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HomeMy WebLinkAbout2014-156 A to Z Tree Service Contract for GOODS AND SERVICES Less than $25,000 CITY OF CONTRACTOR: A to Z Tree Service, Inc. ASHLAND CONTACT: Bruce Ziegler 20 East Main Street Ashland, Oregon 97520 ADDRESS: PO Box 1978, Grants Pass, OR 97528 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-474-6057 DATE AGREEMENT PREPARED: June 9, 2014 FAX: BEGINNING DATE: June 10, 2014 COMPLETION DATE: June 20, 2014 COMPENSATION: $1,845:00 per bid attached as Exhibit C. GOODS AND SERVICES TO BE PROVIDED: Tree Pruning and Removals, Per quotation specifications attached as Exhibit D, Location: Ashland Creek Trail and Ashland Creek Park (adjacent to neighborhood condominiums), clean u debris. ADDITIONAL TERMS: ' NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220, 279B.225, 27913.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 1 of 5 i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this.section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 2 of 5 intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of.insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws, of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contra Ztr City of Ashl n By By $b nature Department Head Print Name Print Name lac. ~ ~lz~l~ Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a V specific portion of my residence, set aside as the location of the business. I 1 III (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contras or (Date) Contract for Goods and Services Less than $25,000, Revised 06/13/2013, Page 4 of 5 7 h DATE OF ESTIMATE DATE WORK COMPLETED . i2 6-s-/Z BILL TO: ATO Z p~cr~cs a C . TREE SERVICE INC_ I4~tc~1 ftSf~4 F-/k-i.I}SI Bruce Ziegler ♦ 4 tree, czcc H e S'{ Certified Arborist Limme,r157014 PHONX "j PN-7335A 441~t Bonded - Insured 6nn Q-11 7^/- d7 Ashland 552-0503 a Medford 732-0503 Hazard Tree R oval and Pruning Experts Tractor Work - Logging w/C Ka- QV0 Grants Pass 474-6057 Stump Grinding - Wood Splitting /V P.O. Box 1978 a Grants Pass, Oregon 97,528 ODF Forest Thinning & Fire Protection DESCRIPTION AMOUNT 1 I$ Cb ort - - -V_Z- Fb 'a l~vs www.At Z z 13 Cv 17T7 t - I&C ice t k4 y/i (p ,k r s(fc C ij 3 20 Co ffon " P la S y ro `'Cbiic I 1 C-1 ,c1. I (its l S t~ ~ T~' `I (1J o y 1.1 fQ Qr" LA) e rOt"'10Z~C rI I ( ~ ~ 14~-Cq` i w• '-f C - e~ bud /wu ' i CE h Z a TOTA g ❑ Grind stump(s) 6 - 8' below ground level, leave chips & dirt Not responsible for damage to or consequential damages from conta with unmarked or unex- posed utilities. It is the property owners responsibility to have correct property lines indicated, Chip and haul brush ❑ Leave chips and hereby release A to Z from any and all damages relating to any errorsregarding these lines. ❑ Leave brush as is Payment is due upon completion of Job and may vary due to any un')Rected circumstances or conversed chances. ❑ Leave wood in fire-wood lengths With your signature you agree to have the above work done Date ❑ Leave wood as is JZ( Haul wood X ❑ Spl'd wood, leave un-stacked Ashland Parks and Recreation Department 340 So. Pioneer St. Ashland, OR. 97520 Phone(541)488-5340 Fax(541)488-5314 PRICE QUOTATION SPECIFICATIONS for ASHLAND CREEK TRAIL TREE PRUNING 2014 Instruction to Vendors Pg. 2-3 Specifications Pg. 4-6 Tree List Exhibit B Ashland Parks and Recreation Department 340 So. Pioneer St. Ashland, Or. 97520 Phone (541) 488-5340 Fax (541) 488-5314 Instruction to Vendors A. Deadline for Submitting Proposals The proposals addressed to the Ashland Parks and Recreation Department has been received at the Department Office in upper Lithia Park, 340 S. Pioneer Street, Ashland, Oregon 97520 until: 1:00 pm, Thursday June 5, 2014 A contract for the work will be awarded within 10 working days after the deadline for receiving proposals. B. Site Orientation Meeting In order to be eligible to submit a proposal for this project, all vendors must attend a "Site Orientation Meeting" at 1:00 p.m., on Thursday, May 29, 2014 at Ashland Christian Fellowship parking lot 50 W. Hersey St. Ashland