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Home My WebLink About2014-158 CONT Addendum - Economic & Financial Analysis RECEIVED JUN 13 2014 ADDENDUM TO CITY OF ASHLAND City of Ashland CONTRACT FOR GOODS AND SERVICES LESS THAN $35,000 Addendum made this 10th day of June, 2014, between the City of Ashland ("City") and Economic and Financial Development ("Contractor"). Recitals: A. On March 24, 2014, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $35,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase the compensation to be paid to Contractor. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $10,562.50. 2. The scope of services is modified to add an extra trip to attend a City Council meeting that was rescheduled and moved to a later date due to other items on the agenda running late. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRALTO CITY OF ASHLAND: BY nn BY to~A\ Its iM/.✓ / P Ltli ~Xil/ Date rtdent Head DATE S S ~f!'f`P Purchase Order # Ic;1163 Acct. No.: (For City purposes only) G:\pub-wrks\eng\14-07 Utility Rate Increase Consulting\14-07 EFC Addendum.doc t S 1 REC"''` 1,E- ' Page 1/ 1 ASHLAND CITY OF DATE - ':PO NUMBER 20 E MAIN ST. 3/26/2014 12163 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 017090 SNIP To: Ashland Public Works ECONOMIC & FINANCIAL ANALYSIS (541) 488-5587 1409 FRANKLIN STREET SUITE 201 51 WINBURN WAY VANCOUVER, WA 98660 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Mike Fauqht Special Inst: Confirming? NO ` . Quantfiy - 7°Unit - Descri bon ' Unit Price Ext Price THIS IS A REVISED PURCHASE ORDER To prepare for and attend a City 8,450.00 Council Studv Session and Regular Council Meeting regarding scheduled increases in water, sewer, street and storm rates, Contract for Personal Services Beginning date: March 10, 2014 Completion date: December 31, 2014 Processed change order 07/07/2014 2,112.50 Per attached contract addendum dated June 10, 2014. . BILL To: Account Payable SUBTOTAL TAX 1056250 0.00 2 541-552-2010 0 EAST MAIN ST FREIGHT TAX 0.00 ASHLAND, , O OR 97520 TOTAL 10,562.50 ASHL `Account Number Project Number " 'Amount~ Account.Number project Number...::Amount E 260.08.12.00.60410 2640.63 E 260.08.17.00.60410 2640.61 E 670.08.18.00.60410 2640.63 E 675.08.17.00.60410 2640.63 Author' dSignature VENDORCOPY FORM #10 ~a p sra 6 c";z"Cfi q__0 F CONTRACT AMENDMENT APPROVAL REQUEST FORM ,~S H LAN D Request foi' a Change Order G ~uc o / Name of Supplier/ Contractor/ Consultant: Economic and Financial Analysis uTOtalamOUntOf~thls}r~T,,i ^i contractlamendment I Purchase Order Number:12163 M#E~ Ell+lr r 4s a~v~~Y 114,v~,l yr $ 2,112 50 jElrl 1' x',t r'; Title I Description: Prepare for and attend Council meeting regarding increases in utility rates ® Per attached contract amendment 'T V,vsk„ Contract Amendment Original contract amount $ $8,450 100 % of original contract Total amount of previous contract amendments 0 % of original contract Amount of this contract amendment $2112.50 25 % of original contract TOTAL AMOUNT OF CONTRACT $ 10.562.50 125 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to compty with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO* Of "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than u 000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or ❑'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s; $6,000. [I 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and ❑If"NO", amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments$100K for Goods &Services. s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If'NO', amount exceeding authority requires El El Exempt-Reason: Council approval. Attach copy of Council . A, amount exceeding authority requires Council PERSONAL SERVICES approval. Attach ov of Council Communication. Communication. ❑Exerpt-Rea son: ® "YES", Direct app ointments $35,000 ❑ Exempt Reason: ❑ If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services -$5 000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-35000 to $75,000 525% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If 'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Coundl approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason: ❑ Exempt-Reason: , ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES', the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If'NO", Council approval is required. Attach copy of Council Communication. ❑ If'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. A ach co of Council Communication. Acct # 260408.12.00.604100 (114) Acct # 260.08.17400.604100 (114) Acct # 670.08.18.00.604100 (114) Acct # 675.08. .00.604100(1/4 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach pages if needed. Employee Signature: Department Head SignatW: /l ~[Totalamouhtofcontrac 2$, ) City Administrator: r . (Equal tb orgreater than $25,000 or 10%) Funds appropriated for current fiscal year. tES'/ NO 71x7/ ~ Finance Director (Equal to org er than$5,000) ' ' Date Comments: G:Ipub-wrksleng114-07 Utility Rate Increase Consulting114-07 Request for a Change Order.doc