HomeMy WebLinkAbout2014-153 Agrmt - Jackson County Work Crews
CITY RECORDER
MASTER PARTICIPATING AGREEMENT
Between
JACKSON COUNTY
And
CITY OF ASHLAND
1. ORS 190 AGREEMENT WITH CITY OF ASHLAND
This Participation Agreement is hereby entered into by and between Jackson
County, hereinafter known as the County, and, City of Ashland hereinafter known
as the City. A unit of local government may enter into a written agreement with
any other unit or units of local government for the performance of any or all
functions and activities that party to the agreement, its officers or agencies have
authority to perform. (ORS 190)
II. RECITALS
A. Jackson County is responsible for supervision and treatment of offenders. It
desires to place selected minimum-security offenders in appropriate work
situations to perform work for public benefit while providing opportunities
for participation offenders to learn work skills and develop appropriate work
habits. These training activities will aid the clients in successfully re-
entering society with practical skills and a viable work ethic.
B. City is responsible for maintaining the land and serving the people within
the City of Ashland. The parties have a mutual interest in maintenance of
the aforementioned maintenance of land. City and the County desire to
cooperate in a program of improving resources in the City and to do such
work with Jackson County Work Crews. Work will consist of grounds
maintenance of city buildings, cemeteries, and parks, trail maintenance,
litter pick-up, ditch cleaning, fuel reduction, and similar manual work.
C. City can facilitate and accomplish work projects for the City by hosting the
Jackson County Work Crews, which provide work and training
opportunities for the crews.
III. AGREEMENT
A. RESPONSIBILITIES
In consideration of the above premises, the parties agree as follows:
1. Mutual - County and City shall mutually agree upon a schedule for the
performance of the County's services, allowing time for the City
Project Manager to review the work.
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2. City of Ashland- City
a) City will supply a Work Order, in the general form provided as
Exhibit A, for each job with Project Work Specifications. Each
job will be unique.
b) City will supply a person to inspect the work of the County. City
will not be on site supervising the County work crew.
3. COUNTY - County agrees to:
a) Perform directly the work under this Agreement as described in
work order referred to in subparagraph III2(a).
b) County agrees to provide all equipment, tools, labor and
materials required to carry out the specifications of the projects.
The work shall be performed using the County's own equipment.
The County shall furnish all supplies and parts.
c) County agrees to perform the work expeditiously in conformance
to specified Work Orders and in accordance with relevant
industry standards.
d) County agrees to provide a Work Crew Supervisor on site to
directly supervise and lead clients on the crew.
B. CHANGES lN WORK
The County will perform no work beyond that described in the Work Order
except pursuant to written change orders submitted to the County by City.
IV. TERM
The term of this agreement shall begin on the date all parties have signed the
agreement and terminate on June 30, 2016.
V. CONSIDERATION
A. City shall be billed by the County, per eight hour day, the following rates:
Job Type Minimum # of Clients Price per crew or rental
Work Crew 6 $400.00
Brushing Crew 6 $450.00
Chipper Rental $127.50
Chipping Crew 2 $450.00
B. Reimbursement for work performed shall not exceed a maximum as may be
specified in the Work Order without written consent of both County and
City.
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C. Consideration shall be paid only after completed work has been inspected
and approved by City Project Manager, upon submission of invoice.
Invoices for all work performed under this agreement shall be sent to City of
Ashland, Attention: Accounts Payable, 20 East main, Ashland, Oregon
97530. City agrees to pay invoice within (30) days of receipt providing
County has met all conditions and requirements of the agreement.
VI. TERMINATION
A. This agreement may be terminated immediately at any time by mutual
consent of both parties, or by either party upon (10) days written notice, in
writing, delivered by certified mail. Either party may terminate this
agreement effective immediately upon delivery of written notice to the other
under any of the following conditions:
1. If funding from federal, state, or other sources is not obtained and
continued at levels sufficient to allow for purchase of the indicated
quantity
2. If federal or state laws, rules, regulations, or guidelines are modified,
changed or interpreted in such a way that services are no longer
allowable or appropriate for purchase under this agreement or are no
longer eligible for the funding proposed for payment authorized by this
agreement.