Oregon. C. Examination of Plans. Specifications and Work Site It is understood that the vendor, before submitting a proposal, has made a careful examination of the plans, specifications and contract form; is fully informed as to the quality and quantity of materials and the character of the work required; that the vendor has attended the required Site Walk Through. The Department will in no case be responsible for any loss or for vendor's failure to acquire full information in advance in regard to all conditions pertaining to the work. D. Proposal Acceptance or Resection The Ashland Parks and Recreation Department reserves the right to accept or reject any or all proposals deemed in its best interest. Without limiting the generality of the foregoing, any proposal which is incomplete, obscure, or irregular may be rejected. The acceptance of the proposal shall bind the successful vendor to execute a contract and to be responsible for liquidated damages as provided or execution of contract and damages for failure to execute. The rights and obligations provided for in the contract shall become effective and upon the parties only within its formal execution by the Department Director or his delegated representative. PROPOSAL AND SPECIFICATIONS PAGE 2 Tree Pruning in Lithia Park 619/2014 E. Time Frame The vendor shall commence the work after receiving a notice to proceed, and shall complete the Ashland Creek Trail work no later than Ju 20;L2014: The vendor shall be accessed $75.00 per day for work not completed by the deadlines, until the entire project is accomplished. The completion date will be extended for those days deemed unsafe to work due to adverse weather conditions. This decision must be agreed upon between the Contractor and Park Horticulturist, and decided by Friday at the end of each week. Notice will be by telephone and then by mail. G. References and Qualifications The vendor is required to submit proof of International Society of Arboriculture certification. The vendor is required to submit a city business license from the City of Ashland. The vendor is required to submit proof of auto insurance. All vendors who have not previously performed pruning work_for Ashland Parks & Rec. Dept. shall submit a minimum of three (3) references from previous work performed within the last two (2) years in the Medford-Ashland area. Additionally, all vendors who have not previously performed pruning work for Ashland Parks & Rec. Dept. shall submit a list containing a minimum of three (3) former job sites where work was performed within the last two (2) years within the Medford-Ashland area that can be visually inspected by the Department. Both the reference list and work list shall be attached to the proposal at the time it is submitted. Specifications and Tree List A. Scope of Work To perform professional, skilled work in the pruning of trees in Ashland's downtown system. B. Pruning Goals 1. Lightening of limbs to prevent storm damage. 2. Structural pruning to eliminate weak branch unions. 3. Elimination of deadwood and stubs, cutting outside the woundwood tissue that has formed around the branch. 4. Thinning to give better light penetration and air circulation. 5. Structural pruning to reduce the risk of branch or trunk failure. 6. Reduce end weight on heavy, horizontal branches by selectively removing small PROPOSAL AND SPECIFICATIONS PAGE 3 Tree Pruning in Lithe Park 6/9/2014 diameter branches, no greater than 2 to 3 inches near the ends of the scaffolds. 7. Interior branches shall not be stripped out. 8. Pruning cuts larger than 4 inches in diameter, except for dead wood, shall be avoided. 