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HomeMy WebLinkAbout2014-219 Contract - TerraSurvey Contract for PERSONAL SERVICES less than $35,000 C I T Y OF CONSULTANT: Terra Survey -AS H LA N D CONTACT: Richard F. Alspach 20 East Main Street Ashland, Oregon 97520 ADDRESS: 274 Fourth Street Ashland OR Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (541) 482-6474 DATE AGREEMENT PREPARED: August 6, 2014 FAX: BEGINNING DATE: COMPLETION DATE: August 28,2014 COMPENSATION: Eight Hundred Eighty dollars and 00/100 ($880.00) SERVICES TO BE PROVIDED: Survey Garfield Park for Waterplay layout. Topographic Survey in the area approximately 50 feet northerly of water park, the adjacent building, the sanitary sewer line from the restrooms to California Street and if possible, the drain line from the Waterpark to East Main Street. If an easement can be found for the sewer line, it will shown on the survey. ADDITIONAL TERMS: N/A FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,142.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated b Consultant to perform work or services Contract for Personal Services, Revised 07/08/2014, Page 1 of 5 attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. Contract for Personal Services, Revised 07/08/2014, Page 2 of 5 d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract.. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Ex i ~t A and herein incorporated b reference. Consultant: City of Ashlan By By ' Signature -,,.Dart m`ent Head Print Name (Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 07/08/2014, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. V (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. c~ iY Contractor (Date) Contract for Personal Services, Revised 07/08/2014, Page 4 of 5 TERRASURVEY, INC. rELE1'110N'b. (541) 482-6474 PROI? E"SSIONAL LAND SURVEYORS MSEMILF; (541) 662-0292 274 FOURTH STREET ASIMAND, OREGON 97520 ELE TRONW terrxm(a)bisp.net ASHLAND, ORECAW 97520 PROPOSAL DATE: July 28, 2014 CLIENT: Parks JOB SITE ADDRESS: Garfield Park MAP NO: TAX LOT: ORDERED BY: BILL TO: Laurie Sager Bruce Dickens Laurie Sager & Associates City of Ashland Parks and Recreation 700 Mistletoe Road, Suite 201 340 South Pioneer Street Ashland, Oregon 97520 Ashland, Oregon 97520 SCOPE OF WORK: We propose to provide a topographic survey of the portion of Garfield Park that includes the water park area, the area approximately 50 feet northerly of the water park, the adjacent building, the sanitary sewer line from the restrooms to California Street (from locates) and, if possible, the drain line from the water park to East Main Street (from locates). If an easement can be found for the sewer line, we will show it on the survey. PROPOSAL: We propose to do the above described work for the fixed fee of $880.00. Page 1 of 2 THIS PROPOSAL AND ESTIMATE IS FOR THE SCOPE OF WORK DESCRIBED ABOVE. ANY REQUESTED ADDITIONAL WORK ABOVE AND BEYOND THE SCOPE OF WORK SO DESCRIBED WILL BE BILLED AT THE FOLLOWING RATE: OFFICE $ 80/HR PROFESSIONAL $ 100/HR FIELD (SURVEY CREW) $ 160/HR THERE ARE NO UNDERSTANDINGS OR AGREEMENTS EXCEPT AS HEREIN EXPRESSLY STATED. BILLS ARE RENDERED UPON COMPLETION OF THE WORK DESCRIBED ABOVE, AND ARE DUE AND PAYABLE UPON RECEIPT. AN INTEREST CHARGE OF 1.5% PER MONTH (18% PER YEAR) WILL BE CHARGED FOR OVERDUE FEES. IF IT BECOMES NECESSARY TO FILE SUIT IN THE COURTS TO COLLECT FEES DUE, REASONABLE LEGAL COSTS, INCLUDING ATTORNEY FEES, SHALL BE PAID BY THE SIGNING RESPONSIBLE PARTY. UNLESS OTHERWISE STATED IN THE ABOVE SCOPE OF WORK, ALL FIELD NOTES AND ELECTRONIC FILES GENERATED BY THIS SURVEY ARE TO REMAIN THE SOLE PROPERTY OF TERRASURVEY, INC. WORK DESCRIBED TO BE PERFORMED IN THIS AGREEMENT WILL NOT BE UNDERTAKEN UNTIL THIS WORK AGREEMENT IS SIGNED BY THE REQUESTING RESPONSIBLE PARTY. THIS ESTIMATE SHALL EXPIRE 30 DAYS FROM THE ABOVE DATE. C- 7 TERRASURVEY, INC. DATE SIGNATURE OF RESPONSIBLE PARTY DATE Page 2 of 2 1 BATE (MMIODIYYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE 7/30/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy((es) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER NAMEACT Tulie Asher Ashland Insurance Inc PH,AONE , (541) 482-0831 c No,, (sal)4ae-sesl b -MAIL asher@ashlandinsurance.com 585 A Street Suite 1 E DRESS: P P. 0. BOX 880 INSURERS AFFORDING COVERAGE NAIL It Ashland OR 97520 INSURER A:FOremost Insurance Company INSURER S:Liber Northwest Companies TerraSurvey, Inc. INSURER C: 274 4th Street INSURER D: INSURER E : Ashland OR 97520-2044 INSURER F: COVERAGES CERTIFICATE NUMBER:CL145504776 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE AD SUBR POLICY NUMBER MM DCdYYEFF YY MMID Y EXP LIMITS