Loading...
HomeMy WebLinkAbout2014-157 Contract - Quality Fence Company Contract for GOODS AND SERVICES CITY OF CONTRACTOR: Quality Fence Company ASHLAND CONTACT: Brad Reitmann 20 East Main Street Ashland, Oregon 97520 ADDRESS: 114 W. Pine Street, Central Point, OR 97502 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-664-2281 DATE AGREEMENT PREPARED: 06/02/14 FAX: 541-664-2949 BEGINNING DATE: 06/16/14 COMPLETION DATE: 12/31/14 COMPENSATION: Time and Materials, not to exceed $77,331.00 GOODS AND SERVICES TO BE PROVIDED: Per attached Exhibit C - Proposal ADDITIONAL TERMS: NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220, 2796.225, 279B.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $19,825 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant tc this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way Contract for Goods and Services, Revised 05/16/2014, Page 1 of 5 that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract, or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage'for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its Contract for Goods and Services, Revised 05/16/2014, Page 2 of 5 elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and h in incdrporated by reference. Contractor: City of Ashland By By Signature Depa Print Name Print Name 79"s vO14 Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. APRMD 0 FORM Ashland Apt., Attorney nof Contract for Goods and Services, Revised 05/16/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: v (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) Contract for Goods and Services, Revised 05/16/2014, Page 4 of 5 ExvirksNT c own,saya._ PROPOSAL ~L. QUALITY FENCE COMPANY a CC8 # 8936 Find us also at 114 W. Pine Street 497 SW Um n Awm e PO Box 3985 1-800-451-8883 (61Gramm Pea, OR 97527 .-NO JOB TOO LARGE 2077 NE Diarnond Laim BIW. .-IIOJOBTOO WALL Central Point, OR 97502 Fax: (541) 664-2949 Rosetar9, OR 97479 ROPOSAL SURNIMED TO PHONE DATE City of Ashland Public Works May 29, 2014 5111ttl JOB NAME 51 Winburn Way Water Treatment Plant Security Fence ETTT3TATI!_ARW2Is ;;Mr__ - JOB LOCATION Ashland, OR 97520 1400 Granite Street MERTON- EIVIL CELL Rob Morris rob. morris ashland.or.us 541-951-5374 We hereby submit specifications and estimate to: Revision Based on: Install 950' of 8' high chain link fencing with 3 - strands of barb wire on top, 20 terminal posts, 1 - 14' wide x 8' high single drive gate with 3 - strands of barb wire on top, 1 - gate post, 1 - filler panel and 4 - core drilled holes. Install 475' of 6' high chain link fencing with 3 - strands of barb wire on top, 13 - terminal posts, 1 - 10' wide x 6' high gate with 3 - strands of barb wire on top, 1 - 6' wide gate, 1 - 14' wide x 6' high single drive gate with 3 - strands of barb wire on top and 2 - gate posts. Remove and reinstall 1 - gate. Add barb wire to 106' of existing chain link fencing and reverse barb wire on 128' of existing chain link fencing. Automate above 14' wide x 6' high gate with 1 - Doorking model 6300 operator with stand, 2 - reversing loops, 1 - exit loop, 4 - transmitters, 1 - receiver and 1 - Doorking model 1506 keypad. Total: $77,331.00 Notes: Path to be cleared by City along alignment of proposed hillside fence prior to fence installation at a width of 6' where possible. Hazard trees near path to be identified and removed. City to provide power to gate and keypad pedestal. City to provide 2 - concrete bollards to protect keypad pedestal. Includes