The URL can be used to link to this page

Home My WebLink About2014-180 CONT Chg Order #3 - KOGAP Enterprises CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. CCO-3 Elec PROJECT: Calle Guan9juato,Resurfactng $ivject DATE: 04/,l 1L13, LOCATION: Celle Guanajuato PROJECT NO.: 505=005 CONTRACTOR: >Kbgap~Fnte prises, Inc You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Descri tion I-QuantitylF Unit Price Amount Item #1 Item #2 10325 Item #3 Force Account Work (Elec LS 4 ° Item #4 U Item #5 Total this Change Order $ 723:76:` Previous Change Order $ 19,938 44 Original Contract Total $ 393 787.00.5 Revised Contract Total $ 422,449.20 PERCENT CHANGE OF ORIGINAL CONTRACT 73% The time provided for completion of this contract is increased by no calendar days. This document shill become an amendment to the contract and all provisions of the contract will apply. Recommended By: _ 2y / Pro'ect Manager Approved By: Mark Holden, land ity Electric Dat Accepted By: Kogap Enterprises, Inc. Ro. Box 1608 Medford, Oregon 97501' ontractor Representative Date ENGINEERING T<L•541IHM•5347 Ashland. Or<gve 97510 iT': HOU735~1900 wwv~ahhndar.m l':1U,oa~Fmror<VJ xvvmvti.Calle CCn N03 de. r 0'`°°* KOGAP Enterprises, Inc. W GENERAL CONTRACTING & EXCAVATING KOGAP:' • CCB# 93497 AND P.O. BOX 1608 • MEDFORD, OREGON 97501 ;Lr zl. PHONE (541) 776-6527 FAX(541)776-6539 TO: Ashland Parks and Recreation:Department INVOICE: 24043 DATE: 06/24/2014 JOB 2688 DATE DESCRIPTION MATERIAL QUANTITY RATE AMOUNT OR OR MACHINE HOURS June 2014 As per attached change order CCO-3 Elec 2,398.76 Thank you for our business! Please make checks payable to KOGAP Enterprises, Inc. 2,398.76 r KOGAP Enterprises, Inc. GENERAL CONTRACTING & EXCAVATING ' KOGAP 0 . CCB# 93497 AND P.O. BOX 1608 MEDFORD, OREGON 97501 PHONE (541) 776-6527 FAX (541) 776-6539 TO: Ashland Electric Department. INVOICE: 24041 DATE: 06/24/2014 JOB 2688 DATE DESCRIPTION MATERIAL QUANTITY RATE AMOUNT OR OR MACHINE HOURS June 2014 As per attched change order CCO-3 Elec 6,325.00 Thank you for our business! Please make checks payable to KOGAP Enterprises, Inc. 6.325.00 CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO CCO 3 Elec PROJECT: Calle Gilanajuata'Resurfacuig Project DATE 04/11/13 LOCATION: Calk Guanajuato PROJECT NO.. 505 005 CONTRACTOR: Kogap Enterprises, Inc - You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer. Item No. Description Quantity Unit Price Amount Item #1 Item #2 fo325 Item #3 Force Account Work (Elec) LS $ , Item #4 P 31 Item #5 Total this Change Order $ 723.9t5:':' Previous Change Order $ 19,93844: Original Contract Total $ 191787 00' Revised Contract Total $ 422,449.20 PERCENT CHANGE OF ORIGINAL CONTRACT 73% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. - Recommended By. Project Mana er e Approved By. J Mark Holden, land City Electric Dat Accepted By. Kogap Enterprises Inc Po Box 1608 11ledford,.`Oregan 97501 ontractor Representative Date ENGINEERING TcL•5414SS-5!47 20 F n sl~d = Fax: 54004350a4 Ash1=dshlmd. Grq-a}oa97520 7T1': 800.735-?900 a+~wasLland.orm ~ C~IlsrnlpenrordDo:uciaw:Callc CCO KW &C a »I I I 6„I "I „»I I a a<a a~„ :a„ 3 - - s - y 519 P ;gA 3. M. a A v' gg a tiTM ^'„~~8 bJd JCd~„9 J' dd $ 8 B - ~ V _ R " s "ea 9--T ,aqe as as ;q„ ;a :aaR as ~d aaa as as z 3m$E 3 Ja 5"sa m$ ;e ae d8 S ~ ~ ~ ~ 55qq T Cn 9a' L e L C€ ? a 6 3ggs $s @~ S € ~ ~xsS 33 3' ~ 3 i8 35 X~ 9a 9'e ~x~ ec t7 a o aas a s _ J~I ««In, I »I M»~^I «~«I -^«I a»I aa: « as II» s- «e 10 Sa- ~i a I $ 31^.7 St .'d. 3a kw° A$a 3a 'R as -as ;aa a9 a3 93 as n a ia: as 8 C e 5„ --a 350 7$ -5 „ aka ~ NAa .ati as _ 7 ba"~ 3aa~~ aoo 59a ;,x as ax -aa sa ;a ;q ;;@ aaa qM 14 14 t4 aA as aa: d„m ~ ~ Y s - y: = 1t Y _ y ~ E s g a = _ b ~ 8 ~Xe 8 6X5 ~ g s 3 9 sT 9 e 3 9 3 3s p3' p8 a S „ S s 5 _ . . E E E $ f{ E~' ~i' ~3 t E 3 6: E i. n T ash T aaI a~ E 3a a: 5 a 5 5 S ~ ~ a S „51'sI »„»I s1«~ aa$I »aa»I ~ $~nl Asa oS a~~ r$ xae a ~ ~ ~ ~ m n G~ SR w$ .,n,$ d 8$ ~S ° $ 8 bra ~a s as A? nF@ as ~ - - ..?3 ~'g gea - m 8E ri yi P =E n n . e h n ' 0 'S ~S °°<X $e n gD m: B 2_ iddw Od dd 3a Ja 0a 3 g w Y n ;A zs A.