HomeMy WebLinkAbout2014-182 CONT Chg Order #2 & #3 - Pilot Rock Excavation
]/(/,°CONTRACT CHANGE ORDER (Page 1)
Jf/ Departmernt
GI` of 7Yansportatbn NOTICE: THIS FORM MUST BE TYPEWRnTEN
PROJECT NAME (SECTION) KEY NO. REGION CONTRACT NO.
TAP Emergency Intertie Project - Phase 1 0 3 2008-08
HIGHWAY PROJECT MANAGER AGENCY PROJECT MANAGER TA. PROJECT NO.
Hwy 99 Jeff Bernardo Morgan Wayman NA
CONTRACTOR NAME AND MAILING ADDRESS PM (CONSULTANT OR LOCAL AGENCY) NAME AND ADDRESS CHANGE ORDER #
Jeff Bernardo 02
Pilot Rock Excavation, Inc. OBEC Consulting Engineers
650 E. Pine St, Ste. 1028 831 Ohare Parkway
Central Point, OR 97502 Medford, OR 97504
THIS CONTRACT IS HERIzVY MODIFIED AS FOLLOWS (DES ;KIPTION AND LOCATION Of- WORK COVERED BY I H15 ORDER):
4002A - Delete Bid Item #18.1" Combination Air Release Valve/ Air Vacumn Valve Assembly.
4DO28-Add 2' Combination Air Release ValvelAir Vacumn Valve Assembly.
4002C - Add Rock Excavation line item to the list of bid items.
40020 - Delete Bid Item #6 - Tunneling, Boling It Jacking.
4002E - Add lump sum item for bore pit excavation and baWll.
4002F - Add lump sum item subcontractor mobilization, standby time, and demobilization.
4002G gsu 4002K - Add line items to the list of pay items to pay for the work required to complete the Hsvy 99 pipe croesing.
4002L Mru 40020 - Add or reduce quanitity, of pipe to original bit items #11, #12. #13,014
SPECIFICATIONS AND PROVISIONS - THE WORK TO BE DONE UNDER THIS ORDER IS TO BE PERFORMED, MEASURED, AND PAID FOR IN
ACCORDANCE WITH THE TERMS FOR THE ABOVE CONTRACT EXCEPT AS MODIFIED AS FOLLOWS -
4002 A 8 B - Comply with all applicable sections of 01150 "Potable Water Valves" of the Oregon Standard Specifications for Construction and Project
Technical Specifications.
4002 C - Comply with section 00405.42 "Rock Excavation" of the Oregon Standard Spefcications for Construction.
4002 D thru F - Comply with applicable sections of 00405.46 and 00406.00 of the Oregon Standard SpefiCationS for Construction.
4002 G thru O - Comply with applicable sections of 00405, 01140, and 00495 of the Oregon Standard Spefications for Construction and the Project
Technical Specifications.
Additional compensation associated with this CCO will include all labor. equipment, 8 materials necessary to complete the work.
Sub
PAY REM Job DESCIImTION ES1 cry. utvrr wr PRICE Auottrrr
4002A 1 Delete Bid Item #18 -5.00 Ea $1,500.00 $7,500.00
40028 1 2" Combo Air Release /Air Vac Valve 5.00 Ea $2,704.00 $13,520.00
4002( 1 Rock Excavation 144.00 Cy $165.00 $23,760.00
=Additional items listed on attached Page 2 TOTAL FROM PAGE 2 $51,800.00
0
ESTIMATED NET COST EFFECT OF THIS AGREEMENT ON THE CONTRACT: INCREASE ~ $81,580.00
DECREASE
CONTRACTOR SIGNATURE A IS r IS NOT NECESSARY (EXPLAIN IN SUPPORTING DATA)
CONTRACTOR SIGNATURE MAKES THIS CONTRACT CHANGE ORDER A SUPPLEMENTAL AGREEMENT
FOR SUPPLEYEMALA(iREEIEMSOtLLY. CaWSrbr. PMw'vldrata Year apn.mrr by sedna. datrq w urug ft elguW b" ftod Mlnq . Wbdicw M bpnulM YOUwnoWSdam nM apssmnxw
tlar baan
YNnct arcl, d areanaannury mmmwxa uMarsA eppov°.Ya MWnr n6oba. Nq MnnndaNaewrmnn coda o.sWSamamcons4sd.wand
dYW aM add"g u1 M du duNeW won mwse by M M abnwnYm &W aid nlpser W daNwgaf ft Sats SuM Amin oNr eoaa awsq n Teiildad M~ marlYY YmWeradlen b tl coW, beN
RECOMMENDED BY: ENGINEERING SERVICES MANAGER DATE PREPARED BY OBEC silting Engineers, Inc. DATE
Print • ~lQU1CY ~71b Print l
Sign F Sign
REVIEWED BY: PUBLIC IRECT DATE
Print C~h. kF L
Sign
APPROVED Y: CITY MANAGER DATE ACC LOT ROCK EXCAVATION, INC. DATE
Print I Atrfi J 149tsl&1?
