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HomeMy WebLinkAbout2014-230 Contract - Lomakatsi Restoration Project Contract for PERSONAL SERVICES less than $35,000 CITY OF CONSULTANT: Lomakatsi Restoration Project -AS H LAND CONTACT: Marko Bey 20 East Main Street Ashland, Oregon 97520 ADDRESS: P.O. Box 3084, Ashland, OR 97520 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (541) 488-0208 DATE AGREEMENT PREPARED: 8/6/2014 FAX: marko@lomakatsi.org BEGINNING DATE: 8/8/2014 COMPLETION DATE: 6/30/2015 COMPENSATION: $17,301 SERVICES TO BE PROVIDED: Lomakatsi Restoration Project ("Lomakatsi") will provide support services for the Ashland Forest Resiliency Project (AFR) to include project technical layout, implementation review reporting and field tours, partnership meetings and field tours for AFR logistical design; thinning contract oversight, tracking and reporting of project deliverables, at least 5 AFR related student field or classroom sessions, co-development of best practices and lessons learned from prescribed burn activities and youth and worker training. Written interim reports will be submitted to the City by August 25th, 2014 and January 26th, 2015 documenting prior period activities and a summary report of all activities under this contract will be submitted by July 15th, 2015. ADDITIONAL TERMS: None FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings I Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $19,825 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from an and all losses, claims, actions, costs, expenses, judgments, subro ations, or other damages resulting from Contract for Personal Services, Revised 06/30/2013, Page 1 of 6 injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 for Contract for Personal Services, Revised 06/30/2013, Page 2 of 6 each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000, for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non- owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated b reference. Contract for Personal Services, Revised 06/30/2013, Page 3 of 6 onsultatnt: City of Ashland By A6 By Signature U Department Head O~S771 J-- -76 11 A- Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. AP VE AS TO FORM AdikgWid ky Attorney Dab Contract for Personal Services, Revised 06/30/2013, Page 4 of 6 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to itand (b) Contractor is not subject to backup withholding because fl it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the I Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally I competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent I Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 cant' out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. 1 (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. ✓ (4) Labor or services are performed only pursuant to written contracts. ✓ (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Co actor (a e) Contract for Personal Services, Revised 06/30/2013, Page 5 of 6 AC CERTIFICATE OF LIAB DATE(MMID°"Y,Y) ILITY INSURANCE 4/21/2014. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S); AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holderis an ADDITIONAL INSURED, the policy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, 'certain policies may require an endorsement. A statement on this certificate does not confer rights to the certtficate holder 16.11e6 of such endorsement(s). PRODUCER CONTACT NAME: Protectors Insurance; LLC PHONE P.O. Box 4669 :LAIC, N Ext :541-773-535 afc No :541-772-19 6 E-MAIL Medford OR 97504 ADDRESS:lorig@protectorsins.com INSURER(S) AFFORDING COVERAGE NAIC ak INSURERA:First National Insurance Co 4724 INSURED LOMAK-1 INSURER B:Arnerican States of Texas -Lomakatsi Restoration Project INSURER C:A erica States In Co an 9704 Justin Cullumbine PO Box 3084 INSURER O:SAIf Corporation Ashland OR 97520 INSURER E; INSURER F.; COVERAGES CERTIFICATE NUMBER: 1108478847 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE..LISTED. BELOW HAVE BEEN ISSUED TO. THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT; TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO.WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED:BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO.ALL THE TERMS, EXCLUSIONS AND CONDITIONS. OF SUCH POLICIES:. LIMITS,SHOWN MAY HAVE BEEN REDUCED BYRAID CLAIMS. 0 'C ILTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMILODfYYYY MMILDDIYYYY I LIMITS A GENERAL LIABILITY 5CC1600448 /17/2014 117/2015 EACH OCCURRENCE $1,000,000 COMMERCIAL GENERAL. LIABILITY DAMAGE O RENT 11 FREM.ISESEa ocxpTence $1,000,000 CLAIMS-MADE 1~1 OCCUR MED EXP (Any one. person) $10,000 - LBFPD: PERSONAL & ADV INJURY $1;000,000 GENERAL AGGREGATE $2,000,000 GEN'L.AGGREGATELIMIT APPLIE-SPER ' PRODUCTS- COMP/OPAGG $2000,000 POLICY; LCC Loggers Broad Form. $1,000,000 B AUTOMOBILE LIABILITY 04CC2285274- /17!2014 117/2015 'Ea accidents 1,000,000 ANYAUTO BODILY IN.AJR:Y.(Perperson) $ ALL OWNED X SCHEDULED: AUTOS AUTOS BODILY INJURY (Peraoddent) $ NON-05MVED PROPERTYaAMAGE $ X 111REDp,UTOS AUTOS 'Per accident $ C: X- UMBRELLA LIAB X OCCUR OISU36914300 /17/2014 117/2015. EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000.,000 DED X. RETENTION$ 10,000 $ D WORKERS COMPENSATION 92153 /1/2014 112015 X WC STATU FIT", AND EMPLOYERS' LIABILITY TORY LIMITS .ANY PRO PRIETO RI PARTNERfEXECUTiVE Y 1 N E.L. EACH ACCIDENT OFFICERIMEABER EXCLUDED?. El N.fA - _$50Q004 (Mandatory in NH) E L DISEASE.- EA EMPLOYEE $500;000 If yes, describe under pESCRIPTION,OFOPERATIONS below E: L. DISEASE-POLICY LIMIT $500000 DESCRIPTION OFOPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is. required) As additional insured per policy endorsement CG7635(0207): CERTIFICATE. HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE. THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE:WITH THE POLICY PROVISIONS. 20 East Main St Ashland OR 97520 AUTHORIZED r;EPRESENTATNE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05): The ACORD name and logo are registered marks of ACORD (b) This Msuante does not epply to Ths exdusbn app<es even t the c'aknS a'k ,fly hrvry' « V4-" egainst arty 46sured ge negC~gexa or S`~~T• Insurt bw COMMERCIAL GENERAL LIABILITY . F+1:ii~i CG76 65 02 07 age' edslrg out of Uie sots (fifer sssangdoE9 In the stgecvlslon, fill a gerv-a of such person or ernpfoyment, tretirg or rc.rAOr[g of oDrxs «g3 Qa9on; by that Insured. 9 the •oecurraxe' wlud6 caused o* 'bodily Injury' or. 