BOLL wages. We Propose hereby to fianish materials ad labor-complete in accordance with above specificatiom, for the sum of. ow:: amvm mo Id IS As m U 4laaraaad m ee as ewdsa. M adrt to a weNani m a.a Im ,vnnar ettmd, to Authorized a.nmm wawwe. Aq aft a omm =arm wow$"da l WV aWa mda Aa a mmad mdr Waa v,Rxn amen, w ai femme an e>ama dmw over and aeow ar atlmaa. Aa4nw*No w t era Signature (Xa e w am kdY caved * a' w by by oarmwd. onrr kne awmW woaam Is abo ~ elW ~ to tl lamas Bred Rietmann ch W WwvnaRe W,Iprwrmn wuw. TN' pnpoetl w and mrtluam~meu mawma atlslumeol. Note: This jimposal may be withdrawn by us if am accepted within 14 days Acceptance of Proposal-All prices, specifications and conditions are Signature satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. I have read the entire contract and agree to its content. Note: Quality Fence Co. not responsible for any damage to anything in or Signature below the ground or concrete. This includes private water line, electrical line, sprinkler systems, etc. Your signature indicates that you fully understand the limits of Quality Fence Co. responsibility. Date of acceptance: QUALFEN-01 ATHOMPSON ACOR I DA E (MM DDttYYY) CERTIFICATE OF LIABILITY INSURANCE 6/18120/14 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: McMinnville Office PHONE FAX PayneWest Insurance, Inc. A/C No ,a:(603)472-2121 Arc No: (503 434-5872 P.O. Box 269 E-MAIL McMinnville, OR 97128 ADDRESS: INSURE S AFFORDING COVERAGE - NAICN INSURER A: Hallmark Insurance Group 43494 INSURED INSURER B : Quality Fence Co Reliable Electric Western Vinyl PFOAUCtS INSURER C Steve Rietmann INSURER D: PO Box 3985 Central Point, OR 97502 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL U R POLICY EFF POLICY EXP LIMITS LTR POLICYNUMBER MMIDDIYYYY MMIDD A X COMMERCULLGENERALLIABIUTY EACH OCCURRENCE $ 1,000,00 CIAIMS-MADE 1XI OCCUR X X 44CL466835 11119/2013 11119/2014 PREMISES Ea OL[LRerIrR $ 1DD,00 N ED UP (Any ore Person) $ 5,00 PERSONAL BADV INJURY $ 1,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 2,000,00 POLICY ~ JECT F7LOC PRODUCTS-WMPIOPAGG $ 2,000,00 OTHER: $ AUTOMOBILE UABILITY COMBINED SINGLE LIMIT $ 1,000,00 Ea amaenl A X ANY AUTO X 44CL466835 11/1912013 11/19/2014 BODILY INJURY (Per person) $ ALL OWNED SCHEDULED - BODILY INJURY (Per a Jem) $ AUTOS AUTOS NON,DMED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per actlrlent E X UMBRELLA UAB X OCCUR EACH OCCURRENCE $ 3,000,00 A EXCESS LIAB CLAIMS-MADE 44CU466836 11119/2013 11119/2014 AGGREGATE $ DED X RETENTIONS 10,000 - 3,000,000 $ WORKERS COMPENSATION PER OTH- ANDEMPLOYERS'UABILITY YIN STATUTE ER ANY PROPRIETOWPARTNERIEXECUTIVE ❑ NIA E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED' (Wrelatory in NN) E. L. DISEASE-EA EMPLOYE $ If yes, descnt a unner DESCRIPTION OF OPERATIONS W. E.L. DISEASE -POLICY LIMIT $ A Commercial Property 44CL466835 1111912013 1111912014 leased eq 25,00 DESCRIPTION OF OPERATONS I LOBAMONS I VEHICLES (ACORD 141, P[leitional Remarks $cM1eEUle, may De atlacM1etl it more space is repuireE) - City of Ashland is additional insured as respects liability arising out of the activities by and on behalf of the named insured per attached endorsements. Water treatment plant security fence CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 East Main ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97520 AUTI-IORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD .i i POLICY NUMBER: 4 4 CL4 6 6 8 3 5 COMMERCIAL