3. If any license or certifications required by law or regulation to be held
by County to provide the services required by the agreement is for any
reason denied, revoked or not renewed.
B. Any termination of this agreement under paragraph A of this section shall be
without prejudice to any obligations or liabilities of either party already
accrued prior to termination.
VII. DEFAULT
A. City by written notice to County of default, including breach of agreement,
may terminate the whole or any part of this agreement:
1. If County fails to provide services called for by this agreement, or any
extension thereof; or,
2. If County fails to perform any of the other provisions of this
agreement, or so fails to pursue the work as to endanger the
performance of this agreement in accordance with its terms, and the
receipt of written notice from City fails to correct such failures within
three days or such longer period as City may authorize.
B. The rights and remedies of City provided in this section shall not be
exclusive and are in addition to any other rights and remedies provided by
law or under this agreement.
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VIII. GENERAL CONDITIONS
A. RECORD MAINTENANCE
County shall keep and maintain complete and accurate records concerning
all aspects of the work. County shall allow City representative to examine
and copy records which are pertinent to the agreement while the work is in
progress and within six years after the completion of the work or
termination of the agreement. This includes a daily log of who worked at
each site on each day.
B. ASSIGNMENT
County shall not assign or transfer interest in this agreement without the
express written consent of the City.
C. AMENDMENTS
Terms of this agreement shall not be waived, modified, supplemented or
amended, in any manner whatsoever except by written instrument and as
signed by both parties.
D. FORCE MAJEURE
County shall not be responsible for delay or default by fire, riot, acts of God
and war, which is beyond the County's reasonable control.
E. WAIVER
The failure of City to enforce any provision of this agreement shall not
constitute a waiver by City of that or any other provision.
F. INDEMNITY
To extent permitted by the Oregon Tort Claims Act, County will indemnify
and defend City from any claim or liability resulting from error, omission,
or act of negligence on the part of the County, its officers, employees, or
agents in the performance (or nonperformance) of work done pursuant to a
Work Order under this agreement provided, however, that neither party shall
be required to indemnify the other for any claim, loss or liability arising
solely out of the wrongful act of the other party's officers, employees, or
agents.
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G. INSURANCE
The County is self-insured and maintains adequate and appropriate types of
insurance coverage in amounts no less than state law requires for workers
compensation, comprehensive general liability covering both body injury
and property damage, and automobile liability covering both bodily injury
and property damage. Should other parties require that additional insurance
coverage beyond State of Oregon levels be maintained throughout the term
of this agreement, such parties agree to reimburse County for the additional
cost as determined by the County Risk Management Office.
H. COMPLIANCE WITH APPLICABLE LAW
Both parties agrees to comply with all federal, state, county and local laws,
ordinances and regulations applicable to the agreement.
1. MERGER
This agreement constitutes the entire agreement between the parties. No
waiver, consent, modification or change of terms of this agreement shall
bind either party unless in writing and signed by both parties. Such waiver,
consent, modification or change, if made, shall be effective only in the
specific instance and for the specific purpose given. There are no
understandings, agreements, or representations, oral or written not specified
in this agreement regarding this agreement. Each party, by the signature of
its authorized representative, hereby acknowledges that it has read this
agreement, understands it and agrees to be bound by its terms and condition.
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IN WITNESS WHEREOF, COUNTY and CITY OF ASHLAND have executed this
agreement as, the date, signature below.
