HomeMy WebLinkAbout2014-161 CONT Addendum - Beresford Company
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 9 day of June, 2014, between the City of Ashland ("City") and
Chas H. Beresford Companv ("Contractor').
Recitals:
A. On May 12, 2014, City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to increase the compensation to be paid
to Contractor.
City and Contractor agree to amend the agreement in the following manner:
1. The maximum price as specified in Paragraph 4 of the agreement is increased to
$24,748
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: a CITY OF ASyF~AND:
BY BY_~r_~b~~lll,{ccc/~/~
y~/Department Head
Its ~ AAt Date
DATE "bil m r~
Purchase Order # ✓ Z
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
Chas. H. Beresford Company
9220 SW Barbur Blvd. #119-352
Portland, OR. 97219
503-319-2208
FIELD CHANGE ORDER & WORK AUTHORIZATION
To: Lonny Flora Date: 6.9.14
Re: Hunter Park Pool - Mondo Install
This change order is to show that a particular change has been requested by an authorized
representative of Ashland Parks & Recreation.
This change order gives The Beresford Company and its subcontractors the authority to
perform all work required and to supply all materials it will take to perform the work as
described below.
This change order authorizes The Chas. H. Beresford Company to add the additional
charges for labor and materials to the total contract cost as agreed upon prior to the date
of this request and which contract is represented by Purchase Order/Field Change Order
Number 11302 - IA.
ITEMIZED DESCRIPTION OF THE WORK AND MATERIAL REQUIRED:
DESCRIPTION EXTENDED COST
Floor Prep & Labor $1,500.00
Ground, Sanded, Floated Floor
Remove and Replace 6 toilets
Labor to cut around restroom stalls
Date: Authorized Representative Approval
Asv►lad PAW Qebyi
Compan 7me
Sign ure Title
Cc 14,
Printed Name and Title
CITY RECCnTIDER Page 1 / 1
ASHLAND PARK COMMISSION
20 E MAIN ST. ' DATE PO NUMBER"
ASHLAND, OR 97520 5/16/2014 00349
(541) 488-5300
VENDOR: 004414 SHIP TO: ,
CHARLES H BERESFORD COMPANY
1829 1 OTH AVE W
SEATTLE, WA 98119
FOB Point: Req. No.:
Terms: net - Dept:
Req. Del. Date: Contact: Bruce Dickens
Special Inst: Confirming? NO
Quanti =.Unit :Desch tion a „}Unit Price ExE.Price
THIS IS A REVISED PURCHASE ORDER
Mondo Flooring - Daniel Meyer Pool 23,248.00
Buildinq
Contract for Goods and Services
Beqinninq date: Mav 12, 2014
Completion date: June 6, 2014
Processed chanqe order June 27, 2014 1,500.00
Addtional amount required $1,500.00
oZolL1' V ~ ~7
SUBTOTAL 2474800
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 24,748.00
Account Number 'Project'Number. "Amount 'Account ,Nuinber' ' SProjectNumber"°- Amount
E 411.12.00.00.70420 E 000042.999 24 748.00
,aw . 07-7/~y
Authorized 7ii'gnature VENDOR COPY
FORM #1o CITY Of
CONTRACT AMENDMENT APPROVAL REQUEST FORM ~S H LAN D
Request for a Change Order
Name of Supplier IContractor /consultant: CANqS It. ~S
-r. Totalramount;of tfiis; a, .
Co3 l~1 contract amendment
Purchase Order Number: L r
Title/ Description: l`u 1.!
Per attached contract amendment o" u
(contract Amendment!
Original contract amount $ Dit Zq = 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment GS % of original contract
TOTAL AMOUNT OF CONTRALTI $ 1~'~ (f • S % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total tern greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement ff the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement YES NO' (if "NO", requires Council approval/ Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT- Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or
❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ 'YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑If"NO", amounlexceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 25 $100K for Goods &Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If 'NO", amount exceeding authority requires ❑ If'NO%amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication.
❑ -YES%Directappointments$35,000 El Exempt-Reason: ❑Execopt-Reason:
❑ If"NO",requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goads&Services -$5000 to $100,000 ❑'YES", the total amount of cumulative amendments ❑ WriOen Findings: Document the nature of the
Personal Services-$5000 to $75,000 525% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments :5 25% of original contract amount ❑ If ❑ If 'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exem t-Reason: ❑ Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTALAGREEMENT
❑'YES", the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If'NO", Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number Account Number
Account Number - - - - -
'Expenditure must be aaTed 2app d ee ~acccoountt numbers for the financials to reflect the actual expenditures accuraly Itach extra pages if needed.
Employee Signatu Department Head Signature: A
tTotal amoun_ fkontract a 55,000)
City Administrator:
(Equal to orgreater than $25,000 or 100%)
Funds appropriated for current fiscal year: YES / NO
Finance Director(Equalto orgreaterthan$5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6113/2014