upof S ~!L 7 r L✓02L_- > 3/ "
r Sign
n ma : ero wnn o o signature, the le nager signs sum the original g ea onager stru on a w.
ODOT (Outsoumed): Mer obtaining Contmaiies signature; the Project Manager submits original to Agency PM (ODOT PM or Loral Agency List"). as appropdale, who then submits through the
Area Manager to Construct=
All Projects: Cons WcUm wiA diabi Wla Mly signed wpiea W the Pmled Me qw. Agercy PM. Ca ctor. wd others os appmpdete
734-1169 (1-2012) Contractor. Sign all pages.
Oregon CONTRACT CHANGE ORDER (Page 2)
Jl Department
CONTRACT NO. GI o/ Transportation
CONTINUATION
TAP Emergency Intertie Project - Phase 1 2008-08 02
Sub
PAY ITEM Job DESCRIPTION EST. DIY. UNIT MT PRICE "OUM
4002D 1 Delete Bid Item #6 Tunneling, Boring and Jacking 1.00 LS -$40,000.00 $40,000.00)
4002E 1 Bore Pit Excavation and Backfill 1.00 LS $11,920.00 S11,920.00
4002F 1 Gonzales Mobil'aatlon / Standby / Demobilization 1.00 LS $16,73B.50 $16,738.50
4002G 1 H 99 Crossing Labor 8 Equipment 1.00 LS $10,984.70 $10,984.70
4002H 1 H 99 Crossing Materials 1.00 LS $2,449.40 $2,449.40
40021 1 H 99 Crossin HMAC Trench Patch 18.00 Ton $286.20 $5.151.60
4002J 1 H 99 Crossin - Grind / HMAC Overlay 18.00 Ton $475.20 58,553.60
4002K 1 Additional Sawcutfin 14" deep 1.00 LS $637.20 $637.20
4002L 1 16' Potable Water Pipe, w/ Class B Backfill 37.00 FT $80.00 $2,960.00
4002M 1 16' Potable Water Pipe, Restrained Joint wl Class 8 Backfill 300.00 FT $115.00 $34,500.00
4002N 1 16" Potable Water Pipe. w/ Class E Ball -82.00 FT $85.00 $6,970.00
4002E 1 16" Potable Water Pipe, Restrained Joint w/ Class E Backfill 39.00 FT $125.00 $4,875.00
CONTRACTOR SIGNATURE DATE PPAGE 2 TOTAL $51,800.00
ENCY LIAISON SIGNATURE ?ATE
G^ y../ 7 7
734-1169 (1-2012)
WORK OR CHANGE ORDER SUPPORTING DATA (Page 1)
o/ Trensportatlon
PROJECT NAME (SECTION) CT NO.
TAP Emergency Intertie Project - Phase 1 2008-08
HIGHWAY F.A. PROJECT NO.
Hwy 99 NA
NET EFFECT OF ORDER ON PROJECT AMOUNT CONSTRUCTION AUTH. EST. PROJECT COST W/ORDER OVERRUN %
R Increase F Decrease $81,580.00 $997,995.00 $1,105,541.10 10.78%
ESTIMATED STARTING DATE' OR DATE WORK WAS STARTED' WORKICHANGE IS MAJOR? TYPE 8 NUMBER)
TO ACCOMPANY (ORDER
6[2/2014 6/2/2014 s Yes No. CCO 02
PREPARED BY DATE PREPARED BY SIGNA DATE
Tyler Douglas - OBEC Consulting Engineers WORK OR CHANGE HAS BEEN DISCUSSED WITH
PRINT SIGNATURE Title DATE
Recommended By: r ~P' F 't Engineerhq Seri es Manager
PRINT Title DATE
Reviewed B : Public Works Director 7/7 l / y
PRINT SIGNATURE A Title DATE
Approved e : WnW- &""4*-4Ci`ty Manager -7
PRI T SI NAF`'T EE{' , Title f:?S2;6tAUV7"-r DATE
Accepted By: D Le&ozow Pilot Rock Exwvation, Inc.