$ A@ asA AY "a A: A;g an aaa as as a~ ~a a~ nn a a g s S S S $ Sx 3 a y¢ P a z S ? g~~ n " u 8 y ~ ~ °e C$ L ~ 8 ~ ~y E ~ ag- 2 £u~ € E C 3 3 a y5 9 X9 E5~ O~oi ~ ~ ~ a s 8 gy a ey 2 s_`b s_a s€ ;ise a A p % It x ss Eg s~~ 3~ ~a~~ s~ ~ z a § Sa a S ~ S Rachel Dials To: 'Sharon Thomas'; 'sharon@kogap.com' Cc: Pat Moore Subject:, Ashland Parks and Recreation-Invoice Hl! Could you please send 2 invoices? We are working with the Electric Department to pay off their portion of the bill. I need one invoice to the Electric Department in the amount of $6325 One invoice to Ashland Parks and Recreation in the amount of $2398.76 This will cover the final change order total of $8723.76 You can send both invoices to my attention at the Parks and Recreation Office, 340 S. Pioneer St. Ashland, OR 97520 Please let me know if you have any questions. Sincerely, Rachel Dials Recreation Superintendent Ashland Parks and Recreation rachel.dialsQashland.or.us www.ashlandnarksandrec.org 541-488-5340 LIKE us t CITY RECORDER Page 1 /2 ASHLAND PARK COMMISSION 20 E MAIN ST. DATE .:.°PO'NUMBER: - ASHLAND, OR 97520 12/23/2013 00311 (541) 488-5300 - VENDOR: 000479 SHIP TO: KOGAP ENTERPRISES, INC. PO BOX 1608 MEDFORD, OR 97501 FOB Point: Req. No.: Terms: net Dept: Req. Del. Date: Contact: Rachel Dials Special Inst: Confirming? No Quantity Unit'" Descrition `.',.UnitPrice' 'r,Ext;Priie THIS ISA REVISED PURCHASE ORDER Calle Guanaiuato Resurfacing Project 286,618.60 $387,808.60 Parks 286,618.60 t#000053 411 12 00 00 704 200 Water $75,890.00 Proiect #201225 670 08 18 00 704 200 Electric $25,300.00 Project #000296 690 11 18 00 704 100 Public Improvement Contract Effective date: November 25, 2013 Completion date: April 1, 2014 Processed change order 05/16/2014 5,945.33 Change orders: CCO-1, CCO-2 and CCO-3 Processed change order 05/28/2014 16,881.00 Change Order: CCO-4 Processed change order 06/06/2014 6,098.62 Change Order: CCO-5 Processed change order 07/09/2014 2,398.76 Per attached Form #10 and Invoice r/~U\3 l3 ap)lt. I}, SUBTOTAL BILL TO:. TAX a O~` 1 -0 Ell FREIGHT ~U)t1 ` IDS TOTAL Account Number. Project Number "Amount Account Number - :'Project Number 'Amount 411.12.00.00.70420 E 000053.999 317 942.31 Authorized Signature VENDOR COPY Page 2 / 2 ASHLAND PARK COMMISSION 20 E MAIN ST. DATE'' +=-PO NUMBER'. ASHLAND, OR 97520 12/23/2013 00311 (541) 488-5300 VENDOR: 000479 SHIP TO: KOGAP ENTERPRISES, INC. PO BOX 1608. MEDFORD, OR 97501 FOB Point: Req. No.: Terms: net Dept: Req. Del. Date: contact: Rachel Dials Special Inst: Confirming? No Quantity. Unit .:Description-' ' - = - .-Unit Price' ~°-Ext Price #24043, June 2014, as per attached CCO-3 Elec, $2,398.76. SUBTOTAL 317 942.31 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 317,942.31 Account Number Project Number Amount Account NumberProject.Number' - Amount Authorifg5 Signature VENDOR COPY FORM #10' CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor] Consultant: 1 Total, amount.ofthis.. -.6ritract.amendment: Purchase Order Nu er: l`03 I I - Title I Description: 23q 8 .-7 Per attached contract amendment Contract Amendment Original contract amount $ 0 . 'Al 100 % of original contract i Total amount of revious contract amendments O(S % of original contract Amount of this contract amendment , ° -I /o of original contract TOTAL AMOUNT OF CONTRACTI $ 31 t r~~2 •3 t ti~ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES NO* - Of "NO", requires Council approval l Attach cony of CC.) Sourcing Method: 9MALLPROCUREMENT- Less than $5000 INVITATION TO BID or COOPERATNE PROCUREMENT QRF or ❑'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendmentss$6,000. ❑'YES', the total amount of cumulative amendments ❑'YES", the total amount of original contract and ❑If`NO', amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 5$100K for Goods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attomey