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Home My WebLink About2014-181 CONT Chg Order #3 - KOGAP Enterprises CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO...`.. CC0 E PROJECT: Calle Guanajuato Resurfacing Project' DATE z 04/11/13 LOCATION: Calle Guanajuato PROJECT N0. 505 005 CONTRACTOR: ICogap'Entetpnses; Inc:'; You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer. Item No. Description Quantity Unit Price Amount Item #1 Item #2 . - (0325 n Item #3 Force Account Work (Elec) LS $ rte;: Item #4 P LS st Z3 , Item #5 Total this Change Order $ 723 76 Previous Change Order $ 19,93844' Original Contract Total $ 301187 00 Revised Contract Total $ 422,449.20 PERCENT CHANGE OF ORIGINAL CONTRACT 7.3 a/o The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By. s9 / Project Mana ere Approved By: Mark Holden, land City AElectric Dat --1-- Accepted By. Kogap Enterpnses Inc , P.o. B'ozs 1608 r Medford Oregon 97501 ontractor Representative Date ENGINEERING Tot 541488-5347 20 E Main Sn Fa3:541408.4000 Ashland. Oregon 9752D TT': 800-735-2900 x+washhnd.m.us f:~t13CI5Sn[MC~tiaCIL•C11{SDC rro h'D! C1C. KOGAP Enterprises, Inc. GENERAL CONTRACTING & EXCAVATING = KOGAP 0 • CCB# 93497 AND P.O. BOX 1608 • MEDFORD, OREGON 97501 PHONE (541) 776-6527 FAX (541) 776-6539 TO: Ashland Parks and Recreation. Department. INVOICE: 24043 DATE: 06!24!2014 JOB 2688 DATE DESCRIPTION MATERIAL QUANTITY RATE AMOUNT OR OR MACHINE HOURS June 2014 As per attached change order 0003 Elec 2,398.76 Thank you I& our business! Please make checks payable to KOGAP Enterprises, Inc. 2,398.76 r o, `KOGAP Enterprises, Inc. GENERAL CONTRACTING & EXCAVATING = GA CCB# 93497 j AND P.O. BOX 1608 • MEDFORD, OREGON 97501 PHONE (541) 776-6527 FAX (541) 776-6539 TO: Ashland Electric Department. INVOICE: 24041 DATE: 06/2412014 JOB 2688 DATE DESCRIPTION MATERIAL QUANTITY RATE AMOUNT OR OR MACHINE HOURS June 2014 Asper attched change order CCO-3 Elec 6,325.00 Thank you for our business! Please make checks payable to KOGAP Enterprises, Inc. 6,325.00 s a a;? ; ° Ps qa A 2: »»»ass»Ia'I ° ~ a^ as- 88a ~S9 s" aza 3 `g" T! 9 xa8s ab3 ebal~s 5€ e~ 7 S 2 e's 's y aaa! ar as a~~ m~ a~ » ~ 9 Fy Sad eS mR ~~g ~s X 98 4 E x $ g 5 G@6 ev y g 'c Q 3EF C a$ ~ F° ~ € s~> 3y 3i 4SS a8 s8 - 3s4^' E3 ~ $ S 5i 2 3$ n n 3a~ E$ ~ ~ 3 3 S ~ i° ~ S 5 5 t »»I ~~a ~l N~e~~P »?NI raNl N^INI a~^I 2; A § a`a"7y `mates 3n;, ar - - - - - - - - - - - - - ~$a "o~ °xa as ae sT: FFF FF° FFF =FF F~ aaa ~s °e `s ~ =sly ~^^'sJ as ari as ~5 $ 83€ baa» "a"co a~~ o,~ as as as an aps as R@ " s ;z i g 3 ~ e ~ B i ~ 3 S S 3 e e4 e` 2 ~2= a 3 3 ~ 5 = ~a£ a S :y sx 5, 5 cZc" § iY8 3 ~ gE $E 7E iE Y~ Xa8 a"E YL x: X: > ~ 5 > S S S ao3 =s aka „s aAs y 0 ~S t^ $S 3 ^ ax^ "oa ba a3 8a` ea a ~ N g Y ~ Ep Ep 0 - ? SZ' _ s a x ' ~ a3 e a 3 S S i g z ~ 4. _ ~ - F 3 p9 ° FS '`e e " c S ~L' ETi E S' ~ iY~ ~ i 9s Fz" z a 3.v Z 5~_ E is `a `°T £ ~ v a 5E s`"s_ o Ygg~~`~ g8 em s e 's 2 S Xg xr S: 8W~ ~~e 5~y0 tae 2 : 9 Rachel Dials To: 'Sharon Thomas'; 'sharon@kogap.com' Cc: Pat Moore Subject:. Ashland Parks and Recreation-Invoice Hl! Could you please send 2 invoices? We are working with the Electric Department to pay off their portion of the bill. I need one invoice to the Electric Department in the amount of $6325 One invoice to Ashland Parks and Recreation in the amount of $2398.76 This will cover the final change order total of $8723.76 You can send both invoices to my attention at the Parks and Recreation Office, 340 S. Pioneer St. Ashland, OR 97520 Please let me know if you have any questions. Sincerely, Rachel Dials Recreation Superintendent Ashland Parks and Recreation rachel.dials@ashland.or.us www.ashlandparksandrec.org 541-488-5340 LIKE us t CITY RECORDER Page 1 / 1 ASHLAND C 17 Y O F PO NUMBER' 20 E MAIN ST. 12/23/2013 12016 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 002567 SHIP TO: Ashland Electric Department KOGAP ENTERPRISES, INC (541) 488-5354 PO BOX 1608 90 N MOUNTAIN MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept: Req. Del. Date: Contact: Warren DINapoli Special Inst: Confirming? No Quanti Unit... % :....Desch lion:' .::Unit PriceExt-Price THIS ISA REVISED PURCHASE ORDER Calle Guanajuato Resurtacinq Project 25,300.00 $387,808.60 Parks $286,618.60 Project #000053 411 12 00 00 704 200 Water $75,890.00 Project #201225 670 08 18 00 704 200 jrE e ctr' $25,300.00 oiect #000296 690 11 18 00 704 100 Public Improvement Contract Effective date: November 25, 2013 Completion date: April 1, 2014 Processed change order 07/09/2014 6,325.00 Per attached Form #10 and Invoice #24041, June 2014, as per attached CCO-3 Elec, $6,325.00 a~►3- SUBTOTAL 31625.00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 31,625.00 ASHLAND, OR 97520 Account er - Project Number Amount - Account Number ProjectNumber' Amount- E 6W-11- E 000296.999 31 625.00 Autho&ed Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Consultant: T.ot21 amount of thlS tract amendment Purchase Order Number. li Title/ Description: coi-J - (`I V a2 , l1JG Per attached contract amendment Contract Amen_dmen_t_ Original contract amount $ 25r 3,jo 100 % of original contract Total amount of reD yl0us contract amendments wit % of original contract Amount of this contract amendment (DZ~ % of original contract TOTAL AMOUNT OF CONTRACT / 31, 11025 Z % of original contract In accordance with OAR 137-047-08001) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to aloof the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that If it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES NO` (If "NO", requires Council approval /Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVfrATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendmentss$6,000. ❑ "YES', the total amount of cumulative amendments ❑'YES", the total amount of original contract and ❑If'NO", amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 5$100K for Goods &Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If 'NO", amount exceeding authority requires ❑ If'NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES', Direct appointment 9$35,000 ❑ Exempt-Reason: ❑ If"NO", uiresa roval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5.000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services "$5.000 to $75,000 525% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ -YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt - Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original centred was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If 'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Numbett~~t~"___ Account Number (nIQ-j~-(g•LQ•ZQ)00 Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurate . it ch ra pages if needed. Employee Signature: Department Head Signature: - (Total amdun _ contract_? 85,000) City Administrator: Jn (Equal to or greater than $25 00 or 10%) Funds appropriated for current fiscal year. IES / NO N` X Finance Director (Equal to orgrea t an$5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 713/2014 FORM #10' CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/ Contractor/ Co Total`ailmount.ofthis' . ~ contract amendment:`.,_' Purchase Order Num er:1~1~3 -Title 1 Description: Ccyl~ l 1~~rv~0.\Ue d0 $ - J 23ag,.:. Per attached contract amendment , Contract Amendmen4 Original contract amount $ 100 % of original contract Total amount of Previous contract amendments O cl c~ % of original contract Amount of this contract amendment 11 " l !1 % of original contract TOTAL AMOUNT OF CONTRACT: $ 31 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Pmourement 2) The amendment is necessary to comply with a change in law that affects performance of the contrail 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contact and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that'd it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement YES NO" (If "NO", requires Council approval/ Attachcoof CC.) Sourcing Method: SMALL PROCUREMENT - Less PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT COOPERATIVE PROCUREMENT, ORF oror ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL PROPOSAL EXEMPTION PURSUANT TO AMC 250 amendments 5$6,000. ❑'YES', the total amount of cumulative amendments ❑"YES", the total amount of original contract and ❑If"NO', amount exceeding authonly, requires s25% of original contract amount or $250,000 cumulative amendmentss$1OOK for Goods & Services, 25 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If 'NO, amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach coov of Council Communication PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES", Direct appointment 5$35,000 ❑ Exempt-Reason: ❑ If'NO', requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5.000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ Witten Findings: Document the nature of the Person al ServicesPersonal Servie- $5,000 to $75,000 525% of original contract mount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less, requiring the contract amendment amendments 525%of original contract amount ❑ If ❑ If'NO", amount exceeding authority requires - ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Council Communication. ❑ If applicable, attach copy of Council Communimbon ❑ Exempt-Reason: Fxem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑'YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If'NO', Council approval is required. Attach copy of Council Communication. ❑ If'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number Account Number___-__-_ AccountNumber 'Expenditure must be charged to the appropriate acco unt numbers for the financials to reflect the actual expenditures'accuu a . Attach extra pages if needed. Employee Signature: Department Head Signature: / r/c /ZnL (Toth mount ofconiract?_$507 City Administrator: (Equal to or greater than $25,000 or 10%) Funds appropriated for current fiscal year. YES / NO Finance Director (Equal to or greater than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 6/30/2014