COUNTY CITY OF ASHLAND
DANNY rnnnA-N ~lkJu fZ-A -~r,i5-PC
(Printed Name) County Administrator (Printed Name)
Liv/ ApN,a,5i 2
(Title) (Title)
y (Date) (Signature) (Date)
ignature) 4 4,
A proved s to Legal S ~ciency:
AP \ D AS TO~FORM
~
Teresa Campbe Aehla L C Attorn9y
Sr. Assistant County Counsel
Da
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Appendix A
Project Work Order Form
Jackson County Community Justice
Frank Drake, Supervisor
Phone: 541-774-6638 Fax: 541-774-6629
Email: drakefa@jacksoncounty.org
Requesting Agency:
Contact Person:
Phone Number: Cell Number: Fax Number:
Coordinating Project Manager in the field who will explain the project and specifications,
what equipment needed, plan work schedules:
Project Manager and Phone Number:
Description of project, equipment or tools requested, special consideration or restrictions:
Requested Date: Ongoing:
Agency Representative: Date:
CJTC Representative: Date:
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Appendix A
Project Work Order Form
Jackson County Community Justice
Frank Drake, Supervisor
Phone: 541-774-6638 Fax: 541-774-6629
Email: drakefa@jacksoncounty.org
Requesting Agency:
Contact Person:
Phone Number: Cell Number: Fax Number:
Coordinating Project Manager in the field who will explain the project and specifications,
what equipment needed, plan work schedules:
Project Manager and Phone Number:
Description of project, equipment or tools requested, special consideration or restrictions:
i
i
w.'
Requested Date: Ongoing:
Agency Representative: Date:
CJTC Representative: Date:
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CITY RECO~ sEl~ Page 1 /1
ASHLAND PARK COMMISSION
20 E MAIN ST.'?.3:DATE , PO NUMBER .`P
ASHLAND, OR 97520 7/11/2014 00360
(541) 488-5300
VENDOR: 000457 SHIP TO:
JACKSON COUNTY COMMUNITY
JUSTICE WORK CENTER
1101 WEST MAIN, STE 101
MEDFORD, OR 97501
FOB Point: Req. No.:
Terms: net Dept:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? NO
Quantity -Umt 1 r Descri bon Unitpriee ,:-Ext Price -
County Work Crews t Price .00 22.000
Estimate for FY 2015 - $22,000.00
Master Participatinq Agreement between
Jackson County and City of Ashland,
Termination date is June 30, 2016
SUBTOTAL 22.000.001
BILL TO: - TAX 0.00
FREIGHT 0.00
TOTAL 22,000.00
.Account Number Piojeat Number,'. "`'ov"Amount - zA'ccountlNumber i'ProjecFNumber Amount
E 211.12.02.06.6041 O 22,000.00
Authori d ignature VENDOR COPY
FORM#3 CITY OF
A request for a Purchase Order ASHLAND
REQUISITION Date of request:
Required date for delivery:
Vendor Name
Address, City, State, Zip ro S~ npcgeia 1 A-W-. fAMFnp-.r)l f coe5ok 2-'15 z-
Contact Name BTelephoneNumber
~rc~1-~7~{- (F(OaS(
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract#
❑ Verbal/Wdtten quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
_ $5.000 to $100.000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5.000 to $75.000 ❑ Agency
❑ Form #g, Request for Approval
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposalstwritten solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid %brl Date
Description of SERVICES Total Cost
k98~k-C1~~5 /N Gtr TJ3l CL~Y2e~YtP~ r ~ ~
Ac( sAn Gown f y E}7LSf-~ e- lee,
CS~1 ~ ~ l.Urt, 7.61 ~}`~,wGbOr`°=
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
PTOTACCOSTr
❑ Per attached quotelproposal $
Project Number AccountNumber___-__-__-__-____
AccountNumberZ-1 I -IZ-D2LY- (pD`~ICYo Account Number
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes/ No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee: :§/J Li~J, Department Head: 1
(Equal to or greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year., ZS / NO l 7~l/
FinanceDirector- (Equaltoorgerthan$5,000) Date
Comments:
Form #3 - Requisition