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HomeMy WebLinkAbout2014-213 Contract - Laurie Sager & Associates Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: Laurie Sager & Associates Landscape ASHLAND Architects Inc. 20 East Main Street CONTACT: Laurie Sager Ashland, Oregon 97520 Telephone: 541/488-6002 ADDRESS: 700 Mistletoe Road Suite 201 Ashland OR 97520 Fax: 541/488-5311 TELEPHONE: (541) 488-1446 DATE AGREEMENT PREPARED: Jul 29, 2014 FAX: 541 488-0636 BEGINNING DATE: Au ust 6, 2014 COMPLETION DATE: April 30, 2014 COMPENSATION: $7680.00 SERVICES TO BE PROVIDED: Garfield Waterplay Project Layout. Scope of Work Exhibit C ADDITIONAL TERMS: N/A FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused b the negligence of City. Contract for Personal Services, Revised 07/08/2014, Page 1 of 5 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property e, Contract for Personal Services, Revised 07/08/2014, Page 2 of 5 including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liabilit Consultant. Ce ific ion Consultant shall sign the certification attached hereto as E ib•t A and herein incorporated b reference. Co J1nt:_ \ City of Ashla By By c nature Department Head n Print me a Print Name (v, Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 07/08/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contra for Date) Contract for Personal Services, Revised 07/08/2014, Page 4 of 5 ® LAURIE SAGER AND ASSOCIATES LANDSCAPE ARCHITECTS INC. 700 MISTLETOE ROAD, SUITE 201 ASHLAND, OREGON 97520 July 25, 2014 Submitted to: Parks Superintendent- Bruce Dickens City of Ashland Parks Department 340 South Pioneer Street Ashland, Oregon 97520 P 541-552-2252 F 541-488-5317 Proposal for Landscape Architecture Services: Garfield Water Park Project Scope of Work: • Create digital base plan using digital survey information provided by TerraSurvey • One site visit to review existing conditions • Coordination meeting with client to eslabhsh goals for project • Provide Conceptual Water Park Site Design including: o Water park layout/expansion area o Foot wash/shower area o Barrier to surround water park area and direct users through foot wash area o Circulation/pathway layout to and through water park area o General planling layout identifying tree, shrub and lawn locations surrounding expanded water park o Coordinate with water park design consultant on specific layout and details of water play zone /technical water park elements not included in lSA design fees) • Review Conceptual Site Design with client • Finalize Water Park Site Plan with revisions based on client review • After acceptance of Final Water Park Site Plan, pro vide client with bid set including: o layout, Sleeving and lighting Plan o Details associated with hardscape elements /excluding waterpark features, plumbing etc) o Detailed Planting Plan o Irrigation notes for retrofit o Specifications for bidding • Coordination with client throughout project / IO hour allowance) • Bid assistance to coordinate technical water park detail RFP l8 hour allowance) Design Service Fees: TOTAL PROJECT FEES $7,680.00 P) 541 488 1446 F) 541 488 0636 Survey work, details for water park amenities, grading, plumbing and electric, City meetings, permitting and construction administration - are excluded from this contract. These services can be provided upon request at the hourly rates outlined below. Client shall be billed at the first of each month based on percentage of project completed. Plots and other reimbursable expenses shall be billed at cost plus 10%. This proposal assumes that any work done by outside consultants (engineers, surveyors, landscape contractors, etc.) shall be contracted directly with the Client. Hourly Rates: Principal Landscape Architect $100.00 Draftsperson $80.00 Jr Drafter $6000 Client's Responsibilities A. Client agrees to provide Landscape Architect with all base information, surveys, reports, and professional recommendations and any other related items requested by Landscape Architect in order to provide its professional services. Landscape Architect may rely on the accuracy and completeness of these items. B. Client agrees to advise Landscape Architect of any known or suspected contaminants