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Home My WebLink About2014-142 CONT Addendum - Keller Associates ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this Fourth day of June, 2014 between the City of Ashland ("City") and Keller Associates ("Consultant'). Recitals: A. On May 28, 2013 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion and increase the compensation to be paid to the Consultant. City and Consultant agree to amend the agreement in the following manner: 1. The date of completion specified on the contract document is extended to December 31, 2014. 2. The maximum price as specified in the contract document is increased to $35,700. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF ASHLAND: BY 4 BY to lghi qep rtmealt Head Its plc S in e of Date G /9W DATE 14 / Zo 1 Purchase Order # 11645 Acct. No.: FZ5•e8. 'k op.'}olisa (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES ^n / ~ . C I T Y OF ~..8iTI RECORDER Page 1 1 ASHLAND "DATE PO NUMBER 20 E MAIN ST. 7/1/2013 11645 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 015211 SHIP TO: Ashland Public Works KELLER ASSOCIATES, INC (541) 488-5587 707 13TH ST SE STE 280 51 WINBURN WAY SALEM, OR 97301 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept: Req. Del. Date: Contact: Scott Fleury Special Inst: Confirming? NO Quantity. '-Unit ?.,.-`~Deseri bowA,v w. s;Umt Price. ExG:Price'.-.,.. THIS IS A REVISED PURCHASE ORDER Wastewater Facility Planning Study 30,700.00 Contract for Personal Services Beginning date: 04/25/2013 Completion date: 06/30/2014 Processed change order 06/1712014 5,000.00 Facility Planning Study a.a7~•ts~ SUBTOTAL 35 700.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 . 541-552-2010 TOTAL 35,700.00 ASHLAND, OR 97520 Account Number 1::1Project Number Amount ;SAccoUnt'.Number ,.r -•5"ProjeedNumber . Amount' E 675.08.19.00.70420 E 201303.999 15 350.00 E 675.08.19.00.70420 E 201303.100 5,000.00 E 675.08.38.00.70420 E 201303.999 15.350.00 Autho ' ed Signature VENDOR COPY F,0R]YI #io CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ~1S H LAN D Request for a Change Order FofSupplierl ontractor/ Consultant: IncaE¢. me-ber: (tt,AS ~t-t~ Pc,-p.~t-nM.a/ tract amendment Contract Amendment' Original contract amount $ 2S 0,-400 100 % of original contract Total amount of Previous contract amendments .Leo % of original contract Amount of this contract amendment S `boo H % of original contract TOTALAMOUNT'OFCONTWT $ 34&1-400 I( of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegobabon of the terms and oondibons, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goads and services to be provided under the unamended contract b) The City determines that with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement If the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement YES X NO* (If "NO", requires Council approval l Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT • Less than 55000 INVITATION TO BID or COOPERATIVE PROCUREMENT. oRF or ❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments 5$6,000. ❑ NESthe total amount of cumulative amendments ❑'YESthetotaIt nt of original contract and mo, ❑If MO", amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments$100K for Goods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services. <$50K forAftomey Fees. Communication. ❑ If 'NO", amount exceeding authority requires ❑ If 'NO". amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason: 'YES", Direct appoinments$35,000 ❑ Exempt-Reason: If "NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services -$5 000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5.000 to $75,000 525% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment - amendments s 25% of original contract amount ❑ If ❑ If *NO*, amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt -Reason: ❑ Exempt- Reason: ❑ Exempt- Reason. SPECIAL PROCUREMENT INTERGOVERNMENTALAGREEMENT ❑ "YES', the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If 'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach w of Council Communication. Project Numi 01IS--63 Account Number(09S-"3-M-w-"{a42t)a Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately., Atte r extra pages if needed. Employee Signature: Department Head Signature: ~ci - ~ Walamouritofcon 10) City Administrator: l-` u -e - iG (Equaltolorgreate than 25,000 or 101/) Funds appropriated for current fiscal year NO Finance Director (Equalto orgreaterthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6/9/2014