9. While in the tree, the arborist shall perform an aerial inspection to identify defect that require treatment. Any additional work needed shall be reported to the Park Horticulturist. C. Inspection and Approval Inspection of vendor's work shall be done by the Park Horticulturist. Periodic inspections will be made by the Park Horticulturist to determine that the quality of work is proceeding according to specifications. D. Safety and Protection Vendor will insure that safe equipment and working practices will be used throughout the project. Special care will be exercised to protect the public. A grounds person will be required for all work unless an exception is made by the Park Horticulturist. Vendor shall protect all sidewalks, landscaping, and buildings in the work area from damage. Safety Standards should be in accordance with the American National Standard Tree Care operations (ANSI A300-1995 available for reference in the Department office). E. Clean Up The vendor will be responsible for all clean up. F. Other Specifications 1. All pruning shall be done in accordance with the Tree-Pruning Guidelines of the Western Chapter of the International Society of Arboriculture (a copy on file at Ashland Parks and Recreation Department)., and /or the ANSI A300 Pruning Standard (American National Standard for Tree Care Operations) and adhere to the most recent edition of ANSI Z133.1. 2. Trees to be pruned must be climbed without the use of spurs unless permission has been obtained from the Park Horticulturist. 3. Lifts and bucket trucks may be operated with use of over-lapped plywood or protective mats beneath the tires for weight dispersal. Certificates of insurance acceptable to the Ashland Parks and Recreation Department shall be filed with the Department prior to the commencement of any services by Contractor under this agreement. These certificates shall contain provision that coverage afforded under the policies cannot be canceled and restrictive modifications cannot be made until at least thirty (30) days prior written notice has been given to the Department. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. The Contractor, its Sub-contractors, if any, and all employers providing work, labor, or materials under this contract are subject employers under the Oregon Workers' Compensation Law and shall comply with O.R.S. 656.017, which requires them to . PROPOSAL AND SPECIFICATIONS PAGE 4 Tree Pruning in Lithia Park 6/9/2014 provide workers' compensation coverage that satisfies Oregon Law for all their subject works. This shall include Employer's Liability Insurance with coverage limits of not less than $100,000.00 each accident. Contractors who perform the work without the assistance or labor of any employee need not obtain such coverage. Insurance carried by Contractor under this Contract shall be the primary coverage, and the Ashland Parks and Recreation Department's insurance is excess and solely for damages or losses for which the City is responsible. Contractor agrees to defend, indemnify and save Ashland Parks and Recreation Department, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subornation, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Contractor (including, but not limited to, Contractor's employees, agents, and other designated by Contractor to perform work or services attendant to this agreement). Contractor shall not be held responsible for damages caused by the negligence of the Ashland Parks and Recreation Department. The Contractor agrees that Contractor will be solely responsible for any damage or.trespass to or upon adjacent property or injury thereto, resulting from or in connection with Contractor's operation, and that Contractor will defend, indemnify and hold the Department harmless from any claim, liability or obligation arising from such entry or trespass. H. Specific Tree List The specific list of trees to be pruned under contract is enclosed. 