at the Project site. Client shall be solely responsible for all subsurface soil conditions. C. Client will obtain and pay for all necessary permits from authorities with jurisdiction over the Project. D. Client agrees to render decisions in a timely manner so as not to delay the orderly and sequential progress of Landscape Architect's services. Termination A. Either Client or Landscape Architect may terminate this Agreement upon seven days written notice. B. If terminated, Client agrees to pay Landscape Architect for all Basic and Additional Services rendered and Reimbursable Expenses incurred up to the date of termination. C. Upon not less than seven days' written notice, landscape Architect may suspend the performance of its services if Client fails to pay Landscape Architect in full for services rendered or expenses incurred. Landscape Architect shall have no liability because of such suspension of services or termination due to Client's nonpayment. Dispute Resolution Client and Landscape Architect agree to mediate claims or disputes arising out of or relating to this Agreement before initiating litigation. The mediation shall be conducted by a mediation service acceptable to the parties. A party shall make a demand for mediation within a reasonable time after a claim or dispute arises, and the parties agree to mediate in good faith. In no event shall any demand for mediation be made after such claim or dispute would be barred by applicable law. Mediation fees shall be shared equally. Article 8 Miscellaneous Provisions A. This Agreement is governed by the law of Landscape Architect's principal place of business. B. This Agreement is the entire and integrated agreement between Client and Landscape Architect and supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement only by a written instrument signed by both Client and Landscape Architect. C. In the event that any term or provision of this Agreement is found to be unenforceable or invalid for any reason, the remainder of this Agreement shall continue in full force and effect, and the parties agree that any unenforceable or invalid term or provision shall be amended to the minimum extent required to make such term or provision enforceable and valid. D. Neither Client nor Landscape Architect shall assign this Agreement without the written consent of the other. F. Irrespective of any other term in this Agreement, Landscape Architect shall not control or be responsible for construction means, methods, techniques, schedules, sequences or procedures; or for construction safety or any other related programs; or for another parties' errors or omissions or for another parties' failure to complete their work or services in accordance with Landscape Architect's documents. F. Client agrees to indemnify, defend and hold Landscape Architect harmless from and against any and all claims, liabilities, suits, demands, losses, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of any damages or losses to property or persons, including injuries or death, or economic losses, arising out of the Project and/or this Agreement, except that the Landscape Architect shall not be entitled to be indemnified to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions. G. Should any legal proceeding be commenced between the parties to this Agreement seeking to enforce any of its provisions, including, but not limited to, fee provisions, the prevailing party in such proceeding shall be entitled, in addition to such other relief as may be granted, to a reasonable sum for attorneys' and expert witnesses' fees, which shall be determined by the court or forum in such a proceeding or in a separate action brought for that purpose. For purposes of this provision, "prevailing party" shall include a party that dismisses an action for recovery hereunder in exchange for payment of the sum allegedly due, performance of covenants allegedly breached, or consideration substantially equal to the relief sought in the action or proceeding. H. Client and Landscape Architect waive consequential damages for any claims, disputes or other matters in question arising out of or relating to this Agreement. Landscape Architect's waiver of consequential damages, however, is contingent upon the Client requiring contractor and its subcontractors to waive all consequential damages against Landscape Architect for claims, disputes or other matters in question arising out of or relating to the Project. 