten Included $500 Material Damage LOCATION 0001 LIMIT DEDUCT *Accounts Receivable $50,000 $500 +Back-Up of Sewer Or Drain $50,000 $500 *Money And Securities (Off Premises) $5,000 $250 *Money And Securities (On Premises) $10,000 $250 *Outdoor Property $5,000 $500 *Property Of Others (applies only to those premises, $2,500 $500 provided Coverage B - Business Personal Property) *Seasonal Increase - Business Personal Property 25% $500 *Signs $2,500 $500 *Valuable Papers And Records $50,000 $500 CITY REtjLj,4 ME Page 1 / 1 CITY OF ASHLAND DATE APO NUMBER ' 20 E MAIN ST. 6/12/2014 12301 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 015187 SHIP To: Ashland Public Works LAURIE SAGER & ASSOC LANDSCAPE (541) 488-5587 700 MISTLETOE RD 51 WINBURN WAY #201 ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Karl Johnson Special Inst: Confirming? NO Quantity Unit Descrip tion Unit Price :Ext. Price Landscape desinq for rebuildinq of N. 3,900.00 Mountain Avenue landscape medians between Nepenthe Road and Fair Oaks Drive (See attached) Contract for Personal Services Beqinninq date: June 2, 2014 Completion date: December 1, 2014 SUBTOTAL 3,900-00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 3,900.00 ASHLAND, OR 97520 Account Number ' Project Number Amount Account Number Project Number Amount E 670.08.15.00.70420 E 201010.120 3,900.00 i VENDOR COPY Authorize ng an ture FORM0 ~~~'2~ "62 (Mi~)C ITY OF A request for a Purchase Order ASHLAND REQUISITION Date of request: 06/09/14 Required date for delivery: ASAP Vendor Name Laurie Sager And Associates Landscape Architects. Inc. Address, City, State, Zip 700 Mistletoe Road. Suite 201, Ashland OR 97520 Contact Name & Telephone Number Laurie Sager, (541) 488.1446 Fax Number (541) 488.0636 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ® Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ® Direct Award Date approved by Council: Contract # ® VerbalMriften quote(s) or proposal(s) ❑ Stale of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES El Special Procurement Intergovernmental Agreement $5,000 to $75,000 El Form #9, Request for Approval El Agency ❑ Less than $35,000, by direct appointment El Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date I Description of SERVICES Total Cost Landscape design for rebuilding of N. Mountain Avenue landscape medians between Nepenthe Road and Fair Oaks Drive (See Attached) $3,900.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ Project Number 201010.120 Account Number 670.08.15.00.704200 Account Number Account Number - `Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director D upport-Yes/No By signing this requmyeerttfy t h r ontracting requirements have been satisfied. Employee: Department Head: - (Equal too reare7f ~ Department Man erlSupervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES / NO Finance Director- (Equal to orgreater than $5,000) Date " Comments: Form #3 - Requisition