HomeMy WebLinkAbout2014-170 Contract - Hunter Communications
C11 n`U ' ' T E R Order Creation Data- ,
communicatiOn's 1014/2013
Order.Datails
0,-der ORD-
. CircuitID(613) 55510010%'8
Quote QUO-02891-N8R1X-V.0CustomerP0 F3
Account Manager SamApldey • 541-414-1420 sarri(o&hunterfjber.cdm'
Field Engineer MiphSinciair 541-414.1423 rnsiticlafrrcihdnterfiberxgnl
Protect Managar Jessieagyoods .541-41¢1357 'iiX?6&&Pa untarf!befkom
i
CustomerfBilling information
0000000049- - - 1
1'' Cf11}!r~j G`6CI'a` 20 E. Main. Street
~ lrpY.i(Qytx p "fj u~G pDan Ashland Ashland,6AW520
rbr °Irf,-Yi61=1BgC i el Ainsworth 541552-2316 ainswtn@asnland.ocus
q'S CJn/nf> (IL 3Cq ndrix 541-552-2441 Dan.hendrix(Mashlahd.or.us
,fl Sr lCI!16C~. -_t now/Sarah Henrick sen 541-552-2010/541-552-2059 .PavableCdashland.ocu's !
$0.00' $864.00'° 36 months i
Ali Circuits quoted subject to available qu,aiilied facTDes.
MRC: Monthly Recbrring Cost; NRC: Non-Recurring Cost,
'Renewal-No NRC i
°MRC fs diseounted from standard costof3900.00. Said (P=unt wplba app5edmonfh1yfor36 months from the sefyice acfivafiop date. Discountis
subjectto change with anys xn cemo&,cauabsrequestedby Customerthatresultln a fowerMRCthan odglnaliydetadedhereln. I
Service Information
i
Product Flber Loop (x2) and i00Mbps Ethernet Transport Service
A Location
ServlceAddress Ashland Police Department Bandwidth !
POP i
City, State, Zip Ashland, OR $1of•IF, Addresses Required •h/a !
Hunter POP Construction Required no i
Interface Part
i
Local Contact Dan Hendrix j
Z Location
Service Address Medford Police Dept: Bandwidth 100Mbps ~S
Radio Connection POP
City, State, Zip Medford, OR Construction Required
. Hunter POP Intetrace Port
Entry
Loral Contact Dan Hendrix
Page? - CityofAshland Hunterlrtitials Date OZ zo/j'~
QUO-02891-N8RIX- V.D Customer Initials o,~i Date ;,-17 ~ Io
HUNTER
\.G
communications
Description Service Plotes
Customer to.receive: Contract' Renewal-
site01-Ashland Police Department _
c $300.00 Fiber Loop Customer to receive" a monthly discount of $36.00 fot a total.
Site 42- Medford Police Dept. Radio Connection MRC of $864.0.
O $30O.'011Fiber Loop
o $300.00100MbpsEthernet, Transport Service
o ($36.00) 36 month discount
Special T erns and Conditions
NRG is pending completion of final engineering; any changes to NRC will be set forth In a mutually agreed upon change order or
addendum to this S0.
I
i
Order Acceptance
on behalf of Hunter Communications ("Hunter"), the undersigned authorized Hunter representative hereby submits the above
services proposal to Customer. The offer becomes'effective when accepted, signed, and returned to the. undersigned by Customer.
The term of this Agreement will begin upon service activation unless otherwise inditated herein. This Service Order is valid for 30
days from the date of Issue ("Expiration Date") and if it is not accepted 'and made eff, ective byCustomer priortd Expiration Date, all
pricing, dates, and terms are subject to change.
i
i
i
Name: Richa W. R n~
Hunter Title: Pr 1 ent/
Communications I
Signature: Date: 70 21/
.
I, the undersigned Customer, have read,understand,accept, and agree to the terns of this Service Order. This Service, order is -
subject to the Hunter Master Ser4ices Agreement (MSA) and the Hunter Acceptable Use Policy (AUP), available upon request and
posted to the Hunter web'site (utinv.huhterfiber.coml. Additionally, I Understand that all changes to this Service Order must be in
writing. Any changes to this Service Order 'may result in a. revised installation date and additional charges maybe Imposed.'fhe i
above rates do not Include anytaxes, fees, orsurch?Yges applicable to the service.
Name: rt,•~ t6k.,
CitpofAShland Title: c:_,T•i II s
• i.