GENERAL LIABILITY GC 1025 07 09 THIS ENDORSEMENT.:CHANGES THE POLICY.: PLEASE REAMIT CAREFULLY.', OREGO..N: BLANKET ADDITJDNAL INSURED COMPLETED :OP.ERATIONS . ' This endorsement modfes Insurance provided undorthe following; . • COMMERCIAL GENERAL LIABILITY COVERAGE PART':.. A. - Section 11- Who ls'Anf lnwu ed'is'amended to include*as,an-additional Insured. any, person or:organi anon . . . . for whom you are:pelformIng.nperations.when you and such person. or.organizatlolrhave agreed in writing In a contract or agreement-thai-5uch'person or organization-be added as an additional Insured.for:completed operations: such person ororganization Isanaddklonal Insured only to.the eMentthatthe liability for'botllly Injury" or "property damage" Is caused, In whole or In part, by "your work" performed for that additional dn- ' sured and Included In the 'products-completed operatlons.hazarV. S. Wflh respect to the Insurence afforded to these additionat dnsureds, the following limitations apply,' 1. This additional insured status'is granted only at the locations listed in the written contract: 2. Coverage Is. limited to'your work" that is described in the ciassificalions or schedule of hazards shown in the General Liability Declarations of this policy. ' C. With respectto the insurance afforded.to these additional insureds; .the following exclusion applies:. This Insurance does not apply to: "Bodily Injury" or "property damage" which occurs prior to the.executfon of the written contract or the effer, . . tive date of this endorsement i I i I GC 10 25 07 09 Includes copyrighted material of Page 1 of 1 l7 lnsumnoe Services Office, Inc., With Its permission i I ARTISANS ADVANTAGE ENHANCED COVERAGE ENDORSEMENT ' THIS E.hti)ORSB041- CHANGES THE POLICY, PLEASE READ R CAREFlJLLY. This endorsement modflas irsgmnbe prgvlded under the fplloft ' SU11:01 G'AND PERS61M9LPoROPEM Y COVERAGE FARM CAUSES OF-Loss-:skrcnAL #dAm OOMMERC1AL PROPEHI'V CONmriloNB. COMMERCIAL d=-NE''A& LIA ftxr'Y cdvERAsE FORM When thia.eod6mement Is alleobed tathapolicy, Insurance under the Building and Psrsonal'P.roperiy CCverzg''D Form,.the. • ' Causes of Lose- Speolsl Form, the Domm4,rulel Pr6periy Conditions end the Commetdel Gonorel•Llablpty Coverage Form Is, enherwed fo provide the coverages desorihedln this andom4meM. All other oondttlons of the 0icy.oorAnue b apply.. Thlscovamge is, eub~ctto lhaplpWelageepplloebla.fo,the BWlding.an:l Personal Propeny.Coveregs.Form, C4usesof.Lpss Special Form, the Commerorrd Property Conditions and the Geheral Liability Coverage Form,.:. , SCHEDULE Coverage Enhancements Limits of Insurance Each Location Propom+Coyedade Extsnsiane No*y Acquired or Conseuoted Properly BUllrllngs ` . . ' $250,000. at Eeah Bugding:. . . Buslneee Parsonhl Pr6pedy' ' ' $100,000. at Eaoh Brillding • ' . ; Personal Effects and Pmpeml of Others $ 10,001 at ReplaoeJneM Cost . Valuable Papers and Reocrds (OAar than Eleotnmio Data) $ 25,000. Property.Off-Premises (InOWh9 L?ptepi; and UtherElectrodc liqulpmgW . $ 10,000. Outdoor Poperty (Named Polls) $ 1,000. par trea/shriA ma;. ilmit: MoOa . NonOwned Detanhsd TreDers S 10,004 - . Amounts Recelveble S 25,000. Propedyin Transit (InoluftLA*psendOther Electronic Eg*msg 510,000. Properly Addhiormr Oovermas ' Eleotronb DaR $ 15,000, Arson Reward $ 5,DD0. Water Beok4Jp and Sump Overflow - $ 25,000. I I Business Inoome Inchding Extra f2po rse $ 25,ODO, Inventory or Appraisal Cost $ 5,000. ) Nmney and Seoudlies I r Inside $ 10,000. Outside $ 5,000. I Ordinance or Law Coverage CoverageA InaludedwlihinBulldngLimit .r j Coverages B and C CarLined 26% of Bldg. UMIL $150,DDO. maximum I Outdoor Slgns $ 6,000. Recharging of Fite Extingulsham $ 51000, Intend Marine Covaraaea" InstM0a00n COVetega $ 101000. I Cordractors Equlpment Coverages I Small Tools $ 2,500, (Maximum knit per Item $500) . i Employee, Small 7cok $ 1,000. {Mmdmivn link perhem $''S0) . Leased and.Rented Equlpmem $ 5,000• - , Rental Re"ursomeN $ 1,0DO. General Mobility Additional Covereaas BlanketAdditlonel Insured Qnsidhp Primary NorrOonkfbuifng Covarags) Included in Each Opounenca;IJnrlt . MoWa Equlpmerd Broedanad Coverage Included In Eapff Ogpurps a Llm(t. ' Aggregate Lima Per Project Inofuded In Each Ocwnrenoa Limit , 8anket Waiver Inoludedin Each OM.Mence Limit MP 87810408 Ydndm mpyrlvNed mawW Or ISO Pmpemes,in obd Pagel oils AmadcenArsgdston oFlnsaMmw srralors, Ina,med rvllhtl,etrpemYeelon r I -1 c The fodowing is added to A -P- Property Not Covered of the BUILDING AND PERSONAL PROPERTY COVMAGE FORM: i r. Ptgpedy whtie stored oroperetad underground In oonnaogon vNh arty mining opemilone, d The following is added to Pamgr@ph 2 of B. Exclusions of the CAUSES OF LOSS , SPECIAL FQRM: l n. We") notrpsyfgr lose ardamegs caused bypundurs, blowout and road damggotodres endti4a mounted on. i • vehldes. Hdwrever,•wa do p'qy for puroture, blowout or mad damage seared by a specified pedl. a. We will not pay for loss caused by humidity, dampness, dryness of oharges'In or extr'emas of temperature. - . p, WewlllnotpeyfwlossasusedbythewelgghtaaJoadwhlch,underfheopendngcord)tlonpatthetmeafalos$,. exceeds the registered ItttlnN.oaoaclry of any equipment or machine. . q,.We.wlll not pay for loss due•tothall ormystelious dusappeamnos tram anyvehlole aratteohed,gontalger. W6. will pay for-loss due to burglary when (here are Wp7a of forolble pnby to a looked vehlafe or pontehtsr. . . e. F-7.ValuatlonottheBVILEIMGANO.P.ERSONALPROPERTYQDVFAQG_F'ORMlsdeletdandrpplacedbythe jovowing: 7. Valuation We will determbe the value of covered properly in the event of loss or damage as tallows: . . a. At actual mh value of the time df the bass (wfth a deduction for depme)allon) except es pmvldad' In - ' . pansgraphs b. and a following. b. Pair or Set. The value of a lost or-damaged article which Is pert of Aptdrar set Is.basad on a reasonable , proportion of the value of the entire pair or set. The loss Is not considered a total loos of the pair of set: - 'a Loss to Parts: no value of a lost or damaged part of an Item that nonalsts of several parts when 11 Is complata Is based an the value of only the lost or damaged pan or ft cost to repar or replace IL 2 Rental Reimbuisemerd ' In the avant or loss by a covered Pedlto covered wntracmrs' equipment that you own, we will reimburse .ycu.toryour expense to recd similar equipment whos your equipment Is unperable:. The most we will reimbume you far-rental rabnbumanemexpenses is$t,oaa: We will continue IDrelmbasseyouforts rents)ofequipmenteitartheexp7atlon data of tHs ooverac , provided the loss occurred before the mplratfon date, . We will not rslmbme yW A. it you can continue or resume your operations with similar squlpnamthat Is available to you at no additional Wense to you; or b. Fortferental expenmofanyequipmentunless youmake every reasonable dctttorepair,replaceor rebuildft Inoperable equip meMaftarthe oovemd loss a== 3. Wllhmcpatin ftius Addtiimal Coverage, Contractors