Fees. Communication. ❑ If `NO", amount exceeding authority requires ❑ If'NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach coov of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES', Direct appointments $35,000 ❑ Exempt-Reason: ❑ If"NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods &Services -$5000 to $100,000 ❑'YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5.000 to $75,000 525% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If *NO', amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication Communication, ❑ If applicable, attach copy of Council Communication ❑ Exempt- Reason:❑ Exempt -Reas2n: ❑ Exempt-Reason: SPECIAL PROCUREMENT - INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑ `YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If 'NO", Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach ce of Council DgmmpnlCatipn. Project Number Account Number AccountNumber___--_ 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurreeelly Attach extra pages if needed. Employee Signature: Department Head Signature: (ToWlmount of contract ? 55,000) City Administrator: (Equal to orgreater th r$15 000 10%) Funds appropriated for current fiscal year.: C~/ NO 7 /O Finance Director(Equaltoo arerthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6/3012014 FORM 910 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier) Contractor/ Consultant: I(~ I amountof this cont ct amendment: Purchase Order Number ' " t Title 1 Description: LtnAk- 1'1 v GVLvt )V ~ 1' ~ t/ Per attached contract amendment Contract Amendment Original contract amount $ Z5, 3 all 100 % of original contract Total amount of Previous contract amendments :~L % of original contract Amount of this contract amendment (03n, J[~J~& 7` ~ t/vy9ZS % of original contract TOTAL AM- -OF CONTRACT $ 31, (Q 2S of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contrail 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement ff the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement YES NO* (If"NO°, requires Council approval l Attach copy of CC.) Sourcing Method: SMALLPROCUREMENT - Less than $5,001) INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. ❑'YES', the total amount of cumulative amendments ❑'YES', the total amountoforiginal contract and ❑If'NO', amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments s$100K for Goods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services. <$50K for Attorney Fees. - Communication. ❑ If'NO', amount exceeding authority requires ❑ If 'NO, amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES". Direct appointment!; $35,000 ❑ Exempt-Reason: ❑ If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods&Services- S5,000to$100000 ❑'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services-$5.000 to $75,000 s25% of original contract mount or $250,01)) emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments 525%of original contract amount ❑ If ❑ If'NO', amount exceeding.authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Counal Administrator approval. Attach copy of Council Communication. Communication. - ❑ If applicable, attach copy of Council Communication ❑ Exempt - Reason: ❑ Exempt-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council. Within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If'NO', Council approval is required. Attach copy of Council Communication. ❑ If *NO', amount exceeding authority requires Council approval. ❑ Contact amendment approved and signed by City Administrator. Attach copy of Council Communication. Project NumbeK3-DZjAccount Numbet*6~2-IbLl-_-2(2 _0D Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. r ch re pages if needed. Employee Signature: Department Head Signature: (rota)amour__contred>_85,000) City Administrator. (Equal to orgreater than $25,000 or 10Y) Funds appropriated forcurrentfiscal year. YES / NO Finance Director (Equaltoorgreaterthan$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/3/2014