FOR CONTRACT CHANGE ORDERS THAT CHANGE A CONTRACT PRICE OR DETERMINE ANEW PRICE -
❑ Yes ❑ No, Explain below
ADDITIONAL INFORMATION THAT IS NOT INCLUDED ON ORDER (Addlgonal Oescdxion; Who requested; Wiry necessary; Wiry cost is not a roralxlor responsitdrdy; Pelves elver am Slme or
FHWA Use have egreed to share gm costs; Emergency work prior m approval; EsUU o effect on pmlect thne; SIgn0lmm disnmsiom; Reremrna to supporting and/or anacMtl do=nems, inc W ulg
con.tamale-tor-Enra Wwk Orders' end'Ferp Orden why runseaor reruses to sign). LW ell p nn&s sy approved overnns.
4002 A 8 B - This change was recommended to add additional securities for surge protection. With very expedited design and
installation of the pipe the designer was not able to run a full surge analysis prior to the installation of the pipe and they want to make
sure that there is enough surge suppression in the final construction of the pipeline. By modifying the recommended installation size from
1" up to 2" of the ARV/AVV the engineer is confident that surge suppression Will be sufficient.
4002 C - During trench excavation for the installation of the 16" waterline hard rock was encountered. In order to place the waterline at
the specified depth the rock required additional special equipment and effort to break up and remove the hard rock from the trench. The
costs associated with this item are for the rental of an excavator with a rock breaking hammer, and decreased production.
4002 D thru 4002 O - SEE ATTACHMENT #1 '
❑ Continued on additional sheets
734-1882 (1-2011) 'EXCEPT IN EMERGENCY SITUATIONS, THE WORK OR CHANGE MAY NOT PROCEED WITHOUT PROPER PRIOR APPROVAL(S)
_ WORK OR CHANGE ORDER SUPPORTING DATA (Page 2)
REASON CODES
OJECT NAME I ECT10N) CONTRACT N57- TUACUOYPMY I RDER ~PF & NO.)
TAP Emergency Intertie Project - Phase 1 - 2008-06 CCO 02
nME WORN
CODE TYPE DESIGN PM
PAY ITEM 0-1 M4 (AKI (Ee,n (Ew1I DESCRY'noN EST. OTY. uw UNIT PRICE AMDuNr
Delete Bid Item 1118
4002A 21 N A E E -5.00 Ea $1,500.00 $7,500.00)
2" Combo Air Release /Air Vac
40028 21 N A E E Valve 5.00 Ea $2,704.00 $13,520.00
Rock Excavation
4002C 26 N A E E 144.00 Cy $165.00 $23,760.00
Delete Bid Item #6 Tunneling, Boring
40020 26 N A E E and Jacking 1.00 LS 440,000.00 $90,000.00)
Bore Pit Excavation and Badc811
4002E 26 N A E E 1.00 - LS $11,920.00 $11,920.00
Gonzales Mobilization / Standby /
4002F 26 N A E E Demobilization 1.00 LS $16,738.50 $16,738.50
Hwy 99 Crossing Labor & Equipment
Hwy 99 Crossing Materials
4002G 26 Y A E E 1.J00)To $10,984.70 $10,984.70
4002H 26 Y A E E 1.$2,449.40 $2,449.40
Hwy 99 Crossing HMAC Trench
40021 26 Y A E E Patch 18.$286.20 $5,151.60
Hwy 99 Crossing - Grind I HMAC
4002) 26 Y A E E Overlay 18.$475.20 $8,553.60
Additional Sawcutting 14" deep
4002K 26 Y A E E 1.00 LS $637.20 $637.20
16" Potable Water Pipe, wl Class B
4002L 21 N A E E Backfill 37.00 FT $80.00 $2,960.00
116" Potable Water Pipe, Restrained
4002M 21 N A E E Joint w/ Class B Backfill 300.00 FT $115.00 $34,500.00
16" Potable Water Pipe, wl Class E
4002N 21 N A E E Backfill -82.00 FT $85.00 $6,970.00
16" Potable Water Pipe, Restrained
4002E 21 N A E E Joint w/ Class E Backfill 39,00 FT $125.00 $4,875.00
TOTAL $81,580:00
734-2616 (1-2011) - A , /
i/o/Y
TAP EMERGENCY INTERTIE PROJECT
CCO #2
ATTACHMENT #1
4002 D thru 4002J - The original plans and specifications called out to use the
tunneling, boring and jacking method to install the 16" waterline under Hwy 99.