F41ipment Coverage, Sedan D. Deduciiblooftte BUILDING . AND pERSONAL PROPERTY COVERAGE FORM is deleted and replaced bythe tollowigq: . D. Deductible Wew@ notpwyfbrlomor damage m aq one oomarema unMthe mrmuntoflms ordamage exceeds $5m, We wM then pay the amoumd loss or.dem89e In excess pf $EOO up to the applicable kmh of irmurange. We WR not reimburse you torthe rental of equipment untl aftr 72 hours have passed since the covered property . was ra dwred Inoperable. After 72 hours have paaeed, we A only ralmburas you forthe rental expense that you eotuady Inour. The dedudlble of $6M does not apply to rental mimburaement expenses, Gensmill~lfdy Additlorrai Coverages ' the tdowblg Addd'w W Cuvemges em added to tiia COMMERCIAL G°_ NE RAL LIABILITY COVERAGE FORM. A. SlankstAddrdonal Insured CtntMos q. SECTION II- WHO ISANINSUREDatthoCOMMERCIALGENMALLIABIWTYCOVERAGEFORMIsamended to Jndude as an insuradany person orargardzalion (refenedto as Additional lnaumrJ v,•homyou era requlredto add es an AddlDonal Insured on thIs poJJcy under e. A vrrden contract or apreemernh and , b,•Whereaoaffioateofksumnoeehaw)ngthatpemonoroManlzafionesenaddidohalinsumdhasbeenissued;and I • ; I Page 14 of 18 lidudeswryydahtetl malaal oU60 flsperaes, Inc end MP 97 67 04 OB AmsdrnnwseodeQox Mlnoranac aervlme, bc; used with their pernxsslmi i i c. Whan the written contract or agreement and oarbilvats of insurance are awangy in affect or baooming in effect during the torn of the polby and exeouted.Prlor to the 'bodlfy Irdury,' 'property damage," or "personal: and i edverdslog hJory." _ t 2. The Insurance ppvkbd to the Additional Insured Is IIMIIed as 10110149: . . a The Additional Insured is only an addl!bnal Insured for: • 0)113oddl(ylnjury; "property damage; or4pers0nal and advettisfng lt#ury° caused In whole or In part by negligent • eafso(omlmlonsoftheNsmadlnsuredoravonedda*orhdlrs*oniployedbytheNamedlnstuadorfor ' whose sots a Named Insured may be liable, (2) Ilablbly sdsllg out of your origolag pperattors for the Addlflapel Insured by or for you. A. person's or arganbado& status as an Insured under this coverage ends when your operBffors far that Insfaail ere I completed: . - • 1>. The!-Imps of htsulanoe appgcahfefo'the Addlflonaf lnaurei{arethose speolgedln the wrNtan oorllract orQgfeement- diul not more than the Llmts-oflnsurance:speclii lhiMeD'eclataiensfor•fhls•p©Ilcy,TheIJmlts•of.Insumanoe applicable to the Additional Insured-are inclusive of and not In adilhlon to the Limb Of Insurenoe shpwn In the Dacleratlons fortis mmad Insured. ..3. In addlflontothe otherexdusione applicable t03ebtWn.[,Coverages A., B. and C. oryhe COMMERDIAL GETfERAL , LLABILMY COVERAGE FORM, the Insurenoe piovldad a the Ad;Oonel Insured does rxrt apply.* - . a, "Propady, rlemage'lol . (1) Property owned, used, occupied by, loaned or rented to the Additional Insured; (2) Property In the sue, custody or control at the Additional lnsureoorovetwhiahfheAdrdtiona4lnsuredareforspy . purpose exeroldg pholoal contra); or - - , (3) "Your ware. padormadfortheAdditional insured: b. 