'prOpor THIS ENDORSEMENT CHANGES THE POLICY. PLEASE .READ IT CAREFULLY.. Peru-?s issued by'anystate or poiacal damage' kwotmd fie oanarr q. maYAG- lubSrA9on wth f0sPeOt to opD140ns Nsance, use or arawbmalvm others of any LIABILITY PLUS ENDOHSEtd64T pxfom oil by :you or on your behsx: akeraft ould or welerdak flat Is awned aut(eq to the (diowt.9 adds" Pro- or operated by or remad or NAW to any w vbsion: awed: This endorsement modhes Ir.wanceprovded W*r the W-10W, t9' This Insurance does not apply to %o", TNs excursion does not apply to, COh JMIAL GENERAL UABIUTY COVERAGE PART Ini"Y. 'WOL>erY darmaga', (1) A watercraft w+& ash«e on. prensas 'pan" end 8dvartabg I. arising youavn of rCnt SCHEDULE out of cdWy.us Performed for the s+ate (2) A watercraft you do not0-that 1s: Of mwr;dpapty. Of Tie. issuance wbnraspxt to any al (a) Less than 52 Name of Person Or OrSanlratl- C. lea": and engriace, Or surveyor aorkd as on toured (h). h-ol being used to carry persons or by this endorsement does not apply to property for a charge; tpdy k$uY'• :popery damami.g out per- of (3) 3) P an .auto. on, or on the ways crud aM u ~t9 BLANKET - PER CERTIFICATE OF INSURANCE ' advetifs'?g Y{Yersing or f6m Chu randen it at or tFe fa&xa to tender any neM io; enem'as' you bar owned prop v1d the profess'sprW aw boas by or for you. Includ- eentail or rub' is rot- shcaad by • rnted or beast to }oo «the issued; Ing ; LUbT!y assumed under any Frisured. (I) The P"apar?n9, aPP '+B: or fe ng to convect f« -theownershl mafine-. prepare « eppcove yaps, drawings, Aance or use of 11ua11' W watcwua1; or opinbra, rapOns, cwveys, .clwge or- dare. dsstgrrs «cpeCTOatlens; anti. (5) *Be" ir,ry a proparry. damage' ADOITIOHAL INSURED - BY WRITTEN tease or oaup/, auuted.to the'tacw1 e7 L l g out of: CONTRACT,- AGREEMENT OR PERMIT, OR addtonalprots!uns (2) Su-porv'ary. Inspection a sdgfieedag (a) the opcra[an of mach4sary or SCHEDULE services. . a-aCFy:d (a) rn# Msunsnce Loos mt apply to aguIt that Is to, or . d. ms b~5mance does no: epPN to road;y part or, a land vW is that wou+d The fo2vAt bccunence, wfkh takes pno rg pa,'ageph IS added to.WHO ISAll any after you cease to to a tenant In lnluy or 'property demags' I-X-.d within qua.d*.y urxler Ina delirron bT swURFO (Sectors II): any pternses teased to or rented to the 'produclswmptotod open a Ons fiat, mobs equprnen If It were not 'are. Inked to a carnpusory or Tnarxidl A. j parson or a9sn40"on dream In Bus Sdv d- Yo5 responsTs7t. law or other motor va Lta« for wtem you we required by written oon- (b) This tnsu,nca dtra. rat:epply to Apersm's« organha'cns auras as an lnsued.us- Hold, Maranog law In the state trail, agreement or permfl to porch kt ormoo any a7uctyral okeratlOrre; new pr orklOra' Con- der Brig endorsement ends when yow.opMa'xwx for where k Is licensed or prnclpaAy lspn trausd, sutsfect to the fo~awirg adGr'onal s6rlorr. by or o on bn bareha!ll of the of the that )need are completed, garaged; or Ur . by or : - , opyra5cn or Ie ft maztar a. The contract. syeer"M or pima. must to rson « agarYZa6an added as an (h) Ina ; No o omor ni, to iTprovided 11; -ywourd tithe Aobsortca of edb la the erg« f43)eo MPA 110n f +enlanL no faGT.;y wound be lmpesedby Few on ((2}. or f{3) of lvste Ina d f tfE3nlYan of b effect dung the policy period shown h wed eildos the Dadara5z% wrld must have Weri,axe• (2) You ongoing operz9ons. for trial In- you. Cans age shah. W itmiied to the Wei of your -motifsequpment". :Cured prior to the 'bodily *W- property cues whether the WK 4 performed rie¢igerca as laR'accortC•ry to.V,e cpp!'tat:e:prInct-- . damage", or personal 'a adverEscg by'y(u or I« you; pleeof cornyallOM feat. (6) An atcraft you 0-not own PIVAdad It Is bRurF- not Operated by anyyMsvnt - Th3 fflb. The parson «:MgaNwd«i added es an M• t rNON-0WNEDWATERCRl1FT ANO NON.