GENERAL LIABILITY • EACH OCCURRENCE S 1,000,000 M ERCIAL GENERAL LIABILITY OAMAGETORENTED PREMISES Ea occurrence S l 000 000 A CLAIMS-MADE OCCUR AS043357319 /10/2014 /10/2015 MEDEXP(A one erson) S 10,000 PERSONAL 8 ADV INJURY S 1 , 000 , 000 GENERAL AGGREGATE $ 2,000,000 PCOM GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG S 2,000,000 X POLICY JR,0j F-] LOG S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident S 1,000,000 ANY AUTO BODILY INJURY (Per parson) S B ALL OWNED X SCHEDULED 13151749 10/30/201310/30/2014 BODILY INJURY (Per accident) S AUTOS AUTOS NON-OWNED PROPERTY AMAGE S HIRED AUTOS AUTOS Per accident? Uninsured motorist combined S 1,000,000 UMBRELLA LIAB HOCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTION $ S WORKERS COMPENSATION WC STATU- TTH- AND EMPLOYERS' LIABILITY M ` _ER ANY PROPRIETORIPARTNERIEXECUTIVE - NIA E.L. EACH ACCIDENT S OFFICERIM£MBER EXCLUDED7 (Mandatory In NH) E.L. DISEASE - EA EMPLOYE S If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 5 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Rarnarks Schedule, If moro space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland Parks and Recreation ACCORDANCE WITH THE POLICY PROVISIONS. 340 S Pioneer St Ashland, OR 97520 AUTHORIZED REPRESENTATIVE Julie Asher ACORD 25 (2010/05) © 988- 10 ACORD CORPORATION. All rights reserved. INS025 (201005).01 The ACORD name and logo are registered ma of ACORD TERIUSURVEY, INC. TA LE1111ONr. (541) 482-6474 PROFESSIONAL LAND SUR,VEIYORS tmain(h)hisp.net 174 11Y)IT1tT1I STREET www.terrasurveyinexom ASHLAND, OREGON 97520 WORKERS COMPENSATION EXEMPTION STATEMENT Under ORS 656.017 Employers in the State of Oregon must provide workers compensation insurance for subject workers of the employer. ORS 656.027 defines subject workers and non-subject workers. Subsection (10) of ORS 656.027 describes corporate officers who are directors of the corporation and who have a substantial interest in the corporation, regardless of the nature of the work performed by such officers, are considered non-subject workers and are not subject to the provisions of chapter 656. TerraSurvey, Inc. is an "S" Corporation, incorporated under the laws of the State of Oregon. All employees of the corporation are officers and directors and have substantial ownership interest (33% each) in the corporation. Furthermore all work on this contract will be performed by the corporate officers and directors and no additional employees or subcontractors will be hired. r. . chard F. Alspach, LS Title ASHLAND PARK COMMISSION 20 E MAIN ST. DATE PO NUMBER ASHLAND, OR 97520 8112/2014 00382 (541) 488-5300 VENDOR: 000807 SHIP TO: TERRASURVEY, INC 274 FOURTH STREEET ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net 30 daVs Dept.: Req. Del. Date: Contact: Bruce Dickens Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Survey Garfield Park for WaterplaV 880.00 LaVout Contract for Personal Services Beqinninq date: (blank) Completion date: Auqust 28, 2014 SUBTOTAL 880.00 BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 880.00 Account Number Project Number Amount Account Number Project Number Amount E 411.12.00.00.70420 E 000060.999 880.00 .l o S/3 ~f Auth rized Signature VENDOR COPY FORM#3 CITY OF ASHLAND REQUISITION Date of request: / Required date for delivery: g Vendor Name IN L Address, City, State, Zip 270 uY ~ 5T A51'iuh L2 A7 4fP_ 7Sa O Contact Name & Telephone Number cl 6 y 7 Fax Number StPI - ~ljZ-O2°~ Z- SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached Small Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) P Direct Award Date approved by Council: A UG 2O ❑ Verbal/Written quote(s) or proposal(s) Intermediate Procurement ❑ Sole Source BY: GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) $5.000 to $100.000 ❑ Written quote or proposal attached ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K PERSONAL SERVICES El Special Procurement TM vo $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached ❑ (3) Written proposals/written solicitation Date approved by Council: ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost ja u $ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ ProjectNumberc_Q_2)zl~_~_L_ qczl~ Account Account Number y1( 6) 00 -7o q200 Account Number___-__-__- - 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes / No By signing this requisition form, 1 certify that the City's public contracting requirements have been satisfied. Employee: QitZ~ Department Head: (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES / NO i / ( Finance Director- (Equal to orgreatertnan $5,000) Date ~5^u~;~,`~Ce~ c'; ~-1 ~ ~l I r ! l ~C Comments: A Form #3 - Requisition