HomeMy WebLinkAbout2014-186 CONT Addendum - Terrasurvey Inc
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 9th day of July, 2014, between the City of Ashland ("City") and
Terrasurvey Inc._("Consultant°).
Recitals:
A. On June 2, 2014 City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement').
B. The parties desire to amend the agreement to increase the compensation to be paid
Consultant.
City and Consultant agree to amend the agreement in the following manner:
1. The maximum price as specified in the contract documents is increased to $6, 000 to
accommodate additional topographic survey data acquisition.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULT T: CITY OF ASHLAND:
BY ftt2iR ✓l v BY M KIN, . 4 Q_ 4, ",L ~
Department Head
Its ~/ICG bbD Date -2 /a
DATE
Purchase Order # l2$k0
Acct. No.: ZroO .O'er •t2 • [obnt00
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
114'f RECOPUNR Page 111
CITY OF
DATE : w PO NUMBER*
ASHLAND
20 E MAIN ST. 6/17/2014 12310
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 003354 SHIP To: Ashland Public Works
TERRASURVEY, INC (541) 488-5587
274 FOURTH STREET 51 WINBURN WAY
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept:
Req. Del. Date: Contact: Scott FLeury
Special Inst: Confirming? NO
4uanti 'Umt ?UnitPrice" r-Ext,Price
THIS ISA REVISED PURCHASE ORDER
Topographic Survey 4,800.00
Lithia Way between Oak and Pioneer and
N. Main Street island adiacentto N.
Main left hand turn lane
Contract for Personal Services
Beginning date: 04/01/2014
Completion date: 06/31/2014
Processed change order 07/16/2014 1,200.00
Amount added for additional topographic
survey acquisition.
SUBTOTAL 6,000-00
BILL To: Account Payable Tax 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 6,000.00
ASHLAND, OR 97520
Account Number - ProjectNumber Amount , iAcoourit"•Number > .'Project`Nuiotier-. Amount
E 110.01.02.20.60410 2,400.00
E 260.08.12.00.60410 3,600.00
,cam
VENDORCOPY
Authorized signature
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ,~1S H LAN D
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: I~ a z Psi amt F L Toalamo~unltofth~s 4
Y contractamendment'~~~
Purchase Order Number. tZ3t0 I
Title 1 Description: opt ~~~„~l2oa °~n
Per attached contract amendment
Contract Amendment
Original contract amount $ tz cc> . o0 100 % of original contract
Total amount of previous contract amendments 6 % of original contract
Amount of this contract amendment t ZS % of original contract
TOTAL AMOUNT OF CONTRACT $ 6rooo 12S % of original contract
In accordancewith OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that'd it had described the changes to be made by the
amendment in the procurement documents, it wouId likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement YES_ NO' (If"NO", requires Council approval /Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ 'YES', the total amount of cumulative amendments ❑'YES', the total amount of original contract and
❑If'NO", amount exceeding authority requires 525% of original contract amount or $250.000 cumulative amendments 5$100K for Goods &Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If'NO", amount exceeding authodty requires ❑ If 'NO". amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑'YES',Direct appointment5$35.000 ❑ Exempt-Reason:
❑ If'NO", requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods &Services -$5000 to $100,000 ❑'YES', the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services-$5.000 to $75,000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances
a'YES", the total amount of cumulative whichever is less. requidng the contract amendment
amendments 525%of original contract amount ❑ If ❑ If'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: - ❑ Exem t-Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES", the total amount of original contract and cumulative amendments are ❑'YES', the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If'NO", Council approval is required. Attach copy of Council Communication.
❑ 11°NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number f*4+ -•tr _ AccountNumber?r?O -bS-M-00-foo4kO0 Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach xtra pages if needed.
Employee Signature: Department Head Signature:
(7otalamauntofdontra .
City Administrator: c c IIC~
Funds appropriated for current fiscal year: S / NO 62-;P,, 7 e fEqua)toorgreatert7.// ,000or10%)
Finance Director (Equal toorgmate an$5,000) D to
Comments:
Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/10/2014