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Home My WebLink About2014-228 CONT Chg Order #2 - KOGAP Enterprises CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 2 PROJECT: Reeder Reservoir Sediment Removal DATE: 07/30/14 LOCATION: East and West Forks of Ashland Creek PROJECT NO.: 2010-12 CONTRACTOR: KOGAP Enterprises, Inc. The following described work has been requested to be performed by the Engineering Division of the Public Works Department. All described work will be completed according to the City's request and specifications in order to protect the safety of the public. Item No. Description Quantit~Unit Price ~~mount Item #1 Mobilization LS $2,500.00 $ 2,500.00 Item #2 Stream Diversion LS $5,700.00 $ 5,700.00 Item #3 Sediment Haul-off (400 CY) CY $12.50 $ 5,000.00 Item 44 Demobilization and Clean-up LS $1,900.00 $ 1,900.00 Total this Change Order $ 9,379.50 Previous Change Order $ 9,389.72 Original Contract Total $ 70,172.50 Revised Contract Total $ 88,941.72 PERCENT CHANGE OF ORIGINAL CONTRACT 13.4% Note: PO #11928 was closed in error. Remaining balance of $5,720.50 to be carried forward for scope items above. Other contract modifications: The date for completion as specified on the original contract is extended to December 31, 2014. Recommended By: ~.)o 7/30/2014 Project Manager Date Approved By: 7/ i L/ Public Works Director Date Accepted By: KOGAP Enterprises, Inc. PO Box 1608 tMedfor , OR 97501 V,4-,Mc Date ENGINEERING Tel 541-488-5347 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY. 800-735-2900 www.ashland.or.us G:\pub-wrks\eng\10-12 Reeder Resv Silt\ADMN\10-12_Project Accounting Worksheet Liquidation Fl Fi o fi 11923 Date 06130/2014 Fiscal year 2014 Description SEDIMENT REMOVAL ASHLAND CREEK Queue Vendor 002567 KOGAP ENTERPRISES, INC I Type 1 Item Code Original Amount Liquidated Amount Amount Outing 1 s ( 70,172.50 70,172.50 0.00 Sediment removal at East and West Forks of A. Ashland Creek, hauling of material to disposal site, grading and construction of access and 2 s 9,339.72 3,669.22 8-- Processed change order 11/2212013 Change Order No. 1 ` L~ U Total ' - 0.00 f Page 1 /1 CITY OF DATE. PO NUMBER ASHLAND ,l 20 E MAIN ST. 8/18/2014 12445 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 002567 SHIP TO: Ashland Public Works KOGAP ENTERPRISES, INC (541) 488-5587 PO BOX 1608 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Rob Morris Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price Reeder Reservoir Sediment Removal 5,720.50 Balance of initial PO 11928 closed in error(Original PO issued 10/11/13) Change Order No. 2 9,379.50 Additional sediment removal per attached change order. The date for completion is extended to December 21, 2014. SUBTOTAL 15100.00 BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 15,100.00 ASHLAND, OR 97520 Account Number Project Number Amount " Account Number Project Number Amount - E 670.08.15.00.70420 E 201012.999 3,775.01 E 670.08.38.00.70420 E 201012.999 11 324.99 Autho d Signature VENDOR COPY Y FORM #10(7e, CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN Request for a Change Order Name of Supplier/ Contractor/ Consultant: KOGAP Enterprises, Inc. Total amount of this contract amendment: Purchase Order Num er:11928 / Title/ Description: Reeder Reservoir Sediment Removal $9,379.50 ❑ Per attached contract amendment Contract Amendment Original contract amount $ 70,172.50 100 % of original contract Total amount of previous contract amendments 9.389.72 13.% of original contract Amount of this contract amendment 9.379.50 13% of original contract TOTAL AMOUNT OF CONTRACT $ 88.941.72 26 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval / Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25%" of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, s Council approval. Attach cony of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ® If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointments $35,000 ❑ Exempt-Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: El Exempt-Reason: El Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 2010-12 Account Number 670 - 08 -15 - 00 - 704200 (25%), Account Number 670 - 08 - 38.00 - 704200 (75%) *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: Department Head Sigpature: i -(Total amount of contract? $5,000) City Administrator: I (Equal to or neater ban $25,000 or 10%) Funds appropriated for current fiscal year. ES / NO 7// Finance Director (Equal too reater than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 7/9/2014