6 trees approximately are on the list See Exhibit B PRICE QUOTATION FORM Ashland Parks and Recreation Department 340 So. Pioneer St. Ashland, OR 97520 Phone (541) 488-5340 Fax (541) 488-5314 RE: Tree Pruning for Ashland Parks & Rec. The undersigned vendor declares that plans and specifications have been examined, the site(s) have been visited, and such investigation has been made as is necessary to determine the character of the materials and the conditions to be encountered in the work, and that if this price quotation is accepted, the undersigned vendor will contract with the Ashland Parks and Recreation Department for the work involved and will provide the necessary equipment, materials, tools, apparatus, and labor, in accordance with plans and specifications on file at the Department office under the following conditions: PROPOSAL AND SPECIFICATIONS PAGE 5 Tree Pruning in Lithia Park 6/9/2014 1. It is understood that all work will be performed for a lump sum price and that for said lump sum price all services, materials, labor, equipment, and work necessary to. complete the project in accordance with the specifications shall be furnished. If there is an increase in the amount of work to be covered by the lump sum price, it shall be computed on a basis of "extra work" for which an increase in payment will be earned; and, if there is a decrease in the lump sum payment, it shall be made only as a result of negotiation between the undersigned and the Department. Furthermore, it is understood that any estimate with respect to time, materials, equipment or service which may appear in the specifications, is for the sole purpose of assisting the undersigned in checking their own independent calculations and that at no time shall the undersigned attempt to hold the Ashland Parks and Recreation Department, any Department employee, or any other person, firm, or corporation responsible for any errors or omissions that may appear in any estimate. 2. In addition to the proposal form, the vendor shall submit the following items: 1. Proof of International Society of Arboriculture Certification. 2. Three (3) references as stated in the "Instruction to Vendors". (if required-see p.3) 3. Three (3) jobs as stated in the "Instruction to Vendors".(if required-see p.3) 4. Proof of Contractor's and/or Landscape Contractor's license. 5. Proof of insurance needs to be on file before work commences. 3. The vendor shall commence the work after receiving a notice to proceed, no earlier than April 4, 2014, and shall complete all work no later than April 18, 2014. 4. The Ashland Parks and Recreation Department reserves the right to accept or reject any or all proposals deemed in its best interest. Without limiting the generality of the foregoing, any proposal which is incomplete, obscure, or irregular may be rejected. 5. Price quotation, per specifications for pruning per specifications for Ashland Parks& Recreation. PROPOSAL AND SPECIFICATIONS PAGE 6 Tree Pruning in Lithia Park 6/9/2014 Exhibit B Tree Species Location Scope of Work Cottonwood Ashland Crk. Trail Removal of multi- Stemmed Cottonwoods Due to decay on Main stem (2)Cottonwoods Ashland Crk. Trail Remove dead limbs 2" and larger over trail and parking lot. (3)White Alders Ashland Crk Condos Remove all deadwood over condo yard areas 3`d alder, redu'c`e Limb extend' Leyland Cypress' ,(;2)'4'Oregon Ash Over Buildings End Wdight Reduction ***Includes site clean'-up PROPOSAL AND SPECIFICATIONS PAGE 7 Tree Pruning in Lithia Park 6/9/2014 STATE OF .OREGON CONSTIR UCTION ".C ONT.RACTO,RS -BOARD I ' LICENSE CERTIFICATE:' LICENSE NUMBER- 157014.; This document certifies that: A TO Z TREE SERVICE INCORPORATED PO BOX 1978 GRANTS PASS OR 97528 is licensed in accordance with-Oregon Law as a Residential Specialty Contractor. License Details: EXPIRATION DATE: 09/18/2015 I ENTITY TYPE: Corporation INDEP.CONT. STATUS: EXEMPT RESI DENTAL, BON D:'$15. 000 COMMERCIAL BOND: NONE, ' INSURANCE: $1,000,000 / $2,000,000 RMI: BRUCE ALLEN ZIEGLER HOME INSPECTOR CERTIFIED: NO CITY OF ASHLAND TAX REGISTRATION (FOR REVENUE PURPOSES ONLY) BUSINESS LOCATION INFORMATION REGISTRATION NO. STREETADDRESS: 1779 DARRELL CIR BL-006688 PHONE: (541) 659-9650 OWNER INFORMATION NAME: BRUCE ZIEGLER ASHLAND y_ IF Barbara Christensen CITY RE OR ERRfrREASUR R REGISTRATION EXPIRES JUNE 30. ATO Z TREE SERVICE INC. PO BOX 1978 PR 2015 GRANTS PASS, OR 97528 F 6nsl TO BE POSTED IN A CONSPICUOUS PLACE. i CERTIFICATE OF LIABILITY INSURANCE °611`9/2014' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER HART INSURANCE CONTACT NAME: PO BOX 1240 PHONE FAX GRANTS PASS, OR 97528 Arc, No. at : 1A .C. No.: EMAIL ADDRESS: PHONE NO. (541)479-5521 INSURER(S) AFFORDING COVERAGE NAICIs INSURED A TO Z TREE SERVICE INCORPORATED INSURER A: RED SHIELD INSURANCE COMPAN 41580 PO BOX 1978 INSURER B: GRANTS PASS, OR 97528 INSURER C' NSURER NSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR POLICYNUMBER POLICY EFF POLICY EXP LTR INSR WVD (MINT I (MWDD/YYYY) OMITS GENERAL LIABILITY EACH OCCURRENCE 1,000,000 A X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES 100,000 CLAIMS-MADE OCCUR CNT 018156 9/09/2013 9/0912014 MED EXP (Any one person) 5,000 PERSONAL & ADV INJURY 1,000,000 GENERAL AGGREGATE 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG 2,000,000 X POLICY PROJECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Milacoki ANY AUTO BODILY INJURY (Per Person) AUTOSMED AAInGSD~D MENDS CERTI CATE ISSUED 611212014, BODILY INJURY (Per accident) HIRED AUTOS ROTON S FOR RED SH LD INSURAN ONLY PROPERTY DAMAGE (Per accident) UMBRELLA UAB OCCUR EACH OCCURRENCE EXCESS U&B CUIMS-MADE AGGREGATE DED RETENTION WORKERS COMPENSATION WC STATI.I OTHER AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR PARTNER/EXECUTIVE ❑ N/A E. L. EACH ACCIDENT OFFICER MEMBER EXCLUDED'! (Mandatory in NH) E. L. DISEASE -EA EMPLOYEE If yes describe under DESCRIPTION OF OPERATIONS below E. L. DISEASE -POLICY LIMIT DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) ALL OPERATIONS USUAL TO THE NAMED INSURED AS PER POLICY TERMS AND CONDITIONS TREE SERVICES The Certificate Holder is included as an additional insured pursuant to ISO form CG 3261(10/05) a copy of which is attached hereto for informational purposes. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, CITY OF ASHLAND NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE ASHLAND PARKS & RECREATION DEPT POLICY PROVISIONS. 340 S PIONEER ST AUTHORIZED REPRESENTATIVE ASHLAND, OR 97520 ow"I 1988.2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: CNT 018156 COMMERCIAL GENERAL LIABILITY CG 32 61 10 05 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OREGON ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): CITY OF ASHLAND ASHLAND PARKS & RECREATION DEPT 340 S PIONEER ST ASHLAND, OR 97520 Location(s) Of Covered Operations: All locations where the insured performs ongoing business operations. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II - Who Is An Insured is amended to This insurance does not apply to "bodily injury" or include as an additional insured the person(s) or "property damage" occurring after: organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property 1. All work, including materials, parts or equipment damage" or "personal and advertising injury" caused furnished in connection with such work, on the by your ongoing operations for the additional project (other than service, maintenance or insured(s) at the location(s) designated above and repairs) to be performed by or on behalf of the only to the extent that such "bodily injury", "property additional insured(s) at the location of the damage" or "personal and advertising injury" is covered operations has been completed; or caused by your negligence or the negligence of those performing operations on your behalf. 2. That portion of "your work" out of which the injury or damage arises has been put to its B. With respect to the insurance afforded to these intended use by any person or organization additional insureds, the following additional exclusion other than another contractor or subcontractor applies: engaged in performing operations for a principal as a part of the same project. CG 32 61 10 05 © ISO Properties, Inc., 2005 Page 1 of 1 CITY OF ASHLAND ASHLAND PARKS & RECREATION DEPT 340 S PIONEER ST ASHLAND, OR 97520 GMP 0001 0512 AC R ® oATE(MOayrrh CERTIFICATE OF LIABILITY INSURANCE 212rv2D1Ma THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the Certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. N SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not Confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER '=V' CONNIF:OIIFFNFR Madison Insurance Group PHONE I 800 Oak Ridge Turnpike E-MAIL Suite C-104 ADDRIESS.