HomeMy WebLinkAbout2014-165 CONT Addendum - Nature Works Press
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 2- day of jjj~4., , 2014, between the City of
Ashland ("City') and Nature Works Press ("ConsultariF
Recitals:
A. On 1/17/14 City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as
"the agreemenf~.
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner.
1. The date for completion as specified in the Quote Proposal will be extended to
s~ N--m\w zo 9011
2. Except as modified above the terms of the agreement shall remain in full force
and effect.
CONSULTANT: / CITY OF ASHLAND: • .
Its Coos-,M-o-m Depart ent Head
Date Co lay / 1
DATE G zv~l `I
PurchaseOrder# U03S CD
Acct. No.: d lt. 12.03. o ~1. Co O q !Op
(For City purposes only)
4- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Page 1 / 1
ASHLAND PARK COMGISSIC'®~ t.~ f
20 E MAIN ST. DATE . `':PO NUMBER
ASHLAND, OR 97520 1/17/2014 00316
(541) 488-5300
VENDOR: 000567 SHIP TO:
NATURE WORKS PRESS
9647 WAGNER CREEK ROAD
TALENT, OR 97540
FOB Point: Req. No.:
Terms: net Dept:
Req. Del. Date: Contact: Rachel Dials
Special Inst: - - confirming? No
Quantity,' ='Unit '
Desch lion - '`.Unit Price= 'Extr~Price
THIS ISAREVISED PURCHASE ORDER
Wall mural for Nature Center, Discovery 800.00
Room. See attached scope of work.
Materials to be provided bVAshland
Parks. Completion date: No later than
March 31, 2014
Processed chanqe order June 27, 2014
Completion date is beinq extended to
September 30, 2014.
SUBTOTAL 800.00
BILL TO: TAX 0.00
FREIGHT 0.00
TOTAL 800.00
Account Number ProjeofNumber ° 'A`mount Account Number PiojectNumber - - Amount' -
E 211.12.03.04.60410 800.00
VENDOR COPY
Authorizgd Signature
M,Z- LsG~-t9 .4th ~O~K-ra.P
FORM #10 a-d-d`e,^d ? 'N CITY OF
4L10 n
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier I Contractor 1 Consultant: j r_(A 'Total amountrOfr!ths
a contract/amendment
,Purchase Order Number: pp31 ~p / n
I~AYpQllri IlG1W1EU✓~ $
Title/ Description: WUrirl 11v// ~ z
Per attached contract amendment '.Qt( ()3\ rQ(,
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACTi $ % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement If the City determines that'd it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement YES NO' Of "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or
❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendmemss$6,000. ❑ "YES", the total amount of cumulative amendments ❑"YES", the total amount of original contract and
❑If'NO', amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments $100K for Goods &Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If 'NO", amount exceeding authority requires ❑ If'NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES',Direct appointments S35,000 ❑ Exempt-Reason:
❑ If'NO', requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods &Services -$5000 to $100,000 ❑ "YES', the total amount of cumulative amendments' ❑ Written Findings: Document the nature of the
Personal Services - $5.000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 525%of original contract amount ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt -Reason, ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES', the total amount of original contact and cumulative amendments are ❑-YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement IPNO', Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contact amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number Account Number - Account Number
`Expenditure must be hanged to he appro date account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signatu e: Department Head Signature:
(Total amount olcgntrxc(? $5,000)
City Administrator:
(Equal to orgreater than $25,000 or 10%)
Funds appropriated for current fiscal year YES / NO
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6/24/2014