'Badly from,''property damage," or''persondl and advarllsing Injury' arising out d an•arnhliects, enginear~ or - - surveysr'srandeThVartaBuratorencleranypmtesslonWservioesfor,you, for the Additional braurad or for-others, i Including, but not Wind to: . (y) The preparing, approving orfallure to prepare or approve reaps, drawings, opinions, reports, sprvays, change . orders, designs or spec floaaons; or ' (2) Supervisory, inspadmi oraronearing services, , c, socilty Irdury" or'prgady damage" occurring after; (i) AV than wmkvNeolhimmoo or paints to gbepe~rmed lsby or In mitimaillonwith such on the jsheofUte covered operations has been completed; or {2) That portion at'vur WorV out of which the iojury or damage arises has been put to Its intended use by any person ororgsimadon otharthan Another contractor orsubconlractorengaged in parformfng operailons fors prhatpal as a pad of the same projedn . 9.. SECDON N-COMM'ccRCIALpENERAL LIABILTf%tONMICNS,pamgraph,t. OtherFnsurarrca,•is amended to add ; . the following subparagmsph: d. Addlarmal hsurad's Other Insurance As Excess Insurance To thewasm:requlradbyan°hauredconhaat,"thishsureas is primary on behalf of theAdcHomslInsured;andany other Insurenoe mairthad by the Additional Insured Ie excess and not contributory with this Insurance. If the.. Insured cmimar doe: not require this provision, than paragraph a above win apply, B. Mobile Equipment Brasdawd Coverage V.t2i('f) of the COMMERCIAL GENERAL LIABILITY COVERAGE FORM Is replaced by the following: (7) Fqugrmentdeagr19dPthnalYfor. t • . (a) Brow Rdmoval; . . • (b) Roodmakitaremae,bdnot construotlonor resurfacing; or (c) Stresiclmming, Exaeptthe above pimAelorsdo rot apply to self-propelled vshM, es of less than 1,000 pounds gross Vehlole weightwhfoh are not mandad for use one highway. - 'C. Aggregate Limit ForProjeot TheGene'afAggtggateLlmltlnderSFCTIDWID=LIWSOFJNSURANC=_ofthpDONaERCIALQEPNERALLIABILIT,Y,:,• COVERAGE FORM applies separately to each of your proJecm awaytrom premises owned by or heated bo.you.. , MP 97 67 0¢ ga Iadudss mpydphled materiel of 160 Propertlus Inc. and Page is of 18• AmedomArsnlflron arIodanea Barlow, Inc, mod ve lheirpsrmlosim , I• I ~ D. Hlankef Waiver Of Transfer Of Mghts Of Recovery Against Others To Us The Transfer Of Rights Of Fecovery Against Others To Us Onndfflon fSEC770N IV - CO➢A*RCIAL GENERAL UASPJTY g0NL1IT10t.'$)'fs amended. by the addliicn of the f0owing; . Wp.Walve any righbpT recovery we'may have agafnpt any: person or otganizaUgn to whom you by wnihen pontraot or agraementhave Waivedyvurown tight prreaoveryfor ibaecauped 6y ingkpereon orprganlzation bpaaupe pf paym'Pas we . make forlnjoyordamageadalhgoutcfyowonp ingoparatlohsor.'yarrworedonaunderagordraptwlihthatperson'or• organlzetlon and Includedlnthe °produots-aontolated Operations hazard Additional Cond@lons ' A. Jhsuranoo Uhder.TWo crMore Coverages , Thg 16lfewmg Is added b palagraph•C.Insurance under'TwDTHOore Coverages of the COVVERgIAL PROPERTY • CONDITIONS: If a Coverage F orm•Is atWwdtp this paricy#otpmSldes a timttiorany wvar4p providedbythis endorsement; the rantt' • i shown in the SCHEDULE and the coveVe proYded 44his endorsement are deleted end replaced by the•Ilmtt and . , coverage provided by the Coverage Form. r 8. Limltsotlnsuranoe ' Aegardlessofthenutnliarofbulldingsstalooatiohcovered•bythleendorsement.themostwewplpsy underthlsoovrarage Ehhannament endotsemardltrarfy One wwmenoe Is the applicable Unite aflrourence shown In the•BCHEDULE on page 1 of this endomamsnL • ' 'R DsductIbies ' I he Deductible descdb'ed in section D. ofthe BUILDING AND PERSONAL PROPERTY COVEE?AGE FORM appliasto • . each of the Coverage Enhancements except as shown below.. We will notpayfor loss or demageInarlyoneocwlreroRuntutheamount ofloss ordamageexceeds$so0. Wawillthen paythe amaLO oflwsordamage In excess of$60o uptothe appruble LhAaf insumnoaforthe fdDwfng enhanosmentr: . 