HomeMy WebLinkAbout2014-141 Contract - Valley Web Printing
Contract for Bulk Mail Services
CITY OF CONTRACTOR: Valley Web Printing
ASHLAND
20 East Main Street CONTACT: Kevin Kloek
Ashland, Oregon 97520 ADDRESS: 1299 Stowe Ave, Medford, OR 97501
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-772-7039
DATE AGREEMENT PREPARED: Ma 29, 2014 FAX: 541-772-1279 EMAIL: Kevin@valleywebpdnting.com
BEGINNING DATE: May 29, 2014 COMPLETION DATE: June 30, 2015
COMPENSATION: Per attached bid received May 23, 2014.
GOODS AND SERVICES TO BE PROVIDED: Bulk Mail Services for utility bills and other bulk mailings as
needed b Ci departments. Per attached bid re uirements.
ADDITIONAL TERMS: Permit postage (at cost) will be paid to valley Web Printing in advance to cover two
weeks of mailin s.
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, fumish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination..
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
city.
6. Statutory Requirements: ORS 279B.220, 2798.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnity and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations; or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent This contract may be terminated at any time by mutual consent of both parties.
b. Citvs Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
o. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or inte reted in such a way
Contract for Bulk Mail Services, Revised 05292014, Page 1 of 5
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. - The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document
15. Default. The Contractor shall be in default of this agreement if Contractor. commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liab" " nce with a combined single limit, or the equivalent, of not less than Enter one:
$~99 998 $586-968, 1 000,000, $2rG for each occurrence for Bodily Injury and Property
Damage. It shall include con ctual liability coverage for the indemnity provided under this contract
c. A le LiabIII insurance with a combined single limit, or the equivalent, of not less than Enter one:
$288;BB0 500,000, nnn nnn 1t p~cl; ~lefor each accident for Bodily Injury and PropertyDamage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. Additional Insured/Certificates of Insurance. Contractor. shall name The City of Ashland, Oregon, and its
Contract for Bulk Mail Services, Revised 05/292014, Page 2 of 5
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for. all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, 'the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the _
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: City of Ashland
By By ~'"71 ~ O
Signature Department HeAd
l~EV..J C' tt' K C F.E u ~4 e6 a42-G
Print Name Print Name
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract Purchase Order No. / a ? l
Contract for Bulk Mail Services, Revised 05/292014, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: .Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
-LZ(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
~(3) Telephone listing is used for the business separate from the personal residence listing.
t i(4) Labor or services are performed only pursuant to written contracts.
✓ (5) Labor or services are performed for two or more different persons within a period of one
year:
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
C Z~
Contractor (Date)
Contract for Bulk Mail Services, Revised 05/292014, Page 4 of 5
05%23/2014~177:12541-77/2-1279 VALLEY WEB PRINTING
r/v. Jti+g'~r• V~~ja~ PAGE 01
Name:_ KEVItJ •1CjZEK
City of Ashland Company name- IIAt(EY u/E6 f~R rM in!
Invitation tD Bid
$ULKMAILINGSERVICES Telephone number:
May.23,2014 (SIt) 77Z-703q
Email address: KFJ,,,/ta. t/n~car,t_' 7,6_eo y
Bulk MailmgServices:
Bulk Mailing: Utility Bills
Envelopes: Envelopes will be provided
services: Utility Bills will be separated by UB and provided to service provider as follows:
UB will separate as follows- Inserts
Additional Information
l Pae°e Bill, 99 remrn envelope, City Source
"valley Web is under mrnact to .tttt
l-page (autDpay) Bill, City Source print City Source newsletter on 409 FP 52 p~ l1 v
book newsprint and deliver folded
8S x 3.67.
Multiplepages Bill, #9 return envelope, City Source ' MOH+ 40966
City prefers bills having the same
mauling address be inserted into one
Multiple pages (artopay) Bi11,City Source envelope.
Frequency: Tuesdays and Thursdays (biweekly), ready for pickup at 1:30pm, d
to holidays and periodically US ma we could charge due .