-0WNED 7ENANTS'PROPERTY DAMAGELJAeli1TYcured b/Bus endorsement is an M teed-ly AIRCRAFT LIABILITY' to rite. eatentyou are held table Gre lo: dSOnbt previsions` Whm aDa?aga To PrPm'aas Ren'zd To You Umit.ts (1) The' oiwiershlp, r aMtevrce.« use of (e) Tt" Mso anoe does not apply to FXUxiOn g, of COVERAGE A (6acLOh I) Is rsp aced shown In the Ood m5ons.. Fxduslon I. of Cvicdage v ihal~ pad of premises you own. rant. any sccCVrrenCe• fghiClt Iz{espkCe by OA fdlo~ A 6ec0nn I k. rep~aosdlry the fO8vAtng: after the aqupmant Lease 6rpbes; g. '6od;y Injuy or property damage' irking Yo Fro out of Ind onnera.Np, mainienence, use or Damage Dat!Y -enbustmant to no-of arty a'rtra't tut(' 'Properly damege'to! or watercralt (raid or Op«ated by or ranted V.Wes Copyrlghtl Material of Insurance Sanices bfts, ins., mill 65 pen nIsslas « kanod to any Insured. Use Indudes:open. '(T) Property, you own. rent, or occupy, hdud mg Copyright Inssrax SQe Icrs,-2001 atan and _'badwQ or wY(& g'. airy costs or aiperrses kicured. by you, or .sus w r. so a, r,:s,e m"av oY W 16 35 N D Pcec 14 7 Pre a d'c CG7635(0207).pdf .CG7635(0207)p4f any other parson, orgwizadonorantty, for WHO IS AN INSURED MANAGERS EXTENDED DEFINITION OF SOUP Y INJURY Interrupted only by a street, roadiey..wetenney,or repair, ieplaoairent, enhandfrgem, rasbra- rGhtoRway of a reroad. Eon natvenanco.of such property for arry The IoAmMng Is added to Paragrdo 2.a. of WHO 15 -Paragraph 3. of DFFLVROVS (SAtcGan. Vj. k repta?d RSSOln. Indu4ng prevemWrl.Of bljreY to a AN t4sv ED (Eeclion III: by. are foioMre. INCREASED MEDICAL EXPENSE LIMIT person «danaga to arather'e property; - - - Paragraph (1) does not apply to execu'-re oAxrs. or 3. .Body Iryuy means bodily Mjssy, alc,nass or The medical ! gr irnse LIMA is amended to 310,OOD. (2) Pfemkas ..you soli gyve away 'l ebando k H to maaagem at the supervisory tefd «above.` disease smia'ned try a person, IxkJdng mental lye. propery damage' awes oB of amypad \1 arguis.+l of death rasoKM from art Of .ales() at KNOWLEDGE OF OCCURRENCE 'o! Baca premises SUPPLEMENTARY PAYMENTS. COVERAGES A any f".: (3) Property barred to you; AND 8 - BAIL BONDS - TIME OFF FROM The f6t6dng k added to Paragia.ph 2. Du5()s In the Personal propo V h Ohs care,. ces," Or WORK TRANSFER OF RIGHTS OF RECOVERY Event Of OCCunencc dense, palm Or Suit of control rifBa Irsrnad; COMMERCIAL GENERAL, LIABILITY PONDITIONS Paragraph T.b. of SUPPLEMEMARY PAYMENTS - The touts irg Is added to Paragraph S.. Trara!eT m. (SrseEon n):: (5) YAat pafdctaarpartof nealProperty on which COVERAGES A A4'D 6 Is reptaood by fns fdlOwh q! It•ghts Of Ricorry Agss4t Others To his of M,1- . you o: any cams:.--. sWcantraetora NERCTAL GENERAL EASUrY CMITIONS (Sec- Ifnowlelge of en 'occvrenee', Balm -or %dl' by hg daoctly or Ndrectty on your bda3 b, Up to $3,000 for cost of ball bonds ro Mxad bon IV): you do", servant or employee shwa rat in Key afo padormhg opera5«s, R. the -propo ty because OI eaidaNS «ImYw taw, bola ohs rolativar Io~.owAdge of the. named imired-unless v- damage' arises out Of 0mo operations, Or arkkg out of the use of any yehled to wen Tye waive any dl of rewvery wo may has. gai anst q!5car of the namoi 1rWUad has rKdtvsd such notice. the Body, hi>ny List" CO'•'erego sppres: any prison of organrra5an because of Payments we from the egent. servant, Rmptoyee. (6) That pale-er Part Of emy p y O al rnu t We do not have to lurdkh these bonds make f« Injury or damage ariskV out of you ongorg .be '..