1. Personal Effects and Property of Others 2• Valimble, papers and Mawr& (01her than Elsotronla Data) 2, A=Lmts Recelvable 4. property oft-Premises (including Lacfops and Other Electronlo EquipmanD I B. OuktharPropert (NamedParPs) ' 8. Money and Secudfies ' 7, Water Beak-Up and Bump Overflow 8. Hamm* Data . a. Property In transit (Including Laptops and Otter Elsotronic Equipmerd) ' No deduollblaproulslwsED"the iollowingenhanoemants::. , . 1. Arson Reward . I 2 RachargIrg of Mrs E>d Mulshars 2. inventory orAppralsal Cost 4. Rental RaimbumemBO r D, Addi6onaf Deunitions ' The followlog Adeliflonal DAN= applyto this embrsement only: • , . • 7. "BarilcingPremises"means thelydedoraff}wtpodtongfanybWdhtgobaupled,byabaNdd{LglnefitudonorslmLlazsate daposttory2, -Busmeas Income" man the: . a. NQS ipmme (Net Prot)I ar.Losa before lrsmpre taxes) that.wculd have been earned pE d no Icss owumed; and ° . . b CgntlnuingnormBiopae MExppensesInWged,.inoludmdpayrolL • For manufacturing dsks, Net Income Includes the net sales value of ptodvollum , Page 16 of 18 haWtlas eopydphlad maledal of 450 propesfies, 4x. arol MP 97 67 D4 08 AmmioesAneccletlsn oflnsursnm Bervises,Ina, used Wtl~ fhekpe,mkman . . I i CITY RECORDER Page 1 / 1 CITY OF ASHLAND 77 DATE ?PONUMBER 20 E MAIN ST. 6/25/2014 12321 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000649 SHIP TO: Ashland Public Works QUALITY FENCE COMPANY (541) 488-5587 P O BOX 3985 51 WINBURN WAY CENTRAL POINT, OR 97502 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Payable on receipt Dept.: Req. Del. Date: contact: Rob Morris Special Inst: confirming? No Quantity, Unit ;,Description ' ..;>:°.Umt Price.-:.:. Ext. Price Security fencinq and automatic gate 77,331.00 installation at Water Treatment Plant Contract for Goods and Services Beginninq date: 06/16/2014 Completion date: 12/31/2014 SUBTOTAL 77331 00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 77,331.00 ASHLAND, OR 97520 Account Number -Project Number Amount --AOeounYNumber '.`--ProjectNumber Amount E 670.08.19.00.70420 E 200526.999 77 331.00 (yyA/ZG//C_c Au orized Signa u VENDOR COPY FORM#3 CITY OF A request for a Purchase Order ASHLAND REQUISITION Date of request: 6/19/2014 Required date for delivery: 6/30/2014 Vendor Name QualityFpnrp rnmpnny Address, City, State, Zip 114 W Plnp Rimpt rpntml Pnint nR g7509 Contact Name & Telephone Number Fax Number Brad Reitmann (541) 664-2281 (541) 664-2949 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Reguest for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Wdtten quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5.000 to $100.000 ❑ Written quote or proposal attached Agency ® (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost l• Security fencing and automatic ate installation at Water Treatment Plant, ;a $77,331100 ` Item # Quantity Unit Description of MATERIALS Unit Price Total Cost T6frAL'c6ST ® Per attached quotelproposal Project Number 2005.26 Account Number 670 - 08 -19.00.704200 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form, l certify that the City's public contracting requirements have been satisfied. { ` 1 (I Employee: Department Head: \ c ~ Z ' ACT/AID (Equal to orgreater an$5,000) Departmen IanagerlSupervisor• t City Administrator: 1 (Equal to greaterthan$25,000) Funds appropriated for current fiscal year., YE / NO CI? ~~Ze Finance Director- (Equal to or greater n $5,000) Dat Comments: Form #3 - Requisition