Y may require three (3) mailings per week
Quantity: 2,000 -2,500 per mailing
Postage: Permit Postage- Presorted First Class
*City can pay for postage d -2 weeks in advance
*Bar codes are not printed on the utility bills orglO window envelopes
"Bills are mailed to local and non-local addresses
Cost per bulk mailing (2,000 to 2,500): $
Cost of permit postage (per piece); $ AV-CDsrr to $
Do you markup cost of postage: Yes / $
Amount being requested for postage advance: $ ENoVq{ {a (soJQR 7tvD W415<s 0 of&Zt/vj5
Can you offer a biweekly pickup service? Ye~I No Cost per pickup: ~J
t*i
Comments:
r1B -Bulk Mauling Services, May 22, 2014
05/23/2014 17:12 541-772-1279 VALLEY WEB PRINTING
_ PAGE 02
General Pricing for Periodic monthly bulk mailinos-
Emrelopes: #110 Window envelopes or #10 Regular envelopes (prc-addressed)
Services: Stuff 1-insert (8-1/2x11), seal, apply permit postage and deliver to Medford Post Office
Staff 2-inserts (8-1/2x11 and #9 return envelope), seal, apply permit postage and
deliver to Medford Post office
Postage: Permit Postage - Presorted First Class (No Bar Codes)
Cost for Services Cost for Services Permit Postage
(I -insert) (2-inserts) (No bar code)
Quantity: 100 ¢ a 5 S S DmhN`f Qua. Mvsf be Sao p,e[es a2 mab
Quantity: 250 `ts 7oe5,J! Q -Fw Cres>rfeclF,2sxei"s
uw , n+.sf ms ! .~t a Ruh cl
Quantity: Soo ZS / Z5 AT-
Quantity: 1,000 f ! SO 'f 1b5
4T Co S7-
Delivery location for bnik mailings fohvsical addressl
IId~Y w Pz~/,~~r '/299 S7burF,~k/_~ MEVFOKO ok 97.~a/
*Note: The 06'w ill ealealstc the member of miles to the delivery loestim
For information Purooses only
Do you offer daily mail processing and pickup services? Yes / lv
(Circle)
If so, please describe the services you offer.
Method ofAward On279B-070 Irdermedide Procurements, (4) Ifa contract is awarded the contacting agency
AO award the contract to the offeror whose quote or proposal rill best serve the btteresis afthe contracting
agency, taking into accoemt price ar well as considerations includirg but not knifed to, experience, expertise,
product functionality, suitability for apartieularpurpose and contractor responsibility under OILS 279B.110-
The City will consider all the costs associated with proctuing the bulk mailing services, includmg but not
limited to the cost for services, delivery and pickup options, and delivery location due to additi onal labor
costs to make biweekly deliveries, etc.
1TB -BulkMaUing Services, May 22, 2014
'alfcorporation
Information Page Carrier No: 21
Policy No: 48
Employer Identification No:
93
Item 1. The Insured: NCCI Risk ID No: -070-
WENDTCO WEB PRINTING INCORPORATED 36078'
Entity Type:
Mailing address' CORPORATION
WENDTCO WEB PRINTING INCORPORATED
BA: VALLEY WEB PRINT
D ING
1299 STOWE 4"Z
MEDFORD. OR 97c;-_Ec12 `
• Other workplaces riot shown above: - - \
WENDTCO KE$ P-14"ING INCORPORAT r
1299 STOi'ASA' MEDFORD, ED
OR 97501_6612
i
Item 2. The pclic
t, addres Y Period 's from 04-01-2014, 12:01
A.M. to 04-01-2015, 12:01 q.M. at the insured's mailing
Item 3. A. Workers
Compensation Insurance: Part One of t
Compensation Law of the states listed here: OREGON policy applies to the Workers
B. Employers Liability Insurance: Part Two of the
policy 3.A. The limits of our liability under Part Two are'IC a
Y Pplies to work in each slate listed in
Bodily Injury by Accident 5500,000
Bodily Injury by Dis each accident
ease
Bodily Injury by Disease S500,000 each employee
3500,000 policy limit
C. Other States Insurance: Part Th
D. NONE ree of the pollcy applies to the states, if any, listed here:
This policy includes these endorsements and schedules:
WC360601E Oregon Cancellation Endorsement
W0000421 C Catastrophe (other than Certified Acts of Terrorism Pre
W0000422A Terrorism Risk Insurance Pr
W0000414 ) Premium End
Notification of n Reauthorization Act Disclosure End
WC Premium Cha^ge Ownership Endorsement
WC 360406A 0406 Discount Endorsement
WC990309C Premium Due Date Endorsement
WC990602 3AIFPIUS Endorsement
WC360301 Subject Officer Payroll Requi
Oregon U rement - Corporation
WC990616 Unsafe Equipment Exclusion' End
Confidentiality Endorsement orsement
Item 4, The premium for this policy will be determined
by Plans. The premium and rates and the experience rating
our Manuals of Rules, Classifications, Rates and Rating
by rating date of 0401-201
yo 1 change 5. All informal on eglu etd below factor,
change by audit. Y may change on
subject to verification and
t
coRV. CERTIFICATE OF LIABILITY INSURANCE DP ID D3 `MW°°m""'
06/03/14
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be entlorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this Certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
NAME
Insurance Marketplace, Inc. ac, Est: (AID, NO:
1998 Skypark Dr Suite 100 ADDRESS:
Medford OR 97504 cllsrOMER; VALLE-6
Phone:541-779-0177 Fax:FAX 772-8235 INSURER(S) AFFORDING COVERAGE NAICR
INSURED INSURER A: CNA Commercial
Valley Web Printing INSURER a: Mutual of Enumclaw 14761
Wendtco Web Printing, Inc. DBA
1299 Stowe Avenue INSURERC:
Medford OR 97501
INSURFA D
INSURER E:
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
TNIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
LTR TYPE OF INSURANCE MR INVE POLICY NUMBER
Expoucy L LIABILITY (MEVDDlYYY'n (MMIDDM'Y1T LIMITS
EACH OCCURRENCE s2000000
A mtERcLALGENERALuABIuTY 5094318802 011/01/11 OS/01/14 PREMSES(Ea oalrrtenca $300000
CLAM-MADE OCCUR MEDEXP(Arywepermn) $10000
X PERSONALS ADV INJURY s2000000
GENERALAGGREGATE s 4000000
GflEGATE LIMIT APPLIES PER: PRODUCTS-CCMP/OP AGG $4000000
jE LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
B lArvALTO BAP0003639 01/1D/14 01/1o/ss (Eaameam) $1,000,000
BODILY INJURY (Per perms) $
ALL OWNED ALTOS
SCHEDULED AUTOS X - BODILY INJURY (Peramden[) s
PROPERTY AGE
HIflm AUTOS (Per ao9dera) IS
dmt)
NON-OWNED AUTOS $
$
UMBRELLA UM CCUR EACH OCCURRENCE $
EXCESS LIAR
O CLAIMS-MADE
AGGREGATE $
DEDUCTIBLE
RETENTION $ $
WORKERS COMPENSATION
AND EMPLOYERS ,ee LT' YIN TORY LIMBS - ER
ANY PROPRIETORIPARTNERIFXECUTI
OFFICER/MEMBER EXCLUDED? !A EL EACH ACCIDENT $
(Mandemry N t" EL DISEASE-EA EMPLOYEE $
II yes, describe antler
DESCRIPTION OF OPERATIONS below EL DISEASE-POLICYU r $
BUILDING 4500000
PROPERTY 500000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AnacN ACORD 101, AddlDonel Remarks Schedule, U morespace is required)
541-488-5311
CERTIFICATE HOLDER CANCELLATION
SHOULDANYOFTHEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS
City of Ashland its Officers
and Employees AUTHORMED REPR ENTA'nyE
20 E Main Ave
Ashland OR 97520 R. Scott Weaver, CIC
01988-2009 ACORD CORPORATION. All rights reserved.
ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD
VL IIE0.~OP-..e;i1 Page 1 / 1
CITY OF ~ ~ '
ASHLAND DATE -:iaPO NUMBER ,.,r.
20 E MAIN ST. 5/30/2014 12271
ASHLAND, OR 97520
(541)488-5300
VENDOR: 007433 SHIPTO: Utility Billing
VALLEY WEB PRINTING 20 E. MAIN
1299 STOWE AVENUE ASHLAND, OR 97520
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: Net Dept:
Req. Del. Date: Contact: Bryn Morrison
Special Inst: Confirming? No
:Oueoti ':-Umt - ~Descfi bonUnit Price', ExtPriee
Postaqe for Utility Bills 72,000.00
MaV 2014 to June 2015
Contract for Bulk Mail Services
Beqinninq date: Mav 29, 2014
Completion date: June 30, 2015
SUBTOTAL 72 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 72,000.00
ASHLAND, OR 97520
Account Number z^Project Number 'Amount :~'i.Account'Number , , ,'r.. -ProjecYNumber Amount
E 710.03.07.00.60340 72 000.00
Au ed signature VENDOR COPY
FORM#3 CITY OF'
ASHLAND
REQUISITION Date of request: 5/27/14
Required date for delivery: 5/29/14
Vendor Name Valley Weh prinfing
Address, City, State, Zip 1299 Stowe Ave Medford. OR 97501
Contact Name & Telephone Number (541) 772-7039
Fax Number
SOLICITATION PROCESS
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Written Findings (Form attached) ❑ Invitation to Bid (Copies on file) ❑ Wr tten findings attached
❑ Quote or Proposal attached Date approved b CounCll: ❑ Quote or Pro sal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Note: Total contract amount, including any Date approved by Council: Contract #
amendments may not exceed $6,000 ❑ State of Washington
Intermediate Procurement Sole Source Contract If
GOODS & SERVICES L
El Written Findings (Form attached) C1 Other government agency contract
$5,000 to $100.000 ❑ Quote or Proposal attached Agency
Q'(3) Written quotes attached y~P' Y Contract #
PERSONAL SERVICES ❑ Special Procurement ❑ Intergovernmental Agreement
$5.000 to $75.000 ❑ Written Findings (Form attached) Agency
❑ Less than $35,000, by direct appointment ❑ Quote or Proposal attached Contract #
❑ 3 Written proposals attached Date approved b Council: Date approved by Council:
Description of SERVICES Total Cost
r
May 29, 2014 to June 30, 2015 Postage Services-Utility bills $ 72,000:00
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
❑ Per attached QUOTE TOTAL: COS
$72,000:00
Project Number Account Number 710.03-07-00.603400 Account Number -
Account Number- - Account Number -
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
By signing this requisition form, I certify that the information provided above meets the. City's public contracting requirements, and the documentation can be provided
upon request.
Employee Signature: ~6~~-L, Department Head Signature: _4
Additional signatures (if applicable):cz-=-~) c l ke - _
Funds appropriated forcurrent fiscal year. as / NO
Finance Director Date
Comments
G FinanceTrocedurelAPformsWalley Web Postage Requisition 052914 to 063015.docc Updated on:
5m/2014