Originally ODOT would not allow for traditional methods of cutting the asphalt and
excavating a trench. They did not want to create a patch in their highway.
Pilot Rock hired Gonzales Boring and Tunneling to bore and jack a 30" casing under the
highway. Pilot Rock excavated a large "bore pit" and properly shored the pit to make it
safe for Gonzales to work inside the pit. Upon mobilizing to the site, Gonzales began
exploration of the soils to begin the boring and jacking process. They determined that
the soils were not going to be conducive to the process because of larger cobble and
boulders present at each end of the crossing. Several meetings and discussions were
conducted with onsite personnel and design staff. The conclusion was to either
increase the size of the casing, or to do a traditional trench crossing. Design staff met
with ODOT and they agreed to do the trench excavation crossing.
The result of the change of conditions required paying the following:
4002E - Pilot Rock was owed compensation for the effort that they made to excavate
the bore pit, shoring, plating and backfilling.
4002F - Gonzales was compensated for the costs associated with mobilizing, stand by
time, and demobilizing.
4002G & H - Pilot Rock shall be compensated for their extra effort to perform the
highway trench crossing including labor, equipment and materials.
40021 & J - Items include the subcontracted trench patching and grind and inlay per the
ODOT specifications. The existing asphalt depth was 14", which ODOT required to be
put back. ODOT specifications require that 10' on either side of the trench be ground
and inlayed with a 2.5" lift of HMAC.
4002K - This item is to compensate the subcontractor for sawcutting the asphalt on the
highway for the crossing.
4002L thru 0 - The quantities of pipe changed due to project manager's field decision
to move beyond phase 1 to expedite the schedule and accommodate traffic control
convenience.
EXTRA WORK AGREEMENT FOR TAP WATERLINE
CONSTRUCTION
1. Number 03 Date July 1. 2014
2. Contractor Pilot Rock Excavation. Inc.
Address 650 E Pine St. Ste: 102B. Central Point Oregon, 97502
3. Job Description City of Ashland TAP Emergency Intertie Project
4. Contractor hereby agrees to make the change(s) specified below as provided by the
contractor:
In accordance with Proiect Plans titled "City of Ashland TAP Emergency Intertie Phase 2"
including traffic control sheets, install approx. 4342 LF of 16" CL 52 ductile iron waterline,
three hydrant assemblies, and trench resurfacing.
Payment for this work will be as follows:
Item Unit QtY. Unit Price Total
Mobilization LS 1 $45,000 $45,000
Work Zone Traffic Control, Complete LS 1 $47,336 $47,336
Erosion & Sediment Control LS 1 $1,100 $1,100
Construction Survey Work LS 1 $2,000 $2,000
Asphalt Pavement Sawcutting LF 6200 $1.50 $9,300
Trench Resurfacing SY 1560 $65.00 $101,400
Cold Plane Pavement Removal, 0-2 inches SY 1640 $6.00 $9,840
Aggregate Shoulders TN 100 $20.00 $2,000
Level 3, 1/2 Inch Dense MHMAC Mixture TN 185 $135.00 $24,975
Thermoplastic, non-profile, wet weather LF 730 $4.00 $2,920
Pavement Marking, Type A: Transverse S Bars EA 4 $500 $2,000
16 Inch Potable Water Pipe, Fittings & Coup LF 1000 $102 $102,000
With Restrained Joints & Class B Backfill CL52
16 Inch Potable Water Pipe, Fittings & Coup LF 3310 $133 $440,230
With Restrained Joints & Class E Backfill CL52
16 Inch Connection to 12 Inch Existing Main EA 1 $4,000 $4,000
16 Inch Gate Valve EA 5 $8,000 $8,000
2" Combination Air Release/Air Vacuum Val. EA 3 $2,400 $7,200
Hydrant Assembly EA 1 $7,000 $7,000
Hydrant Assembly (High Pressure) EA 2 $7.000 $7,000
Total $862,301
The above quantities are estimates; final payment will be based on measurements of
completed in-place items where applicable. Bold items are per "City of Ashland TAP
Emergency Intertie".