Signature: Date: ~i z`i w
APB s J FORM
• ^S;lt2rld Sty fttCN,
Paget - City of Ashland Q '7 U'
QUO-02891-N8R1X- V.0
i
?1 Uh TER
communications
Master Services Agreement - Data Services
V01.1.0
1. SERVICES 2
1.1. DATA SERVICES 2
1.2. INSTALLATION SERVICES 2
2. TERMS ...................................:.................................................................................................................................2
3., CHARGES .................................................................................................................................................................2
3.1. DATA SERVICES RATE 2
3.2. INSTALLATION SERVICES CHARGE 2
3.2.1. UMNTERRUPRBLE POWER SUPPLY 2
3.3. LATE PAYMENT, DEPOSIT, ELECTRONIC BILLING 2
3.4. TAXES, FEES, GOVERNMENT CHARGES 2
4. SERVICE LEVELS ...................................................................................................................................................:..2
S. HUNTER FACILITIES AND EQUIPMENT ..................................................................................................................2
S.I. REMOVAL 2
5.2. PROPER ENVIRONMENT 2
5.3. DAMAGE
2
6. RIGHTS AND OBLIGATIONS OF CUSTOMER ....2
6.1. INSTALLATION 2
6.2. PREMLSFSACCESS 2
6.3. ACCEPTABLE USE POLICIES (AUP) 2
6.4. SYSTEM INTEGRITY 3
6.5. HUNTER EQUIPMENT MOVEMENT 3
7. TERMINATION .........................................................................................................................................................3
7.1. CESSATIONOFSERVICE 3
7.2. CESSATION OF ACCESS
7.3. TERMINATION FEE 3
3
S. NO WARRANTIES .........................................................................................................................:.........................3
• 9. EXCLUSION OF CERTAIN DAMAGES; LIMITATION OF LIABILITY AND REMEDY, EXCLUSIVE REMEDY .............3
10. UNCONTROLLABLE CONDITIONS ..........................................................................................................................3
11, SEVERABILI7Y ........................................................................................................................................................3
12. GENERAL PROVISIONS ..........................................................................................................................................3
13. HUNTER COMMUNICATIONS ACCEPTABLE USE POLICY FOR HUNTER IP PRODUCTS AND SERVICES ..............3
13.1 PROHIBITED USES OF HUNTERS SYSTEMS, PRODUCTS AND SERVICES 3
13.2 TERMS OF SERVICE 3
13.3 HIGH SPEED DIRECT FIBER CONNECTION 3
13.4 INTERNET PROTOCOL ADDRESSES - 3
_ HUNTER
communications
HUNTER DATA MSA - Vo1.1.0
The terms'herein apply to Data Service Orders or Agreements ("agreement(s)," "service order(s)," or "contract(s)") between Hunter Communications
("Hunter", "Contractor" or "Providers) and Customers ("Customer") utilizing Hunter's Fiber Optic Network (the "network" or 'system").
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HUNTER DATA MSA - Vol.1.0
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H U N T E R
en, n,eeee~iee.
Hunter Communications Acceptable Use Policy for Hunter Internet/Intranet Products and
Services
Hunter Communications Acceptable Use Policy (the "Policy") for Hunter Intemetlutranet
Products and Services is designed to help protect Hunter, Hunter's customers and the Internet
community in general from irresponsible or, in some cases, illegal activities. The Policy is a non-
exclusive list of the actions prohibited by Hunter Communications. Hunter Communications
reserves the right to modify the Policy at any time.
Prohibited Uses of Hunter's Systems, Products and Services.
1. Transmission, distribution or storage of any material in violation of any applicable law or
regulation is prohibited. This includes, without limitation, material protected by copyright,
trademark, trade secret or other intellectual property right used without proper authorization, and
material that is obscene, defamatory, constitutes an illegal threat, or violates export control laws.
2. Sending unsolicited mail messages, including the sending of "junk in or other advertising
material to individuals who did not specifically request such material (e.g., "e-mail spam'D. This
includes, but is not limited to, bulk mailing of commercial advertising, informational
announcements, and political tracts. It also includes posting the same or similar message to one
or more newsgroups (excessive cross-posting or multiple-posting). Hunter accounts or services
may not be used to collect replies to messages sent from another Internet Service Provider where
those messages violate this Policy or that of the other provider.
3. Unauthorized use, or forging, of mail header information (e.g., "spoofing").
4. Unauthorized attempts by a user to gain access to any account or computer resource not
belonging to that user (e.g., "cracking").
5. Obtaining or attempting to obtain service by any means or device with intent to avoid
payment.