1. To the extent damages are covered by property insurance during construction, Client and Landscape Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for such damages. Client or Landscape Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties described in this paragraph. J. Nothing in this Agreement shall create a contractual relationship for the benefit of any third party. K. If this Agreement is not signed and returned to Landscape Architect within 15 days, the offer to perform the described services may, in Landscape Architect's sole discretion, be withdrawn and be null and void. LANDSCAPE ARCHITECT CLIENT Laurie Sager Dated: July 25, 2014 License No. 527 Oregon Dated Renewal Date: February 28, 2015 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY I. ! INFORMATION PAGE 15-2155-FAE6 POLICY NO. 97-BS-C709-3 COVERAGE IS PROVIDED BY REPLACES 1,10. 97-BQ-F886-3 STATE FARM FIRE AND CASUALTY COMPANY PO BOX 5000, DUPONT WA 98327-5000 NCCI CARRIER CODE NO. 14842 1. NAMED INSURED & MAILING ADDRESS LAURIE SAGER & ASSOCIATES FEIN 260838787 LANDSCAPE ARCHITECTS INC 700 MISTLETOE RD STE 201 ASHLAND OR 97520-9157 WORKPLACE NOT SHOWN INSURED IS A CORPORATION COPYRIGHT 1987 NATIONAL COUNCIL ON COMPENSATION INSURANCE 2. THE POLICY PERIOD IS FROM 11/12/2013 TO 11/12/2014 12:01 A.M. STANDARD TIME AT THE INSURED'S MAILING ADDRESS. 3A. WORKERS COMPENSATION INSURANCE: PART ONE OF THE POLICY APPLIES TO THE WORKERS COMPENSATION LAW OF THE STATES LISTED HERE: OR B. EMPLOYERS LIABILITY INSURANCE: PART TWO OF THE POLICY APPLIES TO WORK IN EACH STATE LISTED IN ITEM 3A. THE LIMITS OF OUR LIABILITY UNDER PART TWO ARE: BODILY INJURY BY ACCIDENT $ 500,000 EACH ACCIDENT BODILY INJURY BY DISEASE $ 500,000 EACH EMPLOYEE BODILY INJURY BY DISEASE $ 500,000 POLICY LIMIT C. OTHER STATES INSURANCE: PART THREE OF THE POLICY APPLIES TO ALL STATES EXCEPT ME, MT, ND, OH, RI, WA, WV, WY AND STATES LISTED IN 3A. D. THIS POLICY INCLUDES THESE ENDORSEMENTS AND SCHEDULES: WCOOOOOOB W0000404 WC360301/0484 W0000414 WC360401 WC360601E W0000421C W0000422A WC360602 4. THE PREMIUM FOR THIS POLICY WILL BE DETERMINED BY OUR MANUALS OF RULES, CLASSIFICATIONS, RATES AND RATING PLANS. ALL INFORMATION REQUIRED BELOW IS SUBJECT TO VERIFICATION AND.CHANGE BY AUDIT. PREMIUM BASIS TO- RATE/$100 ESTIMATED CODE NOS. AND TAL ESTIMATED AN- REMUNERA- ANNUAL CLASSIFICATIONS NUAL REMUNERATION TION PREMIUM 8810 26,937 .26 70 CLERICAL OFFICE EMPLOYEES NOC i I i EMPLOYERS LIABILITY INCREASED LIMITS 0 s MERIT RATING 10.0% CATASTROPHE (OTHER THAN TERRORISM) 9741 26,937 .02^ 5 -TERRORISM 9740 26,937 .02 145 EXPENSE CONSTANT MINIMUM PREMIUM $ 174 OREGON TOTAL ESTIMATED ANNUAL PREMIUM $ 213 PREMIUM ADJUSTMENT PERIOD SHALL BE ANNUAL DEPOSIT PREMIUM $ 213 6.20% OREGON TAXJ-"KERS COMP DEPT $ ; 13.21 PREPARED 09/ 16/2013 COUNTERSIGP 4- nrl-I WC 00 00 01 A ' 56..._20.24_ 1.079....BY__AGEPIT t-"~~ WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY INFORMATION PAGE ENDORSEMENT PAGE 01 15-2155-FAE6 THIS FORMS A PART OF COVERAGE IS PROVIDED BY POLICY NO. 97-BS-C709-3 STATE FARM FIRE AND CASUALTY COMPANY PO BOX 5000, DUPONT WA 98327-5000 NAMED INSURED AND MAILING ADDRESS LAURIE SAGER & ASSOCIATES LANDSCAPE ARCHITECTS INC 700 MISTLETOE RD STE 201 ASHLAND OR 97520-9157 THE EFFECTIVE DATE IS 11/12/2013 THE EXPIRATION DATE IS 11/12/2014 LOCATION OF THE INSURED LOCATION NUMBER 01 700 MISTLETOE RD STE 201 ASHLAND OR 97520-9157 ENTITY:ET01 I i I .s I ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REM UNCHANGF_Q_.,, `,C COUNTERSIGNED ~ W C E 9 9.R 0 0. 