%,ad. repaired or. replaced becerce ,r~rxadW,nu teen w9r•d3ne Yrderetonract weft. UNINTENTIONAL FAILURE TO' DLSCLOSG ALL 'Your Worx' was McOneCty.p¢dctmeO.Ori It Paragra{ds T.sL of SUPPlE3!ENTARY PAYML7tf5 that patsari or orgy lue on: aril krt Pkd : In the y1A2ARp$ Paragraphs (t), (3) and (s) of tints axed ton do COVERAGES A AND S G roplaoed byte following pr(ducts_Tpleted opesaeons Ward'. This warner not apply to property damage'. (otrsr then it. M:re3"_vW? expanses Incurred by the. In- apo4s only In a person or «gareza5onl(r wtigm you The fotonirg Is added to Paragraph 6. Repfes2l+a- damage.by fire) to p(emkes; InducMIt the con awed at our request to: assist us to the 1, we regtkad by wrtsn conimd, oyeemantof lo r A tons of COLR!ERCV1 , GENERAL LfA6rUTY cogs. tuft Of such prs rides. rented to you. _A separate vess'gaa'on «nk:'ease of that data or's W, to walvelnesa NN's of racorery:. TIONS (Section IV): ~Emh or.WUraxe apples to Damage To Pram. Mdudmg al loss of damirgs: up to -35W Isis Vented To You as described in S.Ox N a day because of time oil Irom ward. AGGREGATE LIMITS OF INSURANCE - - PER it you.w;r6'entonafy WI to dut.ose arsyha:ards ex- - Lknts Of Insurance. LOCATION htl at I" k-06n data of vow po*,-r.e nfil not Paragraph (2) of thds axcanion :does not apply B EMPLOYEES AS INSUREDS HEALTH CARE deny ooyarage Imdar-ihts Colwaga-Form because of SERVICES For all sums whbh this Insured becomes yags'i Ob57 each W.Va.. H- ever, Ws proraion does not 611W the the pled, rees % arade.or r tre'd bOU for « l'R' rand eand by ywoou re nearer gated to Pay e.3 damages caused W *OwAra'oes" our lot to collect addlonal premium Or exarciaa our P"on 2.a.t1K4) of WHO.1S. AN NSUREO (Section W,, COVERAGE A (Section 1), and for ea med'<at right of ca,~,eaa5on or non-rener•I.. 'Paragraphs (31,14). (6) and (6) or Oils excirs'on S) b deleted.: unless ox&dad'by.sagwalo endorse- expenses caused by ex+dwlts WMor C94EMGE C do not e•pf¢y to L'ab3,y. assumed rider a sldc meat (Section 0, %tkh Can be an'tt"ed coy toopsra5ons LISERALRATIDN CLAUSE t.c;( agreement st a stn"? -.Oration`: EXTENDED COVERAGE FOR NEWLYACQUIRED The following pwag(aph Isadded to GO!.WERCIAL Paragraph (6) or this InchAed d ra -prod eppH to Paragraphs 2.a erd 2.b. Of Ltn'P,s of fnSUrence (See- GENERAL UA&UTY. CONDRIONS (SecSas Ivy 'DVle!fiad darnepen utarardd'. to flue- scls• ORGANIZATIONS ton fit) apply avaraay W aeon of your 9oca5oms tanpxl Operations Paz Provkfon 3.a: U WHO IS. AN INSURED (Section 11) Is vaned by or rented to you. I0. B. a r won to the Coverage Part which would panda more coverage with no sdddoraf pm-. FarayaPh S. of LAtlT6 OF MSURAVGE (Secdon TO replaced W tTe-foAOwlrg. ,-5tln• mearrs. premises kerolvbsg. the same or nVua, becomes eM%Wa tlunng Eie,pdcy period Is replaced by the following- a. Coverage uxkr We profabd.k afforded cxreon g lots,, or premises wfinse co, n*.5on is In the sate -shown In the Declarations. your pol. B. ect to, S. above. It- Damage To Fierrhas only "the end of the PoCOy parted. icy will autowltoally p(wlde INs adr7'"-1 av- _ Soh( Brags on the 61lacttoe date of the rev1slDn. dw Come" ge A To A 15 for We dammaostges wa because of s a of EXTENOEO.'PROPERTY DAMAGE". der C : . . volnedy. damage' to any one. pamkas..whits Exdusion a. of COVERAGE A (Section 4 It replaced rented to you, or in the ease OI damage tyhra' by Bre IoTOa4s>g_ by -%NO nosed it You or temporadty MLV49d by wCh permission of Ba owner.. a. 