6. Unauthorized access, alteration, destruction, or any attempt thereof, of any information of any
Hunter customers or end-users by any means or device.
7. Knowingly engage in any activities that will cause a denial-of-service (e.g., synchronized
number sequence attacks) to any Hunter customers or end-users whether on the Hunter network
or on another provider's network
8. Using Hunter's Products and Services to interfere with the use of the Hunter network by other
customers or authorized users.
9. Any open wireless network is strictly prohibited: Any type of unauthorized service sharing
will be searched for and immediately identified. Any Customer unwilling to bring down any
such network will be terminated
1
I H U N T E A
Each Hunter IP customer is responsible for the activities of its customer base/representatives or
end-users and, by accepting service from Hunter, is agreeing to ensure that its
customers/representatives or end-users abide by this Policy. Complaints about
customers/representatives or end-users of Hunter IP Customer will be forwarded to the Hunter IP
customer's postmaster for action. If violations of the Hunter Communications Acceptable Use
Policy occur, Hunter IP customer's Products and Services reserves the right to terminate services
with or take action to stop the offending customer from violating Hunter's AUP as Hunter deems
appropriate, without notice.
2
ASHLAND
COll9nd COo 1MMllJnICadOn
February 18, 2014, BusMess Meeting
Sole Source Procurements - Two Public Contracts with ]hunter Communications
for Data and Radio Fiber Optic Network Services
FROM
Terry Holdemess, Police Chief, terry.holdemess@ashland.or.us
Gail Rosenberg, Administrative Analyst, gail.rosenberg@ashland.or.us
SUMMARY
The Ashland Police Department's existing dispatch system requires data and radio fiber optic network
connections between the Ashland Police Department and the Medford Police Department's dispatch
center. The data and radio network connections must be supported 24 hours a day and 7 days a week
to support police operations. At this time Hunter Communications is the only known company that
can provide and support these two network connections. The Ashland Police Department intends to
enter into a 36 month contract for the data network connection and a 36 month contract for the radio
network connection. ,
BACKGROUND AND POLICY IMPLICATIONS:
The Ashland Police Department has been contracting with Hunter Communications for these services
for approximately 10 years. Diligent efforts were made by City staff to locate additional service
providers, but once again found that Hunter Communications is the only service provider that can
provide these support services in this area.
Section 2.50.090 Exemptions from Formal Competitive Selection Procedures
All Public Contracts shall be based upon Competitive Sealed Bidding (invitation to Bid) or
Competitive Sealed Proposals (Request for Proposal) pursuant to ORS 279A - 279C and the Model
Rules except for the following:
F. Sole Source Procurements - a public contract in which the Department Head finds in writing
that there is only one provider of a product or service of the quality and type required available.
1. Sole-source procurements shall be awarded in accordance with ORS 279B.075 and all other
applicable provisions of law.
FISCAL MIPLICATIONS:
Funds are budgeted annually for these services. The contract for the radio network connection is
$864.00 per month for a total cost of $31,104.00 for 36 months. And, the contract for the data network
connection is $648.00 per month for a total cost of $23,328.00 for 36 months. The total amount for
both of the 36- month contracts is $54,432.00.
STAFF RECOMMEN RATION AND REQUESTED ACTION:
Staff recommends that Council approve the two contracts with Hunter Communications for data
Page 1 of 2
~U7Y 0IF
ASHLAND'
network and radio network connection.
SUGGESTED MOTION:
The Council, acting as the Local Contract Review Board, moves to approve the Sole Source
Procurements with Hunter Communications for radio and data network connections.
ATTACEME T'Y'S:
Hunter Communications Contract for Radio Connection
Hunter Communications Contract for Data Connection
Pale 2 of 2
cc v 1r v ~ >F
FORM #5
ASHLAND
$O1L]E-$OU. RCIE DETER-MUATII®N AND ~IITTIEN IFE'kT DE1iG$
OO DS AND SERVIIC]ES
]Less than $100,000.
To: Terry Holderness
From: Grail Rosenberg
Date: February 18, 2014
Re: Sole Source ][Determination and Written Findings for Goods and Services
In accordance with AMC 2.50.090(F), the Department Head shall determine in writing that there
is only one provider of a product or service of the quality and type required available.