09/16/2013 _B Y _.A G EU T. - I 07/05/2021 03:37 FAX 2001 a DATE (MMIDD/YYYY) o CERTIFICATE OF LIABILITY INSURANCE 08/05/2014 BY THE POLICIES AND CONFERS NO THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION DOES NOT AFFIRMATIVELY NEGATIVELY AMEND ONLYEXTEND OR ALTER T RIGHTS HE COVERAGE AFFORDED CERTIFICATE I , BELOW. THIS CERTIFICATE OF INSURANCE E DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED sub the REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. the -nON SUBROGA d. If ors IMPORTANT: If the certificate hI cy, certain poi cies may require an endlorsement A s atement on this certiffi ate does of con ear rights to the terms and conditions of the policy, certificate holder in lieu of such endorsement(s). c TACT PRODUCER NAME: SHERRI ALTAMIRANO BRIAN CONRAD AGENCY P"$" 0 541-482-8470 FAIC No: 1806 ASHLAND ST E-MAIL ADDRESS: NAIC III Statelarm ASHLAND, OR 97520 INSURERS AFFORDING COVERAGE z 43 PURER le Farm Fire and Casual Conn an INSURED LAURIE SAGER & ASSOCIATES LANDSCAPE ARCHITECTS INC 700 MISTLETOE RD STE 201 ASHLAND OR 97520-9157 REVISION NUMBER: COVERAGES CERTIFICATE NUMBER: so ii ] ANY REQUIREMENT, ISUR, TERM OR CONDITION OF ANY CONTRACTOOR OTHER RDOCUMENTAWITHERESPECT TOLIWHICH THHIS THIS IS TO CERTIFY THAI INDICATED. NOTWITHSTANDING CIES CERTIFICATE MAY BE ISSUED OFSUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUC DLIBY PA DECLAIMS.D HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CON ILTR TYPE OF INSURANCE POLICY EFF POLICY EXP LIMITS AODLSUBR POLICY NUMBER MMIDD/YYYY MMIDD/YYYY 2,000,000 ❑ ❑ 97-GA-1836-3 0912512013 0912512014 EACH OCCURRENCE GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY 0912512014 09125/2015 PREMISES Ea occurrence $ MED EXP (Any one person) $ 51000 CLAIMS-MADE a OCCUR PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 PRODUCTS-COMPIOPAGG $ GEN'L AGGREGATE LIMIT APPLIES PER: OLICY $ A PRO- LOC D INGLE LIMIT $ P E ❑ Ea BINEnt AUTOMOBILE LIABILITY C MBINE BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ AUTOS AUTS OS SCHOEDULED PROPERTY DAMAGE $ Per accident AU $ HIRED AUTOS NON-OWNED AUTOS EACH OCCURRENCE $ UMBRELLA LIAB OCCUR AGGREGATE $ EXCESS LIAB CLAIMS-MADE $ DIED RETENTION $ WC STA IU- OTH- WORKERSCOMPENSATION AND EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ ❑ E.L. DISEASE - EA EMPLOYE $ OFFICEIMEMBER ANY PR ory in NH) EXCLUDED? ORIPARTNERIEXECUTIVE Y NIA (Mandatory in E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more apace Is required) 30 DAY NOTICE OF CANCELLATION (10 DAY NOTICE FOR NOW PAYMENT OF PREMIUM) LOCATION AS NOTED ABOVE B-BUSN PROP 56300 CANCELLATION CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Parks and Recreation THE EXPI ON TH AT THEY EOF, PROVISIONSNOTICE WILL BE DELIVERED IN ACCORDANC THE POLI. City of Ashland 340 S Pioneer st, Ashland, OR 97520 I(41THORIZED RE RESENTATIVE _ R t~ 1 d ©1988-2010 ACO CORPORATION. All rights reserve) ACORD 26 (2010105) The ACORD name and logo are registered marks of ACORD 1001486 132849.8 01-23-2( 9 , m+ k-ml i Page 1 / 1 ASHLAND PARK COMMISSION 20 E MAIN ST. DATE FPO NUMBER ASHLAND, OR 97520 8/8/2014 00376 (541) 488-5300 VENDOR: 002745 SHIP TO: LAURIE SAGER & ASSOCIATES LANDSCAPE ARCHITECTS INC. 700 MISTLETOE ROAD, SUITE 201 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: net Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? No Quantity Unit Description - Unit Price Ext. Price Garfield Water Park Project Layout 7,680.00 Contract for Personal Services Beqinninq date: Auqust 6, 2014 Completion date: April 30, 2014 SUBTOTAL 7,680.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 7,680.00 Account Number Project Number Amount Account Number Project Number Amount E 411.12.00.00.70420 E 000060.999 7,680.00 Authorize gnature VENDOR COPY FORM .#3 CITY OF ASHLAND ,x re-gZIes` 01° z' Purchase Order REQUISITION Date of request: 7 zq ~I~ Required date for delivery: g / C4 Vendor Name .e 5Sz t Address, City, State, Zip Contact Name & Telephone Number C e_ Fax Number 57q/ 3 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Reguest for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost $ 7) CP Sb~°`' Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quote/proposal TOTAL COST Project Number Ll~ Account Number - - Account Number _ -/Z-t2-X- 70q2CO Account Number___-_ - - - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: By Date Support -Yes/ No By signing this requisition form, 1 certify that the City's public contracting requirements have been satisfied. - Employee Department Head: V (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year., " / NO Finance Director- (Equal to orgy rthan 55,000) ate Comments: Form #3 - Requisition