5. Price of Extra Work (estimated) Add: $ 862.301.00
Deduct: $ 0.00
6. Original Contract Amount $ 997.995.00
7. Previous Change Orders $ 72.211.10
8. Adjusted Contract Amount $ 1,932.507.10
9. Reason for Extra Work: Complete waterline installation for remainder of the project.
10. Contract Time Extension: 26 days
11. New Completion Date: July 25, 2014
12. Authorized Signature (Contractor)
13. ACCEPTANCE: The above price and specification of this extra work are
satisfactory and are hereby accepted. All work to be performed under same terms
and conditions specified in original contract unless otherwise stipulated. Please review
attached specifications identifying changes to the original specifications.
w
PREPARED BY: RI-12
Print Jeff Ballard
G/
Sign
Date July 1, 2014
ENGINEERING SERVICES MANAGER
Print
Sign t
Date
PUBLIC WORKS DIRECTOR
Print \M\S~n h c C _ r kf
Sign y ~w
Date
CITY MANAGER
Print ~lkJ~ I(!kJ
Sign wYs
Date 1 r I I y
CITY ATTORNEY
Print I
Sign
Date 7- 0 -
CITY RECORDER Page 1 / 1
CITY OF
DATE m :7:z'PO NUMBER .
ASHLAND
20 E MAIN ST. 7/9/2014 12353
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 010462 SHIP To: Ashland Public Works
PILOT ROCK EXCAVATION (541) 488-5587
650 E PINE STREET SUITE 1028 51 WINBURN WAY
CENTRAL POINT, OR 97502 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Morgan Warman
Special Inst: Confirming? No
Quantity~ Unit :,Desch bon ,
r -'Unit Priceza :Ext,Price,
Tap Intertie Proiect (CO #2 & CO #3) 943,881.00
Change Order #2, PHASE 1 - $81,580.00
Change Order #3, PHASE 2 - $862,301.00
C03 - Complete waterline installation
for remainder of the project.
Note: PO #12263 issued for PHASE 1
$997,995.00, includes CO #1 $25,966.10
As of JuIV 9, 2014:
PHASE 1 - $1,023,961.10
PHASE 2 - $862,301.00
BILL To: Account Payable SUBTOTAL 943881 .00
TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 943,881.00
ASHLAND, OR 97520
Account Number -:'ProjecfNumber ''Amount 'Aceount,Number,-, i. Project Number Amount.
E 670.08.15.00.70420 E 200808.120 943 881.00
Auth ized Signature VENDOR COPY
I FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier) Contractor) Consultant: Pilot Rock Excavation, Inc. 'Total amounfof thlsF ?;}}"a
v Nia
Purchase Order Number: 12263 ontracta~m~endment µti
Title/ Description: TAP Emergency Intertie Project $1943;881 r00'"r f +x4
r rt x k1i11,9^''~!f' i
® Per attached contract amendment
Contract Amendment
Original contract amount $997.995.00 100 % of original contract
Total amount of previous contract amendments $25,966.10 (CO #1) 2.6 % of original contract
Amount of this contract amendment $ 943.881 (C.O.'s 2 & 3) 94.58 % of original contract
TOTAL AMOUNT OF CONTRACTi $1 967.842.10 197.18 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the un rrl a contract c m ded confect does not have a total term greater than allowed in the solicitation document,
confect or approval of a Special Procurement An ame ent is not within the scogg oMe(ocurement if the City determines that if it had described the charges to be made by the
amendment in the procurement documents, dwould Ii y havee m affected award of contract
Contrail amendment is within the scope of procurement YES X
~ai OaoO^ `r1 yBd" -
Sourcing Method: Sao(" W' ,004A
te.
SMALL PROCUREMENT • Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or
❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES", the total amount of original contract and
❑lf'NO", amount exceeding authority requires s25%oforiginal contract amount or $250,000 cumulative amendments s$t00Kfor Goods &Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If'NO', amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES*, Direct appointment5$35,000 ❑ Exempt-Reason:
❑ If'NO' requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods & Services • $5,000 to $100,000 ❑ 'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal services • $5.000 to 575.000 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ❑ If ❑ If'NO', amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ® If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt -Reason: ❑'Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTALAGREEMENT
❑'YES*, the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special - Provide date approved by City Council: (Date)
Procurement If 'NO', Council approval is required. Attach copy of Council Communication.
❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number: 2008.08 Account Number: 66770.08.15.00.704200
'Expenditure must be charged tote appropriate a bunt numbers for the in cials to reflect the actual expenditures accurately. Attach xtra pages if eeded.
Employee Signature: eQ%e - Department Head Signature: 71I L(
I (?otal amount of contract?: $5,00P)
City Administrator: Srzb 711;114_
!i/lu /Jm2r Ark&,sms ir-
'(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year NO 41( y > /9 /Z
Finan E Director fEgU21t0 org eithan$5,000/ at
Comments:
Form #10- Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/3/2014