-CONNIE QUEEN R O M Oak Ridge TN 37830 INSURER(S) AFFORDING COVERAGE NAIC0 INSURER A.Travel r INSURED 29693 INSURER B : _ Confident Staffing, Inc INSURER C : 2770 Biddle Road Medford OR 97504 INSURER o INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: 972730112 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OFINSUMNCE ADDL SUBS POLICY EFF POLICY EIP LTR MR VM POLICY NUMBER MIUp (MIArDDrYYYY) Laal4 GENERAL LU%BIfrY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABIUTY PREMISES Ea occurrence) $ CLAIMS-MADE F-IOCCUR MED EXP Anyone Damon) $ PERSONAL& ADV INJURY $ GENERAL AGGREGATE $ GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGO $ 17 POLICY Po- LOC $ AUTOMOBILE LIABILITY Ea efdtleN ANY AUTO BODILY INJURY (Per Person) $ ALL AUTOS OWNED SCHHEDULED BODILY INJURY (Peramitlerq) $ HIRED AUTOS NON-OTOSWNED (PPROPE er owliont) AGE $ $ UMBRELLA LUIB OCCUR EACH OCCURRENCE $ EXCESS LUIS CLAIMS-MADE AGGREGATE $ DED RETENTION $ WORKERS COMPENSATION UB-9971-81-2-13 2812013 129=14 X WCSTATLL OT& AND EMPLOYERS' UABUTY Y/N ANY PROPRIETOILPARTNER/EXECU E ❑ NIA E.L. EACH ACCIDENT $110001000 OFFICEP MEMBER EXCLUDED? (Mandmory In NH) E.L. DISEASE - EA EMPLOYE $1,000,000 If Yes, descrbo urMer DESCRIPTION OFOPERAn NS bebw E.L. DISEASE - POLICY LIMIT $1,000000 DESCRIPTION OF OPERATIONSI LOCATIONS I VEHICLES(Afrsch ACORD fat, A ]Umml RMemim Sclnduls, H mom specs Is mWM) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN A to Z Tree Service ACCORDANCE WITH THE POLICY PROVISIONS. 1779 Darrel Circle Grants Pass OR 97526 AUTHORIZED REPRESENTATIVE C 1988.2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD CIT) E-L CQnDE[ Page 1 /1 ASHLAND PARK COMMISSION 20 E MAIN ST. ' -DATE PO NUMBER- ASHLAND, OR 97520 6/18/2014 00356 (541) 488-5300 VENDOR: 004488 SHIP TO: ATO Z TREE SERVICE INC PO BOX 1978 GRANTS PASS, OR 97528 FOB Point: Req. No.: Terms: net Dept: Req. Del. Date: contact: Bruce Dickens - Anne Thayer Special Inst: confirming? No :Quanb ~ umt' -F-, u,,. ~?f - DeSCfI bon_ m ,r> a t e 'r F~c - - ~Unrt Pnce k=Price Tree Pruning & Removals 1,845.00 Location: Ashland Creek Trail and Ashland Creek Park adiacent to neighborhood condominiums. Clean up debris. Contract for Goods and Services Beginning date: June 10, 2014 Completion date: June 20, 2014 SUBTOTAL 1845.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 1,845.00 Account Nurnber > ~Project lNUmber -z~'Amount'A000untiNumber Projecb.Number' Amountt E 211.12.02.06.60410 1,845.00 ,ter ~ a ~~yi~ Authorized gnature VENDORCOPY FORM#3-- ® CITY OF A request for a Purchase Order ~~P ASHLAND REQUISITION Date of request: Required date for delivery: Vendor Name b T'~e'i r~PYi/1 f p, Address, City, State, Zip Pct o ~G 1.4 C~ rzt PaSS r 9 5rq.4 Contact Name & Telephone Number 1~iYl7l yi ~iPct IPI~y1/~y ' ~S Fax Number U SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergencv ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Witten findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Ei Small Procurement Cooperati ve Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ DirectAward Date approved by Council: Contract # Verba[Mdtten quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5.000 to $100.000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid unfit: Date Description of SERVICES e r~'~ CC Total Cost T(~zz Pt~,~„ 4PZe6V1Dr6ds~ f0CQ711-)->-) ~~V1jLtttOl Yt Y h~ ro 44 CeC~ik LrGl t 4 }s~LIcG a C4-6~ PeLrk- CAQCP11~i of 4td* e f, pr i r +C) n Cl h J-)/VA &I CIL Item # &aintity Unit Description of MATERIALS Unit Price Total Cost ":TOTAL,COST"~ Per attached quotelproposal ~^w ProjedNumber 1 s/ r... Account Number-- Account Number:2lL-R-0 -Lk-LLyOS Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: -IfiDirector Date Support -Yes/No By signing this requisition form, I~c/ertify that the City's public contracting requirements have been satisfied. Employee: / ~n. o_ Lh. rr Department Head: U (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES / NO Finance Director (Equal to orgreaterthan $5,000) Date - Comments: Forth #3 - Requisi0on