HomeMy WebLinkAbout2014-227 CONT Chg Order #1 - Quality Fence Co
CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO. I
PROJECT: Hosier Security Upgrades DATE: 08/06/14
LOCATION: Water Treatemnt Plant PROJECT NO.: 2005-26
CONTRACTOR: Quality Fence Company
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
Item No. Description Quantity 11 Unit Price Amount
Item #1 8' chain link fence w/ barbed wire ff267 ft $39/ft $ 3,900.00
Item #2 6' Chain link fence w/ barbed wire ft $23.5/ft $ 6,275.00
Item #3 Razor ribbon added to upper gate $ 450.00
Item #4 Razor ribbon added to lower gate LS $ 750.00
Item 45 Additional Transmitters 2 $25 ea $ 50.00
Item #6 Walk gate and terminal posts LS $ 950.00
Total this Change Order $ 12,375.00
Previous Change Order $
Original Contract Total $ 77,331.00
Revised Contract Total $ 89,706.00
PERCENT CHANGE OF ORIGINAL CONTRACT 16.0%
The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the
contract and all provisions of the contract will apply.
Recommended By: 816 Z i
roj ct Manager Date /
Approved By: B G ` `
Public Works Direct r Date
Accepted By: Quality Fence Company
P.O. Box 3985
Central Point, OR 97502
Date
,
ENGINEERING Tex 541-488-5347
-6006
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
G:\pub-wrks\eng\05-26 Hosler Security Upgrades\Admin\2005-26 Project Accounting Worksheet
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CITY OF
AS H LAN L DATE PO NUMBER
20 E MAIN ST. 7/1/2014 12321
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000649 SHIP TO: Ashland Public Works
QUALITY FENCE COMPANY (541) 488-5587
P O BOX 3985 51 WINBURN WAY
CENTRAL POINT, OR 97502 ASHLAND, OR 97520
FOB Point: Req. No::
Terms: Payable on receipt Dept.:
Req. Del. Date: contact: Rob Morris
Special Inst: Confirming? No.
Quantity Unit Description Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
Security fencing and automatic gate 77,331.00
installation at Water Treatment Plant
Contract for Goods and Services
Beginninq date: 06/16/2014
Completion date: 12/31/2014
Processed change order 08/18/2014 12,375.00
Change Order No. 1 - Additional fencing
required per attached change order
SUBTOTAL 89 706.00
BILL To: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 89,706.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.08.19.00.70420 E 200526.999 89 706.00
VENDOR COPY
Authorf~~ed Signature
-FORM 410 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM 5 H LAN
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: Quality Fence Company Total.amount of this
contract amendment:
Purchase Order Number: 12321
Title I Description: Water Treatment Plant Security Fence $12,375.00
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 77,331.00 100 % of original contract
Total amount of previous contract amendments 0.00 0 % of original contract
Amount of this contract amendment 12,375.00 16.0 % of original contract
TOTAL AMOUNT OF CONTRACT $ 89,706.00 116 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract, 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ® "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, 5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication, ❑ Exempt- Reason:
❑ "YES", Direct appointment s $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 5 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments :5 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason:- ❑ Exempt-Reason: ❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required, Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach co of Council Communication.
Project Number 2005 - 26 Account Number 670 - 08.19.00 - 704200
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. , Attach a rtre pages if needed.
Employee Signature: Department Head Sig ire:- WN -,e-
(iotalamountofcontract?$5,000)
City Administrator: ^ - ) 2~,
(Equal to or g~~~~~ an $25,000 or 10%)
Funds appropriated for current fiscal year: E / NO i
Finance Director (Equal to (r greater than $5,000) Date
Comments:
Form #10- Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 8/6/2014