Estimated total value of contract: $54,432.00
Network connection: RADIO DATA
Monthly rate: $864.00 $648.00
Total amount for 36-month contract: $31,104.00 $23,328.00
Project name: Data and Radio Fiber Optic Network Services
(Description of goods and services:
The Ashland Police Department's existing dispatch system requires data and radio fiber optic
network connections between the Ashland Police Department and the Medford Police
Department's dispatch center. The data and radio network connections must be supported 24
hours a day and 7 days a week to support police operations. At this time Hunter
Communications is the only known company that can provide and support these two network
connections.
Background:
The Ashland Police Department has been contracting with Hunter Communications for these
services for many years. Diligent efforts -were made by City staff to locate additional service
providers, but once again found that Hunter Communications is the only service provider that
can provide these support services in this area.
Findings:
/The findings below must include factual information supporting the determinationZ
Form #5 - Sole Source -Goods and Services - Less than $100,000, Page 1 of 2, 211312014
Market'Research Overa➢1 finding-
/IN accordance with ORS 279B.075, these are the examples of findings that should be addressed
Select at least one of the fzndinas and prepare the determination as it specifically relates to the
goods or services being procured More than one indinq can be addressed The ndin s are as
follows.
The IT Department was able to identify only two companies who could provide this type of data
communication service to the sites required: Hunter Communications and Charter Business
Communications.
o Hunter was the original provider who set up the original service and has been supplying it continuously
for the past 10+ years.
o For the purposes of this contract, Charter Communications was deemed unresponsive. After two initial
phone calls, establishing that this was a type of service that they might be interested in providing,
Charter failed to respond to any further telephone calls, and the business phone number they provided
us now says that the "number has been changed or disconnected."
Pursuant to ORS 279B.075 (2)(a): Provide findings supporting your determination that the
efficient utilization of existing goods requires the acquisition of compatible goods or
services from only one source.
N/A
Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that
the goods or services required for the exchange of software or data with other public or
private agencies are available from only one source.
Currently, Hunter Communications is the only service provider that can provide these
support services in this area
Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the
goods or services are for use in a pilot or an experimental project.
N/A
Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the
goods or services are available from only one source.
See market research findings above.
Form #5 - Sole Source -Goods and Services- Less than $100,000, Page 2 of 2, 2113/2014
CITY RECORDER Page 1 / 1
CITY OF
ASHLAND ° - DATE,, "PO NUMBER'
20 E MAIN ST. 717/2014 12346
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000082 SHIP To: City of Ashland - Police Dept.
HUNTER COMMUNICATIONS, INC. 1155 E MAIN STREET
801 ENTERPRISE DR ASHLAND, OR 97520
CENTRAL POINT, OR 97502
FOB Point: Ashland Req. No.:
Terms: Net 15 days Dept:
Req. Del. Date: contact: Gail Rosenberq
Special Inst: Confirming? No
Quanti -Unit. ,'t, .'Des&i tiow• s: Unit Price Ext Price
12.00 Mo Monthly Bandwidth Service 868.95 10,427.40
Data/CAD/RMS to Medford
$868.95 per month - FY 2015
Approved by Council 02/18/2014
SUBTOTAL 10 427.40
BILL To: Account Payable TAX J016002
20 EAST MAIN ST FREIGHT 541-552-2010 TOTAL 1ASHLAND, OR 97520
Account Number Project Number- - Amount- ` -,-A6countNumber:.', ProjectNumber. F' Amount '
E 110.06.09.00.60416 10 427.40
Authorized sign VENDOR COPY
FORM#3 CITY OF
p . ASHLAND
?er-lu. sf'for - Purchase Order
REQUISITION Date of request: 06/26/14
Required date for delivery:
Vendor Name Huntpr rnmmi inirnfinnc
Address, City, State, Zip 801 Fnip[pd%p nr Stp 101 rpmrA Rnlnt OR g7509
Contact Name & Telephone Number 541734.2800
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergenuw
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ Slate of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington
Intermediate Procurement ® Sole Source approved by Council 2118114 Contract #
GOODS & SERVICES ® Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5.000 to $100.000 ® Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $51K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date
Description of SERVICES Total Cost
Monthly Bandwidth Service/data/CAD/RMS to Medford
$868.95 per month x 12 months FY 2015
Approved b Council 02118/14 $10,427:40
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quotelproposal $
Project Number Account Number 110.06.09.00.604160
Account Number Account Number
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requi 'tt on , Ice tify that the ity's public contracting requirements have been satisfie /
Employee:
jaw ~qr
Department Hea714'! f~A (W
v (quar166realer than $5,000)
Department Man gerl& ervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fiscal year Eb / NO 71/
Finance Director- IEqual to or greater $5,000) Date'
Comments:
Form #3 - Requisi0on