'BOdly -h(rx7r' or 'property damage" expected Intended from the standpoint of the busied. The Uamage To Pfamlees Roiled To You "Is the . This exC4abn does not appty to'tgr7y Injury' 61 higher t the Each oustnce IEll n afters ra d or property damage' fesu &II from the use of ons as OsDaemmaga To or the Draihown You Link kns reasonatra, f«ce~to prated pawns or property. as isas P s Real ly ' To YauLtmiL - W rc2N en: Pup Tar .sa Po tart CG7635(G207).pdf 007635{0207) pdf Page 1 / 1 CITY OF T's s 'dV -AS H LAND DATE PO NUMBER 20 E MAIN ST. 8/15/2014 12441 ASHLAND, OR 97520 (541) 488-5300- VENDOR: 006637 SHIP TO: Ashland Fire Department LOMAKATSI RESTORATION PROJECT (541) 482-2770 PO BOX 3084 455 SISKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Chris Chambers Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Support services for the Ashland Forest 17,301.00 Resiliency Proiect per attached contract. Contract for Personal Services Beqinninq date: 08/08/2014 Completion date: 06/30/2015 SUBTOTAL 17 301.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 17,301.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.07.29.00.60416 E 000199.400 17 301.00 AutKo ized Signature VENDOR COPY FORM #3 CITY OF ASH LAN D REQUISITION Date of request: 08.133.14 Required date for delivery: 08.20.14 Vendor Name Lomakatsi Restoration Project Address, City, State, Zip P.O. Box 3084 Ashland, OR 97520 Contact Name & Telephone Number Marko Bey (541) 488-0208 Fax Number mar o oma a si.org SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emei ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form ❑ AMC 2.50 Date approved by Council: ❑ Writt( ❑ Written quote or proposal attached ❑ Small Procurement Cooperati Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State ❑ Direct Award Date approved by Council: Contr ❑ Verbal/Written quote(s) or proposal(s) ❑ State Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ® Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Lomakatsi will provide support services for the Ashland Forest Resiliency Project to include project technical layout, implementation review, reporting and field tours, partnership meetings and and tours for logistical design, contract oversight, tracking and reporting of deliverables, at least 5 $17,301 AFR related student field or classroom sessions, development of prescribed burning best practices, and youth and/or worker training. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $17,301 Project Number 000199.400 Account Number 670.07.29.00.604160 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form, 1 certify that the City's public contracting requirements have been satisfied. i Employee: Department Head: v` (rqual to or greater than $5,000) Department Manager/Supervisor: City Administrator: W ,1 (Equal to or greater than $25,000) Funds appropriated for current fiscal year. YE / NO .r1~"~ ~ - Finance Director- (Equal to rgreater than $5,000) Daf Comments: City's OWEB grant award that's split with The Nature Conservancy. 4 t ( , A .61. cnro~-~ 4 Form #3 - Requisition