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Home My WebLink About2014-250 CONT Addendum - University of Oregon No 20276 ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 3rd day of September 2014, between the City of Ashland ("City") and University of Oregon ("Consultant"). Recitals: A. On August 7, 2013 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to modify the proiect and increase the compensation by $5,000 to include an Oregon Shakespeare Festival Patron Survey. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in item #2 of the agreement is extended to December 31, 2014. 2. The maximum price as specified in item #3 (A) of the agreement is increased to $40,000. 2. (E.g., "The scope of services is modified to add. U of O CPW will develop an online survey instrument to assess OSF patron experience with parking and access in downtown Ashland. The survey will be brief, but will be designed to complement the two resident surveys. CPW will work with City and OSF staff to design and review the survey instrument. CPW will draft a cover email that OSF can send out to patrons after their visit. CPW will analyze the survey results and prepare a memorandum summarizing the key findings.. The memorandum will also include the full data set from the survey, including any written comments. CPW will work with city staff to determine when the survey will start and finish. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: > CITY OF ASHLAND: BY B ' Anainda Camadro, /Department Head Its Director Sponsored Date DATE Purchase Order # l Acct. No.: (For City purposes only) 1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES - Page 1 / 1 . CITY OF ASHLAND DATE PO NUMBER POW 20 E MAIN ST. 7/1/2014 11976 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 018275 SHIP To: Ashland Public Works UNIVERSITY OF OREGON, C/O CASHIERS (541) 488-5587 PO BOX 3237 51 WINBURN WAY EUGENE, OR 97403-0327 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: Req. Del. Date: Contact: Mike Fauqht Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER Perform research and policy analysis 35,000.00 for the Ashland downtown parking management proiect as described in the attached scope of work. This agreement was approved by Council at the August 6, 2013 council meeting. Research Services Agreement No. 20276 Termination date: 09/30/2014 Fixed fee: $35,000.00 Processed change order 09/12/2014 5,000.00 Per attached contract addendum extending completion date to December 31, 2014, increasing amount of compensation $5,000 and modifying scope of work to include an Oregon Shakespeare Festival Patron Survey. SUBTOTAL 40 000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 40,000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.12.00.60410 40 000.00 Authorized Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN Request for a Change Order Name of Supplier I Contractor I Consultant: University of Oregon Total:amount of this contract amendment: Purchase Order Number: 11976 Title / Description: Downtown Parking Management and Business Development Analysis $ 51000 ® Per attached contract amendment Contract Amendment Original contract amount $ 35.000 100 % of original contract Total amount of previous contract amendments 0 % of original contract Amount of this contract amendment 5,000 14.3 % of original contract TOTAL AMOUNT OF CONTRACT $ 40,000 114.3 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval t Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments :r. $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ® "YES", Direct appointments $35,000 ❑ Exempt-Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100.000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25% of original contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Reason: ❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 13-28 Account Number 260.08.12.00.604100 *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach xtra pages if needed. Employee Signature: Department Head Si atuure: /'rte (Total amount of contract>_ 5,000) City Administrator: 0' ~ ~ _ (Equal to or greater than $25000 or 10%) Funds appropriated for current fiscal year. C!~' NO V~ o b 4 n(~ T I ! y Finance hector (Equal to orgreaterthan $5,000) bate Comments: Form #10 - Contract Amendment Approval Reauest Form. Reauest for a Chanae Order, Paae 1 of 1, 9/8/2014